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HomeMy WebLinkAbout2012-07-18 PACKET 04.A.iii.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA • MEETING ITEM # DATE 7/18/12 As #46 1*0 PREPARED BY Parks and Recreation Zac Dockter ORIGINATING DEPARTMENT STAFF AUTHOR w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w+ w w w w w w w w COUNCIL ACTION REQUEST Accept and place on file the Minutes of the March 12, 2012 Parks, Recreation and Natural Resources Commission meeting. STAFF RECOMMENDATION Accept and place on file the Minutes of the March 12, 2012 Parks, Recreation and Natural Resources Commission meeting. ADVISORY COMMISSION ACTION DATE ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY REVIEWED APPROVED DENIED ❑ ❑ ❑ _ ❑ ❑ ❑ _ ❑ ❑ ❑ _ ❑ ❑ ❑ _ ❑ ❑ ❑ _ ❑ ❑ ❑ _ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Parks, Recreation and Natural Resources Commission Minutes w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER KNCOUNCIL FORMS\COUNCIL 2012 \Council 4- 4- 12\Council Action Form February Parks Minutes.doc City of Cottage Grove Parks, Recreation & Natural Resources Commiss March 12, 2012 Pursuant to due call and notice thereof, a regular meeting of the Resources Commission was duly held on the 12th day of March, WORKSHOP — 6pm — Parks and Recreation Referendum (open CALL TO ORDER Meeting called to order at 7:30 p.m by Chair Poncin. ROLL CALL Members Present: Mark Nelson, Paul Poncin, Douglas Butler, Ron Kath, Cristina Members Absent: Keith Kle Others Present: Zac Dockter, I John Burbank David Thiede, Erich Nollan, I A motion was made and r."I member to William Schumal to approve the agenda. Motion carried. and Natural n, seconded by`Kath to approve January 9, 2012 minutes. Council noted that the header states November 14, 2012 and that should be i carried unanimously. seconded by Nelson to approve February 13, 2012 minutes. Motion A. Commissioner Appointment ACTION ITEMS Parks Commission Meeting Minutes March 12, 2012 Page 2 of 3 The commission received a report stating that Dave Thiede and Paul Poncin have appointed Natural Resources Commission effective March B. Commission Bylaw Review The Parks, Recreation and Natural Resources Comm approve its bylaws at the annual organizational meeting review the laws a minimum of two consecutive meetings. - over 10 years with minimal change. Staff is recommendini the meeting schedule to 8 meetings per year. The regu February, March, May, June, August, September, N6Vemb continue to be held on the second Monday of cacti montl further noted the commission retains the righf to calla concern arise between any of the regularly scheduled mee the City Council under the recomtn'endation of Cristina Marcino to the Park' - 'Recreation and 1, 2012 with a term ending February 28; are required to ie bylaws have been in practice for the Commission consider reducing' it meeting schedule would include r, and December. Meetings would at 7 pm at City Hall. It should be ,pecial meeting" should a point of A motion accepting the 2012 Bylaws as amended was made by seconded by Kath and carried unanimously. C. Officer Appointments. - Dockter stated that the Annual Meeting in March is a`time for appointing officers. Dockter stated that the City Council under the recommendation of the Council Liaison ( Thiede) appoints the Chair while the Commission appoints the Vice- Chair. Paul Poncin has been appointed the Chair Position by City Council on March 7. Kath nominated Nelson "for Vice - Chair. Nelson nominated Kath for Vice - Chair. No more nominations' were presented from the flo'or motion for Nelson as Vice -Chair was seconded by Butler and was passed unanimously. D. Pine Tree Pond Trail Dockter explained that the City Engineer Jennifer Levitt prepared a response to the Commission regarding concerns from the resident located adjacent to the northeast corner of the par where the trail intersects. After reviewing the options, it was suggested that the intersection,of the park trail?take place to the west of the park instead of the east to minimize additional safety concerns``of the resident. A map was provided for reference. Nelson and Kath asked that a crosswalk from Pine Tree Pond Park trail to Pine Tree Valley Park trail be considered as People will naturally try to navigate between the two cites. Dockter stated that he will discuss the issue with the Public Works and Engineering staff to see what the options are for safe crossing in the area. He also stated that staff is sometimes hesitant to install crossing areas at busy points in the road like this as they can create a false sense of security to ,pedestrians crossing. E. Sunnyhill Park Playground Dockter reviewed five playground designs prepared by three vendors for the new Sunnyhill Park. Commissioners discussed the different components. A motion was made by Marcino and seconded by Butler to purchase the St. Croix Recreation proposal. Nelson amended the Parks Commission Meeting Minutes March 12, 2012 Page 3 of 3 motion to include that staff look into the possibility of adding a Maypole or similar device. Motion as approved unanimously. F. 2012/2013 Work Plan Dockter reviewed the work plan developed by the commission during;the past two meetings. A motion to place on file the 2012/2013 Parks Commission Work Plan was approved unanimously. PRESENTATION OF INFORMATION A. MN DNR Forestry Bonding Grant Dockter presented information on a grant staff be to remove ash trees in public park areas in of ash trees. Diversification of the trees is the j does not require a match. A motion to approve the grant application was made by Nels carried unanimously. , ing for -the MN DNR. The grantwould III where,there is an unhealthy balance goal. The grant amount is $25,000 and DIVISION REPORTS Reports were submitted for the parks maintenance and re Coordinator Molly Pietruszewski verbally presented th&( creal by Kath and was ation divisions. Recreation report to the commission. Burbank stated that staff is working towards development of some East Ravine Park and Trailway master plans and that some of that work will be shared with the Commission soon. Theide reviewed past council action items related to Parks and Recreation. He specifically highlighted the conversation regarding the Tobacco Free Policy which the City Council has sent back to the Parks Commission for review. None "made by Nelson and seconded by Kath to adjourn the meeting. Motion passed The meeting adjourned at 8:30pm.