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Home My WebLink About2008-09-17 MINUTESREGULAR MEETING COTTAGE GROVE CITY COUNCIL September 17, 2008 OPEN FORUM — 7:15 p.m Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Fred Luden Council Member Pat Rice Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Corrine Heine, City Attorney Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director Not Present: None. Mayor Shiely opened the Open Forum at 7:15 p.m. There being no speakers, Mayor Shiely closed the Open Forum at 7:15 p.m. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on Wednesday, September 17, 2008, at the Cottage Grove City Hall, 7516 gptn Street South. Mayor Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Fred Luden Council Member Pat Rice Regular Meeting — September 17, 2008 Cottage Grove City Council Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Corrine Heine, City Attorney Jennifer Levitt, City Engineer Craig Woolery, Public Safety Director Not Present: None. ADOPTION OF AGENDA Mayor Shiely reported that Item K had been added to the Consent Agenda, approving the appointment of Ryan Rambacher to fill a vacancy on the Planning Commission. MOTION BY RICE, SECONDED BY BAILEY, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 5-0. PRESENTATIONS None. APPROVAL OF MINUTES A. Julv 2, 2008, Special Meetinq with Parks, Recreation and Natural Resources Commission Mayor Shiely stated that the minutes stood approved as submitted. B. Julv 30, 2008, Special Meetina Mayor Shiely stated that the minutes stood approved as submitted. C. Auqust 6, 2008, Special Meetinq Mayor Shiely stated that the minutes stood approved as submitted. CONSENT CALENDAR Council Member Bailey pulled Item B to acknowledge a donation from the Lions Club of Cottage Grove to the Public Safety, Fire, and Recreation Department; Item C to acknowledge donations from Andy Roeser and the John Appert Family for the Cottage Grove Ice Arena Expansion Project; and Item F to acknowledge a donation from Carol Bromen to the Cottage Grove Department of Public Safety, Fire Division. 2 Regular Meeting — Sepfember 17, 2008 Cottage Grove City Council MOTION BY LUDEN, SECONDED BY GROSSKLAUS, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: I. ECONOMIC DEVELOPMENT AUTHORITY MEETING FROM AUGUST 2008. B. ADOPT RESOLUTION NO. 08-163 ACCEPTING A DONATION IN THE AMOUNT OF $500.00 ON BEHALF OF THE PUBLIC SAFETY, FIRE AND RECREATION DEPARTMENTS FOR THE 15 ANNUAL YOUTH SAFETY CAMP. C. ADOPT RESOLUTION NO. 08-164 ACCEPTING DONATIONS TOTALING $600.00 FOR THE ICE ARENA EXPANSION PROJECT. D. AUTHORIZE STAFF TO ENTER INTO AN AGREEMENT WITH TKDA TO PROVIDE ENGINEERING SERVICES FOR THE WATER UTILITY ENERGY AUDIT AND LOAD MANAGEMENT STUDY. E. ADOPT RESOLUTION NO. 08-165 APPROVING FINAL PAYMENT IN THE AMOUNT OF $26,043.00 TO BARBAROSSA AND SONS, INC. FOR THE EAST RAVINE TRUNK UTILITIES, PHASE 1. F. ADOPT RESOLUTION NO. 08-166 ACCEPTING THE DONATION OF A WASHER, VALUED AT $200.00, FROM CAROL BROMEN TO THE COTTAGE GROVE DEPARTMENT OF PUBLIC SAFETY, FIRE DIVISION. G. 1) PASS ORDINANCE NO. 845 REPEALING TITLE 5, CHAPTER 5 OF THE COTTAGE GROVE CITY CODE REGARDING PUBLIC DANCES, OUTDOOR EVENTS, AND ADOPT A REVISED TITLE 5, CHAPTER 5 RELATING TO SPECIAL EVENTS; 2) PASS ORDINANCE 846 REPEALING THE OUTDOOR DANCES AND EVENTS FEE AND ADOPT THE SPECIAL EVENT PERMIT FEE. H. AUTHORIZE STAFF TO ENTER INTO THE COST-SHARE AGREEMENT WITH SOUTH WASHINGTON WATERSHED DISTRICT FOR THE HAMLET POND IMPROVEMENT PHASE 3 TOTALING $8,599.50. I. AUTHORIZE THE CITY ADMINISTRATOR TO NEGOTIATE A MEMORANDUM OF UNDERSTANDING WITH THE PARK HIGH SCHOOL BOOSTER CLUBS REGARDING ACCESS TO COTTAGE GROVE ICE ARENA LOCK SPACES. J. RECEIVE UPDATED INFORMATION ON MSA ACCOUNT. K. APPROVE THE APPOINTMENT OF RYAN RAMBACHER TO FILL A VACANCY ON THE PLANNING COMMISSION EXPIRING FEBRUARY 28, 2011. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. PUBLIC HEARINGS A. Hold_the_public hearinqs and consider adoptina assessments for the followinq public improvement proiects: Frattalone's Southpoint Ridqe; Everwood; The Preserve at 3 Regular Meeting — September 17, 2008 Cottage Grove City Council The Finance Director reported that proposed assessments for the five developer-initiated public improvement projects total $2,679,522.85 and include streets, water and sewer improvements, storm utility, sidewalk improvements, area charges, and street lights for Frattalone's Southpoint Ridge ($1,073,688.85), Everwood ($287,035.98), The Preserve at Cottage Grove ($1,223,302.80), CP Rail ($51,127.40), and Silverwood ($44,367.82). Mayor Shiely opened the public hearing at 7:35 p.m. for the proposed assessment of streets, water and sewer improvements, storm utility, sidewalk improvements, area charges, and street lights for Frattalone's Southpoint Ridge in the amount of $1,073,688.85. There being no speakers, Mayor Shiely closed the public hearing at 7:36 p.m. MOTION BY RICE, SECONDED BY BAILEY, TO ADOPT RESOLUTION NO. 08-167 ADOPTING THE PUBLIC IMPROVEMENT PROJECT ASSESSMENT FOR FRATTALONE'S SOUTHPOINT RIDGE IN THE AMOUNT OF $1,073,688.85. MOTION CARRIED 5-0. Mayor Shiely opened the public hearing at 7:37 p.m. for the proposed assessment of streets, water and sewer improvements, storm utility, sidewalk improvements, area charges, and street lights for Everwood in the amount of $287,035.98. There being no speakers, Mayor Shiely closed the public hearing at 7:38 p.m. MOTION BY GROSSKLAUS, SECONDED BY LUDEN, TO ADOPT RESOLUTION NO. 08- 168 ADOPTING THE PUBLIC IMPROVEMENT ASSESSMENT FOR EVERWOOD IN THE AMOUNT OF $287,035.98. MOTION CARRIED 5-0. Mayor Shiely opened the public hearing at 7:39 p.m. for the proposed assessment of streets, water and sewer improvements, storm utility, sidewalk improvements, area charges, and street lights for The Preserve at Cottage Grove in the amount of $1,223,302.80. There being no speakers, Mayor Shiely closed the public hearing at 7:40 p.m. MOTION BY LUDEN, SECONDED BY BAILEY, TO ADOPT RESOLUTION NO. 08-169 ADOPTING THE PUBLIC IMPROVEMENT ASSESSMENT FOR THE PRESERVE AT COTTAGE GROVE IN THE AMOUNT OF $1,223,302.80. MOTION CARRIED 5-0. Mayor Shiely opened the public hearing at 7:40 p.m. for the proposed assessment of streets, water and sewer improvements, storm utility, sidewalk improvements, area charges, and street lights for CP Rail in the amount of $51,127.40. 4 Regular Meeting — September 17, 2008 Cottage Grove City Council There being no speakers, Mayor Shiely closed the public hearing at 7:41 p.m. MOTION BY BAILEY, SECONDED BY GROSSKLAUS, TO ADOPT RESOLUTION NO. 08- 170 ADOPTING THE PUBLIC IMPROVEMENT ASSESSMENT FOR CP RAIL IN THE AMOUNT OF $51,127.40. MOTION CARRIED 5-0. Mayor Shiely opened the public hearing at 7:42 p.m. for the proposed assessment of streets, water and sewer improvements, storm utility, sidewalk improvements, area charges, and street lights for Silverwood 1 St and 2" in the amount of $44,367.82. There being no speakers, Mayor Shiely closed the public hearing at 7:42 p.m. MOTION BY RICE, SECONDED BY LUDEN, TO ADOPT RESOLUTION NO. 08-171 ADOPTING THE PUBLIC IMPROVEMENT ASSESSMENT FOR SILVERWOOD 1 ST AND 2 ND IN THE AMOUNT OF $44,367.82. MOTION CARRIED 5-0. BID AWARDS A. Consider awardinq the contract for the White Pines Senior Home Trunk Water Main to Rvan Contractinq in the amount of $170,669.00. The City Engineer reported that the lowest competitive bid of ten received for the White Pines Senior Home Trunk Water Main Project was $170,669.00 and staff recommended that the contract be awarded to Ryan Contracting Co. She also noted there had been a change in the alignment of pipe that had not been anticipated. MOTION BY GROSSKLAUS, SECONDED BY BAILEY, TO ADOPT RESOLUTION NO. 08-172 AWARDING THE CONTRACT FOR THE WHITE PINES SENIOR HOME TRUNK WATER MAIN TO RYAN CONTRACTING IN THE AMOUNT OF $170,669.00. MOTION CARRIED 5-0. UNFINISHED AND NEW BUSINESS A. Consider approvinq an amendment to the conditional use permit and site plan for Grev Cloud Elementarv School to allow a kinderqarten addition, a fifth qrade wina, and a small vestibule. The Community Development Director's written memorandum stated that Architects Rego- Youngquist, Inc., consultants for Independent School District 833, applied to amend the original conditional use permit and site plan for Grey Cloud Elementary School, which is proposing to construct a 2,845 square-foot kindergarten addition and small vestibule on the 5 Regular Meeting — September 17, 2008 Cottage Grove City Council west of the building. He reported that the Planning Commission held a public hearing and unanimously recommended approval and the Public Safety, Health, and Welfare Commission did not have any recommendations on the application. At the meeting, he displayed the aerial photograph and architectural drawing of the plan and said the additions (15,000 square feet in two phases) would be blended with the current building. Mayor Shiely thanked the Planning Commission for their written comment. MOTION BY LUDEN, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 08-173 APPROVING THE AMENDMENT TO THE CONDITIONAL USE PERMIT AND SITE PLAN FOR GREY CLOUD ELEMENTARY SCHOOL. MOTION CARRIED 5-0. B. Consider adoptinq the resolution declarina costs to be assessed and orderinq preparation of proposed assessment roll for the 2008 Pavement Manaaement Proiect and consider adoptina the resolution callina for the hearinq on the proposed assessments for the 2008 Pavement Manapement Proiect. The Finance Director provided background information regarding the 2008 Pavement Management Project and stated that the assessment procedure was adjusted whereby all 956 properties would be assessed for the costs of the streets and incidental system-wide benefits for utility improvements that do not benefit any one property or group of properties more than any other. He said the proposed assessment amounts follow the adopted Infrastructure Management Task Force (IMTF) policy calling for 45% of the project costs to be assessed equally to all properties in the improvement area (SEH Engineering's calculated assessment is $2,160 for each property, totaling $2,064,963). The Finance Director's report stated that Council had adopted an ordinance providing the ability for property owners to make a partial prepayment to lower the amount that is certified to the County and spread over future years as long as the prepayment is made within 30 days of the assessment roll being adopted and is at least $500. He noted that October 15, 2008, is the latest date that the public hearing can be held in order to have the assessments certified by Ramsey County. MOTION BY BAILEY, SECONDED BY LUDEN, TO ADOPT RESOLUTION NO. 08-174 DECLARING COSTS TO BE ASSESSED AND ODERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE 2008 PAVEMENT MANAGEMENT PROJECT. MOTION CARRIED 5-0. MOTION BY RICE, SECONDED BY BAILEY, TO ADOPT RESOLUTION NO. 08-175 CALLING FOR THE HEARING ON OCTOBER 15, 2008, ON THE PROPOSED ASSESSMENTS FOR THE 2008 PAVEMENT MANAGEMENT PROJECT. MOTION CARRIED 4-1 (GROSSKLAUS). � Regular Meeting — September 17, 2008 Cottage Grove City Council RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Huntinq Complaints 2007-2008 Summarv. Mayor Shiely thanked the Public Safety Director for the department's written memorandum, as noted below. The Deputy Director of Public Safety's memorandum stated that Council had requested that the Public Safety Department provide further descriptions of the reported hunting violations last season as well as ownership of the land in the area of 100�' and Ideal, owned by Eugene and Louise Smallidge, and include: Keats south of 70 (Goebel property) on September 29, 2007; 7100 block of Jorgensen on October 7, 2007; 7800 block of Lamar Avenue on October 19, 2007; Arbor Meadows Park on October 26, 2007; Highlands Park on November 13, 2007; 11370 Kingsborough Trail on November 23, 2007; 10746 Innovation Road (3M property) on December 18, 2007; and 10600 block of Grey Cloud Trail on July 10, 2008. The Public Safety, Health, and Welfare Commission will evaluate this area next year but that property owners in the area want to discuss the discrepancies of allowing one property owner and not others the right to hunt the land. COUNCIL COMMENTS AND REQUESTS Mayor Shiely reported that she had completed a videotaping for the City's "Points of Pride", the purpose of which is to encourage residents in Cottage Grove to nominate things within the City that they are proud of (such as landmark, business, yard, landscape, golf hole, event) and explained the program. She said the current process is that people come to City Hall or go online to fill out the nomination form, but she requested that City staff make the form more accessible to residents, such as placing at Cub. Nominations are being accepted now through November 15, 2008. Council Member Grossklaus suggested that the form be included with the utility bill. Council Member Luden reported that River Oaks Golf had been cited at the last Council meeting as being top rated and said he wanted to be sure to also cite Mississippi Dunes, a private golf club that is also top rated. The City Administrator stated that he would acknowledge the business in the upcoming newsletter. PAY BILLS MOTION BY MAYOR SHIELY, SECONDED BY LUDEN, TO APPROVE PAYMENT OF CHECK NUMBERS 156760 TO 156948 IN THE AMOUNT OF $602,928.27. MOTION CARRIED 5-0. WORKSHOP SESSION — OPEN None. � Regular Meeting — September 17, 2008 Cottage Grove City Council WORKSHOP SESSION — CLOSED None. ADJOURNMENT MOTION BY RICE, SECONDED BY BAILEY, TO ADJOURN THE MEETING AT 7:57 P.M. MOTION CARRIED 5-0. RespectFully submitted, Mary Heintz TimeSaver Off Site Secretarial, Inc. �