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HomeMy WebLinkAbout2006-05-03 MINUTESREGULAR MEETING COTTAGE GROVE CITY COUNCIL May 3, 2006 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Mayor Shiely encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Karla Bigham Council Member Mark Grossklaus Council Member Pat Rice Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance and Administrative Services Director Howard Blin, Community Development Director Michael Zurbey, Interim Public Safety Director Les Burshten, Public Works Director Corrine Thomson, City Attorney No one stepped forward to speak during Open Forum. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, May 3, 2006, at the Cottage Grove City Hall, 7516 80 Street South. Mayor Sandy Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Myron Bailey Council Member Karla Bigham Council Member Mark Grossklaus Council Member Pat Rice Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance and Administrative Services Director Howard Blin, Community Development Director Michael Zurbey, Interim Public Safety Director Regular Meeting — May 3, 2006 Cottage Grove City Council Les Burshten, Public Works Director Corrine Thomson, City Attorney ADOPTION OF AGENDA MOTION BY BAILEY, SECONDED BY BIGHAM, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED 5-0. PRESENTATIONS A. Certificate of Achievement for Excellence in Financial Reportina for 2004 Finance and Administrative Services Director Hedberg stated that he is proud to announce that the Finance Department has been awarded the Certificate of Achievement for Excellence in Financial Reporting for the 2004 Comprehensive Annual Financial Report. He explained that the Finance Department has participated in the Governmental Finance Officers' Association Certificate program for the City's financial statements since 1990 and has received this award for 15 consecutive years. He provided the Council with a brief overview of the program and process noting that the certificate of achievement would not have been possible without the dedicated efforts of the entire Finance Department. He also thanked Brenda Peper, Finance Analyst, and Cathy Mohr, Accountant, for their exceptional work on the report. He presented the Council with the award. APPROVAL OF MINUTES A. March 15, 2006 Regular Meeting Mayor Shiely stated that the minutes stand approved as presented. CONSENT CALENDAR MOTION BY RICE, SECONDED BY BIGHAM, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PLANNING COMMISSION OF MARCH 27, 2006. B. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO THE PHOENIX RESIDENCE, INC. TO CONDUCT A RAFFLE AT RIVER OAKS GOLF COURSE, 11099 SOUTH HIGHWAY 61, ON JUNE 12, 2006. C. AUTHORIZE ISSUANCE OF A TEMPORARY ON-SALE INTOXICATING LIQUOR LICENSE TO THE CHURCH OF ST. RITA, 8694 — 80 STREET SOUTH, FOR THEIR CHARITY PIG ROAST ON AUGUST 5, 2006. D. APPOINT DANISA FARLEY TO THE HUMAN SERVICES/HUMAN RIGHTS COMMISSION. E. ADOPT RESOLUT/ON NO. 06-080 AMENDING THE 2006 PAY PLAN AND BENEFITS FOR EMPLOYEES NOT COVERED BY A LABOR CONTRACT FOR THE CITY OF COTTAGE GROVE (AMENDS RESOLUTION NO. 06-018). Regular Meeting — May 3, 2006 Cottage Grove City Council F. AUTHORIZE THE PURCHASE OF A 1999 ISUZU SIDE-LOADING REFUSE PACKER IN THE AMOUNT OF $44,889.75. G. AUTHORIZE AERIAL PAINTING, INC. TO RE-PAINT THREE TRAFFIC SIGNAL SYSTEMS. H. ADOPT RESOLUT/ON NO. 06-081 AUTHORIZING THE CITY CLERK TO APPLY FOR A GRANT FOR ELECTION EQUIPMENT WITH THE STATE OF MINNESOTA SECRETARY OF STATE. I. AUTHORIZE THE CONTINUED PARTICIPATION IN THE WASHINGTON COUNTY ENTITLEMENT PROGRAM FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG). J. ADOPT RESOLUTION NO. 06-082AUTHORIZING THE REAPPORTIONMENT OF ASSESSMENTS ON PINECLIFF 2 ° ADDITION, PID 05.027.21.14.0002; ADOPT RESOLUT/ON NO. 06-083 AUTHORIZING THE REAPPORTIONMENT OF ASSESSMENTS ON PINECLIFF 2 ND ADDITION, PID 05.027.21.14.0002; ADOPT RESOLUTION NO. 06-084 AUTHORIZING THE REAPPORTIONMENT OF ASSESSMENTS ON PINECLIFF 2 ND ADDITION, PID 05.027.21.11.0007. K. RECEIVE INFORMATION ON WEBSITE ACTIVITY FOR MARCH 2O06. L. ADOPT RESOLUT/ON NO. 06-085 APPROVING THE FINAL PLAT KNOWN AS CANADIAN PACIFIC RAILWAY ADDITION. M. ADOPT RESOLUT/ON NO. 06-086 APPROVING THE FINAL PLAT KNOWN AS GLENGROVE INDUSTRIAL PARK 3 RD ADDITION. N. ADOPT RESOLUTION NO. 06-087 ORDERING THE ABATEMENT OF CONDITIONS CREATING A NUISANCE AT 6862 AND 6864 — 98 T " STREET SOUTH. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Response to Letters from Hadlev Avenue Residents Mayor Shiely confirmed that Staff has responded to the Hadley Avenue Residents' concerns. Community Development Director Blin confirmed stating that Staff's response has been provided to the residents and provided Council with a brief overview of the response. PUBLIC HEARING NONE BID AWARDS A. Consider Awardinq the Contract for the Pine Arbor Third Addition Utility and Street Liqhting Improvement Project to Rvan Contracting. Inc. in the Amount of $161,470.37. MOTION BY BIGHAM, SECOND BY GROSSKLAUS, TO ADOPT RESOLUT/ON NO. 06-088 AWARDING BID FOR THE PINE ARBOR THIRD ADDITION UTILITY AND STREET Regular Meeting — May 3, 2006 Cottage Grove City Council LIGHTING IMPROVEMENT PROJECT TO RYAN CONTRACTING, INC. IN THE AMOUNT OF $161,470.37. MOTION CARRIED 5-0. UNFINISHED AND NEW BUSINESS A. Consider Approving an Amendment to the Citv Code Reaardina Auto Dealerships. Community Development Director Blin stated that the City is proposing Zoning Code text amendments to change the zoning controts on auto dealerships. He reviewed the proposed amendment with Council and explained that the intent is to ensure high quality automobile dealerships in the City of Cottage Grove. He noted that the proposed ordinance would apply to new dealerships. He stated that the two existing dealerships, Sunbelt Auto and Diaz Auto, were both approved under the existing zoning standards and received conditional use permits. He stated that under the proposed ordinance both would remain legal conforming uses but that any expansion of these sites must comply with the proposed standards. Council Member Bigham stated that finro of the specific stipulations she is glad to see included is that the businesses cannot have any type of attention attracting devices and that they are required to install the lighting with a downward angle. She noted that these two stipulations would help the business be less disruptive to the residents in the area. Mayor Shiely stated that she is happy to see that landscaping was also addressed in this proposal. Council Member Bailey clarified that the standards for building would be similar in design with the current construction in the City. Community Development Director Blin confirmed and reviewed. MOTION BY RICE, SECOND BY BAILEY, TO ADOPT ORD/NANCE NO. 791 FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING THE CITY CODE REGARDING AUTO DEALERSHIPS. MOTION CARRIED 5-0. MOTION BY BAILEY, SECOND BY RICE, TO ADOPT RESOLUT/ON NO. 06-089 AUTHORIZING PUBLICATION OF ORDINANCE NO. 791 BY TITLE AND SUMMARY. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Response Reaarding Ambulance Write-Offs by the Cit rL. City Administrator Schroeder stated that the breakdown of costs, requested by Council at the last City Council meeting, has been provided for review. He provided Council with a brief overview of the write offs, by City, where service charges were incurred. Council Member Bailey reiterated for Staff that the City is going to start negotiations soon and clarified that 33-percent of the write off was from the City of Newport and 38-percent of the Regular Meeting — May 3, 2006 Cottage Grove City Council write off was from the City of St. Paul Park. He requested that Staff continue to provide Council with updates as they move through the process. COUNCIL COMMENTS AND REQUESTS Council Member Grossklaus stated that he would like to remind everyone that the annual Spring Cleanup Day at the Cottage Grove Public Works Garage is scheduled for Saturday, May 6, 2006 from 7:00 a.m. to 4:30 p.m. He stated that items could be dropped off at the Cottage Grove Public Works Garage located at 8635 West Point Douglas Rd. Council Member Bailey stated that he would like to thank Staff and all of the volunteers who participated and helped with the Arbor Day event. He stated that considering the weather they had a strong level of participation and support noting that it was very much appreciated. He stated that it is his hope that all who participated this year will consider participating again next year. PAY BILLS MOTION BY GROSSKLAUS, SECONDED BY BAILEY, TO APPROVE PAYMENT OF CHECK NUMBERS 144736 THROUGH 144893 TOTALING $480,806.93. (CHECKS 144736 THROUGH 144743 IN THE AMOUNT OF $15,855.59 ISSUED PRIOR TO COUNCIL APPROVAL.) MOTION CARRIED 5-0. WORKSHOP SESSION — OPEN NONE WORKSHOP SESSION — CLOSED NONE ADJOURNMENT MOTION BY RICE, SECONDED BY BAILEY, TO ADJOURN THE MEETING AT 7:45 P.M. MOTION CARRIED 5-0. RespectFully submitted, Bonita Sullivan TimeSaver Off Site Secretarial, Inc.