Loading...
HomeMy WebLinkAbout2012-08-08 PACKET 04.A.i.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # 44 DATE 08/08/12 PREPARED BY Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Pass a motion to accept and place on file the June 19, 2012 minutes of the Joint meeting of the Public Safety, Health and Welfare Commission and the Environmental Commission. STAFF RECOMMENDATION Pass a motion to accept and place on file the June 19, 2012 minutes of the Joint meeting of the Public Safety, Health and Welfare Commission and the Environmental Commission. ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ® PUBLIC SAFETY MEETING 07/26/12 x x SUPPORTING DOCUMENTS ® MINUTES: June 19, 2012 minutes of the Joint meeting of the Public Safety, Health and Welfare Commission and Environmental Commission ADMINISTRATORS COMMENTS e 6 2L �� City Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION And ENVIRONMENTAL COMMISSION MINUTES OF MEETING June 19, 2012 1. Pursuant to due notice, a joint meeting of the Public Safety, Health and Welfare Commission and Environmental Commission was held June 19, 2012, at the City Hall Council Chambers. (Due to this being a joint meeting, both commissions handled their general business) CALL TO ORDER MEMBERS PRESENT (PSHWC) MEMBERS PRESENT (Env Commission) MEMBERS ABSENT (PSHWC) The June 19, 2012, joint meeting of the Public Safety, Health and Welfare Commission and Environmental Commission was called to order at 7:00 p.m. Brian Hagen, Nick Maciejewski, Jodi Lewis, AJ Janssen, Jim Neuenfeldt, Dave Barkow Thaddeus Own, Karla Bigham, Emily Rixen, Rosemary Palmer, Barbara Gibson, Rita Isker (late) Lori Hedican MEMBERS ABSENT Patrick Lynch (Env Commission) STAFF PRESENT City Engineer Jennifer Levitt, Director of Public Safety Craig Woolery, Deputy Director of Public Safety Pete Koerner, Fire Chief Bob Byerly 01.8 Approval of Minutes: Chairperson Brian Hagen presented the March 20, 2012 minutes of the PSHWC for review. On a motion by Commission member Jim Neuenfeldt, seconded by Commission member Jodi Lewis, the March 20, 2012 minutes was accepted and approved by the Commission. Motion carried. 01.0 Approval of Agenda Chairperson Brian Hagen presented the June 19th, 2012 agenda of the joint PSHWC and Environmental Commission for review. Chairperson Brian Hagen did ask that item 4B — Sustainability Issues of the Walmart development be added to the agenda. On a motion by Commission member Jodi Lewis, seconded by Commission member AJ Janssen, the June 19, 2012 agenda was accepted as amended and approved by the Commission. Motion carried. Page t Joint PSHWC /Environmental Commission Meeting June 19, 2012 01.D Approval of Minutes: Chairperson Thaddeus Owen presented the May 9, 2012 minutes of the Environmental commission for review. On a motion by Commission member Karla Bigham, seconded by Commission member Emily Rixen, the March 20, 2012 minutes was accepted and approved by the Commission. Motion carried. 2. OPEN FORUM Chairperson Hagen invited citizens present to address the Commissions regarding any matters that were not on the approved agenda. There being no added items, Chairperson Hagen closed the Open Forum segment of the meeting. PRESENTATIONS 03.A Emergency Management Preparedness PowerPoint Presentation — Director of Public Safety Craig Woolery and Fire Chief Bob Byerly. Director of Public Safety Craig Woolery and Fire Chief Bob Byerly did a presentation on emergency management preparedness for large scale events including hazardous materials from local business. The presentation highlighted training, tabletop exercises, partnerships, funding /grant opportunities and how we plan for events. Director Woolery and Chief Byerly opened after the presentation for questions and /or comments. Chairperson Thaddeus Owen asked for more clarification on how often we meet /train with our partners. They gave more examples of yearly training, fire inspections, and different multiple training opportunities throughout the year. Examples given that public safety attends numerous exercises with Northern Tier which include tabletop exercises. Also pointed out that during the meeting, public safety was attending a radiological drill with Prairie Island. Commission Member Karla Bigham understood that funding for resources is challenging and asked how the Environment commission could offer support. Chief Woolery discussed funding opportunities and grant opportunities. One of the largest purchases that emergency management is working on currently is SCBA. They finished the comment period explaining the CodeRed emergency notification system, the benefits of the system and how people can sign up. 4. COMMUNITY DEVELOPMENT 04.A Discuss and make recommendations on box culvert on 80 Street — Overview of project by City Engineer Jennifer Levitt. Page 3 Joint PSHWC /Environmental Commission Meeting June 19, 2012 Ms. Levitt provided the commissions with a project overview of the box culvert on 80 Street which included the following: Project overview - Existing conditions - How this benefits the Cottage Grove trailway systems - Funding - History of project - Neighborhood meetings - Coordinating road closure with public safety, public works, and District 833 transportation. Project will improve safety and better serve citizens using the trailway system with crossing a busy 4 lane roadway. She also went on to explain the partnership with the South Washington County Watershed District and how the project will benefit the water quality beginning near Kingston Park. Ms. Levitt opened the discussion for questions and /or comments from the commissions. Commission member Janssen asked a two part question in regards to size and lighting. Ms. Levitt did discuss the dimensions of the culvert as well as the lighting. She also went on to explain some design characteristics as well as having graffiti guard. In regards to lighting she confirmed that the lighting would be LED. The commissions had some general discussion on vandalism and how the graffiti guard assists. It was explained that the culvert is wide enough for a squad car so police patrols would be able to drive through the culvert. Commission member Barkow also asked if there are future plans for a pedestrian crossing such as this near the Splash Pad at Highland Park which would allow safe crossing at 70 Street near Idsen. Ms. Levitt explained that Washington County is working on plans for the crossing however a culvert design would be costly and there would be better designs for that area. At the conclusion of the presentation, Ms. Levitt asked for support from both commissions. Chairperson Hagen made the motion that the Public Safety Health and Welfare Commission has reviewed and supports the plan and recommends that the project move forward as planned. The box culvert will be an enhancement of public safety to the citizens. The motion was seconded by AJ Janssen. All approved. Page 4 Joint PSHWC /Environmental Commission Meeting June 19, 2012 Chairperson Owen made the motion that the Environmental Commission has reviewed and supports the plan of the box culvert for its positive impact of water quality that it will bring and recommends that the project move forward as planned. Seconded by Barbara Gibson. All approved. 04.13 Review provided list of sustainable items form Walmart project — Overview of sustainable items with City Engineer Jennifer Levitt. Ms. Levitt provided the commissions with a list of sustainable items form Walmart which included the following: Architectural Mechanical /Electrical Plumbing Sitework Improvements Ms. Levitt opened the discussion for questions and /or comments from the commissions. Chairperson Olsen did ask about the energy efficient HVAC units. He wanted to ensure that levels of efficiently are explored similar to how the Public Safety /City Hall project was handled. Ms. Levitt explained that there will be much more detail if the project is approved. The Environmental commission also wanted more information of the durability of the building and the life of building. Commission member Palmer did ask about whether or not the store will be 24 hours and what environmental impacts will that have being operated 24 hours. The main premise was to look at air quality, exterior lighting (light pollution). Ms. Levitt advised that the store is planned at 24 hours and issues of lighting, noise etc will be examined. Commission member Gibson asked if the store had plans for automotive repairs, tires, gas station etc. Ms. Levitt and Deputy Director Koerner advised that they did not believe any of those mentioned items were being planned. The commission asked if there is plans they would like to address any environmental impacts. Deputy Director Koerner did add that public safety is currently compiling data on any livability issues such as noise, crime data and use of public safety services. At the July PSHWC meeting, further information will be provided for roadway improvements and a review of public safety will be included. Commission member Janssen did ask with it being a 24 hour operation, what would be done for noise suppression as well as the neighborhood impact of traffic in the parking lot with headlights. He encouraged the plan to include vegetative screening and trees to be planted. Ms Levitt did explain that the site plan will include regarding, ponding, and that currently a sewer and gas easement goes between the site and neighborhood which needs to be considered for site improvements. Commission member Neuenfeldt asked about upgrades to E Pt Douglas and the Highway 61 interchange. Ms Levitt explained that further details on roadways will be provided at the next meeting. Page s Joint PSHWC /Environmental Commission Meeting June 19, 2012 5. OLD BUSINESS None at this time 6. NEW BUSINESS None at this time 7. RESPONSE TO PREVIOUSLY RAISED COMMISSION COMMENTS AND REQUESTS None at this time 8. COMMISSION COMMENTS AND REQUESTS None at this time STAFF REPORTS 09.A POLICE — Captain Koerner advised the Commissions that Council member Olsen could not be at the meeting as he had a conflict. He was coaching his daughter's softball team. He went on to say the public safety is currently in the budget process for 2013. Captain Koerner advised the Commissions that the Strawberry Festival was a success and thank the Strawberry Festival Committee and the numerous volunteers. Also highlighted many of the public safety events such as the K9 demonstration and community CPR. Also thanked the reserve officers and fire staff for their involvement in many events such as the parade and emergency response planning. Also thanked public works for all of their assistance. He went on to thank all of the organizations and volunteers that assisted with the Frank Mackall benefit that was held on June 3` at the Cottage Grove VFW. He gave a quick overview of the crash Mackall was involved in as a Savage Police Officer and that he is recovering. Mackall is a Cottage Grove resident. He reminded the Commissions that the 18 Annual Safety Camp is being held from July 17 -19 and that the web page has information on the camp as well as how to sign up. He gave a brief overview of some of the topics. Captain Koerner also reminded the Commissions that planning is under way for Night to Unite which will be held August 7 He explained two new events being planned which are the diapers /baby supplies campaign and the coloring contest. He said the registration deadline is August 15t and this is to ensure that we can plan appropriately. Page 6 Joint PSHWC /Environmental Commission Meeting June 19, 2012 Finally he advised that the 2" Police Citizen's Academy was scheduled and police are currently taking applications. He explained that after last year's success the academy was expanded to 8 weeks. He also provided an overview of the event. 09.8 FIRE — Fire Chief Byerly also reiterated that public safety is busy with budgets which include police, fire, ems and emergency management. Many of the events Captain Koerner discussed were joint efforts with police. Also thanked everyone involved with the Strawberry Festival. Fire Chief Byerly updated the Commissions on a recent fire in the 7200 block of Jensen Ave. 09.0 COUNCIL —Update at the next commission meeting 10. ADJOURN Motion by Commission member Jim Neuenfeldt, seconded by Commission member AJ Janssen to adjourn the meeting at 8:40 p.m. Motion carried.