HomeMy WebLinkAbout2012-07-18 PACKET 04.U.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
IN ff
MEETING ITEM #
DATE 7/18/12
PREPARED BY Finance Robin Roland
ORIGINATING DEPARTMENT DEPARTMENT HEAD
COUNCIL ACTION REQUEST
Consider purchase of other data equipment for Public Safety /City Hall and City facilities.
STAFF RECOMMENDATION
Approve the proposal from Marco Inc. for the purchase of new data equipment in the amount
of $34,857.92.
BUDGET IMPLICATION N/A N/A
BUDGETED AMOUNT ACTUAL AMOUNT
ADVISORY COMMISSION ACTION
DATE
REVIEWED
APPROVED
DENIED
❑ PLANNING
E]
E ❑
El
❑ PUBLIC SAFETY
❑
❑ PUBLIC WORKS
❑
❑
❑
❑ PARKS AND RECREATION
❑
❑
❑
❑ HUMAN SERVICES /RIGHTS
❑
❑
❑
❑ ECONOMIC DEV. AUTHORITY
❑
❑
❑
❑
❑
❑
❑
SUPPORTING DOCUMENTS
® MEMO /LETTER:
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Marco schedule of equipment proposal;
technology budget spreadsheet
ADMINISTRATORS COMMENTS 1' i
ity Administrator ate
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
H: \Council items \City Council Action Form.doc
City of Cottage Grove
J Finance Department
TO: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
FROM: Robin Roland, Finance Director
DATE: July 13, 2012
SUBJECT: Consider purchase of other data equipment for Public Safety /City Hall
Introduction
In conjunction with the purchase of new equipment and software for the virtual server
environment and the upgraded voice over IP phone system, certain other equipment must be
purchased to tie all the technology for the Public Safety /City Hall project and the remaining City
facilities together.
Discussion
A memo from the MIS Coordinator is attached regarding the 'connecting' pieces of technology
which are required. As she has explained, these items are all on the state contract and we will
purchase them through Marco Inc. in conjunction with our phone purchase but under a
separate agreement. A copy of their proposal is also attached.
To clearly outline how all these purchases fit together in the MIS/Technology /Public Safety /City
Hall budgets, I am including a spreadsheet of budget to actual analysis.
Requested Action
Approve the proposal from Marco Inc. for the purchase of new data equipment in the amount
of $34,857.92.
CITY OF COTTAGE GROVE
MEMORANDUM
TO: Robin Roland
FROM: MIS Coordinator Jenny Jennings
DATE: July 9, 2012
SUBJECT: Public Safety /City Hall Data Equipment
INTRODUCTION:
Consider approving the purchase of new HP infrastructure for the new PSCH and Public Works buildings
to support the upgraded phone system, VMWare and the fiber link between the buildings.
During the process of getting proposals for phone systems and a virtualization solution for the new PSCH
building, staff noted some duplication of back end network equipment from all vendors. Once a phone system
and VMWare vendor were chosen, they were asked to sit down and compare equipment lists to come up with a
single schedule of products to cover both projects. Since the HP equipment is sold off the state contract, pricing
between vendors is nearly identical. Marco was chosen as the vendor because they are also our phone vendor,
and voice over IF phone systems can be tricky to configure to achieve optimal voice quality. If we have issues in
the future, it's best to obtain support directly from them.
ACTION REQUESTED:
Authorize the Statement of Work from Marco (attached) for new data equipment at a total cost of
$34,857.92.
PRM TI • M
The proposed schedule of equipment below is the detail of all items included in the
solution. This schedule includes all equipment and labor services if applicable.
I1`.7�FSF -'
Qty
Part Number
Description
Unit Sell
Ext Sell
1
J9532A
HP E5412- 92G- PoE + /2XG -SFP+ v2 zl
$9,631.44
$9,631.44
$234.64
$1,173.20
Switch Chassis - Manageable - Power
x 100013ase -SX - SFP (mini -GBIC)
3 34859C
Over Ethernet
$503.44
$1,510.32
1
J9536A
HP 20 -port Gig -T PoE+ / 2 -port
$2,579.40
$2,579.40
HP ProCurve 3500yi -24G -PoE+ Layer
$2,183.44
10GbE SFP+ v2 zl Module (J9536A)
3 Switch - Manageable -
2
39306A #ABA
HP J9306A Redundant Power Supply -
$615.44
$1,230.88
1.50 kW - Internal - 110 V AC, 220 V
1
HA104A3 #2T6
HP Care Pack Support Plus 24 - 3 Year
$3,805.20
$3,805.20
Switch - 4 x SFP (mini -GBIC) Shared -
Extended Service - 24 x 7 x 4 Hour -
24 x 10 /100 /1000Base -T LAN
On -site - M aintenance - Parts & Labor
HP Mini -GBIC Transceiver Module - 1
$234.64
$469.28
- Phvciral Carvira
$3
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Switch - 4 x SFP (mini -GBIC) Shared -
24 x 10 /100 /1000Base -T LAN
5 14858C
HP Mini -GBIC Transceiver Module - 1
$234.64
$1,173.20
x 100013ase -SX - SFP (mini -GBIC)
3 34859C
HP Mini -GBIC Transceiver Module - 1
$503.44
$1,510.32
x 10006ase -LX - SFP (mini -GBIC)
1 J9310A
HP ProCurve 3500yi -24G -PoE+ Layer
$2,183.44
$2,183.44
3 Switch - Manageable -
10 /100 /1000Base -T- Power Over
Ethernet
1 J9146A #ABA
HP ProCurve 2910al -24G -PoE Ethernet
$1,735.44
$1,735.44
Switch - 4 x SFP (mini -GBIC) Shared -
24 x 10 /100 /1000Base -T LAN
2 J4858C
HP Mini -GBIC Transceiver Module - 1
$234.64
$469.28
x 10006ase -SX - SFP (mini -GBIC)
1 J4859C
HP Mini -GBIC Transceiver Module - 1
$503.44
$503.44
x 100013ase -LX - SFP (mini -GBIC)
1 MDF
MDF materials, Copper and Fiber
$2,750.00
$2,750.00
Patch Cables
EQUIPMENT SUB -TOTAL
$31,042.92
SERVICES SUB -TOTAL
$3,815.00
TOTAL PRICE (not including
$34,857.92
taxes) 96n.(�
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