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Home My WebLink About2012-07-18 PACKET 08.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 7/18/2012 0,440 PREPARED BY Administration Joe Fischbach ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider adopting a Resolution approving the 2012 -2013 Fire Department Paid -on -call Pay Plan. 2. Consider approving expansion of the Duty Crew schedule. STAFF RECOMMENDATION 1. Adopt a Resolution approving the 2012 -2013 Fire Department Paid -on -call Pay Plan. 2. Approve expansion of the Duty Crew schedule as recommended in the memo. BUDGET IMPLICATION $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ Fj PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO /LETTER: Memo from Joe Fischbach dated 7/13/2012 ® RESOLUTION: Paid -on -Call Fire Pay Plan Resolution 12 -xxx ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: attachments ADMINISTRATORS COMMENTS 1 City Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE MINNESOTA To: Honorable Mayor and City Council From: Joe Fischbach, Human Resources Coordinator Date: July 13, 2012 Subject: 2012 -2013 Paid -on -Call Firefighter Pay Plan Introduction Following is a request for two actions by Council. First is to adopt a new salary schedule for part time fire personnel. Second is to adopt an expanded Duty Crew schedule. There are several staff members in the Fire department that deserve special recognition. As part of the Good to Great process they were appointed to a Pay Equity Committee. They are: Bob Bray, Scott Shaver, Jeff Fischbach and April Warner. Their ideas, among other factors such as market comparisons, were taken into consideration in formulating the two staff recommendations for City Council consideration. 2012/2013 Paid on Call Firefighter Wages In 2009 the City reviewed compensation levels for its Paid -On -Call (POC) firefighters. At that time the average rate of pay for a POC was $9.56 /hour. As a result of an analysis of the prevailing wages within the marketplace the Council, at that time, approved a rate of pay for 2010 for Paid -on -call Firefighter /EMTs of $10.00 /hour which was increased further to $11.00 /hour for 2011 (with corresponding changes in pay for officers, engineers and the like). The City recently conducted a new market analysis and has determined that prevailing rates of pay for Paid -on -call Firefighter /EMTs is currently $12.35 /hour which is up slightly from the 2009 study. The range of pay within the mid 80% of the market spans between $10.00 and $14.94 /hour. As a result of this information staff is proposing to target the market mean which is effectively our Council policy directive (actually 97% of mean at a minimum). Proposed at this time is to increase the rate of pay for 2012 for Paid -on -call Firefighter /EMTs to $12.00 /hour effective July 1, 2012 with a further increase effective January 1, 2013 to $13.00 /hour. Additional positions within the salary schedule would realize similar increases in compensation pursuant to the attached schedule. The recommended wage increases are at a level that would not be supportable within the 2012 budget with an effective date earlier than July. As has occurred with other pay categories and labor groups the City is proposing to phase increases later within the calendar year to be responsive to budget requirements. The 2013 wage and run cost over 2011 wage and run cost is estimated at $82,000. Expansion of Duty Crew Through the Good to Great process it was identified that the current system of providing coverage for EMS response through a limited duty crew response requires expansion. Currently, the Fire department tries to schedule a full -time Firefighter /Paramedic or .6 Paramedic 24 hours a day. However, with vacations, training, etc. this is not always possible and they rely on Casual Paramedics and /or Paid -on -call Firefighter /Paramedics. In addition to these personnel, from 4:00 AM to 10:00 PM, the Fire department two other Paid -on -call staff members on duty crew and two more on standby status. From 10:00 PM to 4:00 AM, the Fire department has four Paid -on -call staff members on standby status. When they are on standby status they respond from home when an EMS call comes in. This increases the time it takes for an ambulance to arrive on scene. Staff is recommending phasing in an expanded duty crew model where there will always be at least one paramedic and two Paid -on -call Firefighter /EMTs on duty 24 hours per day. Staff is also proposing to add a third Paid -on -call Firefighter /EMT to the duty crew during peak hours (see attached schedule). This staffing will allow the Fire Department to respond to the first medical call within minutes, if not seconds, of the page out from dispatch. The Police Officer /Paramedics would supplement this model with assisting this crew when requested and responding to second and third medicals. This expanded Duty Crew model comes at a significant cost and also with significant anticipated benefits. Staff did comparisons of actual 2011 payroll costs with projected 2013 payroll costs, when the increases are fully implemented. In 2011, the City paid $473,174.20 in part -time wages in the Fire Department. This includes transport bonuses, standby pay and 31,941.64 hours of pay. With the duty crew model as proposed, staff anticipates 2013 hours to be 41,125.90 and an annual cost of $608,100.55. This schedule expansion is estimated to result, therefore, in about $53,000 in annualized costs beyond those represented by the above recommended wages. While these cost increases are significant, staff believes that the hourly wage increases are warranted and this model will increase response to the public. Staff also anticipates savings in special assignment hours worked as many of these duties will be accomplished by employees working Duty Crew. As the Duty Crew growth is phased in the full cost impacts will occur in 2013. Most of these cost impacts will be experienced within the EMS enterprise system and not within the general fund. The benefits of the proposed model are as follows: 1. Projected to dramatically improve response time for an ambulance on scene 2. Projected to improve second and third out ambulance call response 3. Responds positively to staff recommendations through Good to Great 4. Results in Paid -on -call staff being scheduled rather than paged which has positive outcomes to the City, to service levels, and to staff 5. Reduces reliance on full -time Fire officer personnel resulting in enhancement of service levels outside EMS response 6. Reduces reliance on Police Officer /Paramedics adding flexibility to schedules for police patrol 7. Reduces the need that would otherwise exist to expand full -time staffing, reliance on mutual aid, or outsourcing of a portion of the schedule to other third party vendors Action Staff is recommending Council: 1. Adopt a Resolution approving the 2012 -2013 Fire Department Paid -on -call Pay Plan. 2. Approve expansion of the Duty Crew schedule per the above. RESOLUTION ADOPTING THE 2012 -2013 PAY PLAN FOR FIRE DEPARTMENT PAID -ON -CALL EMPLOYEES FOR THE CITY OF COTTAGE GROVE ARTICLE I. WAGES 1/1/2011 7 1 2012 Nage until they $200 $200 )ass FF1 and stipend stipend MAN 1/1/2013 $200 stipend _MT Only $10.50 $11.00 $11.50 - F /EMT $11.00 $12.00 $13.00 - F /Medic $11.00 $13.00 $15.00 '_ieutenant $11.50 $13.00 $14.00 ngineer $12.50 $12.75 $13.50 - aptain $13.50 $14.50 $15.50 Deputy Chief $17.00 $17.50 $18.00 Standby Pay $2.25 $2.25 $2.25 start 1,040 hrs 2,080 hrs 4,160 hrs .6 Medic $20.30 $21.27 $22.00 $22.74 Casual Medic $22.00 6,240 hrs 8,320 hrs 10,400 hrs $23.45 $24.42 $25.38 Employees will be paid 1.5 times their regular rate of pay for all hours worked between 12:00 AM and 11:59 PM on the actual holidays as defined in the City Personnel Policy. ARTICLE 11. EFFECTIVE DATE This resolution shall become effective January 1, 2012 and shall remain in effect until amended by the City Council. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the above listed plan be adopted. Passed this 18th day of July 2012. 2012 -2013 Pay Plan Page 2 Myron Bailey, Mayor Attest: Caron Stransky, City Clerk 2013 Projected Payroll Costs Title 2013 Rate Duty Crew Training Meetings Other Total 2013 Total Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /Medic $15.00 398.18 144.00 12.00 50.00 604.18 $9,062.70 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Deputy Chief $18.00 184.00 84.00 450.00 718.00 $12,924.00 Fire Captain $15.50 398.18 184.00 84.00 50.00 716.18 $11,100.79 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Fire Captain $15.50 398.18 184.00 84.00 50.00 716.18 $11,100.79 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34', Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34' Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Fire Captain $15.50 398.18 184.00 84.00 50.00 716.18 $11,100.79 Casual Medic $22.00 212.00 24.00 12.00 20.00 268.00 $5,896.00 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Engineer $13.50 398.18 144.00 12.00 110.00 664.18 $8,966.43 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Lieutenant $14.00 398.18 184.00 84.00 50.00 716.18 $10,026.52 Firefighter/Medic $15.00 398.18 144.00 12.00 50.00 604.18 $9,062.70 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 .6 Medic $22.00 1,248.00 40.00 12.00 50.00 1,350.00 $29,700.00 Firefighter /Medic $15.00 398.18 144.00 12.00 50.00 604.18 $9,062.70 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Lieutenant $14.00 398.18 184.00 84.00 50.00 716.18 $10,026.52 Firefighter /Medic $15.00 398.18 144.00 12.00 50.00 604.18 $9,062.70 .6 Medic $22.00 1,248.00 40.00 12.00 50.00 1,350.00 $29,700.00 Lieutenant $14.00 398.18 184.00 84.00 50.00 716.18 $10,026.52 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Deputy Chief $18.00 184.00 84.00 450.00 718.00 $12,924.00 Engineer $13.50 398.18 144.00 12.00 110.00 664.18 $8,966.43 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Casual Medic $22.00 212.00 24.00 12.00 20.00 268.00 $5,896.00 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Lieutenant $14.00 398.18 184.00 84.00 50.00 716.18 $10,026.52 Fire Captain $15.50 398.18 184.00 84.00 50.00 716.18 $11,100.79 Fire Captain $15.50 398.18 184.00 84.00 50.00 716.18 $11,100.79 Lieutenant $14.00 398.18 184.00 84.00 50.00 716.18 $10,026.52 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Casual Medic $22.00 212.00 24.00 12.00 50.00 298.00 $6,556.00 .6 Medic $22.00 1,248.00 40.00 12.00 50.00 1,350.00 $29,700.00 Fire Captain $15.50 398.18 184.00 84.00 50.00 716.18 $11,100.79 Lieutenant $14.00 398.18 184.00 84.00 50.00 716.18 $10,026.52 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Fire Captain $15.50 398.18 184.00 84.00 50.00 716.18 $11,100.79 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 Firefighter /EMT $13.00 398.18 144.00 12.00 50.00 604.18 $7,854.34 26,279.90 9,000.00 1,836.00 4,010.00 41,125.90 $608,100.55 See attached duty crew schedule Training- 3 hours week /4 weeks month /12 months Meetings- Officers- 3 hour meetings /2 times per month Meetings- All- 12 hours per year Other- Engineers- 60 hours per year Other- All- 50 hours for structure fires, special assignments, etc 2013 Duty Crew Hours 0:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 1:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 2:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 3:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 4:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 5:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 6:00 FT FF /Medic 1 FF /EMT i FF /EMT 7:00 FT FF /Medic 1 FF /EMT 1 FF /EMT 8:00 FT FF /Medic 1 FF /EMT 1 FF /EMT 9:00 FT FF /Medic 1 FF /EMT 1 FF /EMT 10:00 FT FF /Medic 1 FF /EMT 1 FF /EMT 11:00 FT FF /Medic 1 FF /EMT 1 FF /EMT 12:00.. FT FF /Medic 1 FF /EMT 1 FF /EMT 13:00 FT FF /Medic 1 FF /EMT 1 FF /EMT 14:00 FT FF /Medic 1 FF /EMT 1 FF /EMT 15:00 FT FF /Medic 1 FF /EMT 1 FF /EMT 16:00 FT FF /Medic 1 FF /EMT 1 FF /EMT 17:00 FT FF /Medic 1 FF /EMT 1 FF /EMT 18:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 19:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 20:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 21:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 22:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 23:00 1 .6 Medic 1 FF /EMT 1 FF /EMT 12 24 24 1 FF /EMT 1 FF /EMT 1 FF /EMT 1 FF /EMT 1 FF /EMT 1 FF /EMT 1 FF /EMT 1 FF /EMT 1 FF /EMT 1 FF /EMT 1 FF /EMT 1 FF /EMT FF /EMT PT Medic 12 60 hours 12 hours 365 days 365 days 21,900 total 4,380 total 26,280 total