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Home My WebLink About2008-10-01 MINUTESREGULAR MEETING COTTAGE GROVE CITY COUNCIL October 1, 2008 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Fred Luden Council Member Pat Rice Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Peter Mikhail, City Attorney Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director Not Present: None. Mayor Shiely opened the Open Forum at 7:15 p.m. Dennis Plan, 8027 77 Street, distributed photocopies to the Council of issues he wished to comment on, stating that he had bought his home in 1972. He expressed concern about upper level windows in his home that have had no inspections, an area walkway that is used for running and jogging that he considers to be unsafe, a storm drainage issue, conveying a complaint that a wheelchair-bound neighbor had asked him to convey in being unable to use her driveway because asphalt is 2" too high and the current curbing makes her wheelchair inaccessible at 77 and Ideal, a skateboarder track issue, water shutoff being 5" lower than needed, and sharp-edged heavy rocks that have been placed in area medians. Mayor Shiely said she would refer his complaints to the Public Works Department. There being no additional speakers, Mayor Shiely closed the Open Forum at 7:19 p.m. Regular Meeting — October 1, 2008 Cottage Grove City Council CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on Wednesday, October 1, 2008, at the Cottage Grove City Hall, 7516 80 Street South. Mayor Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Fred Luden Council Member Pat Rice Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Peter Mikhail, City Attorney Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director Not Present: None. ADOPTION OF AGENDA MOTION BY RICE, SECONDED BY GROSSKLAUS, TO APPROVE THE AGENDA AS SUBMITTED. MOTION CARRIED 5-0. PRESENTATIONS None. APPROVAL OF MINUTES A. August 13, 2008, Reqular Meeting Mayor Shiely stated that the minutes stood approved as submitted. B. September 3, 2008, Regular Meeting Mayor Shiely stated that the minutes stood approved as submitted. Regular Meeting — October 1, 2008 Cottage Grove City Council CONSENT CALENDAR Council Member Luden pulled Item B(Authorize staff to enter into an agreement with Tyler Technologies to upgrade the finance system software from Pace to Silverblade (`.net') version) to seek more information regarding the $117,000 expense, asking what the impetus has been in staff making the request. The Finance Director reported that the hardware server is nearing the end of its useful life and the request is for the current software's new upgrade package (the company still provides support for the current 1997 version but offers no new enhancements). MOTION BY LUDEN, SECONDED BY RICE, TO DELAY TO A FUTURE UPCOMING COUNCIL MEETING ACTION ON THE REQUEST TO AUTHORIZE STAFF TO ENTER INTO AN AGREEMENT WITH TYLER TECHNOLOGIES TO UPGRADE THE FINANCE SYSTEM SOFTWARE FROM PACE TO SILVERBLADE (`.NET') VERSION SO THAT COUNCIL CAN RECEIVE ADDITIONAL INFORMATION ABOUT THE RETURN ON INVESTMENT. MOTION CARRIED 5-0. MOTION BY GROSSKLAUS, SECONDED BY RICE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: I. PLANNING COMMISSION MEETING FROM AUGUST 25, 2008. B. ITEM TABLED TO 11/5/2008 AGENDA. C. ADOPT RESOLUTION NO. 08-176 DECLARING COSTS TO BE ASSESSED AND ORDER THE PREPARATION FOR THE PROPOSED ASSESSMENT ROLL FOR THE REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY; 2) ADOPT RESOLUTION NO. 08-177 CALLING A HEARING FOR OCTOBER 15, 2008, ON THE PROPOSED ASSESSMENT FOR THE REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY. D. ADOPT RESOLUTION NO. 08-178 DECLARING COSTS AND RESOLUTION NO. 08-179 CALLING FOR THE PUBLIC HEARING ON PINE ARBOR 3 RD ($121,402.56); AND ADOPT RESOLUTION NO. 08-180 DECLARING COSTS AND RESOLUTION NO. 08-181 CALLING FOR THE PUBLIC HEARING ON SUMMERHILL CROSSING 1 2 AND 3 RD ($91,882.15). E. ACCEPT THE POINTS OF PRIDE CAMPAIGN. F. AUTHORIZE STAFF TO PROCEED WITH THE GRANT AGREEMENT FOR RECYCLING INCENTIVE PROJECT WITH WASHINGTON COUNTY DEPARTMENT OF HEALTH AND PINE TREE PARK EDUCATION INCENTIVE PROJECT IN THE AMOUNT OF $3,700.00. G. ADOPT RESOLUTION NO. 08-182 APPROVING THE VARIANCE TO REAR YARD SETBACK REQUIREMENTS TO ALLOW CONSTRUCTION OF A PORCH ADDITION AT 6811 WILDFLOWER DRIVE. H. RECEIVE 2008 3 RD QUARTER REPORT. I. AUTHORIZE ISSUANCE OF THE TEMPORARY HUNTING PERMITS ON THE PROPERTIES OF LAUREN SIROTIAK, 8465 110 STREET; NANCY JUCKEL, 8451 3 Regular Meeting — October 1, 2008 Cottage Grove City Council 110 STREET; WILLIAM PETRICH, 8275 110 STREET, FOR THE PURPOSES OF ARCHERY HUNTING DURING THE 2008 SEASON ONLY, WHICH RUNS FROM SEPTEMBER 13 TO DECEMBER 31, 2008. J. APPROVE CERTIFICATES OF APPROPRIATENESS FOR THE FURBER HOUSE (THE "RED HOUSE"), 7310 LAMAR AVENUE, AND THE JOHN WATSON HOUSE, 7010 IVERSON COURT. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. PUBLIC HEARINGS None. BID AWARDS None. UNFINISHED AND NEW BUSINESS None. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS None. COUNCIL COMMENTS AND REQUESTS Mayor Shiely asked the Public Works Director to provide a reminder about Saturday's household hazardous waste event. He reported that it is scheduled for Saturday, October 4, 8 a.m. to 2 p.m. at the Public Works Department, 8635 West Point Douglas, and then cited items that can be dropped off free of charge (no appliances or yard waste will be accepted). PAY BILL MOTION BY GROSSKLAUS SECONDED BY MAYOR SHIELY, TO APPROVE PAYMENT OF CHECK NUMBERS 156949 TO 157171 IN THE AMOUNT OF $2,444,713.38. MOTION CARRIED 5-0. 4 Regular Meeting — October 1, 2008 Cottage Grove City Council WORKSHOP SESSION — OPEN None. WORKSHOP SESSION — CLOSED Mayor Shiely asked the City Attorney to provide an explanation for the Closed Workshop Session. He reported that the issues require confidentiality to discuss 1) pending litigation regarding the Jamaica roundabout and 2) labor negotiations. MOTION BY RICE, SECONDED BY GROSSKLAUS, TO CLOSE THE PUBLIC MEETING AND ADJOURN TO THE CLOSED WORKSHOP SESSION AT 7:38 P.M. MOTION CARRIED 5-0. A. Leqal Matters B. Personnel Matters MOTION BY RICE, SECONDED BY GROSSKLAUS, TO REOPEN THE PUBLIC MEETING AT 9:12 P.M. MOTION CARRIED 5-0. ADJOURNMENT MOTION BY RICE, SECONDED BY SHIELY, TO ADJOURN THE MEETING AT 9:12 P.M. MOTION CARRIED 5-0. RespectFully submitted, Mary Heintz TimeSaver Off Site Secretarial, Inc. 5