Loading...
HomeMy WebLinkAbout2001-03-21 MINUTES AGENDA COTTAGE GROVE CITY COUNCIL MARCH 21, 2001 Persons wishing to address the Council during this meeting are asked to fill out a "Speaker Signup Form"and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum wil/adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES **A. March 7 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission of February 12, 2001. B. Consider appointing Bruce Gengnagel to the Public Safety, Health and Welfare Commission to a term which expires 2/28/03. Staff Recommendation:Approve the appointment. Commissioner pon Sfrom and City Council Liaison Pat Rice interviewed applicants for the open position and recommend the appointment of Mr. Gengnagel to the commission. C. Consider appointing Don Strom as Chairperson and Mark Leier as Vice Chairperson to the Public Safety, Health and Welfare Commission for the year 2001. Staff Recommendation:Approve the appointments. The Public Safety, Health and Welfare Commission unanimously recommended the appointments af their February 13, 2001 meeting. D. Consider authorizing renewal of a personal massage certificate for Curtis Zabel. Staff Recommendation:Authorize renewal of the personal massage certificate for Curtis Zabel. During the required Public Safefy investigation of the applicant, no facts were found which would constitute denial of the application. MARCH 21, 2001 AGENDA Cottage Grove City Council E. Consider application of South Washington County Teen Center, Inc., for a dance permit to hold and conduct a teen dance for teens 13-18 years of age on Saturday, March 24, 2001 and Saturday, April 28, 2001, at the National Guard Armory. Staff Recommendation:Authorize issuance of the Dance Permit conditioned on the applicant complying with the nine (9) conditions outlined in the City Clerk's memo attached. F. Consider adopting a resolution closing the 1990 Improvement Bond Fund to the Closed Debt Fund and Closing the 1995c Equipment Certificate Debt Service Fund to Equipment Replacement Fund. Staff Recommendation:Adopt the resolution closing the 1990 Improvement Bond Fund to fhe Closed Debt Fund and Closing the 1995c Equipment Certi�cate Debt Service Fund to Equipmenf Replacement Fund. G. Consider adopting a resolution calling for a Public Hearing Regarding Modification to the Development Program for Development District No. 1 and Modification to the Tax Increment Financing Plan for TIF District No's 1-1 and 1- 3. Staff Recommendation:Adopt the resolution. The public hearing would take place at the April 18 Regular City Council Meeting. H. Consider approval of the 2001 mining permit allowing Aggregate Industries to continue their mining operations on Lower Grey Cloud Island. Staff Recommendation:Adopt the resolution approving the 2001 mining permit allowing Aggregate Industries to continue their mining operations on Lower Grey Cloud Island. I. Consider approval of a variance to Title 11-11-4 of the City Code to vary from the 60-foot building height limitation and allow construction of a 70-foot tall building on the north side of Building 112 on the 3M Cottage Grove campus. Staff Recommendation:Adopt the resolution approving the height variance to allow consfruction of a 70-foot tall building on the north side of Building 112 on the 3M Cottage Grove campus. J. Consider agreement for a matching loan with the Metropolitan Council Environmental Services (MCES) for inflow/infiltration (I/I) control of Cottage Grove's sanitary sewer system. Staff Recommendation:Approve the matching funds loan agreement. Reduced inflow/infiltration can increase the present pipe capacity along with fhe possibility of cosf-savings to the City. K. Consider authorizing issuance of a single-occasion gambling permit to Hillside Elementary P.T.A., 8177 Hillside Trail, to conduct a raffle on March 31, 2001. Staff Recommendation:Authorize issuance of the single-occasion permit. During the required background check by the Public Safety Departmenf, no facts were found which would constitute denial of the application. ***L. Consider authorizing the City Administrator and Public Safety Director to pursue federal and state funding for mobile data computers. Staff Recommendation:Authorize the City Administrator and Public Safety Director to pursue federal and state funding for mobile data computers. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS 7. BID AWARDS MARCH 21, 2001 AGENDA Cottage Grove City Council 8. UNFINISHED AND NEW BUSINESS A. Consider appointment of Robert Hudnut and Eileen Weber to serve three-year terms on the Planning Commission beginning March 2001 and ending February 2004, and David Lassen to fulfill an unexpired term on the Planning Commission ending February 2002. Staff Recommendation:Appoint Robert Hudnut and Eileen Weber to serve three-year terms on the Planning Commission beginning March 2001 and ending February 2004, and David Lassen to fulfill an unexpired term on the Planning Commission ending February 2002. (A Councilmember has requested that this item be placed under"New Business"on the agenda). B. Consider approval of a conditional use permit to expand a non-conforming use to allow Sierra Mountain Express to construct a 60-foot by 27.6-foot modular building on CP Rail property at 9250 Ideal Avenue South. Staff Recommendation:Adopt the resolution approving the conditional use permit to expand a non-conforming use, which would allow Sierra Mountain Express fo construct a modular building at 9250 Ideal Avenue South. C. Consider adopting a resolution authorizing issuance, sale and deliver of Industrial Development Revenue Refunding Bonds for the Advance Corporation Project. Staff Recommendation:Adopt the resolution. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 117808 to 118028 in the amount of $422,259.08. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. Aerial Ladder Truck. B. Hinton Avenue/Tower Drive Roadway Project. C. Storm Water Utility. D. CIP Workshop. 13. WORKSHOP SESSION — CLOSED TO PUBLIC A. Personnel Matters and Union Negotiations Update. ADJOURNMENT * Contains Supplemental Information ** Packet Item Submitted 3/19/01 *** Packet Item Submitted 3/21/01 . REGULAR MEETING COTTAGE GROVE CITY COUNCIL March 21, 2001 OPEN FORUM —7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Mayor Shiely encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor Sandy Shiely Council Member Pat Rice Council Member Cheryl Kohls Council Member Jim Wolcott Council Member Rod Hale Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance Director Bob Long, City Attorney, Kennedy and Graven Jerry Bourdon, City Engineer, BRAA Jim Kinsey, Director of Public Safety/Chief Harry Taylor, Public Works Supervisor Kim Lindquist, Director of Community Development Michelle Wolfe, Assistant City Administrator No one appeared under Open Forum. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, March 21, 2001, at the Cottage Grove City Hall, 7516 80th Street South. Mayor Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Pat Rice Council Member Cheryl Kohls Council Member Jim Wolcott Council Member Rod Hale Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance Director Bob Long, City Attorney, Kennedy and Graven Jerry Bourdon, City Engineer, BRAA Jim Kinsey, Director of Public Safety/Chief Harry Taylor, Public Works Supervisor Kim Lindquist, Director of Community Development Michelle Wolfe, Assistant City Administrator - Regular Meeting—March 21, 2001 ` Coftage Grove City Council Page 2 Mayor Shiely presided over the meeting. ADOPTION OF AGENDA Mayor Shiely advised that the four workshop sessions following the regular meeting would be televised. Mayor Shiely advised that Council Member Kohls has requested that Item 41 be removed from the Consent Agenda so a separate vote can be taken. MOTION BY WOLCOTT, SECONDED BY HALE, TO APPROVE THE FINAL AGENDA AS REVISED. MOTION CARRIED 5-0. PRESENTATIONS None. APPROVAL OF MINUTES Director of Public Safety/Chief Kinsey requested a correction to Page 2, to indicate Officer Martin was presented with badge #4339. The minutes of the March 7, 2001 Regular Council Meeting were approved as corrected. CONSENT CALENDAR I. Consider Approval of a Variance to Title 11-11-4 of the City Code to vary from the 60-foot Buildinq Height Limitation and allow Construction of a 70-foot Tall Building on the North Side of Building 112 on the 3M Cottage Grove Campus. Council Member Kohls explained that this item involves her employer so she would like to abstain from the vote. MOTION BY WOLCOTT, SECONDED BY HALE, TO ADOPT RESOLUTION NO. 01-023 GRANTING A VARIANCE TO TITLE 1-11-4, PERFORMANCE STANDARDS IN INDUSTRIAL DISTRICTS, TO ALLOW CONSTRUCTION OF A 70-FOOT HIGH INDUSTRIAL BUILDING, WHICH EXCEEDS THE MAXIMUM ALLOWABLE HEIGHT OF 60 FEET AT 3M COTTAGE GROVE, 10746 INNOVATION ROAD. MOTION CARRIED 4-0-1 (KOHLS). MOTION BY RICE, SECONDED BY WOLCOTT, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MEETING MINUTES: i. PUBLIC WORKS COMMISSION OF FEBRUARY 21, 2001. B. APPOINT BRUCE GENGNAGEL TO THE PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION TO A TERM WHICH EXPIRES 2/28/03. C. APPOINT DON STROM AS CHAIRPERSON AND MARK LEIER AS VICE CHAIRPERSON TO THE PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION FOR THE YEAR 2001. - Regular Meeting—March 21, 2001 - Cottage Grove City Council Page 3 D. AUTHORIZE RENEWAL OF A PERSONAL MESSAGE CERTIFICATE FOR CURTIS ZABEL. E. APPROVE APPLICATION OF SOUTH WASHINGTON TEEN CENTER INC., FOR A DANCE PERMIT TO HOLD AND CONDUCT A TEEN DANCE FOR TEENS 13-18 YEARS OF AGE ON SATURDAY, MARCH 24, 2001 AND SATURDAY, APRIL 28, 2001, AT THE NATIONAL GUARD ARMORY. F. ADOPT RESOLUTION NO. 01-024 CLOSING 1990 IMPROVEMENT BONDS (445) TO CLOSED DEBT FUND (300)AND 1995C EQUIPMENT CERTIFICATES (370) TO EQUIPMENT REPLACEMENT FUND (210). G. ADOPT RESOLUTION NO. 01-025 CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF THE MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE PROPOSED MODIFICATION TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT NOS. 1-1 AND 1-3. H. ADOPT RESOLUTION NO. 01-026 APPROVING THE 2000 MINING PERMIT FOR AGGREGATE INDUSTRIES, INC. I. THIS ITEM WAS REMOVED FROM THE CONSENT AGENDA AND CONSIDERED AS A SEPARATE ITEM. J. APPROVE AGREEMENT FOR A MATCHING LOAN WITH THE METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES (MCES) FOR INFLOW/INFILTRATION (I/I) CONTROL OF COTTAGE GROVE'S SANITARY SEWER SYSTEM. K. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO HILLSIDE ELEMENTARY P.T.A., 8177 HILLSIDE TRAIL, TO CONDUCT A RAFFLE ON MARCH 31, 2001. L. AUTHORIZE THE CITY ADMINISTRATOR AND PUBLIC SAFETY DIRECTOR TO PURSUE FEDERAL AND STATE FUNDING FOR MOBILE DATA COMPUTERS. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. PUBLIC HEARINGS None. BID AWARDS None. UNFINISHED AND NEW BUSINESS A. Consider Appointment of Robert Hudnut and Eileen Weber to Serve Three-Year Terms on the Planning Commission Beginnin� March 2001 and Ending February 2004 and David Lassen to _ Regular Meefing—March 21, 2001 _ Cottage Grove City Council Page 4 fulfill an Unexpired Term on the Planning Commission ending February 2002. It was noted that the Council is asked to consider the appointment of Robert Hudnut and Eileen Weber to serve three-year terms on the Planning Commission beginning March 2001 and ending February 2004 and David Lessen to fulfill an unexpired term on the Planning Commission ending February 2002. Mayor Shiely asked that each appointment be considered separately and entertained a motion relative to the appointment of Robert Hudnut. MOTION BY WOLCOTT, SECONDED BY HALE, TO APPOINT ROBERT HUDNUT TO SERVE A THREE-YEAR TERM ON THE PLANNING COMMISSION BEGINNING MARCH 2O01 AND ENDING FEBRUARY 2004. MOTION CARRIED 5-0. Mayor Shiely entertained a motion relative to the appointment of Eileen Weber. MOTION BY KOHLS, SECONDED BY HALE, TO APPOINT EILEEN WEBER TO SERVE A THREE- YEAR TERM ON THE PLANNING COMMISSION BEGINNING MARCH 2O01 AND ENDING FEBRUARY 2004. Council Member Wolcott asked about attendance requirements for Planning Commissioners. City Administrator Schroeder stated attendance is considered to be in good standing as long as they do not miss three consecutive meetings or four or more meetings within one calendar year. Council Member Wolcott stated his understanding that this candidate was a member of the Parks and Recreati� and missed a number of ineetings. City Administrator Schroeder stated this candidate's attendance met the requirements in 1999 from March through December. In 2000, this applicant missed more than three consecutive meetings. Council Member Wolcott noted the information from the City Clerk related to other Commissioners who have an attendance problem. He noted this applicant missed five to six meetings and resigned from the Parks Commission. He stated this is a concern to him since there is an attendance requirement and there are several other people who have expressed an interest in serving on the Planning Commission where the applicant had not previously. Council Member Kohls noted the Council has made other Commission appointments where the applicant had not previously meet the attendance requirement. Mayor Shiely stated regardless of what happens with this appointment, the City Clerk has provided a published attendance list for all Commissioners. She stated there appears to be some confusion since at one point the City had "excused absences" and "unexcused absence." She agreed with the need to review this issue as part of Council policy. MOTION CARRIED 3-2 (RICE AND WOLCOTT). Mayor Shiely entertained a motion relative to the appointment of David Lassen. MOTION BY KOHLS, SECONDED BY HALE, TO APPOINT DAVID LASSEN TO FULFILL AN UNEXPIRED TERM ON THE PLANNING COMMISSION ENDING FEBRUARY 2001. Regular Meeting—March 21, 2001 Cottage Grove City Council Page 5 Council Member Wolcott stated this applicant has concern with the area next to him, Crystal Village, and asked Council Member Kohls if she asked Mr. Lassen about that issue during the interview process. Council Member Kohls stated she did not address that issue specifically, as they had a set of questions each applicant was asked. After the vote she would like the opportunity to review what the interview committee feels each appointee will bring to the commission. Council Member Wolcott asked about the indication of a financial interest and if this appointee would have to abstain. City Attorney Long stated if there is a financial conflict, or financial interest in the outcome of the action such as impact to property values, then the member would need to abstain from the discussion and vote on that particular item. Council Member Rice stated he has not met this applicant but has received several letters, especially about Crystal Village which is in the applicant's back yard. He stated he does not feel this seat needs to be filled immediately and suggested it be delayed and considered for the April meeting. Council Member Rice noted this would allow the applicant the opportunity to speak in front of the Planning Commission about his displeasure with the Crystal Village project. Council Member Rice again suggested this appointment be delayed to the next meeting. City Attorney Long advised that a motion to table would be appropriate and would take the place of the motion on the floor. A motion to lay over would be subject to discussion as well. MOTION BY RICE, SECONDED BY WOLCOTT, TO TABLE CONSIDERATION OF THE APPOINTMENT OF DAVID LASSEN TO FULFILL AN UNEXPIRED TERM ON THE PLANNING COMMISSION TO THE FIRST COUNCIL MEETING IN APRIL. Council Member Wolcott asked if the appointment can be made effective April 1, 2001. City Attorney Long referred to the Code and advised that an appointment could be made effective to a date certain. Council Member Kohls stated there are difficult times for all of us related to when a conflict of interest applies and trust needs to be placed in Commission members to do the right thing. She noted there are five other items for discussion and while this is an issue for this applicant, she trusts his judgment to do the right thing. Council Member Kohls stated she does not support singling this applicant out from the other two appointees. Council Member Hale stated he is not opposed to considering the appointment of someone who has spoken out against a project. He noted there are nine members on the Planning Commission and he does not oppose considering the appointment of someone who may have a different philosophy than held by others. Council Member Hale stated that is what a democracy is about. MOTION TO TABLE DEFEATED 1-4 (HALE, KOHLS, WOLCOTT, SHIELY). MOTION TO APPOINT CARRIED 5-0. Council Member Kohls updated the Council on the interview process of the eight candidates and commented that it was not an easy decision since all were great applicants. She explained that Bob Hudnut has a definite history of community involvement and is interested in keeping Cottage Grove fiscally strong. Mr. Hudnut also has highway experience from serving on the I-394 Task Force, _ Regular Meeting—March 21, 2001 Cottage Grove City Council - Page 6 environmental knowledge, and lives in rural Cottage Grove. Council Member Kohls stated David Lassen believes in revitalizing the City's older core, represents many families since they recently moved to Cottage Grove, has younger children, and lives in a newer neighborhood. She stated Mr. Lassen has a very upbeat attitude and has shown a will to learn while bringing in creativity. Council Member Kohls stated it was felt that Eileen Weber has been involved in the community over the years and, more than anyone else, been a constant at the Planning Commission meetings. Ms. Weber lives in an older established neighborhood, has a commitment to parks, and brings a wealth of knowledge to the Planning Commission. Council Member Kohls thanked all who made application and urged them to remain involved in the community. She stated she believes the three appointees will bring a new dimension to the Planning Commission and that the Council will be pleased with what occurs. Council Member Kohls stated she looks forward to working as the Planning Commission liaison and watching these appointees grow in their knowledge of Cottage Grove. Mayor Shiely extended her appreciation as well to all eight candidates who applied and the three who were appointed. B. Consider Approval of a Conditional Use Permit to Expand a Non-Conforming Use to Allow Sierra Mountain Ex�ress to Construct a 60-foot by 27.6-foot Modular Building on CP Rail Property at 9250 Ideal Avenue South. It was noted that the Council is asked to consider approval of a conditional use permit to expand a non-conforming use to allow Sierra Mountain Express to construct a 60-foot by 27.6-foot modular building on CP Rail property at 9250 Ideal Avenue South. MOTION BY WOLCOTT, SECONDED BY HALE, TO ADOPT RESOLUTION NO. 01-027 APPROVING A CONDITIONAL USE PERMIT TO ALLOW EXPANSION OF A NON-CONFORMING USE FOR CONSTRUCTION OF AN OFFICE BUILDING AT 9250 IDEAL AVENUE SOUTH. Director of Community Development Lindquist stated she visited the site and found that some trees were removed, possibly related to the grading and drainage work completed last summer. She recommended an additional condition to address this concern. MOTION BY HALE, SECONDED BY WOLCOTT, TO AMEND THE MOTION TO INCLUDE THE FOLLOWING CONDITION AS RECOMMENDED BY STAFF: 6. THE APPLICANT AND/OR PROPERTY OWNER REVEGETATE THE EASTERN EDGE OF THE STORAGE AREA NORTH OF THE SECURITY SHACK. AMENDMENT MOTION CARRIED 5-0. In response to Council Member Hale, Director of Community Development Lindquist stated they are leasing the space. Council Member Kohls asked if the CUP applies to the building or to the land. Director of Community Development Lindquist suggested an added condition that the CUP will cease upon vacation by the applicant. Council Member Kohls stated her support for that added condition so the Council has the Regular Meeting—March 21, 2001 Cottage Grove Cify Council Page 7 opportunity to review a change in use. Council Member Hale noted that Condition #3 may already address that concern. Director of Community Development Lindquist stated that may help but Council Member Kohls is suggesting a clearly stated condition so there is no confusion. MOTION BY KOHLS, SECONDED BY RICE, TO AMEND THE MOTION TO INCLUDE THE FOLLOWING CONDITION AS RECOMMENDED BY STAFF: 7. SHOULD SIERRA MOUNTAIN VACATE THE PREMISES, THE CONDITIONAL USE PERMIT BECOMES NULL AND VOID, AND THE BUILDING MUST BE REMOVED. AMENDMENT MOTION CARRIED 5-0. Mayor Shiely asked about the exterior building plans. Director of Community Development Lindquist stated she is still reviewing that information but believes it will comply. AMENDED MOTION CARRIED 5-0. C. Consider Adopting a Resolution Authorizing Issuance, Sale and Deliver of Industrial Development Revenue Refunding Bonds for the Advance Corporation Project. Assistant City Administrator Wolfe stated that the Council is being asked to consider adoption of a resolution authorizing the issuance, sale, and delivery of Industrial Development Revenue Refunding Bonds for the Advance Corporation project. She reviewed the steps necessary to issue these bonds and past Council action related to that action. Assistant City Administrator Wolfe stated this is the final step in the process. She noted the attendance of Bond Counsel John Utley should the Council have questions. At the request of Council Member Kohls, Bond Counsel Utley explained that the resolution would be as indicated, the final step in approving the bonds. The bonds are industrial development revenue bonds, authorized by State and Federal law to be issued as tax exempt bonds. He explained that the bonds are revenue obligations which means they are secured by the revenues produced by the private business, not the City's general obligations, taxes, properties, or taxing revenues. The people who buy the bonds rely on the credit of Advanced Corporation, not the City to back the obligations. The obligations also do not effect the City's ability to borrow for its governmental purposes or effect the credit rating of the City, even if they default. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 01-028 AUTHORIZING ISSUANCE, SALE AND DELIVER OF INDUSTRIAL DEVELOPMENT REVENUE REFUNDING BONDS FOR THE ADVANCE CORPORATION PROJECT. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS None. COUNCIL COMMENTS AND REQUESTS Council Member Wolcott stated he and Mayor Shiely have scheduled a meeting on March 28, 2001, at 7:00 p.m. writh the EDA. Council Member Wolcott asked if that is all right with the other members. _ Regular Meeting—March 21, 2001 Cottage Grove City Council � Page 8 No objections were voice. Mayor Shiely stated the meeting date with the Parks Commission still needs to be established. Council Member Hale suggested that a joint meeting be delayed until the Parks Commission is filled, as there are presently several vacancies. Council Member Kohls stated at one time it was discussed that workshop sessions be scheduled on separate evenings, posted, and opened to the public and press. Council Member Wolcott stated it was discussed that a separate workshop session could be done if there was a need for it, at the call of the Mayor, but not on a regular basis. He stated he would not object to a separate workshop being scheduled but only if it is needed. Mayor Shiely stated that is her recollection as well. Council Member Hale stated he would like to avoid separate meeting nights for workshops. He noted workshops generate a lot of other discussion and he wants to assure the public is aware of the meeting if it is scheduled on a different night. However, he would not object should the need arise for a separate workshop on occasion. Council Member Kohls noted the closed workshop could be scheduled prior to the regular session instead of after the open workshop. Discussion occurred indicating the scheduling of items could be handled by the City Administrator. Council Member Hale stated there has been a lot of discussion and newsprint relative to the Recovery Center at Newport. He stated his support to have the City Attorney review the ordinance to see if it would be possible to require haulers to utilize the Newport Recovery Center. He urged the City to only support a hauler that utilizes this Recovery Center one hundred percent. Mayor Shiely noted that the Council has thoroughly reviewed the Consent Agenda items, which are basically housekeeping items with little controversy. She stated the Council has decided that if a member wants to remove an item from the Consent Agenda, that item will be considered under New Business. She stated the Council will also ask the audience if they would like any items removed from the Consent Agenda. If so, that item will also be discussed under New Business. Mayor Shiely stated she has received concerns relative to lighting of the ice arena and the need for more pedestrian lighting in the parking lot. She asked Public Works Supervisor Taylor to address this item at the next meeting. PAY BILLS MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE PAYMENT OF CHECK NUMBERS 117808 TO 118028 TOTALING $422,259.08. MOTION CARRIED 5-0. RECESS Mayor Shiely declared a recess 8:20 p.m. Mayor Shiely declared the meeting reconvened at 8:35 p.m. Regular Meeting—March 21, 2001 . Cottage Grove City Council Page 9 � WORKSHOP SESSION — OPEN A. Aerial Ladder Truck. Fire Chief Dally stated the City bought the existing aerial ladder new from Peter Pursch in 1976 for $99,838. However, in about 1982 the ladder developed a twist, on occasion, in the end of the ladder at full extension. That problem was not corrected. In 1993 the truck was partially refurbished and in 2000 the truck was tested and did not pass due to extensive problems. He advised that a company in Wisconsin has estimated repair costs of$38,000 to put the truck back into service. He estimated the truck, as it sits, has no value as a fire apparatus since it does not have a certified ladder and the chassis is too large to convert into an engine. If the ladder is repaired and certified, two companies have indicated the market value is about $20,000. He noted the ISO rating and explained how the apparatus applies to that rating. Fire Chief Dally stated that as long as Cottage Grove has buildings that need an aerial apparatus, one is needed to maintain the insurance rating. Fire Chief Dally reviewed the options that are available, noting that the City has mutual aid with Woodbury and Hastings who have an aerial apparatus. He stated he did not make a specific recommendation but he believes the ladder could be repaired and the pump and transmission will hold up until the truck is replaced. This repair was estimated to take about 90 days. In response to Council Member Wolcott, Fire Chief Dally explained that anything over 3 stories or 30 feet, or a fire flow of 3500 gallons per minute, requires an aerial ladder. He further explained the current ladder would be repaired, not replaced. If the Council decided to replace the entire ladder, it would cost considerably more. Council Member Wolcott stated if the current ladder is repaired and in 2003 another ladder truck is purchased, the City receives a credit on the ISO rating. Fire Chief Dally stated it is correct that the City receives a credit for any back-up equipment it has. When a piece of equipment is out of use for repair, the City no longer has the amount of fire protection needed. That is why they give points for back-up equipment. Council Member Wolcott asked the Fire Chief if he believes the City can maintain a rating of Class #4. Fire Chief Dally answered affirmatively. He added that having a certified ladder in place will certainly make a difference. Council Member Kohls asked if$38,000 is a firm quote. Fire Chief Dally stated it is a firm quote based on what they now know. However, should they find other problems, that could conceivably change. He advised that the repair company did come to Cottage Grove to inspect the truck and feel they can make the repairs for that price. Council Member Kohls asked about the possible purchase of a used or refurbished truck and how it could be financed. Finance Director Hedberg explained that typically equipment bonds are issued for such a purchase. City Administrator Schroeder stated that several years ago $50,000 was set aside in the Equipment Replacemen# Fund for this vehicle plus additional funds were carried forward. Fire Chief Dally estimated there may be about $100,000 set aside. City Administrator Schroeder advised of financing options at 5% and the annual payments for each option. He stated if this is being looked at as a three year"gap" and the truck would be kept as back- up equipment, he thinks a $38,000 repair makes sense. In the meantime, money would continue to Regular Meeting—March 21, 2001 � Cottage Grove City Council Page 10 - be set aside for the purchase in 2003. He noted that the City paid off three certificates last year which impacted available cash. Council Member Wolcott asked about a lease option. City Administrator Schroeder stated a lease indicates that they will grant a loan at a certain cost but that would be at a commercial rate which would most likely be higher when compared to what the City could finance the purchase for. Fire Chief Dally stated it seems to be more common for cities to lease fire trucks and explained the program one lease company offers. Council Member Kohls stated she is concerned with the need for reliable equipment being available when it is needed. She noted a newer piece of equipment would be more reliable and asked if it would be a risk to run this truck for three more years. Council Member Wolcott stated he would prefer to look at a refurbished truck instead of a used truck. He stated he would only support the $38,000 repair if the intention was to keep the truck as backup equipment after the new truck is purchased. Fire Chief Dally stated another option is to buy a used truck with a certified ladder and then get certification on the pump and other equipment. Council Member Hale asked what the fire truck would be worth if it was certified. Fire Chief Dally stated the two equipment dealers indicated $20,000. Mayor Shiely asked how often in a given year an aerial ladder is needed. Fire Chief Dally stated the aerial goes to every structure fire in the event it is needed. The number of times put into service varies from year to year but an estimate would be five to six times per year, the vast number of times at 3M. Mayor Shiely stated if the impetus is generally from 3M, it may be possible to have a partnership with that private entity. Fire Chief Dally stated that suggestion has been made but no action was taken. He stated he will be meeting with 3M on Friday since they will be replacing one of their fire trucks. Council Member Rice asked where another truck will be stored. Fire Chief Dally stated they would make space for it. Council Member Rice stated if a refurbished or used truck is needed, it appears there is a long list of builders for the trucks. He asked the Fire Chief if he has a preference. Fire Chief Dally stated there are probably six manufacturers he would consider. Public Safety Director/Chief Kinsey stated it probably makes sense to spend $38,000 for repairs now and to commit to purchase the new truck in 2003 with the understanding this truck will be retained as back up equipment. He stated he would not recommend purchasing a certified used truck for the same reasons mentioned by Fire Chief Dally. He stated that a refurbished truck is not a bad option but because of the price, it may be better to look at a demo model in several years. Council Member Kohls stated she concurs with that suggestion and that the public and business owners des�rve reliable fire equipment. She stated her support to get the aerial ladder repaired with a commitment to set aside at least $75,000 a year to buy a new fire truck in finro years. Council Member Wolcott stated the truck is currently worth nothing so he would support making the Regular Meefing—March 21, 2001 . Cottage Grove City Council Page 11 - repair. Council Member Rice noted the City has mutual aid with Hastings but it would relieve pressure over the next three years if the City's aerial ladder is repaired so Hastings does not have to bring theirs. Council Member Wolcott suggested 3M be asked if they will consider contributing towards the purchase of a new truck. Fire Chief Dally stated he will raise that issue with them. Fire Chief Dally stated a fire grant of$100 million is available for anything the Fire Department wants except aerial apparatus. Council Member Hale stated he would support repair of the truck since that is the most expedient thing to do and allows time to determine what should be purchased. It also results in the truck becoming worth something if it is certified. Council consensus was reached to authorize the repair of the aerial ladder truck. B. Hinton Avenue/Tower Drive Roadway Project. Community Development Director Lindquist advised that on February 27, 2001, City staff met with Washington County staff to discuss the Hinton/Tower roadway project. The scope of the project had increased over that initially intended. Likewise, the construction budget and right-of-way acquisition costs had also substantially increased. To attempt to bring the project more in line with original estimates, the County has reduced the scope of the project. Community Development Director Lindquist noted the revision that was made and that the cost estimates are still higher than initial projections but have been decreased from the $646,000 Cottage Grove share most recently discussed. Community Development Director Lindquist explained that the project cost has increased due to increased cost for right-of-way acquisition and since the federal funds were only applied to the area of application. Thus the construction costs for the area between 65th and 70th has increased in cost by about $50,000 which would be funded on the County allocation formula with no federal funds attributed to it. Mayor Shiely asked if the City always had the 65th to 70th Avenues segment in mind. Community Development Director Lindquist stated that is her understanding. She noted the intersection of 65th Avenue is four lanes so the project should continue as four lanes through that intersection and the transition to two lanes occur after that point. She stated it is staff's recommendation to continue to support the scope from 70th Avenue to the City limits. Council Member Wolcott asked if the Washington County cost participation policy is part of this consideration. Community Development Director Lindquist stated that is correct and their high cost estimate is based on the formula where the City is picking up the whole thing. She stated she is hopeful the City will be able to obtain some of the right-of-way at a low cost through the development review process. Mayor Shiely noted the attendance of County Commissioner Myra Peterson. Community Development Director Lindquist advised that the County has taken the turnback of 65th Avenue off tMe table. Also, the elementary school is beyond the scope of the current project but needs turn lanes and a bypass lane as part of their development approval. Staff asked the County to _ Regular Meeting—March 21, 2001 Cottage Grove City Council ' Page 12 , determine if these lanes will improve the sight distances but it was indicated they would not. In response to Council Member Kohls, Community Development Director Lindquist stated the difference in cost without the federal funds being applied to the entire project is $50,000 for the construction only. Council Member Kohls stated her support to do as much as possible, to 70th Street, now. Council consensus was reached to support the entire project to 70th Street as recommended by City Staff and to expect like treatment from the County as given to Woodbury from a financial perspective. C. Storm Water Utilitv. City Administrator Ryan Schroeder explained that in 1997, the City completed a new surFace water plan which analyzed water quality issues in addition to water quantity. It also used 2-foot contours in grading plans to do that analysis. He reviewed the other aspects the plan included, noting it addressed in a limited fashion the maintenance and operation of the current and future storm water infrastructure. The plan does not contemplate a funding source for ongoing operation of this system. He noted the other utility systems are funded and have utility charges to fund operation of the system. City Administrator Schroeder proposed an enterprise to take care of the on-going maintenance needs of the storm water utility. He noted that the City has supported funding based on catastrophic events and rush to fix repairs without on-going maintenance of the system. This enhanced maintenance will increase efficiency, water quality, and maintenance of the future buildout system. He explained that last year, the Public Works Department started to propose a storm water utility. The Council discussed it several times and expressed some level of comfort with that recommendation. City Administrator Schroeder advised of staff efforts to start a planning process and review of the Business Plan by the Public Works Labor Management Committee. He stated Staff proposes a new utility billing system that is levied effectively against the entire community with six different rate categories. He reviewed each of the rate categories and the amount to be levied against each. City Administrator Schroeder asked the Council if they remain interested in pursuing a storm water utility. Mayor Shiely stated residents may question the difference befinreen this and a storm water area charge. She noted the area charges go toward capital improvements but this is a utility to deal strictly with maintenance issues and the fund will live within its means. City Administrator Schroeder explained that the revenues generated would support estimated expenditures which includes running the business, maintenance, and response to catastrophic events. Thus a cash balance reserve would be built up. Council Member Kohls noted Appendix B which indicates the yearly revenues based on property use. She stated the projections over a six-year period increase based on the number of units and over six years the revenue will be roughly $1.5 million. She noted Page 4 of the Storm Water Utility Plan which identifies projects to be completed by contractors and City staff which are estimated over five years at $212,000. Council Member Kohls asked if half the cost of street sweeping will be paid for from this fund. Finance Director Hedberg answered affirmatively. In response to Council Member Kohls, Public Works Supervisor Taylor reviewed the types of maintenance projects the City could undertake. City Administrator Schroeder commented on several projects that would have been an allowable expenditure under this utility. � Regular Meeting—March 21, 2001 • Cottage Grove City Council Page 13 Council Member Kohls stated a one year projection on project costs, on a proactive basis, is about $92,000 a year but revenues are projected at $250,000. She stated this is quite a difference. Finance Director Hedberg reviewed the chart on Page 3 which identifies the storm water corrections (unidentified projects) in addition to projects that are identified. Mayor Shiely asked if flood control is considered. City Administrator Schroeder read the plan language that indicated catastrophic conditions would be included which would include flooding. Public Works Supervisor Taylor stated the goal would be to identify projects, prioritize the projects, and identify a funding source. He commented on the costs for such projects, especially as the City ages. Mayor Shiely asked if this fund will be tied into the water quality issues. Public Works Supervisor Taylor stated it would and reviewed the types projects such as NURP ponds, regional ponds, etc. that will be required in the future. Mayor Shiely stated it is important, if the entire City is being charged, that the Council make sure the public is educated on the common benefit. One of those benefits would be water quality. Washington County Commissioner Peterson stated that while the City is looking at these new water areas, it should also look at natural plantings to assist with filtration of the pond water which will save ground wate�as well. Council Member Kohls stated she is proud the City is looking at this plan to initiate those improvements but her concern is with the revenues versus expenses. She stated it appears more revenue is being collected than projected to be spent. City Administrator Schroeder noted the information on Page 3 identifies administrative expenses, maintenance costs, and the remaining balance would be used for things that are not known today. He noted there is an evolving science related to storm water management. Council Member Hale noted that some of the developments have banked money to have something done with the storm water and now this plan would charge them again. He noted, however, that this plan addresses maintenance costs, not capital improvement costs. Mayor Shiely stated that is why it is important to educate the public about the difference between area charges and a utility fund. She stated she does not want this to be turned into an oversized fund and wants to assure that revenues received are expected to be needed for projects. City Administrator Schroeder stated that initially the plan had language indicating the reserves would not exceed 50% of the budgetary fund. However, that language was later removed until it can be determined what type of projects would be needed. He noted that some of these projects are not currently being done and other work is being financed by the General Fund. However, some of that work should be financed by an enterprise fund. Thus, in theory, there is a reduction in expenditures to the General Fund. Council Member Kohls asked if some project activity will require the purchase of equipment and if that would be financed from this fund. City Administrator Schroeder explained that with an equipment purchase, staff would analyze which department uses the equipment and the purchase cost would be - Regular Meeting—March 21, 2001 . Cottage Grove City Council Page 14 - charged to benefiting departments by percentage of use. Council Member Hale stated this number of anticipated projects may also generate discussion on whether the City should hire an Engineer rather than hiring consultants to write plans and specifications. He stated the storm water utility will result in increased taxes to residents and will also increase the amount of the City's budget. He stated a concern with the rate schedule for commercial and industrial, noting that for the most part those types of uses have a higher amount of runoff. However, some of the commercial rates are less than residential rates. He asked if that should be raised so no commercial use pays less than a residential rate. City Administrator Schroeder stated that can be looked into and, perhaps, a commercial minimum should be considered. He stated if the Council is supportive, the enterprise would have to be established and the rates set. Then marketing activities would begin with the residents and business owners to educate relative to the benefits and detriments of this enterprise. Staff would also have to create a billing mechanism with the first billing to occur later this year. City Attorney Long stated this is not a typical assessment process and an ordinance would be needed to establish an enterprise. Council Member Hale stated he would support holding a public hearing prior to considering adoption of the ordinance. Council Member Kohls suggested an educational article be included in the next City newsletter and a press release published. Finance Director Hedberg asked if the schedule of events could be met legally. City Attorney Long stated he will have to research the timing for the ordinance and public hearing notice. Council Member Kohls asked if this Plan will result in the need to hire another staff person. Public Works Supervisor Taylor stated staff will need to be more efficient to accomplish this additional work. City Administrator Schroeder stated it is anticipated that the utility rate system would be implemented this year and the project activity begin next year. Public Works Supervisor Taylor stated that Washington County has been very instrumental in helping him with water issues and providing the City with good advice. He extended his appreciation to several County staff members for that assistance. Council consensus was reached to proceed with the schedule as detailed on Page 7 of the Plan subject to confirmation by the City Attorney and to assure adequate time for public input prior to adoption of the ordinance. County Commissioner Peterson stated they meet tomorrow morning with Resource Recovery and extended her appreciation to the City Council for their public comments of support to utilize the Resource Recovery. D. CIP Workshop. City Administrator Schroeder presented the 2001-2006 Capital Improvement Program (CIP), noting it also contains information on post-2006 projects which did not make it inside of 2001-2006 CIP but have been mentioned. Regular Meeting—March 21, 2001 . Cottage Grove Cify Council Page 15 Discussion occurred regarding the railroad bridge project and that the railroad bridge does not belong to the City. Mayor Shiely asked if there is a shift in policy to go from suggestion to commitment of the projects. City Administrator Schroeder stated if the Council sees projects in years 2001 and 2002 to which they are vehemently opposed, he would like them to so indicate. Otherwise, staff will work to get those projects done within that timeframe. Council Member Kohls stated she is not ready to commit to all the projects. City Administrator Schroeder stated he is asking the Council to indicate which projects they do not support in Years 2001 and 2002. Council Member Kohls noted year 2003 contains the Hidden Valley Fishing Pier. Community Development Director Lindquist stated the DNR is interested in working with the City on that project. Council Member Kohls asked if a fishing pier could be funded from park dedication fees. Finance Director Hedberg stated it is anticipated that a good portion would be funded from grants. Mayor Shiely noted the Grey Cloud development is anticipated in 20 years and the County owns 97 acres now. She asked if, in the interim, the City should talk with the County or make a commitment to the land that is available on Grey Cloud for recreational use for Cottage Grove residents. City Administrator Schroeder stated it was suggested he send a letter to the County Parks and Open Space Committee to get that dialog started. Council Member Kohls suggested this project be placed in the CIP after year 2003 and the City make it a point to contact the County and develop a budget for such a project. Mayor Shiely stated she would like the City to keep this project in the back of their minds and get busy discussing it with the County. City Administrator Schroeder stated the project could be identified in the CIP but at this time there is no timing or budget in place. Council Member Hale noted the 103rd Street sewer project and asked if the cost will be assessed against Bailey's property. City Administrator Schroeder stated Bailey contracted with Barr Engineering who submitted an initial Plan this week which Bonestroo is reviewing. Then the City will respond to their proposal to expand the pond on that facility. Council consensus was reached that it is reasonably comfortable with CIP years 2001 and 2002. Mayor Shiely declared a recess at 10:33 p.m. WORKSHOP SESSION — CLOSED A. Personnel Matters and Union Negotiations Update. MOTION BY WOLCOTT, SECONDED BY RICE TO ADJOURNED THE REGULAR MEETING TO MOVE TO THE CLOSED WORKSHOP SESSION. Present: Mayor Sandy Shiely Regular Meeting—March 21, 2001 � Cottage Grove City Council Page 16 � Council Member Pat Rice Council Member Cheryl Kohls Council Member Jim Wolcott Council Member Rod Hale Also Present: Ryan Schroeder, City Administrator Michelle Wolfe, Assistant City Administrator Bob Long, City Attorney, Kennedy and Graven The Council met in closed session, pursuant to the open meeting law, to discuss personnel matters and receive a union negotiations update. MOTION BY WOLCOTT, SECONDED BY HALE, TO REOPEN THE REGULAR MEETING. ADJOURNMENT MOTION BY RICE, SECONDED BY WOLCOTT, TO ADJOURN THE REGULAR MEETING AT 11:07 P.M. MOTION CARRIED 5-0. Respectfully submitted, Caron M. Stransky City Clerk Carla Wirth TimeSaver Off Site Secretarial, Inc.