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Home My WebLink About2012-07-18 PACKET 04.A.iv.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 7/18/12 q e PREPARED BY Parks and Recreation Zac Dockter ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Accept and place on file the Minutes of the April 9, 2012 Parks, Recreation and Natural Resources Commission meeting. STAFF RECOMMENDATION Accept and place on file the Minutes of the April 9, 2012 Parks, Recreation and Natural Resources Commission meeting. ADVISORY COMMISSION ACTION DATE ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: REVIEWED APPROVED DENIED ❑ ❑ ❑ _ ❑ ❑ ❑ _ ❑ ❑ ❑ _ ❑ ❑ ❑ _ ❑ ❑ ❑ _ ❑ ❑ ❑ _ ❑ ❑ ❑ ❑ LEGAL RECOMMENDATION: ® OTHER: Parks, Recreation and Natural Resources Commission Minutes ADMINISTRATORS COMMENTS � f � ;;;I P 4ity Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER IZOUNCIL FORMSICOUNCIL 2012\Council 7 -18 -12 \Council Action Form April Parks Minutes.doc ti City of Cottage Grove Parks and Recreation Commission Meeting April 9, 2012 Pursuant to due call and notice thereof, a Cottage Grove Parks Meeting was held on April 9, 2012. CALL TO ORDER Meeting called to order at 5:30 p.m. ROLL CALL Members Present: Paul Poncin, Bill Schumal, Ron Kath, Doug But Members Absent: Cristina Marcino, Mark Nelson, Keith Klelnsasse Others Present: Myron Bailey, Mayor Ryan Schroeder, City Jen Peterson, Coonct Dave Thiede Council Derrick LeFrke, Coulrn Zac Dockter, Parks ar M olly Pietruszewski; Mark Schneider, Recr Les Burshten, Public Jennifer Levitt, City Et John Bdri ank. Senior Parks Council has referendum. 1. Outd 2. Ham' 3. Thon 4. Land Coord Director 1.u1i +I farted the - meeting. Dockter reviewed the four projects the City and community groups to consider for discussion for a fall 2012 reviewed were: Reuse /Indoor Play Center Development. Dockter reviewed the minutes from the meeting between the Parks Commissioners, Community Center Task Force Members and the Thompson Grove Community Building Design Team. Dockter stated that a good discussion was had with the group and the action recommended by thegroup to the City Council was as follows: V The Hamlet Park Project, Indoor Play Center and Future Land Acquisition projects should be considered as high priority and the group would support this level of referendum. 2. The Outdoor Aquatic Center Project should be considered a low priority. Considering the financial and market impacts, it seems like it can and probably should wait. Continual Administrator City of Cottage Grove Parks and Recreation Commission 11 P a g e analysis of the project should be done as items like the LA Fitness, Splash Pad projects develop. City Council and Park Commission used the information presented to questioning and format as well as the merits of the actionable items prese There was discussion as to if and how the questions on the ballot rnig ranged from how many questions should be placed (one question_; question for multiple projects) to assuring all sides understand: all the questioning particularly if any of the projects are passed. It Was discus: reviewed in detail with both groups prior to any questions being formulat The City Council and Commissioners thoroughly presented by staff. Those actionable items were:,, 1. Feasibility Study for Hamlet Park Project - $10,000 ;;;. 2. Community Survey Regarding Referendum Questions 3. Design and Project Cost Refinement of Pool Building Discussion occurred regarding the costs Staff stated the feasibility study:wo id u Itk complete a project of that size so it Would of the survey process, how ifcouid be`do the survey might be, it was suggestted projects is important before the city inye time, etc.) into any of the projects. Lastly pool building redesign include a cost e indoor /outdoor play components built as for multi- use`of`the facility. None The consensus of the staff to focus on, a redut and Parks Conmissio and what the city would be receiving for those expenses. ely,need to be done with or without the referendum to not be a "wasted" effort. The group debated the validity don differently to save costs and also what the impacts of that gauging the community's interest in any of these sts any further resources (money, staff and volunteer Councilman Tii ede asked that the design work for the 5 mate and small design for a vanilla shell with the a'connected component to the existing building allowing oup was to move forward with the three actionable items but would like g'thbse costs if;practical. However, it is important that the City Council get sufficient information from these processes in order to make sound - d. All actionable items should be brought to the City Council for final inutes Center and liscuss potential ballot fed in the staff report. be presented. Debate each project or one plications of the ballot "this process would be to assure clarity.' the merits of the City of Cottage Grove Parks and Recreation Commission 2 1 P a g e V. Action Items A. Safe Routes to School Burbank presented information on a grant the city is we to School Program. He stated that the city has al community with no positive results. It was found educational, engineering and other community; pat receiving these federal grant dollars. The city is noww safety, Washington County Public Works, planning, en€ and more to get grant money for a mapping�planninglei future grant application in 2013. Burbank stated it process working with so many other, community ori6nte our non- motorized vehicle access routes. A moti€ submission of a grant application for thy, Safe seconded by Nollan and carried unanimously: ,,1 B. Mississippi River Access king on for the Safe Routes flied a couple,, times as a hat it's import ant to have iers : to be successful in rking with the schoolppblic leering, residents, teachers' ;jineering study relative;fo a has been an encouraging I groups looking to improve t by Kath to support the s to School program was Burbank presented information in regards to the Mississippi River in Cottage Grove. Burbank discussed' the geography surrounding the area `including, zoning, current ownership, land use organizations and more. John also highlighted potential future public river access opportunities. The presentation was informational only. Motion to seconded by Kath, motion carried at 7:44pm. City of Cottage Grove Parks and Recreation Commission 3 1 P a g e