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HomeMy WebLinkAbout2012-07-18 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 7516 — 80TH STREET SOUTH J U LY 18, 2012 Agenda Updated: July 17, 2012 SPECIAL MEETING - 6:00 P.M. WORKSHOP SESSION — OPEN TO PUBLIC A. Upper Ravine District Major Roadway Special Assessment Study Update. B. Infrastructure Maintenance Task Force Draft Policy Review. C. Parks & Recreation Referendum Projects. Note: Workshops will continue at the end of the Regular Meeting if not completed before the Regular Meeting begins. Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LI VE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor PLEDGE OF ALLEGIANCE ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission Meeting Minutes from June 11, 2012. JULY 18, 2012 AGENDA Cottage Grove City Council ii. Environmental Commission Meeting Minutes from May 9, 2012. iii. Parks, Recreation and Natural Resources Commission Meeting Minutes from March 12, 2012. iv. Parks, Recreation and Natural Resources Commission Meeting Minutes from April 9, 2012. B. Consider adopting a resolution accepting donations in the amount of $3,470.00 on behalf of the Public Safety, Fire, and Recreation Departments for the 18th Annual Youth Safety Camp. Staff Recommendation: Adopt the resolution. C. Consider approving and placing the Upper East Ravine Master Plan on file. Staff Recommendation: Approve and place the plan on file. D. Consider ratifying the Contract for Private Development between the Cottage Grove Economic Development Authority and Grove-Rainbow, L.P. Staff Recommendation: Ratify the contract for private development. E. Receive the resignation of Kathleen Washenberger from the Human Services/Human Rights Commission and declare a vacancy on the commission. Staff Recommendation: Receive the resignation and declare a vacancy on the commission. F. Consider proclaiming Tuesday, August 7, 2012 as Night to Unite in the City of Cottage Grove and call upon all citizens to participate. Staff Recommendation: Proclaim Tuesday, August 7, 2012 as Night to Unite in the City of Cottage Grove and call upon all citizens to participate. G. Consider adopting a resolution appointing election judges for the August 14, 2012 Primary and November 6, 2012 General Elections. Staff Recommendation: Adopt the resolution. H. Consider approving a variance to reduce the required ten-foot minimum rear yard setback to six feet and to place a 10-foot by 12-foot accessory structure on a utility easement at 8270 Jody Lane South. Staff Recommendation: Adopt the resolution approving the variance. I. ITEM MOVED TO 8.C. J. 1. Consider approving the vacation and discontinuance of a segment of Ideal Avenue right-of-way lying between 60th Street and 63rd Street. 2. Consider approving the agreement between the City and Roger and Ruth Ann Bothe to acquire 1.161 acres of the easterly half of the vacated Ideal Avenue right-of- way and a permanent easement of 1,950 square feet. Staff Recommendation: 1. Adopt the resolution approving the vacation and discontinuance of the right-of-way. 2. Approve the agreement with the Bothes to acquire 1.161 acres of the vacated right-of-way and a permanent easement. K. Consider approving the Development Agreement Addendum with U.S. Home Corporation for Pinecliff 5th Addition and authorize the Mayor and City Clerk to sign the agreement. Staff Recommendation: Approve the Development Agreement Addendum and authorize the Mayor and City Clerk to sign the agreement. L. Consider adopting a resolution adopting 2012 model performance measures. Staff Recommendation: Adopt the resolution. M. Consider appointing Neal Heurung to fulfill an unexpired term on the Planning Commission ending February 28, 2013. Staff Recommendation: Approve the appointment. JULY 18, 2012 AGENDA Cottage Grove City Council N. Consider approving the traffic control signal agreement 00587-R between the Minnesota Department of Transportation, Washington County, and the City of Cottage Grove. Staff Recommendation: Approve the agreement. O. Consider adopting a resolution approving final payment in the amount of $0.00 to Final Touch Excavating, Inc. for the Hamlet Pond Expansion Phase 3 Project. Staff Recommendation: Adopt the resolution. P. Receive information on CSAH 19 and CSAH 20 intersection as follow-up to June 20, 2012 workshop. Staff Recommendation: Receive information. Q. Consider approval of phone system upgrade. Staff Recommendation: Approve agreement with Marco Inc. for the upgrade to the City Vol P phone system. R. Consider approving an agreement with Solbrekk Business Technology Solutions to convert to a virtualized server environment. Staff Recommendation: Approve the agreement. S. Consider adopting a resolution identifying the need for redevelopment funding for a contamination cleanup site investigation from the Metropolitan Livable Communities Tax Base Revitalization Account for the Fire Station #2 property and authorizing an application for grant funds. Staff Recommendation: Adopt the resolution and authorize the application for grant funds. T. Receive report of major policy items addressed by Council for the first six months of the year. Staff Recommendation: Receive report. U. Consider the purchase of data equipment for Public Safety/City Hall and City facilities. Staff Recommendation: Approve the proposal from Marco Inc. for the purchase of new data equipment in the amount of $34, 857. 92. V. Consider approving the 2011 and 2012 — 2014 Firefighters labor contracts. Staff Recommendation: Approve the labor contracts. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS A. 1. Hold the public hearing on the vacation and discontinuance of certain easements located on property at 6120 Ideal Avenue South. 2. Consider approving the vacation and discontinuance of certain easements at 6120 Ideal Avenue South. Staff Recommendation: 1. Hold the public hearing. 2. Adopt the resolution approving the vacation and discontinuance of certain easements on property located at 61201dea1 Avenue South. 7. BID AWARDS A. Consider awarding the contract for the Woodridge Park Pond Improvements to Minnesota Dirt Works, Inc. in the amount of $111,578.95. Staff Recommendation: Adopt the resolution awarding the contract. Minnesota Dirt Works, Inc. submitted the lowest of seven bids received. JULY 18, 2012 AGENDA Cottage Grove City Council 8. UNFINISHED AND NEW BUSINESS A. 1. Consider adopting a resolution approving the 2012 — 2013 Fire Department Paid-on-call Pay Plan. 2. Consider approving expansion of the Duty Crew Schedule. Staff Recommendation: 1. Adopt the resolution approving the pay plan. 2. Approve expansion of the duty crew schedule as recommended in the memo. B. Consider adopting assessments for the West Point Douglas Road Extension Project. Staff Recommendation: Adopt the resolution adopting assessments. The public hearing for these assessments was held at the June 6, 2012 Regular Council Meeting and action was tabled to this meeting due to lack of a sufficient number of Council members in attendance to vote on adoption of the assessments. C. Consider adopting a resolution supporting continued participation in Minnesota High Speed Rail and Commuter Rail Joint Powers Organizations. Staff Recommendation: Adopt the resolution. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 177339 to 177737 in the amount of $1,045,502.65 and EFT payment of $1,322,054.61. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. Special Meeting Workshops Continued (if necessary). 13. WORKSHOP SESSION — CLOSED TO PUBLIC A. City Administrator Performance Review. ADJOURNMENT