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HomeMy WebLinkAbout2008-07-02 MINUTESREGULAR MEETING COTTAGE GROVE CITY COUNCIL �uiy 2, Zoos OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Fred Luden Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Ron Hedberg, Finance and Administrative Services Director Corrine Heine, City Attorney Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director Not Present: Council Member Pat Rice Mayor Shiely opened the Open Forum at 7:15 p.m. There being no speakers, Mayor Shiely closed the Open Forum at 7:15 p.m. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on Wednesday, July 2, 2008, at the Cottage Grove City Hall, 7516 80 Street South. Mayor Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Fred Luden Regular Meeting — July 2, 2008 Cottage Grove City Council Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Corrine Heine, City Attorney Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director Not Present: Council Member Pat Rice ADOPTION OF AGENDA MAYOR SHIELY REPORTED THE ADDITION OF ITEM 4.0. CONCERNING ACCEPTANCE OF A DONATION FROM COGENTRIX. MOTION BY BAILEY, SECONDED BY GROSSKLAUS, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 4-0. PRESENTATIONS A. National Niqht Out Presentation Community Watch Coordinator Diane McCabe (651-458-6053) and Police Officer/Paramedic Gail Griffith (651-458-6025) provided a presentation regarding National Night Out on August 5(opportunity for neighborhoods to get to know each other), which this year will include block parties, bicycle registration, Fill the Bag Campaign, and Fill the Backpack Campaign. There are currently 19 registered parties and a few others to be confirmed in Cottage Grove (registration deadline July 18), and party ideas can be obtained on the City website. Mayor Shiely thanked Ms. McCabe and Officer Griffith for their efforts and requested that they schedule Council Member attendance at the various parties to avoid overlapping. APPROVAL OF MINUTES A. April 16, 2008, Special Meeting Mayor Shiely stated that the minutes stood approved as submitted. B. June 4, 2008, Regular Meetinq Mayor Shiely stated that the minutes stood approved as submitted. 2 Regular Meeting — July 2, 2008 Cottage Grove City Council CONSENT CALENDAR COUNCIL MEMBER BAILEY PULLED ITEM I TO ACKNOWLEDGE AND THANK 3M FOR THEIR SECOND INSTALLMENT PAYMENT FOR THE STRAWBERRY FESTIVAL. MOTION BY LUDEN, SECONDED BY GROSSKLAUS, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: I. MAY 1, 2008, PUBLIC WORKS COMMISSION MEETING. B. 1) ADOPT RESOLUTION NO. 08-116 DECLARING COSTS TO BE ASSESSED AND ORDER THE PREPARATION OF THE PROPOSED ASSESSMENT ROLL FOR THE REMOVAL OF HAZARDOUS CONDITIONS AT 8334 77 STREET COURT SOUTH; 2) ADOPT RESOLUTION NO. 08-117 CALLING A HEARING FOR AUGUST 13, 2008, ON THE PROPOSED ASSESSMENT FOR THE REMOVAL OF HAZARDOUS CONDITIONS AT 8334 77 STREET COURT SOUTH. C. ADOPT RESOLUTION NO. 08-118 ADOPTING THE ASSESSMENT FOR UTILITY SERVICES INSTALLED AT 9400 80 STREET SOUTH. D. AUTHORIZE ISSUANCE OF AN OUTDOOR EVENT PERMIT FOR THE 2008 RELAY FOR LIFE EVENT AT COTTAGE GROVE JUNIOR HIGH ON JULY 11 - 12, 2008. E. AUTHORIZE ISSUANCE OF AN OUTDOOR EVENT PERMIT TO WERNER ELECTRIC FOR THEIR GRAND OPENING EVENT ON AUGUST 8, 2008, FROM 4:00 P.M TO 9:00 P.M. F. APPROVE CHANGE ORDER #1 FOR THE WELL NO. 10 MAINTENANCE PROJECT. G. ADOPT RESOLUTION NO. 08-119 APPROVING PLANS AND SPECIFICATIONS AND ESTABLISH AN AUGUST 7, 2008, BID DATE FOR THE 2008A STREET IMRPOVEMENT PROJECT. H. REVIEW THE PROPOSED CONTRACT EXTENSION WITH BIFF'S, INC. TO PROVIDE PORTABLE RESTROOM SERVICES TO THE CITY OF COTTAGE GROVE THROUGH DECEMBER 31, 2010. I. ADOPT RESOLUTION NO. 08-120 ACCEPTING A DONATION FROM 3M FOR THE STRAWBERRY FESTIVAL. J. ADOPT RESOLUTION NO. 08-121 AMENDING THE PERSONNEL POLICY BY ADDING A NEW POLITICAL ACTIVITY POLICY. K. ADOPT RESOLUTION NO. 08-122 AMENDING THE PERSONNEL POLICY BY ADDING THE AMENDED CODE OF ETHICS FOR PUBLIC OFFICIALS AND PUBLIC EMPLOYEES POLICY. L. APPROVE THE JOINT POWERS AGREEMENT FOR THE 2008 REPUBLICAN NATIONAL CONVENTION BETWEEN THE CITY OF COTTAGE GROVE AND THE CITY OF ST. PAUL. M. APPROVE CHANGE ORDER #1 FOR THE 2008 PAVEMENT MANAGEMENT PROJECT. N. ADOPT RESOLUTION NO. 08-123 AUTHORIZING STAFF TO ACQUIRE A PART OF PARCEL 25-027-21-43-0001 FOR $5,300.00 TO REALIGN THE INTERSECTION OF LEHIGH AND MANNING AVENUES. 3 Regular Meeting — July 2, 2008 Cottage Grove City Council O. ADOPT RESOLUTION NO. 08-124 COGENTRIX/LSP-COTTAGE GROVE, INC. TRUST FUND. ACCEPTING A DONATION FROM FOR THE ECONOMIC DEVELOPMENT MOTION CARRIED 4-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. PUBLIC HEARINGS None. BID AWARDS None. UNFINISHED AND NEW BUSINESS A. Consider selectinq an elector from the Citv of Cottaae Grove to vote on candidates for the Grant Evaluation and Rankinq System (GEARS) Committee. Mayor Shiely reported that five of the seven metro counties approved a tax increase for transportation purposes and it had been decided that the best way to determine where the grant dollars go is through a Grant Evaluation and Ranking System (GEARS) Committee. The City Administrator described the screening committee, which will review nominees for the GEARS Committee, and each city has opportunity to select an elector who will then vote on nominees. MOTION BY GROSSKLAUS, SECONDED BY BAILEY, TO SELECT MAYOR SHIELY AS AN ELECTOR FROM THE CITY OF COTTAGE GROVE TO VOTE ON CANDIDATES FOR THE GRANT EVALUATION AND RANKING SYSTEM (GEARS) COMMITTEE. MOTION CARRIED 4-0. B. Consider directing staff to prepare an ordinance amending the Cottaqe Grove Outdoor Event Permit Process. The City Administrator provided background information regarding the City's participation and policy related to the community event regulation, with options that could include: 1) a small amount of effort dedicated but without a cash contribution, 2) events providing staff time and/or Council Member time but no financial contribution, and 3) events for which the City has dedicated budgetary resources. Moving forward in hard economic times has caused some cities to reduce allocations toward similar efforts within communities and staff is seeking Council feedback on event funding priorities through 2009. The City Administrator 4 Regular Meeting — July 2, 2008 Cottage Grove City Council stated that the expectation is that ordinance permittees would run through City Clerk licensing without charge and any disagreement on issuing would go through the Department of Public Safety Commission process. Mayor Shiely thanked Council Member Grossklaus for originally raising the issue and commented that the whole idea makes sense. She said the only situation missing is when places like Holiday Station and Von Hanson's have hot dog sales for athletic associations and are asked to pay the $250 permit fee and she would want to know what effect the new ordinance would have. The City Administrator stated that he would verify that. Mayor Shiely said it may be better to determine the ordinance first and then what events quality. Council Member Bailey said it appears that action needed is an ordinance and then discussion about events. He said some budget items were identified, such as the 4 of July fireworks, and reported that $1,000.00 of the Strawberry Festival funds are being donated to that. He posed a question as to whether a Council contingency could be used to help defray costs, as the City's donation this year is $1,000.00 less than the previous year. Council Member Grossklaus commented that the City needs to monitor the type of events that elicit a huge draw in a short amount of time, such as when a Maplewood business was giving away free gas in a limited timeframe, and what effect it may have on the Community. He said he would like to see the ordinance in place before discussing specific events, and Mayor Shiely concurred. Council Member Luden made a recommendation for Council to prioritize events. The City Administrator stated that staff would come back to Council with an ordinance for their consideration, further discussion, and action. C. Consider authorizing the Mavor and Citv Administrator into a settlement aqreement with U.S. Home Corporation. The City Administrator provided background information regarding Washington County's plan for the new Hinton/Tower roadway improvement project, which ultimately resulted in a District Court's determination that benefit was not proven to the assessed property and City staff's recommendation to Council of a settlement agreement befinreen the City and US Home Corporation. Council Member Luden asked the City Attorney about the intent of the agreement, and she responded that it was consistent. MOTION BY LUDEN, SECONDED BY GROSSKLAUS, TO AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO ENTER INTO A SETTLEMENT AGREEMENT WITH U.S. HOME CORPORATION. MOTION CARRIED 4-0. Mayor Shiely thanked Council Members Bailey, Luden, and Rice for their service during the 5 Regular Meeting — July 2, 2008 Cottage Grove City Council agreement process. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS None. COUNCIL COMMENTS AND REQUESTS Mayor Shiely announced that Council Member Rice's father, Ed Rice, died the previous day and had served the City for 18 years as an investigator. She extended condolences to the family and asked the Public Safety Director to comment, who provided a more detailed personal background, extended his personal condolences, and cited the funeral arrangements. Council Member Bailey reported that planning is beginning for the 2009 Strawberry Festival and the group meets July 21 at 6:00 p.m. at City Hall and information can be obtained by calling him at 651-459-4734. He then posed a suggestion that $1,000.00 of the Council contingency fund be designated towards the 4 th of July fireworks. MOTION BY BAILEY, SECONDED BY GROSSKLAUS, TO DEDICATE $1,000.00 OF COUNCIL CONTINGENCY FUND TO THE CITY'S 4TH OF JULY FIREWORKS. MOTION CARRIED 4-0. Mayor Shiely asked the City Attorney whether Council Members had acted appropriately in moving under Council Comments and Requests, and she advised that Council could revise the agenda by consensus, which members had, and so they had. PAY BILL MOTION BY BAILEY, SECONDED BY LUDEN, TO APPROVE PAYMENT OF CHECK NUMBERS 155710 TO 155913 IN THE AMOUNT OF $1,445,075.25. MOTION CARRIED 4-0. WORKSHOP SESSION — OPEN A. Comprehensive Plan Revisions Mayor Shiely stated that the evening's open workshop session would be a quick review of the suggestions made at the last meeting and that action would occur at the July 16, 2008, City Council Meeting. The Community Development Director reported that one loose end from the last Council meeting involved the 61 corridor south of Kimbro Avenue on the north side and that discussion had concerned the best use of that land long term. 0 Regular Meeting — July 2, 2008 Cottage Grove City Council He said the existing plan is guided for rural residential, Council had concern about that and so staff had looked at other uses, recommending now that 380 acres be set aside for the future (perhaps a decade or more or whenever demand materialized) as a business park (office, tech development, some light industrial development and service retail, restaurants, hotel). He displayed a drawing as how it would interact with the transportation plan and said staff proposes that the land be guided as a transitional planning area and when ready be reguided for a business park, adding that the area is zoned agricultural. Council clarification questions were answered, which concerned the commercial designation for Innovation Road and frontage road, as shown in the 2030 Future Land; transportation plan for 61; the County's master plan for Langdon. Council Member Luden commented that there will be great opportunity with the plan but suggested that effort be made to make sure that the message is clear. WORKSHOP SESSION — CLOSED None. ADJOURNMENT MOTION BY BAILEY, SECONDED BY LUDEN, TO ADJOURN THE MEETING AT 8:28 P.M. MOTION CARRIED 4-0. RespectFully submitted, Mary Heintz TimeSaver Off Site Secretarial, Inc. 7