HomeMy WebLinkAbout2012-07-18 PACKET 08.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 7/18/2012 a
PREPARED BY Finance Robin Roland
ORIGINATING DEPARTMENT DEPARTMENT HEAD
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COUNCIL ACTION REQUEST
Consider adopting assessments for the West Point Douglas Road Extension Project.
STAFF RECOMMENDATION
Adopt the resolution adopting assessments. The public hearing for these assessments was
held at the June 6, 2012 Regular Council Meeting and action was tabled to this meeting due to
lack of a sufficient number of Council members in attendance to vote on adoption of the
assessments.
SUPPORTING DOCUMENTS
® MEMO /LETTER: Memo from Robin Roland.
® RESOLUTION: Draft.
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Assessment Roll.
ADMINISTRATORS COMMENTS
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Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
Document3
City of Cottage Grove
TO: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
FROM: Robin Roland, Finance Director
Jennifer Levitt, City Engineer
Brenda Peper, Assistant Finance Director
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DATE: July2012
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RE: Adopt assessment roll — West Point Douglas Road Extension
Introduction
At the June 6, 2012 meeting, the City Council held a public hearing for the West Point
Douglas Road Extension Assessments. After all those wishing to speak at the hearing
were heard, the public hearing was closed. However the adoption of the final
assessment roll was tabled to the July 18, 2012 meeting.
Discussion
Subsequent to the close of the public hearing, a separate agreement was reached with
the Swenson's. Assessments for the Swenson property which were originally presented
on the June 6th assessment roll have been revised accordingly. However, no other
changes have been made to the remaining commercial property assessments.
The following chart shows the proposed value of the assessment and also shows the
comparison of the value indicated in the feasibility report. The feasibility report value
was determined using the City's policy as outlined in the IMTF report.
Property
Feasibility Report
Value
Final Assessment
Value
Difference
Erickson Marine
$212,797.65
$50,000
$162,797.65
Gerlach's
$66,830.88
$20,000
$46,830.88
Dubois Remodel
$80,791.61
$35,000
$45,791.61
Swenson
$192,684.42
$46,200
$146,484.42
Swenson
$28,452.94
$8,800
$19,652.94
Action Requested
Adopt the resolution with the assessment roll for the properties as presented.
RESOLUTION NO. 12-
RESOLUTION ADOPTING ASSESSMENTS FOR THE WEST POINT DOUGLAS
ROAD EXTENSION PROJECT
WHEREAS, pursuant to proper notice duly given as required by law, the Council
has met and heard and passed upon all objections to the proposed assessment of the
West Point Douglas Road Extension Project.
NOW THEREFORE BE IT RESOLVED, the City Council of Cottage Grove,
County of Washington, State of Minnesota, as follows:
1. Such proposed assessment, in the amount of $160,000, a copy of which is
attached hereto and made a part hereof, is hereby accepted and shall constitute
the special assessment against the lands named therein, and each tract of land
therein included is hereby found to benefit by the proposed improvement in the
amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a
period of 15 years, at an interest rate of 7 %, the first of the installments to be
payable on or before the first Monday in January, 2013, and shall bear interest
on the entire assessment from the date of this resolution until December 31,
2013. To each subsequent installment when due shall be added interest for one
year on all unpaid installments.
3. The owner, of any property so assessed may, at any time prior to certification of
the assessment to the County Auditor, pay the whole of the assessment on such
property, with interest accrued to the date of payment, to the City Treasurer,
except no interest shall be charged if the entire assessment or on any amount
$500 or greater is paid within 30 days from the adoption of this resolution; and
she/he may, at any time thereafter, pay to the City Treasurer the entire amount of
the assessment remaining unpaid, with interest accrued to December 31 of the
year in which payment is made. Such payment must be made before November
15 or interest will be charged through December 31 of the next succeeding year.
4. The Director of Finance shall transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax lists of the County. Such
assessment shall be collected and paid over in the same manner as other
municipal taxes.
Passed this 18th day of July, 2012.
Myro B i y, Mayor
Attest:
Caron Stransky, City CI rk
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