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Home My WebLink About2007-11-21 MINUTESREGULAR MEETING COTTAGE GROVE CITY COUNCIL November 21, 2007 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Council Member Fred Luden Council Member Pat Rice Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Jennifer Levitt, City Engineer Corrine Heine, City Attorney Craig Woolery, Public Safety Director Not Present: None. Mayor Shiely opened the Open Forum at 7:15 p.m. There being no speakers, Mayor Shiely closed the Open Forum at 7:15 p.m. CALL TO ORDER Mayor Shiely extended greetings to her family in Denver and welcomed attending Park High School students representing the BPA organization. The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on Wednesday, November 21, 2007, at the Cottage Grove City Hall, 7516 80 Street South. Mayor Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Mark Grossklaus Regular Meeting — November 21, 2007 Cottage Grove City Council Page 2 Council Member Fred Luden Council Member Pat Rice Also Present: Ryan Schroeder, City Administrator Howard Blin, Community Development Director Les Burshten, Public Works Director Ron Hedberg, Finance and Administrative Services Director Jennifer Levitt, City Engineer Corrine Heine, City Attorney Craig Woolery, Public Safety Director Not Present: None. ADOPTION OF AGENDA MOTION BY RICE, SECONDED BY BAILEY, TO APPROVE THE AGENDA AS SUBMITTED. MOTION CARRIED 5-0. PRESENTATIONS None. APPROVAL OF MINUTES None. CONSENT CALENDAR Council Member Bailey pulled the following: 1) Item B to acknowledge 3M's donation of $250 to the Strawberry Festival, 2) Item H to acknowledge 3M's donation of $1,000 to the S.T.O.C.K. program for purchase of supplies and equipment for Police and Fire, and 3) Item P to extend awareness of updates regarding PFC monitoring of municipal and private wells, that information is still being obtained from the Minnesota Department of Health and that there will be opportunities for meetings in the not-too-distant future with 3M and the City. MOTION BY BAILEY, SECONDED BY RICE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: NONE. B. ADOPT RESOLUTION NO. 07-213 ACCEPTING A DONATION FROM 3M FOR THE STRAWBERRY FESTIVAL. C. APPROVE CHANGE ORDER #1 FOR THE INSTALLATION OF EPDXY PAVEMENT MARKINGS RATHER THAN POLY PRE-FORM PAVEMENT MARKINGS FOR THE JAMAICA AVENUE IMPROVEMENT PROJECT. Regular Meeting — November 21, 2007 Cottage Grove City Council Page 3 D. ACCEPT THE RESIGNATION OF KRIS MIENERT FROM THE PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION AND THANK HER FOR HER YEARS OF SERVICE. E. AUTHORIZE THE HUMAN SERVICES/HUMAN RIGHTS COMMISSION TO JOIN THE LEAGUE OF MINNESOTA HUMAN RIGHTS COMMISSIONS. F. APPROVE THE WRITE-OFF OF $11,900.98 IN UNPAID ACCOUNTS RECEIVABLE INVOICES BILLED OUT FOR VARIOUS SERVICES. G. APPROVE THE PURCHASE OF A LAPTOP COMPUTER AND PRINTER FOR THE COMMAND VEHICLE, INTERACTIVE SMART BOARD AND PRINTER FOR THE EOC. H. ADOPT RESOLUTION NO. 07-214 ACCEPTING THE DONATION OF $1,000.00 FROM 3M CORPORATION TO THE S.T.O.C.K. PROGRAM FOR THE PURCHASE OF SUPPLIES AND EQUIPMENT. I. ADOPT RESOLUTION NO.'S 07-215 AND 07-216, WHICH AMEND RESOLUTIONS 07-150 AND 07-151 TO AUTHORIZE AGREEING TO THE TERMS AND CONDITIONS OF THE LOCAL ROAD IMPROVEMENT PROGRAM FOR STATE PROJECT NO. 8205-117 (TH 61=003) AND 180-110-11, PER MNDOT'S REQUEST TO CLARIFY THE RESOLUTION. J. AWARD THE CONTRACT FOR THE DEEP WELL NO. 6 MAINTENANCE PROJECT IN THE AMOUNT OF $25,644.50 TO KEYS WELL DRILLING COMPANY. K. ADOPT RESOLUTION NO. 07-217 APPROVING THE PLANS AND SPECIFICATIONS AND ESTABLISHING A DECEMBER 20, 2007, BID DATE FOR THE PRE-CAST PANELS AND LONG SPAN STEEL FOR THE ICE ARENA EXPANSION PROJECT. L. RATIFY THE EDA AUTHORIZATION TO ACQUIRE TAX-FORFEITED PROPERTY IN THE 9500 BLOCK OF ISLAY AVENUE. M. APPROVE RESOLUTION NO. 07-218 ESTABLISHING WAGES FOR PART-TIME AND TEMPORARY EMLOYEES, REPEALING RESOLUTION NO. 06-255. N. RECEIVE THE COMPARATIVE OVERVIEW AND SUMMARY DATE OF ON-SALE LIQUOR ESTABLISHMENTS' PERFORMANCE IN 2007. O. 1) APPOINT JUDY SPOONER TO THE ADVISORY COMMITTEE ON HISTORIC PRESERVATION TO FULFILL AN UNEXPIRED TERM THAT ENDS ON FEBRUARY 28, 2009; 2) ADD A COMMITTEE MEMBER TO THE ACHP AND APPOINT LORRAINE BROWN TO FILL THAT NEW SEAT WITH A TERM THAT EXPIRES FEBRUARY 29, 2008. P. RECEIVE PFC MONITORING AND ASSESSMENT UPDATE. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. 3 Regular Meeting — November 21, 2007 Cottage Grove City Council Page 4 PUBLIC HEARINGS A. 11 Hold the qublic � nd 21 Adont the resol The Community Development Director reported on the City's application for the vacation and discontinuance of a portion of a utility easement (10.0' wide x 3,218.5' length) on property generally located across properties that were recently platted as Hamlet Park South Addition. The purpose for the vacation is to replace the ten-foot-wide easement with a 30-foot-wide easement. Mayor Shiely opened the public hearing 7:35 p.m. There being no speakers, Mayor Shiely closed the public hearing at 7:35 p.m. MOTION BY GROSSKLAUS, SECONDED BY LUDEN, TO ADOPT RESOLUTION NO. 07- 219 APPROVING THE VACATION AND DISCONTINUANCE OF A CERTAIN UTILITY EASEMENT LYING BETWEEN HAMLET AVENUE AND 95 STREET. MOTION CARRIED 5-0. BID AWARDS None. UNFINISHED AND NEW BUSINESS A. Consider approving a text amendment to City Code Title 9-8, Siqns and Billboards, to �rohibit dvnamic siqns. The Community Development Director reported that the City initiated an amendment to the Sign Ordinance chapter of the City Code to prohibit dynamic signs, which are defined as those that show changing images and movement. The prohibition would apply to all types of dynamic signs including light emitting diode (LED) billboards and electronic readerboard signs but not apply to price signs required at gas stations (since these price signs are required by State statute). The Minnesota League of Cities and the City of Minnetonka commissioned a study by SRF Consulting Group, Inc., which indicated that dynamic signs distract drivers, and the City Planning Commission and staff concur. Council Member Luden expressed concern about small businesses being unable to display electronic signs, the same that are allowed by gas stations, and feels a moratorium with a year's duration is a long time. 4 MOTION BY RICE, SECONDED BY BAILEY, A TEXT AMENDMENT TO CITY CODE PROHIBIT DYNAMIC SIGNS. MOTION CARRIED 4-1 (LUDEN) Regular Meeting — November 21, 2007 Cottage Grove City Council Page 5 TO PASS ORDINANCE NO. 833 APPROVING TITLE 9-8, SIGNS AND BILLBOARDS, TO Mayor Shiely extended appreciation to the Planning Commission for their work on the subject. B. Consider authorizina the Capital Improvements Plan response letter to be sent to Washington County. The City Administrator provided a brief report regarding the proposed letter to Washington County regarding the City's feedback to the County's 2008-2012 Capital Improvements Plan, which includes CSAH 19 (Keats Avenue) Improvements, Red Rock Corridor, CSAH 22 (7ptn Street) Improvements, CSAH 20 (Military Road/Jamaica Avenue), Cottage Grove Ravine Regional Park, and Lower Grey Cloud Island. He noted that updated changes relate to Keats Avenue, to provide support to the planning study as it relates to the interchange itself, and, once the planning study is done, then go after State and Federal funding. Mayor Shiely commented that the changes are reasonable. MOT10N BY BAILEY, SECONDED BY LUDEN, TO AUTHORIZE THE CAPITAL IMPROVEMENTS PLAN RESPONSE LETTER TO BE SENT TO WASHINGTON COUNTY WITH CHANGES RECOMMENDED BY STAFF. MOTION CARRIED 5-0. C. Ice Arena Project. The City Administrator reported that a workshop had been undertaken with Council and the consent agenda item had been agreed to regarding pre-cast panels and long span steel for the Ice Arena. He then introduced the architect, who was asked to introduce the project to the public. Chuck Freiberg, Senior Associate at RSP Architects, 1220 Marshall Street NE, Minneapolis, provided background information regarding the project and concept design progression, displaying floor plan and elevation drawings. Suggestions are to have a dedicated player entrance at the back of the building, additional varsity locker rooms, warm seating area, new entry expansion that connects to both rinks, new toilet facilities, a 200 x 85 state-of-the-art arena built above minimum codes with a 600-seat capacity, standing gallery around the back sides and east end of the rinks, and refrigeration and dehumidification system for comfort. Mayor Shiely thanked Mr. Freiberg for his presentation and said it was very helpful. 5 Regular Meeting — November 21, 2007 Cottage Grove City Council Page 6 D. Consider approvinq the River Oaks Golf Course Performance Pay Incentive Plan. The City Administrator provided background information regarding the incentive pay plan for the River Oaks Golf Course (for five full-time positions based upon perFormance measures for the entire operation and maximum program cost of $16,000) and said staff recommends Council approval. The target is to pay out the maximum, as result would be an operative increase beyond what has been experienced in the past. He said a suggestion had been made by a Council Member to add a market share component to the presented plan, which could be done. Discussion ensued regarding the market share concept and benefit of being able to compare increased utilization and expected costs for the course. The City Administrator noted that rounds had decreased from 46,000 5-6 years ago to the high 30,OOOs now, a reflection of how the market has changed. Mayor Shiely also noted that the course will be impacted by the Hastings Bridge lane closures from May 1 to August 1. MOTION BY MAYOR SHIELY, SECONDED BY BAILEY, TO APPROVE THE RIVER OAKS GOLF COURSE PERFORMANCE PAY INCENTIVE PLAN AS PRESENTED. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS None. COUNCIL COMMENTS AND REQUESTS Mayor Shiely wished everyone a Happy Thanksgiving on behalf of staff and Council. She offered a reminder about the Canadian Pacific Holiday Train in Cottage Grove from 5:30 p.m. to 6:30 p.m. on December 11 and encouraged everyone to attend. Council Member Bailey announced 1) a holiday breakfast on December 15 at Applebee's to support the Strawberry Festival, $5 tickets available in advance at City Hall or from Committee members (including Council Member Bailey) or $7 at the door; and 2) volunteers interested in providing assistance for the Strawberry Festival (planning or general help the day of the event) can contact City Hall or Council Member Bailey at 651-459-4734. PAY BILLS MOTION BY BAILEY, SECONDED BY RICE, TO APPROVE PAYMENT OF CHECK NUMBERS 152781 TO 152974 IN THE AMOUNT OF $2,140,678.52. MOTION CARRIED 5-0. [� Regular Meeting — November 21, 2007 Cottage Grove City Council Page 7 WORKSHOP SESSION — OPEN None. WORKSHOP SESSION — CLOSED None. ADJOURNMENT MOTION BY RICE, SECONDED BY GROSSKLAUS, TO ADJOURN THE MEETING AT 8:17 P.M. MOTION CARRIED 5-0. Respectfully submitted, Mary Heintz TimeSaver Off Site Secretarial, Inc. 7