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Home My WebLink About2008-12-17 MINUTESREGULAR MEETING COTTAGE GROVE CITY COUNCIL December 17, 2008 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Pat Rice Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Corrine Heine, City Attorney Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director Not Present: Council Member Fred Luden Mayor Shiely opened the Open Forum at 7:15 p.m. Gary Kjellberg, 7389 Inman Avenue, thanked Mayor Shiely for her service to the City, described her as a Mayor who looked out for the best interests of the City's residents, and wished her well as she now leaves the Council. He also acknowledged and thanked outgoing Council Member Fred Luden, noting that his voice will be missed, and wished well to the newly elected Council Members. Mayor Shiely thanked Mr. Kjellberg for his comments. There being no additional speakers, she then closed the Open Forum at 7:20 p.m. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on Wednesday, December 17, 2008, at the Cottage Grove City Hall, 7516 80�' Street South. Mayor Shiely called the meeting to order at 7:30 p.m. Boy Scout Troop #907 led Council and attendees in the Pledge of Allegiance. ROLL CALL Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Pat Rice Regular Meeting — December 17, 2008 Cottage Grove City Council Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Corrine Heine, City Attorney Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director Not Present: Council Member Fred Luden ADOPTION OF AGENDA Mayor Shiely reported the addition of 4P, authorizing a wage increase for the City Administrator, and Item 4Q, accepting terms of the fuel consortium program. . MOTION BY RICE, SECONDED BY BAILEY, TO APPROVE THE AGENDA AS SUBMITTED. MOTION CARRIED 4-0. PRESENTATIONS Mayor Shiely expressed appreciation to the attending Boy Scouts for their participation in the evening's meeting. APPROVAL OF MINUTES A. November 5, 2008, Regular Meeting. Mayor Shiely stated that the minutes stood approved as submitted. B. November 19, 2008, Regular Meeting Mayor Shiely stated that the minutes stood approved as submitted. CONSENT CALENDAR Council Member Bailey pulled Item H to recognize Target's donation of a Dell Laptop to the Department of Public Safety. MOTION BY GROSSKLAUS, SECONDED BY RICE, TO APPROVE THE CONSENT AGENDA AS SUBMITTED: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: NONE. B. APPROVE THE 2008 SERGEANTS LABOR CONTRACT. C. APPROVE THE PROFESSIONAL SERVICE AGREEMENT FOR A PAVEMENT CONDITION EVALUATION WITH GOODPOINTE TECHNOLOGY FOR $11,486.75. D. APPROVE THE APPOINTMENT OF MATTHEW LOYAS TO THE LOWER ST. CROIX WATERSHED MANAGEMENT ORGANIZATION TO A TERM EXPIRING JANUARY 1, 2011. E. ADOPT RESOLUTION NO. 08-217, TO REMOVE CERTAIN UTILITY ACCOUNTS FROM THE CERTIFICATION LIST THAT WAS APPROVED ON DECEMBER 3, 2008. F. PASS ORDINANCE NO. 852, AMENDING SECTION 3-3-16 OF THE CITY CODE RELATING 2 Regular Meeting — December 17, 2008 Cottage Grove City Council TO LAWFUL GAMBLING IN LIQUOR ESTABLIHSMENTS; 2) ADOPT RESOLUTION NO. 08- 218 AUTHORIZING PUBLICATION OF THE ORDINANCE BY TITLE AND SUMMARY. G. APPROVE THE PURCHASE OF FIVE NEW OUTDOOR WARNING SIREN RADIOS AND ANTENNAS FOR $10,471.10, OUT OF THE UNUSED 2007 GENERAL FUND BALANCE, AND PERFORM THE UPDATED REPROGRAMMING ON THE SIRENS AS NEEDED TO MEET FREQUENCY NEEDS OF WASHINGTON COUNTY DISPATCH AND UTILIZE FUNDS FROM EMERGENCY MANAGEMENT MAINTENANCE AND REPAIR FUNDS AT AN APPROXIMATE COST OF $1,800.00, TO REPLACE THE RADIO CONTROLS ON THE CITY'S FIVE OLDEST SIRENS. H. ADOPT RESOLUTION NO. 08-219 ACCEPTING THE DONATION OF ONE USED DELL LAPTOP LATITUDE/D600 COMPUTER VALUED AT $300.00 FROM TARGET TO THE PUBLIC SAFETY DEPARTMENT, POLICE DIVISION, TO BE USED FOR LAW ENFORCEMENT PURPOSES AND BENEFIT THE CITIZENS OF COTTAGE GROVE. I. AUTHORIZE RENEWAL OF LIQUOR LICENSES FOR 2009 FOR THE FOLLOWING NAMED BUSINESSES: AMERICAN MOTORSPORTS BAR & GRILL, APPLEBEE'S NEIGHBORHOOD BAR & GRILL, BOONDOCK'S BAR & GRILL, CARBONE'S PIZZERIA, CEDARHURTS, CUB FOODS, DENNIS BROTHERS LIQUORS, G-WILL LIQUORS, YOCUM'S HOLIDAY #3870, LAS MARGARITAS MEXICAN RESTAURANT, MGM WINE & SPIRITS, MISSISSIPPI DUNES GOLF LINKS, RAINBOW FOODS #8867, RIVER OAKS GOLF COURSE, RUBY TUESDAY, SHAMROCK LIQUORS, SUMMERHILL LIQUOR, SUPERAMERICA #4183, TOP TEN WINE & SPIRITS, AND COTTAGE GROVE VFW. J. APPROVE THE APPOINTMENT OF TANWEER (TJ) JANJUA AS THE 2009 CHAIR OF THE HUMAN SERVICES/HUMAN RIGHTS COMMISSION. K. APPROVE THE BONESTROO, S.E.H. AND WSB 2009 RATE SCHEDULE FOR MUNICIAPL SERVICES. L. APPROVE THE GENERAL LEGAL SERVICES CONTRACT WITH KENNEDY & GRAVEN FOR 2009-2011. M. APPROVE THE SETTLEMENT AGREEMENT REGARDING STORM PONDING EASEMENT ACQUISITION WITH 3M, CONTINGENT UPON CITY ATTORNEY REVIEW AND 3M APPROVAL. N. ADOPT RESOLUTION NO. 08-220 WRITING OFF NSF CHECKS IN THE AMOUNT OF $3,202.71. O. APPROVE THE 2009 PARK DEDICATION FEE OF $4,200.00 PER HOUSING UNIT, WHICH IS UNCHANGED FROM THE 2008 FEE. P. ADOPT RESOLUTION NO. 08-221 APPROVING THE SUPPLEMENT TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND CITY ADMINISTRATOR RYAN SCHROEDER. Q. RECEIVE 2009 FUEL CONSORTIUM PURCHASE PROGRAM UPDATE. MOTION CARRIED 4-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. PUBLIC HEARINGS None. BID AWARDS 3 Regular Meeting — December 17, 2008 Cottage Grove City Council None. UNFINISHED AND NEW BUSINESS A. Consider adoqtinq resolutions adoptina the 2009 operatinq budqet and the 2008 tax levv collectible in 2009 for the Citv of Cottaae Grove The Finance Director presented an overview of the budget and levy and described the evening's agenda item as being the culmination of the budget process, with a total budget of $27,419,000 in revenues (largest line items being property taxes and sales/charges for services), $27,970,000 in expenditures (largest line items being personal services and contractual services), and total tax levy of $12,447,000, resulting in a tax rate of 34.6%. Ongoing challenges include maintaining a structurally balanced budget, experiencing impacts of a slowing housing market and economy, and State fiscal issues. Mayor Shiely thanked the Finance Director and staff for their work in preparing the budget. MOTION BY RICE, SECONDED BY BAILEY, TO ADOPT RESOLUTION NO. 08-222 ADOPTING THE 2008 TAX LEVY COLLECTIBLE IN 2009 AS PRESENTED AND INCLUDED IN THE COUNCIL MEETING PACKET. MOTION CARRIED 4-0. MOTION BY GROSSKLAUS, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 08-223 ADOPTING THE 2009 BUDGET FOR THE CITY OF COTTAGE GROVE AS PRESENTED AND INCLUDED IN THE COUNCIL MEETING PACKET. MOTION CARRIED 4-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQl1ESTS None. COUNCIL COMMENTS AND REQUESTS Council Member Rice thanked Council Member Luden and Mayor Shiely for their service to the City, as they leave the Council. Mayor Shiely reported that the Holiday Train event raised over $42,000 and thanked everyone involved. She expressed her personal feelings, acknowledging the hard work of staff and Council Members, and said the experience as Mayor has been an honor. She wished luck to the incoming Council and Mayor-Elect Bailey. PAY BILLS MOTION BY RICE, SECONDED BY GROSSKLAUS, TO APPROVE PAYMENT OF CHECK NUMBERS 158044 TO 158259 IN THE AMOUNT OF $1,148,085.37. MOTION CARRIED 5-0. WORKSHOP SESSION — OPEN None. WORKSHOP SESSION — CLOSED None. 4 Regular Meeting — December 17, 2008 Cottage Grove City Council ADJOURNMENT MOTION BY MAYOR SHIELY, SECONDED BY GROSSKLAUS, TO ADJOURN THE MEETING AT 7:49 P.M. MOTION CARRIED 5-0. Respectfully submitted, Mary Heintz TimeSaver Off Site Secretarial, Inc. 5