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Home My WebLink About2007-11-07 MINUTESREGULAR MEETING COTTAGE GROVE CITY COUNCIL November 7, 2007 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Fred Luden Council Member Pat Rice Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Pete Koerner, Deputy Public Safety Director Jennifer Levitt, City Engineer Harry Taylor, Public Works Supervisor Corrine Heine, City Attorney Not Present: None. Mayor Shiely opened the Open Forum at 7:15 p.m. There being no speakers, Mayor Shiely closed the Open Forum at 7:15 p.m. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on Wednesday, October 17, 2007, at the Cottage Grove City Hall, 7516 80 Street South. Mayor Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Fred Luden Council Member Pat Rice Regular Meeting — November 7, 2007 Cottage Grove City Council Page 2 Aiso Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Pete Koerner, Deputy Public Safety Director Jennifer Levitt, City Engineer Harry Taylor, Public Works Supervisor Corrine Heine, City Attorney Not Present: None. ADOPTION OF AGENDA Mayor Shiely reported the addition of one item to Unfinished and New Business: experimental pavement markings and signage at the TH61/Jamaica Avenue interchange. MOTION BY RICE, SECONDED BY BAILEY, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 5-0. PRESENTATIONS A. Eaqle Scout Presentation — Richard Constable Mayor Shiely presented an Eagle Scout award, on behalf of the City, to Richard Constable, who described his project, which was a Red Cross blood drive. APPROVAL OF MINUTES A. July 11, 2007 Special Meeting B. September 19, 2007 Regular Meetinq Mayor Shiely stated that the minutes stood approved as submitted. CONSENT CALENDAR Mayor Shiely pulled Item F(phone system upgrade) and asked for the reason as to why phone calls from Cottage Grove to the City are identified as "out of area." The City Administrator responded that he did not know why, and Mayor Shiely requested that the issue be checked into and corrected. Council Member Rice pulled Item O(Ice Arena Expansion Project donations) to acknowledge Brandon Cordts ($300) and Robert and Sally Severson ($300) for their donations. 2 Regular Meeting — November 7, 2007 Cottage Grove City Council Page 3 Mayor Shiely asked for further comment about Item J(City Code amendment regarding employment finalist background checks and criminal histories) from the City Attorney, who said it would eliminate confusion and comply with applicable State requirements. The Deputy Public Safety Director added that Public Safety is agreeable to the amendment. MOTION BY BAILEY, SECONDED BY LUDEN, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: I. PUBLIC SAFEETY, HEALTH AND WELFARE COMMISSION MEETING MINUTES FROM SEPTEMBER 18, 2007. II. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETING MINUTES FROM MAY 14, 2007; JUNE 11, 2007; AND AUGUST 13, 2007. III. PLANNING COMMISSION MEETING MINUTES FROM SEPTEMBER 24, 2007. B. APPROVE CHANGE ORDER #1 FOR INSTALLATION OF A NEW AIRCRAFT WARNING LIGHT AND DUPLEX RECEPTABLE ON THE HANDRAIL AT THE ROOF OF THE TANK, FOR THE GRANGE TANK RECONDITIONING PROJECT. C. APPROVE CHANGE ORDER #1 TO PLACE THE 8" PVC SANITARY SEWER INSIDE OF AN 18" PVC CASING FROM MH14 TO MH24 TO MH25, FOR THE EAST RAVINE TRUNK UTILITIES PHASE 2 PROJECT. D. ADOPT RESOLUTION NO. 07-203 APPROVING FINAL PAYMENT IN THE AMOUNT OF $57,860.95 TO E.H. RENNER & SONS FOR THE DEEP WELL #9 MAINTENANCE PROJECT. E. ADOPT RESOLUTION NO. 07-204 APPROVING THE 2008 PAY PLAN FOR NON-REPRESENTED EMPLOYEES. F. AUTHORIZE THE PURCHASE AND CONVERSION OF THE EXISTING VOICEMAIL AND MAIN PHONE PROCESSOR TO A NEWER TECHNOLOGY THAT WILL REPLACE OUTDATED EQUIPMENT AND PROVIDE A PARTIAL TRANSITION TO THE LATEST TECHNOLOGY. G. APPROVE AN AMENDMENT TO THE AGREEMENT WITH TINA LUYMES/DBA IN CONCERT TO EXTEND THE PERIOD IN WHICH A CURRENCY EXCHANGE LICENSE MAY BE OPERATED TO 2010 AND A RENEWAL OF A CURRENCY EXCHANGE LICENSE. H. ADOPT RESOLUTION NO. 07-205 AUTHORIZING THE DONATION OF 400 DECKS OF HISTORIC PLAYING CARDS TO THE SCHOOL DISTRICT. I. AUTHORIZE IMPROVEMENTS NECESSARY TO RE-ESTABLISH THE INMAN AVENUE/RIVER ACRES ROAD QUIET ZONE AND AUTHORIZE PREPARATION OF AN APPLICATION FOR A QUIET ZONE DESIGNATION AT THE BELDEN BOULEVARD CROSSING. J. ADOPT ORDINANCE NO. 831 AMENDING THE CITY CODE TO ADD LANGUAGE GIVING THE POLICE DEPARTMENT THE AUTHORITY TO CONDUCT BACKGROUND CHECKS AND CRIMINAL HISTORIES ON ALL EMPLOYMENT FI NALISTS. 3 Regular Meeting — November 7, 2007 Cottage Grove City Council Page 4 K. APPROVE THE PURCHASE OF FIVE NEW REPLACEMENT POLICE SQUAD CARS (FORD CPV-POLICE) FROM MONTICELLO FORD FOR A TOTAL PURCHASE PRICE OF $137,500.00, WITH DELIVERY AFTER JANUARY 1, 2008. L. ADOPT RESOLUTION NO. 07-206 APPROVING AN EXTENSION OF THE FINAL PLAT FOR LEHIGH ACRES. M. ADOPT RESOLUTION NO. 07-207 APPROVING THE PLANS AND SPECIFICATIONS AND ESTABLISHING A NOVEMBER 29, 2007, BID DATE FOR THE HAMLET POND PHASE 3 EXPANSION PROJECT. N. ADOPT RESOLUTION NO. 07-208 TO APPLY FOR THE MINNESOTA DEPARTMENT OF TRANSPORTATION SAFE ROUTES TO SCHOOL GRANT TO USE FOR THE INSTALLATION OF A BIKE PATH ON THE SOUTH SIDE OF 65 STREET SOUTH FROM HINTON AVENUE SOUTH TO COTTAGE GROVE ELEMENTARY SCHOOL. O. ADOPT RESOLUTION NO. 07-208.1 ACCEPTING DONATIONS TOTALING $600 FOR THE ICE ARENA EXPANSION PROJECT. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. PUBLIC HEARINGS None. BID AWARDS None. UNFINISHED AND NEW BUSINESS A. Consider amending Title 3 of the Cottaqe Grove City Code relating to liquor control and consider adopting a resolution authorizinq qublication bv title and summar� The Finance and Administrative Services Director's written report stated that Title 3 of the Cottage Grove City Code regulates the licensing of intoxicating and 3.2 percent malt liquor and Minnesota Statues 340A have been incorporated into the City Code by reference. The proposed ordinance amendments relate to ineligibility for license, conditions of license, and revocation or suspension of license. The City Administrator reported that the issue was brought to the City's attention when one licensee had lost State certification, so the proposed amendments designate eligibility and performance measures for licensing and these amendments have gone through Public Safety Commission review. � Regular Meeting — November 7, 2007 Cottage Grove City Council Page 5 MOTION BY RICE, SECONDED BY BAILEY, TO PASS ORDINANCE NO. 832 AMENDING TITLE 3 OF THE COTTAGE GROVE CITY CODE RELATING TO LIQUOR CONTROL AND ADOPT RESOLUTION NO. 07-209 SUMMARIZING THE CHANGES TO THE CITY CODE. MOTION CARRIED 5-0. B. Consider approving an historic conditional use permit to construct a new house and allow the existing home to remain on the three-acre qarcel at 9912 70 Street South. The Community Development Director displayed an aerial photo, architectural drawing, and sketch plan of the subject property and reported that the Planning Commission reviewed and unanimously recommended approval of the application request. He cited planning considerations, which include the comprehensive plan, zoning, future subdivision, access, utilities, area charges, and park dedication. His written report concluded that, due to the applicants' ownership interests in the adjacent Cedarhurst mansion, their ability to remain in close proximity to the site will aid in the continued upkeep, operation and preservation of this nationally significant historic property, while still enjoying a family lifestyle. Applicants Dr. Xoua Thao and See Vang Thao, 9912 70 Street, addressed the Council and cited reasoning for their requests. MOTION BY GROSSKLAUS, SECONDED BY LUDEN, TO ADOPT RESOLUTION NO. 07-210 APPROVING THE HISTORIC CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A NEW HOME AND TO ALLOW THE EXISTING HISTORIC HOME TO REMAIN AT 9912 70 STREET SOUTH. MOTION CARRIED 5-0. C. Consider adopting a resolution approvinq the feasibilitv report and calling for a public hearinq for the 2008 Pavement Management Improvement Proiect. The City Engineer displayed visuals regarding proposed street work for the project, as well as utility work and trails, and reported the addition of a trail connection adjacent to Hinton, which is a critical link. She briefly described the project's background and reviewed the feasibility report ($3,057,035 estimated assessments and $5,610,305 various City sources). Her written report stated that public improvements associated with the 2008 Pavement Management will benefit properties in the immediate area and a public hearing will be necessary. The assessment includes road improvements, water utility improvements, and sanitary sewer improvements. It does not include trails, park improvements, or trunk water line. The funding allocation is $3,283 for each of the 931 parcels, and the City Engineer emphasized that there are no assessed dollars for trunk water line or any park or trail improvements. Regular Meeting — November 7, 2007 Cottage Grove City Council Page 6 The funding source breaks out to 44% City-wide property tax levy, 35% assessments, 13% City area funds, and 9% City enterprise funds. Expected project schedule: 1. Council considers feasibility report: November 7, 2007 2. Public Improvement hearing: December 5, 2007 3. Council directs the improvement and orders plans and specs: December 5, 2007 4. Council approves plans and specs and authorizes bid date: January 16, 2008 5. Receive bids: February 14, 2008 6. Council awards bids: February 20, 2008 7. Project commences: Late April or early May 2008 8. Substantial completion: August 30, 2008 9. Council calls for assessment hearing on public improvements: September 3, 2008 10. Council holds assessment hearing and considers adoption of assessment roll: October 1, 2008 MOTION BY BAILEY, SECONDED BY APPROVING THE FEASIBILITY REPOR THE 2008 PAVEMENT MANAGEMENT 2007. RICE, TO ADOPT RESOLUTION NO. 07-211 T AND CALLING FOR A PUBLIC HEARING FOR IMPROVEMENT PROJECT ON DECEMBER 5, MOTION CARRIED 5-0. D. Consider authorizinq staff to create a revenue-sharinq program with the Cottaqe Grove Hockev Association and Bovs/Girls Booster Clubs to increase marketinq of the Ice Arena Expansion Capital Campaign. The City Administrator reported that $3,100 has been raised to date for the capital campaign of the Ice Arena Expansion Project and it is requested that the City establish a revenue- sharing program to benefit community groups who are most intimately involved with the project. It is proposed that 25% of all donations received directly from the Cottage Grove Hockey Association and Boys/Girls Booster Clubs be returned to them for their efforts. MOTION BY RICE, SECONDED BY BAILEY, TO AUTHORIZE STAFF TO CREATE A REVENUE-SHARING PROGRAM WITH THE COTTAGE GROVE HOCKEY ASSOCIATION AND PARK BOYS/GIRLS BOOSTER CLUBS TO INCREASE MARKETING OF THE ICE ARENA EXPANSION CAPITAL CAMPAIGN. MOTION CARRIED 5-0. E. Consider adoptina a resolution reauestinq the implementation of experimental pavement markinas and siqnaqe at the TH61/Jamaica Avenue interchange. The City Engineer reported that, though they have been working diligently with MnDOT to develop fishhook pavement markings and signage, staff recommends the adoption of a resolution requesting implementation of experimental pavement markings and signage at the [:� Regular Meeting — November 7, 2007 Cottage Grove City Council Page 7 TH61/Jamaica Avenue interchange due to complaints and confusion of the left-turn arrows on the approaches of the roundabout. She recapped Council actions taken at a recent special Council meeting in October 25: to increase one-way signage in the center of the roundabout, increase pavement guidance markings within the roundabout, MnDOT allowed speed advisory signs, MnDOT agreed to grant variance of "only" on the large roundabout and create customized signs (fishhooks). The City Engineer cited related upcoming work concerning these updates, including template development, sandblasting and installation of new pavement markings, and approach sign changes. She said the City received MnDOT permission and Federal approval for these changes, thereby saving the City money by not changing out the "only" signs. The agencies want to ensure there is local support (Council approval) before undergoing the application process. Council Member Grossklaus thanked staff, in particular the City Engineer and City Administrator, for pushing corrections through and convincing the State and Federal agencies in control that they are needed. Mayor Shiely also complimented and thanked staff. Council Member Rice commented that the fishhook sign will make much more sense. MOTION BY GROSSKLAUS, SECONDED BY LUDEN, TO ADOPT RESOLUTION NO. 07-212 REQUESTING THE IMPLEMENTATION OF EXPERIMENTAL PAVEMENT MARKINGS AND SIGNAGE AT THE TH61/JAMAICA AVENUE INTERCHANGE. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS None. COUNCIL COMMENTS AND REQUESTS Council Member Rice inquired as to when the Holida Mayor Shiely reported that it will stop on December 11 Point Douglas Road and entertainment will be able to train. PAY BILLS y Train is coming to Cottage Grove. from 5:30 p.m. to 6:30 p.m. at West be viewed from the east side of the MOTION BY MAYOR SHIELY, SECONDED BY BAILEY, TO APPROVE PAYMENT OF CHECK NUMBERS 152534 TO 152780 IN THE AMOUNT OF $2,204,869.36. MOTION CARRIED 5-0. WORKSHOP SESSION — OPEN None. 7 Regular Meeting — November 7, 2007 Cottage Grove City Council Page 8 WORKSHOP SESSION — CLOSED A. Citv Administrator Performance Evaluation Benchmarks. Mayor Shiely commented that the workshop session will be closed this evening to discuss annual benchmarks for the City Administrator's perFormance; however, she will prepare a written summary for public review afterwards. Council adjourned to the session at 8:07 p.m. ADJOURNMENT MOTION BY GROSSKLAUS, SECONDED BY RICE, TO ADJOURN THE MEETING AT 8:45 P.M. MOTION CARRIED 5-0. Respectfully submitted, Mary Heintz TimeSaver Off Site Secretarial, Inc. 0