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HomeMy WebLinkAbout2001-07-19 MINUTES AGENDA COTTAGE GROVE CITY COUNCIL JULY 18, 2001 Persons wishing to address the Council during this meeting are asked to fill out a "Speaker Signup Form"and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. CLOSED SESSION — 6:15 P.M. (PENDING LITIGATION) OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regu/ar Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regu/ar Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING —7:30 P.M. CALL TO ORDER— Mayor ROLL CALL— City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES A. June 6, 2001 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Planning Commission of May 21, 2001 ii. Parks, Recreation, and Natural Resources of May 14, 2001 B. Consider accepting donations in the amount of$300.00 on behalf of the Public Safety, Fire and Recreation Departments for the 8th Annual Youth Safety Camp. Staff Recommendation:Accept donafions in the amounf of$300.00 on behalf of the Public Safety, Fire and Recreation Departments for the 8�h Annual Youth Safety Camp. C. Consider approval of the CSAH 39 (Hadley Avenue) Winter Maintenance Agreement (snow and ice control) between Washington County and the City of Cottage Grove. Staff Recommendation:Approve the Agreement between Washington County and the City of Cottage Grove for the winter maintenance of.625 roadway miles of Hadley Avenue. D. Consider approval of the final plat for Carly's Addition, which will create two commercial lots. The preliminary plat was approved on June 20, 2001, for the new Walgreen's. Staff Recommendation:Adopt the resolution approving the�nal plat for Carly's Addition. E. Consider approval of the subdivision agreement between the City of Cottage Grove and U.S. Home Corporation for Pine Summit 2"d Addition. Staff Recommendation:Approve the subdivision agreement for Pine Summit 2"d Addifion. JULY 18, 2001 AGENDA Cottage Grove City Council F. Consider passing a motion to accept the donation of$8,472.28 to the police division from Knutson Construction Services for a speed notification trailer. Staff Recommendafion:Accept the donation of$8,472.28 from Knufson Construction Services fo the police department for the purchase of a speed nofi�cation frailer. G. Consider authorizing a one-year extension for Renewal by Andersen to meet the 300- job creation requirement set by the Minnesota Investment Fund Grant. Staff Recommendafion:Authorize the one-year extension to Renewal by Andersen to meet the 300 job requirement set by the Minnesota Investment Fund Grant. **H. Consider authorization to advertise for bids for salt storage shed construction. Staff Recommendation:Authorize staff to advertise for bids. On June 20, Council gave approval to Public Works to mail fhe Notice of Construction to a short list of firms that construct pre-cast,pre-stressed concrete panel and roof sections that will be used in the sa/t storage shed addition to fhe Cottage Grove Public Works facility. **I. Consider ordering preparation of plans and specifications for all public improvements for Pine Summit 2nd Addition. Staff Recommendation:Adopt the resolution ordering the preparation of plans and specifications for the public improvements for Pine Summit 2nd Addifion. **J. Receive update on FEMA/Grey Cloud Island. Staff Recommendation:Receive the update. "*K. Consider supplementing the Employment Agreement with City Administrator Ryan Schroeder by setting a new salary. Staff Recommendafion:Adopt a resolution supplementing the Employment Agreement with City Administrator Ryan Schroeder by setting a new yearly salary of$89,000, effective January 1, 2001. ""L. (PREVIOUSLY NUMBERED AS ITEM 8.E.) Consider directing staff to proceed with a recruitment process for a firefighter/paramedic or paramedic for the current vacancy with the Fire Division of the Public Safety Department. Sfaff Recommendation:Direct staff to proceed with the recruitment process. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS 7. BID AWARDS A. Consider awarding bid for 12 mobile data computers to Kontron Mobile Computing in the amount of$81,121.80. Staff Recommendation.Award the bid for 12 mobile data computers to Kontron Mobile Computing in the amount of$81,121.80. **B. Consider awarding bid for the West Draw Elementary School Utility Improvements to Volk Sewer& Water, Inc. Staff Recommendation:Award the bid to Volk Sewer& Water, Inc. Volk was the lowest of four bids with a bid in the amount of$149,623. ""C. Consider awarding bid for the Hidden Valley 10th Addition Improvements to Inland Utility Construction, Inc. Staff Recommendation:Award the bid to Inland Construction, Inc. Inland was fhe/owest of five bids with a bid in the amount of$167,887.35. 8. UNFINISHED AND NEW BUSINESS A. Consider approving a variance to Title 11-3-3, Accessory Structures, to allow construction of a 660 square foot garage in front of the principal structure at 10200 Kimbro Circle South. Staff Recommendation:Adopt the resolution approving fhe variance allowing construction of a 660 square foot garage in front of the principal sfructure at 10200 Kimbro Circle South. B. Consider approving a grading ordinance combining grading and erosion control standards within the zoning ordinance and upgrading those standards Staff Recommendation:Adopt the grading ordinance combining grading and erosion control standards within the zoning ordinance and upgrading those standards. JULY 18, 2001 AGENDA Cottage Grove City Council C. Consider approval of an ordinance regarding maintenance of private roads serving more than one commercial entity. Staff Recommendafion:Adopt the ordinance regarding maintenance of private roads. D. Consider approval of a conditional use permit to allow expansion of a non-conforming use, a variance to allow a 20-foot setback from the front property line for a building addition, and a site plan review of the expansion of the school bus garage at 8585 and 8600 West Point Douglas Road South. Sfaff Recommendation:Adopt the resolution approving a conditional use permit, variance, and site plan review for fhe expansion of the school bus garage at 8585 and 8600 West Point Douglas Road South. ***E. 1. Consider authorizing staff to conditionally enter into an agreement with Metropolitan Transit for a park and ride facility. 2. Consider authorizing staff to pursue change orders to provide for construction to commence. 3. Consider authorizing staff to seek an extension for South Washington School District 833 to ensure no gaps in service to users of the transit system. Staff Recommendation: 1.Authorize staff to enter into an agreemenf. The agreement would be condifioned upon attorney review and approval, hard parking, trail installation,and staff approval of landscaping plan. 2.Authorize staff to pursue change orders fo provide for construction to commence. 3. Authorize staff to seek an exfension of the present facility with District 833 to ensure no gaps in service to users of fhe transit system. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 119585 to 119807 in the amount of$442,838.03. 12. WORKSHOP SESSION —OPEN TO PUBLIC 13. WORKSHOP SESSION —CLOSED TO PUBLIC ADJOURNMENT * Contains Supplemental Information *" Packet Item Submitted 7/16/01 **" Packet Item Submitted 7/17/01 REGULAR MEETING COTTAGE GROVE CITY COUNCIL July 18, 2001 CLOSED SESSION —6:15 p.m. Pendinq Litigation Present: Mayor Pro Tem Pat Rice Council Member Rod Hale Council Member Jim Wolcott Absent: Mayor Sandy Shiely Council Member Cheryl Kohls Also Present: Ryan Schroeder, City Administrator Michelle Wolfe, Assistant City Administrator Pat Beety, Attorney, League of Minnesota Cities Insurance Trust The Council met in closed session, pursuant to the open meeting law, to discuss pending litigation. The closed session ended at 7:10 p.m. OPEN FORUM —7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Mayor Pro Tem Rice encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor Pro Tem Pat Rice Council Member Rod Hale Council Member Jim Wolcott Not Present: Mayor Sandy Shiely Council Member Cheryl Kohls Also Present: Ryan Schroeder, City Administrator Michael Zurbey, Deputy Director of Public Safety/Acting Chief Jerry Bourdon, City Engineer, BRAA Kim Lindquist, Director of Community Development Michelle Wolfe, Assistant City Administrator Corrine Thomson, City Attorney, Kennedy and Graven John Larson, 6750 - 103�d Street South, asked the Council to open a piece of property owned by Bailey's Nursery for hunting. He stated that this request was presented to the Public Safety, Health and Welfare Commission and the Commission recommended approval. He was told the request would go before the Council for consideration. Larson stated that they never received notification that it had been acted on by the Council. He stated that he asked Captain John Mickelson why they never received notification or an answer to their request. Regular Meeting—July 18, 2001 Cottage Grove City Council Page 2 Council Member Hale asked what kind of hunting they would like to do on the property. Mr. Larson responded that he would like to hunt geese by use of a shotgun. Council Member Wolcott stated that he recalled the Council taking action on a request for property located on 70th Street South. Mr. Larson clarified that his request was for property located at 103�d Street South. He stated that they never received notification of the approval adding that others were hunting in an area that they did not have permission to hunt. He expressed his concern regarding the safety of residents in the area. He stated that he would like to provide Council with information for their review. City Administrator Schroeder stated that this could be added to the agenda, if necessary. He stated that it was previously discussed, noting the complaints received regarding damage in the area. Mr. Larson stated that they were quite a distance from the houses in the area and that this section of land is presently closed for hunting, including his land. He stated that his main issue is that they were not notified and therefore could not represent themselves to the Council. Council Member Wolcott asked if they had received notice of the meeting. He asked City Administrator Schroeder to pull the information together for review. He referenced an incident that occurred at Harkness and 100th Street where a squad car had been hit by pellets. Wolcott stated that they would review the information and asked that this matter be added to a future agenda for discussion. He stated that they would like time to review the work done by staff and the recommendations, and that staff would definitely notify Mr. Larson when it is on the agenda for discussion. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, July 18, 2001, at the Cottage Grove City Hall, 7516 - 80�h Street South. Mayor Pro Tem Rice called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Pro Tem Pat Rice Council Member Rod Hale Council Member Jim Wolcott Not Present Mayor Sandy Shiely Council Member Cheryl Kohls Also Present: Ryan Schroeder, City Administrator Michael Zurbey, Deputy Director of Public Safety/Acting Chief Jerry Bourdon, City Engineer, BRAA Kim Lindquist, Director of Community Development Michelle Wolfe, Assistant City Administrator Corrine Thomson, City Attorney, Kennedy and Graven Mayor Pro Tem Rice presided over the meeting. Regular Meeting—July 18, 2001 Cottage Grove City Council Page 3 ADOPTION OF AGENDA MOTION BY WOLCOTT, SECONDED BY HALE, TO APPROVE THE FINAL AGENDA. MOTION CARRIED 3-0. PRESENTATIONS NONE. APPROVAL OF MINUTES The minutes of the June 6, 2001 Regular Council Meeting were approved as presented. CONSENT CALENDAR City Administrator Schroeder stated that Item 4.G. is a request to schedule a hearing for August 1, 2001. He clarified that the hearing date has changed to August 15, 2001. MOTION BY HALE, SECONDED BY WOLCOTT, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MEETING MINUTES: i. PLANNING COMMISSION REGULAR MEETING - MAY 21, 2001. ii. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETING, MAY 14, 2001. B. ADOPT RESOLUTION NO. 01-091, A RESOLUTION ACCEPTING DONATIONS FROM CENTRAL PEDIATRICS, P.A. ($250)AND FROM DIANE V. CRATER, DDS ($50) FOR A TOTAL OF $300.00 FOR COTTAGE GROVE'S 8T" ANNUAL YOUTH SAFETY CAMP. C. APPROVE THE CSAH39 (HADLEY AVENUE) WINTER MAINTENANCE AGREEMENT BETWEEN WASHINGTON COUNTY AND THE CITY OF COTTAGE GROVE, AND AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO SIGN THE AGREEMENT. D. ADOPT RESOLUTION NO. 01-092, A RESOLUTION APPROVING THE FINAL PLAT KNOWN AS CARLY'S ADDITION. E. APPROVE THE SUBDIVISION AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND THOMPSON LAND DIVISION OF U.S. HOME AND BLUE GOLD COMPANY FOR PINE SUMMIT 2"D ADDITION, AND AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN THE AGREEMENT. F. ADOPT RESOLUTION NO. 01-093, A RESOLUTION ACCEPTING DONATION OF $8,472.28 TO THE POLICE DIVISION FROM KNUTSON CONSTRUCTION SERVICE FOR THE PURCHASE OF A SPEED NOTIFICATION TRAILER FOR THE DEPARTMENT OF PUBLIC SAFETY. G. SCHEDULE A PUBLIC HEARING FOR AUGUST 15, 2001, TO CONSIDER GRANTING A ONE-YEAR EXTENSION FOR RENEWAL BY ANDERSEN TO MEET THE 300-JOB REQUIREMENT SET BY THE MINNESOTA INVESTMENT FUND GRANT. Regular Meeting—July 18, 2001 Cottage Grove City Council Page 4 H. AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR THE SALT STORAGE SHED CONSTRUCTION PROJECT. I. ADOPT RESOLUT/ON NO. 01-094, A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR PINE SUMMIT 2ND ADDITION. J. ACKNOWLEDGE RECEIPT OF UPDATE ON THE GREY CLOUD ISLAND TRAIL AND PIONEER TRAIL FLOOD DAMAGE REPAIRS AND IMPROVEMENTS FROM CITY ENGINEER BOURDON AND PUBLIC WORKS DIRECTOR BURSHTEN IN THEIR REPORT DATED JULY 11, 2001. K. ADOPT RESOLUTION NO. 01-095, A RESOLUTION APPROVING THE SUPPLEMENT TO THE EMPLOYMENT AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND CITY ADMINISTRATOR RYAN SCHROEDER. L. DIRECT STAFF TO PROCEED WITH THE RECRUITMENT PROCESS FOR A FIREFIGHTER/PARAMEDIC OR PARAMEDIC TO FILL THE CURRENT VACANCY WITHIN THE FIRE DIVISION OF THE PUBLIC SAFETY DEPARTMENT. MOTION CARRIED 3-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES NONE. PUBLIC HEARINGS NONE. BID AWARDS A. Consider Awarding Bid for Purchase of(12) Mobile Data Computers for Police Vehicles Mayor Pro Tem Rice stated that staff has reviewed the bid material presented by Kontron Mobile Computing for their bid to provide Mobile Data Computers for the police vehicles in the amount of $81,121.80. He stated that Staff recommends acceptance of the bid and to award the bid to Kontron Mobile Computing. The funding for the purchase will be covered by a grant received from the Minnesota Department of Public Safety. MOTION BY WOLCOTT, SECONDED BY HALE, TO AWARD THE BID FOR THE PURCHASE OF TWELVE (12) MOBILE DATA COMPUTERS TO KONTRON MOBILE COMPUTING IN THE AMOUNT OF $81,121.80. MOTION CARRIED 3-0. B. Consider Awardinq Bid for the West Draw Elementary School Utility Improvements MOTION BY WOLCOTT, SECONDED BY HALE, TO ADOPT RESOLUT/ON NO. 01-096, A RESOLUTION AWARDING BID FOR THE WEST DRAW ELEMENTARY SCHOOL UTILITY IMROVEMENTS TO VOLK SEWER AND WATER, INC., IN THE AMOUNT OF $149,623. MOTION CARRIED 3-0. C. Consider Awarding Bid for the Hidden Valley 10th Addition Improvements to Inland Utility Regular Meeting—July 18, 2001 Cottage Grove City Council Page 5 Construction. Inc. MOTION BY WOLCOTT, SECONDED BY HALE, TO ADOPT RESOLUTION NO. 01-097, A RESOLUTION AWARDING BID FOR THE HIDDEN VALLEY 10TH ADDITION IMPROVEMENTS TO INLAND UTILITY CONSTRUCTION, INC., IN THE AMOUNT OF $167,887.35. MOTION CARRIED 3-0. UNFINISHED AND NEW BUSINESS A. Consider Approving a Variance to Title 11-3-3, Accessory Structures, to Allow Construction of a 660 Square-Foot Garaqe in Front of the Principal Structure at 10200 Kimbro Circle South. Community Development Director Lindquist stated that Jeff and Shahla Tipp, 10200 Kimbro Circle South, are requesting approval of a variance to permit the construction of an accessory structure in front of their residence. She explained that the request requires a variance to Title 11-3-3, accessory structure requirements of the City Code, which prohibits accessory structures to be placed closer to the front property line than the front yard setback of the principal structure. She stated that the Planning Commission held a public hearing and reviewed this item at their June 25, 2001 meeting. The applicant was present at the hearing and agreed to the conditions of approval as stipulated in the Planning Report. No one has spoken out against the request nor have any written statements been received. Lindquist reported the Planning Commission unanimously recommends approval of the variance request. She stated that staff also recommends approval. MOTION BY HALE, SECONDED BY WOLCOTT, TO ADOPT RESOLUTION NO. 01-098, A RESOLUTION APPROVING A VARIANCE TO TITLE 11-3-3, ACCESSORY STRUCTURES, OF THE CITY CODE TO ALLOW CONSTRUCTION OF A 660 SQUARE-FOOT GARAGE IN FRONT OF THE PRINCIPAL STRUCTURE AT 10200 KIMBRO CIRCLE SOUTH. MOTION CARRIED 3-0. B. Consider Approving a Gradinq Ordinance Combining Grading and Erosion Control Standards within the Zoning Ordinance and Upgradinq Those Standards. Community Development Director Lindquist stated that the proposed grading ordinance combines grading and erosion control standards in one location within the zoning ordinance and also upgrades those standards. She explained that approval of an ordinance is a condition of the Metropolitan Council's approval of the City's Comprehensive Plan, and the PCA also requested modifications through the EAW process for the sanitary sewer interceptor. She commented that the Planning Commission reviewed the draft ordinance at their May 21, 2001 meeting and after some brief discussion and minor revisions, the draft ordinance was recommended for approval. She stated that staff recommends adoption of the draft ordinance. Council Member Hale asked if this would apply to a driveway in the rural areas. He stated that he can see value in this in that there is still a great deal of farming in the area and referenced the grading permit requirement when more than 20 cubic yards of material is moved. He asked if there would be a fee charge with this permit. Community Development Director Lindquist stated that if they were moving more than 20-cubic yards then yes, they would need a grading permit. She provided an example showing where people are doing grading on their site that prompted drainage issues. She stated that the permit would ensure that grading impacts are only felt on the property where the grading occurs. She stated that there would be a fee and that it would be related to the building code. Regular Meefing—July 18, 2001 Cottage Grove City Council Page 6 Council Member Wolcott asked who would be monitoring this after a permit is issued. Community Development Director Lindquist explained that after the issuance of a permit, the process begins with the Community Development Department. She stated that they visit the site to ensure that conditions are met and from there it moves to the Public Works Department. She stated that they would ask for Bonestroo's assistance if there were an increase in the requests and time required to manage the process. MOTION BY WOLCOTT, SECONDED BY HALE, TO ADOPT ORD/NANCE NO. 701, AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING TITLE 10, SUBDIVISION ORDINANCE OF THE CITY CODE CONCERNING TITLE 10-5-8 AND AMENDING TITLE 11, ZONING ORDINANCE OF THE CITY CODE CONCERNING TITLE 11-6-12. MOTION CARRIED 3-0. C. Consider Approval of Ordinance Regarding Maintenance of Private Roads Serving More Than One Commercial Entitv. Community Development Director Lindquist stated that the City has received several complaints regarding the condition of two of the commercial private drives or streets within the City. She stated that the maintenance and upkeep of the roads is the responsibility of the benefiting properties and is not the City's responsibility. She stated that after review of the City ordinances and consultation with the City Attorney, it appears that there is nothing in the current code allowing the City to require necessary maintenance. She stated that the draft ordinance language allows the City to require upkeep for commercial roads under the nuisance ordinance. She stated that should the affected property owners choose not to maintain the road, the City could abate the nuisance and charge back the cost to property owners. She reviewed the history of the complaints that has brought this issue forward. She stated that staff recommends passage of the draft ordinance. MOTION BY WOLCOTT, SECONDED BY HALE, TO ADOPT ORDINANCE NO. 702, AN ORDINANCE RELATING TO PUBLIC NUISANCES, AMENDING SECTION 4-1-5 OF THE COTTAGE GROVE CITY CODE, DECLARING CERTAIN PRIVATE ROAD CONDITIONS TO BE A PUBLIC NUISANCE. MOTION CARRIED 3-0. D. Consider Approval of a Conditional Use Permit to Allow Expansion of a Non-Conforming Use, a Variance to Allow a 20-Foot Setback from the Front Property Line for a Building Addition, and a Site Plan Review of the Expansion of the School Bus Garage at 8585 and 8600 West Point Douglas Road South. Community Development Director Lindquist stated that ATS&R Architects Inc., consultants for Independent School District 833, have applied for a Conditional Use Permit for the expansion of a non-conforming use, a front yard setback variance, and a site plan review to construct a 1,612 square-foot addition to the existing 6,482 square-foot Transportation Service Building, and for the construction of a new 3,931 square-foot o�ce building. She stated that the Planning Commission reviewed the applications at the June 25, 2001 meeting and recommended approval on an 8-1 vote. MOTION BY HALE, SECONDED BY WOLCOTT, TO ADOPT RESOLUT/ON NO. 01-099, A RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW EXPANSION OF A NON- CONFORMING USE, A VARIANCE TO TITLE 11-10D-6, DEVELOPMENT STANDARDS IN PLANNED BUSINESS DISTRICTS, TO ALLOW A 20-FOOT SETBACK FROM THE FRONT PROPERTY LINE FOR A BUILDING ADDITION, AND A SITE PLAN REVIEW OF THE EXPANSION Regular Meeting—July 18, 2001 Cottage Grove City Council Page 7 OF THE SCHOOL BUS GARAGE AT 8585 AND 8600 WEST POINT DOUGLAS ROAD SOUTH. MOTION CARRIED 3-0. E. 1. Consider Authorizing Staff to Conditionally Enter into an Agreement with Metropolitan Transit for a Park and Ride Facility. 2. Consider Authorizing Staff to Pursue Change Orders to Provide for Construction to Commence. 3. Consider Authorizing Staff to Seek an Extension for South Washington School District 833 to Ensure no gaps in Service to Users of the Transit System. City Administrator Schroeder stated that the City Council has requested that the Metropolitan Transit pursue sites other than the Langdon area. He stated that he provided aerial maps for their review. Schroeder stated that Metro Transit has not been able to identify park and ride locations that they are comfortable with. Schroeder highlight on an aerial map the location of finro potential sites for a park and ride and highlighted how each would affect the City. He stated that Aaron Isaacs and an official from MNDOT were present to answer any questions. Aaron Isaacs, facility-planning manager with Metropolitan Transit, stated that they have been working on this proposal for approximately 1-1/2 years. He stated that they need room for the St. Paul service and to downtown Minneapolis, requiring approximating 400 parking spaces. Isaacs proceeded to review the potential sites they have looked at. He stated that Metro Transit is interested in locating the park and ride in the Langdon area and MNDOT has shifted funds to Cottage Grove. Issacs informed the Council they will lose their current park and ride site on August 1, 2001. Issacs informed the Council that the proposed parking lot would have a gravel base for the winter months but in the spring they would pave and landscape the area as required in City Code. He stated that this would resolve both the short- and long-term issues. He stated that they are pressed for time and that two-thirds of the users are Cottage Grove residents. He stated that they are in an eleventh-hour situation. Mayor Pro Tem Rice asked to be shown where they would be coming off West Point Douglas Road. Mr. Isaacs reviewed the location and explained the areas where bus traffic would be on West Point Douglas Road, adding that there would be no buses on 96th Street South. Council Member Hale asked if they are still considering this site as a short-term solution or whether it was being considered permanent. He also asked for clarification on the type of lease arrangement they are looking at from the City and for clarification on the reasons for the gravel versus paved parking lot surface. Hale also asked whether the City would be asked to pay for the surfacing and include this in the lease agreement. He suggested they amortize the cost into the lease. Hale suggested that they incorporate the pavement costs into the lease agreement and charge the cost back over a five-year period. Mr. Isaacs stated that the gravel was an intermediate resolution and explained the issues around the development of the area, referencing the Red Rock Corridor. He stated that they would like to enter into a five-year or more lease with the City. By the time the lease runs out they would know what will be happening with the development in the area and also the results of the Red Rock Corridor. He stated that they want to be next to the tracks or nearby when this happens. He stated that the MNDOT dollars will not be available until next spring and presently they do not have a means to get the money budgeted. Regular Meeting—July 18, 2001 Cottage Grove City Council Page 8 Heather Lott, MNDOT, stated that she has tried to get an answer from MNDOT. She stated that from what she has heard, it would probably not be reimbursed this fall. She stated that they did not know if the Metropolitan Transit could wait for reimbursement until spring. Council Member Hale reviewed his suggestion and stated that he wanted to know if they would consider the proposal, adding that they would not really have a choice. He acknowledged the apology for the last minute presentation adding that they did know about this, and to present this to the Council with very few options to consider was not right. He stated that it would definitely impact the residents of Cottage Grove. He stated that at some point they would have had to know that they needed more space. He asked if they have actually considered all locations for the park and ride, and he suggested potential sites for them to consider. He stated that this should be done in such a way to allow the City of Cottage Grove to adjust and address all the issues. Mr. Isaacs stated that the only issue is when the money would be available. He stated that they could be reimbursed in the spring instead of over a 5-year period. He stated that they first learned of this issue on May 1, 2001 and again reviewed the areas they considered for the park and ride. He stated the areas they considered were based on the living area of the users and the distance for driving to the park and ride. He stated that he did the bus-servicing plan for Cottage Grove in 1985 and referenced the issues that were addressed at that time. He stated that he would be willing to discuss the area with the Rodeo owner adding that part of the issue is access to the location. He stated that staff has been in the loop and is aware of what they have been working on. Council Member Hale acknowledged that this may be a temporary resolution and asked if they would be willing to split the park and ride to various locations. Mr. Isaacs referenced the issues with the number of stops that need to be made with several park and ride locations. He stated that they have done the best in considering all potential locations. Council Member Wolcott expressed his concerns regarding the temporary resolution. He referenced various access points adding that in the Langdon area there is only one access point in and one access point out and that the Rodeo location would be better with respect to access. He stated that his additional concern is the gravel base. He explained that the standard in Cottage Grove is that a gravel base parking lot is not allowed and that it has to be blacktopped. He referenced the problems with gravel with respect to potential damage and the inconvenience to the users. He asked for clarification on the peak times for the bus schedules. He stated that he was concerned about the additional traffic in and out of the neighborhood. He asked if they have considered a semaphore to move the traffic adding that if the City said this was the only way they would allow it, would they pay for it. He asked for clarification on the procedure that they use to utilize the park and rides when they are not in use. Mr. Isaacs reviewed the rush hour arrival and departure bus schedules with the Council. He stated that if they do a traffic study the traffic level is not enough to justify a semaphore. He reviewed the areas and acknowledged their concerns. He reviewed the warrant process each Ciry would need to go through for a traffic light. He stated that he would present the request and costs to MNDOT and would request that they pay for this. He stated that they have policy signs posted and if they are violated they contact the park and ride police for resolution. Terry Redmond, 9501 Islay Avenue South, asked if he heard Mr. Isaacs say that he had not contacted the Rodeo. He stated that he felt the Rodeo would be the best route to take as it has easier access and is large enough for what they need. He stated that they do not have the means in Langdon to handle the traffic increase. He expressed his concerns regarding the safety issues with Regular Meeting—July 18, 2001 Cottage Grove City Council Page 9 the increased traffic. He reviewed various areas that would be good, potential, park and ride locations that could be considered by the Metropolitan Transit. He stated that the Langdon area is not a good area adding that the railroad track issues are not applicable. Mr. Isaacs stated that they did contact the Rodeo and discussed the issues with the owner. He stated that the owner was not interested in selling but is interested in leasing the land. Irv Kopren, 9735 Miller Road, clarified the location of his home in reference to the park and ride. He stated that the City did buy the land adding that if there is a park and ride installed that he would want a large berm placed between his home and the park and ride area. He referenced the increased traffic in the area adding that this park and ride would place considerable stress on the traffic in the area. Mr. Kopren clarified the traffic issues for Mr. Isaac. He stated that they need at least two access and exit locations. Mr. Isaacs asked for clarification on the industrial traffic in the Langdon area. He stated that the majority of the park and ride users would be in the area after 5:30 p.m. and that most of the traffic would come after the industrial area rush hour. Sandy Kopren, 9735 Miller Road, expressed her concern regarding the gravel and asked if they have considered the runoff issues that could affect the residential wells. She asked if they have considered the school bus schedules and the increase in traffic for the area. An unidentified individual from the audience stated that MNDOT did not think they would have any issues with contamination of their wells. He stated that if they ruin the wells they would replace and repair them. Mr. Isaacs stated that the tra�c flow in the area is considered low volume and that school buses would not be an issue. Leslie Siebert, 9747 Miller Road, asked if there was any kind of study done to bring in all the cars to the Langdon area. She expressed her concerns regarding the school bus schedule, traffic buildup, tie up of the roads, and the inability for emergency vehicles to get through. She clarified the school bus pickup schedule stating that there is a 7 a.m. pickup and a 3 p.m. drop off, adding that there is only one way in and one way out. She stated that the traffic in the area is already heavy at certain hours and expressed her concern over 450 cars and the impact on the twelve homes in the area. She stated her biggest concern was safety. Mr. Redmond expressed his concerns regarding the backup of traffic, noting that there is only one way in and out of the Langdon area. He stated this is a huge impact on their neighborhood of finrelve homes. Council Member Hale acknowledged their concerns adding that the Langdon area will not stay the same forever. He stated that they are trying to determine the best resolution with the least amount of impact on the area. He stated that he is not satisfied that the Metropolitan Transit has considered all of the best sites adding that if they are talking about an interim facility that they should consider something e�nomically or an area that already exists versus creating a temporary lot. He stated that if he was totally convinced that they have looked at all possible locations, the minimum he would look at would be that the site must be the least intrusive to the neighborhood. He stated that this means a hard surface, control of the water runoff, and if illuminated, that the lighting not be intrusive to the neighbors. Fie stated that he is not convinced that they are looking for a permanent site. Regular Meeting—July 18, 2001 Cottage Grove City Council Page 10 Mr. Isaacs stated that they have two types of dollars, operating and capital. He reviewed the capital dollars available from MNDOT. He stated that they do not have operating dollars that come from Metropolitan Transit adding that they do not have that money. He stated that at this point they want to utilize the money that is available through MNDOT. He stated that they have to pay a minimum of $75,000 per year for 250 spaces per year. He stated this money comes directly out of service and that it does not come out of capital. Council Member Wolcott suggested that the City go to the school district and ask if they would consider an extension of time, whether it be 30, 60 or 90 days. He stated that this site has worked and would like the Council to direct the City Administrator to meet with the School Board to request a short-term extension to the lease. He stated that there might be a need to consider some form of traffic regulation. He stated that the action items would be the request of the extension, Metropolitan Transit to work with Rodeo, and the Council's need to address the issues. Council Member Hale stated that it was suggested at the last session that we request an extension with the School District. He stated that this would be a good alternative and would allow them the time to address all the issues and determine the conditions. City Administrator Schroeder stated that he was pretty sure they would be able to get a 30-day extension but beyond that he did not know. He referenced the conditions for the site adding that at some point a traffic analysis of actual impacts with recommendations for changes should be considered. He stated that as part of the discussion of MNDOT dollars towards any improvements, there should be some participation on their part towards the improvements. He referenced the suggestion for a stop sign at Jamaica adding that there would be an opportuniry for an interim slider lane out to the highway. He referenced the storm holding, the site improvements such as lighting, landscaping, berming, and trails adding that it was his hope to get to a point of site planning that would include the residents impacted by this project. Council Member Wolcott stated that if they request the 30-day extension with the school district, it would at least give them time to begin pursuing and addressing some of the issues identified and also for the Metropolitan Transit to work with the Rodeo. City Administrator Schroeder reviewed the discussions they have had so far adding that they have not looked at this as a commercial lot. He expressed his concerns that this would be back for discussion in finro weeks. Council Member Hale stated that the Council is very sympathetic to finding a park and ride location within Cottage Grove and understands the impact it will have on the residents. He stated that they want to look at this and consider what is best for the citizens of Cottage Grove. City Administrator Schroeder asked for clarification on the dual track scenario. He,asked if he should be working with the Metropolitan Council at the same time that they are negotiating other potential sites. Council Member Wolcott confirmed that this was his understanding and intent. Council Member Hale stated that the Council has a higher standard of acceptance and urged that they be clear on the expectations. City Administrator Schroeder stated that they would work through a reimbursement process of some kind and work out a charge back for the improvements. He clarified and reviewed his understanding Regular Meeting—July 18, 2001 Cottage Grove City Council Page 11 of the action items stating that they need to try to find another site, negotiate an extension, prepare a site plan for this site while continuing negotiations with other entities, and comeback with results to present to the Council. MOTION BY WOLCOTT, SECONDED BY HALE, THAT 1. METROPOLITAN TRANSIT EXPLORE FINDING ANOTHER SITE FOR THEIR PARK AND RIDE FACILITY. 2. METROPOLITAN TRANSIT PURSUE A SHORT-TERM EXTENSION OF THEIR PRESENT SITE LEASE AGREEMENT IN THE INTERIM. 3. CITY STAFF DRAFT A SITE PLAN AND LEASE AGREEMENT WITH METROPOLITAN TRANSIT FOR CONSIDERATION BY THE CITY COUNCIL FOR A PARK AND RIDE FACILITY ON THE LANGDON SITE. MOTION CARRIED. 3-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS NONE. COUNCIL COMMENTS AND REQUESTS Council Member Hale stated that the Council needs to come to some conclusion on the available options for the Grey Cloud Trail. Council Member Wolcott asked how they are doing with the water usage due to the heat. He asked if the residents are abiding to the odd/even watering ban and if they could get it advertised in the paper. He asked if the water tower was a good investment. He publicly congratulated Bruce Anderson for his work dealing with a deaf golfer and added that he is very proud of the golf course and that the facility is outstanding. Public Works Director Burshten stated that there was an article in the Bulletin that announced the water restrictions to the community. He stated that the residents have acknowledged the watering restrictions and are abiding by them. He stated that the pump house is at capacity. He stated that the week after July 4`h they were low and the water tower has been key in their operation. He stated that the restrictions have been announced on cable and included in the Bul/etin. He stated that they could also add a notice about the restrictions to the water bills. Mayor Pro Tem Rice stated that he had a statement from Caron Stransky, itemizing the damage and costs to the pool. He stated that the costs to repair the damage to the pool came to $18,765.57. He stated that the City would have to pay for this and that they are still looking for the individuals who did the damage. He stated that there is a $500 reward for this, and anyone with information should call the Cottage Grove Police Department with any leads. PAY BILLS MOTION BY WOLCOTT, SECONDED BY HALE, TO APPROVE PAYMENT OF CHECK NUMBERS 119585 TO 119807 TOTALING $442,838.03. MOTION CARRIED 3-0. WORKSHOP SESSION —OPEN NONE. WORKSHOP SESSION —CLOSED NONE. Regular Meeting—July 18, 2001 Cottage Grove City Council Page 12 ADJOURNMENT MOTION BY WOLCOTT, SECONDED BY HALE, TO ADJOURN THE MEETING AT 9:00 P.M. MOTION CARRIED 3-0. Respectfully submitted, Bonita Sullivan TimeSaver Off Site Secretarial, Inc.