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Home My WebLink About2008-09-03 MINUTESREGULAR MEETING COTTAGE GROVE CITY COUNCIL September 3, 2008 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Fred Luden Council Member Pat Rice Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Corrine Heine, City Attorney Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director Not Present: None. Mayor Shiely opened the Open Forum at 7:15 p.m. There being no speakers, Mayor Shiely closed the Open Forum at 7:15 p.m. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on Wednesday, September 3, 2008, at the Cottage Grove City Hall, 7516 80 Street South. Mayor Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Counci4 Member Fred Luden Council Member Pat Rice Regular Meeting — September 3, 2008 Cottage Grove City Council Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Corrine Heine, City Attorney Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director Not Present: None. ADOPTION OF AGENDA MOTION BY BAILEY, SECONDED BY GROSSKLAUS, TO APPROVE THE AGENDA AS SUBMITTED. MOTION CARRIED 5-0. PRESENTATIONS A. Eaale Scout Award Presentation: Peter Karlstrand, Brandon Larsen, Andrew Treadwav and Michael Ward of Troop 777 and Gerard van Wiik of Troop 286. Mayor Shiely expressed her personal comments and presented plaques on behalf of the City of Cottage Grove to Eagle Scout Award recipients Peter Karlstrand, Brandon Larsen, Andrew Treadway and Michael Ward of Troop 777 and Gerard van Wijk of Troop 286, who then each described their projects. APPROVAL OF MINUTES A. Auqust 13, 2008, Reqular Meetina Mayor Shiely stated that the minutes stood approved as submitted. CONSENT CALENDAR Council Member Bailey pulled Item G to acknowledge the donation by Carolyn Harris and then asked the Finance Director to provide further details regarding Item J(ordinance for partial prepayment on special assessments) and Item K(amend city ordinance to provide for deferral payments on levied special assessments), which he did. Mayor Shiely pulled Item I(designated hunting zones) to ask where the complaints have come from regarding the subject as well as the name of the owner of Ideal near 110th. The Public Safety Director will research the information and respond back to Council. 2 Regular Meeting — September 3, 2008 Cottage Grove Ciry Council MOTION BY RICE, SECONDED BY BAILEY, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: I. ECONOMIC DEVELOPMENT AUTHORITY MEETING IN JULY 2008. II. PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION MEETINGS ON MAY 20, 2008, AND JUNE 17, 2008. III. PLANNING COMMISSION MEETING ON JULY 28, 2008. B. ADOPT RESOLUTION NO. 08-144 PROCLAIMING SEPTEMBER 13, 2008, AS 3M INNOVATION DAY IN THE CITY OF COTTAGE GROVE. C. AUTHORIZE ISSUANCE OF A TOBACCO LICENSE TO SUMMERHILL LIQUOR, 6939 PINE ARBOR DRIVE SOUTH. D. ADOPT RESOLUTION NO. 08-145 EXTENDING THE REDUCED SCHEDULE AND SALARY SAVING LEAVE POLICY INDEFINITELY. E. ADOPT RESOLUTION NO. 08-146 AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH THE STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY, OFFICE OF TRAFFIC SAFETY. F. AUTHORIZE THE EXECUTION OF A FOUR-YEAR LEASE AGREEMENT WITH METRO SALES FOR THREE MULTI-FUNCTION DEVICES (COPIER/PRINTER/SCANNER/FAX) AT A MONTHLY COST OF $637.00 PLUS TAX ALONG WITH A MAINTENANCE AGREEMENT AT $0.007 PER PAGE FOR BLACK AND WHITE AND $0.065 FOR COLOR. G. ADOPT RESOLUTION NO. 08-147 ACCEPTING THE DONATION OF $50.00 FROM CAROLYN HARRIS TO THE COTTAGE GROVE DEPARTMENT OF PUBLIC SAFETY, POLICE DIVISION, TO BE USED AS NEEDED. H. ADOPT RESOLUTION NO. 08-148 DECLARING COSTS AND RESOLUTION NO. 08-149 CALLING FOR PUBLIC HEARING ON FRATTALONE'S SOUTHPOINT RIDGE ASSESSMENT PROJECT ($1,073.688.85), RESOLUTION NO. 08-150 DECLARING COSTS AND RESOLUTION NO. 08-151 CALLING FOR PUBLIC HEARING ON EVERWOOD ASSESSMENT PROJECT ($287,035.98), RESOLUTION NO. 08-152 DECLARING COSTS AND RESOLUTION NO. 08-153 CALLING FOR PUBLIC HEARING ON THE PRESERVE AT COTTAGE GROVE ASSESSMENT PROJECT ($1,223,302.80), RESOLUTION NO. 08-154 DECLARING COSTS AND RESOLUTION NO. 08-155 CALLING FOR PUBLIC HEARING ON CP RAIL ASSESSMENT PROJECT ($51,127.40), AND RESOLUTION NO. 08-156 DECLARING COSTS AND RESOLUTION NO. 08-157 CALLING FOR PUBLIC HEARING ON SILVERWOOD 1 ST AND 2 ND ASSESSMENT PROJECT ($44,367.82). I. APPROVE THE 2008-2009 MAPS DESIGNATING AREAS TO DISCHARGE ARCHERY AND FIREARMS WITHIN THE CITY. J. PASS ORDINANCE NO. 843 AMENDING CITY CODE TITLE 1, CHAPTER 10 OF THE CITY CODE, TO ALLOW PARTIAL PREPAYMENTS ON LEVIED SPECIAL ASSESSMENTS. K. PASS ORDINANCE NO. 844 AMENDING CITY CODE TITLE 1, CHAPTER 10, TO PROVIDE FOR DEFERRAL PAYMENTS ON LEVIED SPECIAL ASSESSMENTS. L. APPROVE THE WASHINGTON COUNTY COOPERATIVE AGREEMENT WITH THE CITY OF COTTAGE GROVE FOR THE COUNTY STATE HIGHWAY (CSAH) 22 AND 3 Regular Meeting — September 3, 2008 Cottage Grove City Council HARDWOOD AVENUE TRAFFIC SIGNAL CONSTRUCTION COST REIMBURSEMENT AND MAINTENNACE. M. APPROVE CHANGE ORDER #2 FOR THE 2008 PAVEMENT MANAGEMENT PROJECT FOR THE INSTALLATION OF 9" CIPP, ADDITIONAL EROSION CONTROL, TELEVISING SANITARY SEWER, 12" CMP, ADDITIONAL SEWER AND WATER REPAIRS, ADDITIONAL RESTORATION, AND PARK SHELTER CONSTRUCTION. N. APPROVE CHANGE ORDER #1 FOR THE COTTAGE GROVE ICE ARENA FOR DIVISIONS 1-3, 5-10, 20, 24, AND 25. O. ADOPT RESOLUTION NO. 08-158 APPROVING THE TWO-YEAR EXTENSION FOR THE APPROVED PRELIMINARY PLAT FOR THE MICHAEL'S POINTE SUBDIVISION. P. ADOPT RESOLUTION NO. 08-159 REQUESTING CONVEYANCE OF A TAX- FORFEIT PARCEL OF LAND IN MISSISSIPPI DUNES ESTATES FROM THE STATE OF MINNESOTA TO THE CITY OF COTTAGE GROVE. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. PUBLIC HEARINGS None. BID AWARDS None. UNFINISHED AND NEW BUSINESS A. Consider aqprovina the final Surface Water Manaaement Plan (SWMP) dated Auqust 2008. The City Engineer described the Surface Water Management Plan, citing key goals, and described improvements to Pine Tree Valley, Highlands Park Pond, and Hamlet Park Pond. She noted requirements of the Minnesota Rules 840, Metropolitan Council's SWMP Guidelines, and all rules and regulations of SWWD and LSCWMO. 3M's concern about their property was noted, as was the fact that modeling is in place but there is need to map the preliminary design so that 3M knows which parcel would be deeded over to the City. Council Member Luden commented that a prudent time limit is a good thing, so there can be resolution. Council Member Bailey inquired about the effect of the St. Paul Park district along 61. The 4 Regular Meeting — September 3, 2008 Cottage Grove City Council City Administrator described it as reasonable and said additional work would be seen as a regional project that the Watershed would be part of. Council Member Bailey stated that some pipes may not necessarily be able to handle the water being brought down from Woodbury to Cottage Grove and asked who would be paying for that should the need arise. The City Administrator responded that it would be an intercommunity project. MOTION BY GROSSKLAUS, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 08-160 GRANTING INTERIM APPROVAL OF THE SURFACE WAER MANAGEMENT PLAN (SWMP) DATED AUGUST 2008, PROVIDING STAFF THE OPPORTUNITY TO COMPLETE A PROPERTY INTEREST TRANSFER FROM THE 3M COMPANY, AND FINAL CITY APPROVAL BE SCHEDULED FOR CONSIDERATION ON OR BEFORE DECEMBER 3, 2008. MOTION CARRIED 5-0 B. Consider settinq the date for the 2007/Pavable 2008 Truth in Taxation Hearinq. Mayor Shiely suggested December 1, 2008, and December 8, 2008, for the Truth in Taxation hearing(s). It was reiterated that the City does not need to have a hearing this year because the increase amount is so small, according to the auditor, but Council chooses to have one. The Finance Director reported that a continuation hearing is only needed if work cannot be completed the first evening, also noting that the levy, according to the schedule, could be adopted on December 17. MOTION BY RICE, SECONDED BY BAILEY, TO SET THE TRUTH IN TAXATION HEARING DATE ON DECEMBER 1, 2008, AT 7 P.M. AT CITY HALL AND THE CONTINUATION DATE, IF NEEDED, ON DECEMBER 8, 2008 AT 7 P.M. AT CITY HALL. MOTION CARRIED 5-0 C. Consider adoptinq resolutions adoqtina the proqosed 2009 budqet and the proposed 2008 tax levv collectible in 2009 for the Citv of Cottage Grove. The Finance Director described the 2009-2010 budgets, including limited market value phasing out (2009 is the last year). He also described the budget process, with general direction being to keep the property tax levy and resulting budget in line so resulting property taxes stay the same or go down slightly, and provided levy financial comparisons. The city tax rate comparison with 35 other metro cities places Cottage Grove slightly above the mean, relative tax rate ranking of 16 highest, and taxable tax capacity per capita on the low end. Additional details were cited, as noted in the Council packet, and the Finance Director stated that requested action for Council is to adopt the proposed 2009 operating budget and preliminary 2009 property tax levy. MOTION BY GROSSKLAUS, SECONDED BY LUDEN, TO ADOPT RESOLUTION NO. 08- 161 ADOPTING THE PROPOSED 2009 BUDGET FOR THE CITY OF COTTAGE GROVE AS PRESENTED BY STAFF. 5 Regular Meeting — September 3, 2008 Cottage Grove City Council MOTION CARRIED 5-0 MOTION BY RICE, SECONDED BY BAILEY, TO ADOPT RESOLUTION NO. 08-162 ADOPTING THE 2008 TAX LEVY COLLECTIBLE IN 2009 FOR THE CITY OF COTTAGE GROVE AS PRESENTED BY STAFF. MOTION CARRIED 5-0 RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS None. COUNCIL COMMENTS AND REQUESTS Council Member Grossklaus commented that the City does much better road maintenance in the winter than the County, citing in particular the intersection at Hinton Avenue, and said the City may need to fix the County's unsatisfactory work and then bill the County. Mayor Shiely reported that she had received council have from other residents, about the various companies in the area and said she ensued. a resident complaint, as other members of inconsistency of gasoline prices charged by doesn't understand why. Some discussion PAY BILL MOTION BY RICE, SECONDED BY GROSSKLAUS, TO APPROVE PAYMENT OF CHECK NUMBERS 156476 TO 156759 IN THE AMOUNT OF $2,289,571.23. MOTION CARRIED 5-0. WORKSHOP SESSION — OPEN None. WORKSHOP SESSION — CLOSED None. ADJOURNMENT MOTION BY BAILEY SECONDED BY GROSSKLAUS, TO ADJOURN THE MEETING AT 8:30 P.M. C� Regular Meeting — September 3, 2008 Cottage Grove City Council MOTION CARRIED 5-0. Respectfully submitted, Mary Heintz TimeSaver Off Site Secretarial, Inc.