The URL can be used to link to this page

Home My WebLink About2012-08-08 PACKET 04.I.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 8/8/12 + e PREPARED BY Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider approving the purchase of (1) John Deere 997 Commercial L.C. Diesel Max -Frame Z -Trak Mower from John Deere Company, for the total purchase price, including sales tax, of $16,775.58 and (1) John Deere 14 Bushel 3 -Bag Material Collection System for 997 w /60" Deck from Frontier Ag and Turf, for the total purchase price, including sales tax, of $4,488.75. STAFF RECOMMENDATION Approve the purchase of (1) John Deere 997 Commercial L.C. Diesel Max Frame Max -Frame Z -Trak Mower from John Deere Company, for the total purchase price, including sales tax, of $16,775.58 and (1) John Deere 14 Bushel 3 -Bag Material Collection System for 997 w /60" Deck from Frontier Ag and Turf, for the total purchase price, including sales tax, of $4,488.75. BUDGET IMPLICATION $77,000.00 $21,264.33 Equip. Replacem BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY SUPPORTING DOCUMENTS DATE REVIEWED APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ X MEMO /LETTER: Jim Fohrman, July 24, 2012 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: X OTHER: Quotations from John Deere Company and Frontier Ag and Turf ADMINISTRATORS COMMENTS , d_26em ity Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER CITY OF .• MINNESOTA To: Les W. Burshten, Director of Public Works From: James Fohrman, Parks Lead Person Date: July 24, 2012 Subject: 2012 Equipment Purchase Included in the authorized 2012 EquipmentNehicle Replacement Schedule is the replacement of Unit 41- 8505 -03,a five -foot rotary mower for the Parks Maintenance Division. Remaining funds in the budget total $15,614.00. Not included in the available fund balance are the proceeds from the sale of the old equipment on eBay. Staff has evaluated the John Deere 997 Commercial Z -Trak and determined that this is the correct make and model to replace Unit 41- 8505 -03 through the 2012 State Contract Pricing and direct from John Deere Company. Quotation is attached. Attachments are to be purchased from Frontier Ag and Turf, Hastings, MN. Quotation is attached: John Deere Company (1) John Deere 997 Commercial L.C. Diesel Max -Frame Z -Trak with 60" side discharge: $ 15,696.45 Tax 1,079.13 Total: $16,775.58 Frontier Ag and Turf (1) John Deere 14 Bushel, 3 -bag material collection system for 997 w /60" deck: $ 4,200.00 Tax: 288.75 Total: $4,488.75 The recommendation is to ask Council's approve for the purchase of (1) John Deere 997 Commercial L.C. Diesel Max -Trak with 60" side discharge directly from John Deere Company for the total purchase price of $16,775.58 and the attachments' for the John Deere 997 mower from Frontier Ag and Turf, Hastings, MN for the total price of $4,488.75. Total combined price of equipment and attachments, including sales tax, is $21,264,33. If all is acceptable, please place this item on the August 8, 2012 Council Agenda for approval. ~ �'° 1 i,iN E).£_I r3C Quote Id: 6942242 Customer Name: CITY OF COTTAGE GROVE ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: John Deere Company FRONTIER AG & TURF 2000 John Deere Run 12040 POINT DOUGLAS DR SOUTH Cary, NC 27513 HASTINGS, MN 55033 FED ID: 36- 2382580; 651- 437 -7747 DUNS #: 60- 7690989 Prepared For: CITY OF COTTAGE GROVE Proposal For: Delivering Dealer: Bruce J Speirs FRONTIER AG & TURF 12040 POINT DOUGLAS DR SOUTH HASTINGS, MN 55033 651- 437 -7747 Date: July 16, 2012 Quote Prepared By: Bruce J Speirs 651- 319 -2547 bruces@frontieragturf.com Offer Expires: August 15, 2012 CONFIDENTIAL 10 CX� O LERC Quote Id: 6942242 Customer Name: CITY OF COTTAGE GROVE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): John Deere Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS #: 60. 7690989 Quote Summary ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: FRONTIER AG & TURF 12040 POINT DOUGLAS DR SOUTH HASTINGS, MN 55033 651 - 437 -7747 Prepared For: CITY OF COTTAGE GROVE 8635 W POINT DOUGLAS RD S COTTAGE GROVE, MN 55016 Business: 651- 458 -2808 Delivering Dealer: FRONTIER AG & TURF Bruce J Speirs 12040 POINT DOUGLAS DR SOUTH HASTINGS, MN 55033 Phone: 651 -437 -7747 Mobile: 651 -319 -2547 Quote ID: 6942242 Created On: July 16, 2012 Last Modified On: July 16, 2012 Expiration Date: August 15, 2012 Equipment Summary JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z -Trak with 60 In. Side Discharge 7 -Iron PRO Deck Contract: MN Commercial Mowing Contract 41934 Price Effective Date: November 1, 2011 Equipment Total Includes Fees and Salesperson : X Selling Price Qty Extended $ 15,696.45 X 1 = $ 15,696.45 $ 15,696.45 Quote Summary Equipment Total $ 15,696.45 Trade In SubTotal $ 15,696.45 Sales Tax - (6.875 %) $ 1,079.13 Total $ 16,775.58 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 16,775.58 items Accepted By : X CONFIDENTIAL Quote Id: 6942242 Customer Name: CITY OF COTTAGE GROVE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): John Deere Company 2000 John Deere Run Cary, NC 27513 FED ID: 36- 2382580; DUNS #: 60- 7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: FRONTIER AG & TURF 12040 POINT DOUGLAS DR SOUTH HASTINGS, MN 55033 651 - 437 -7747 JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z -Trak with 60 In. ontract: MN Commercial Mowing Contract _41934 'rice Effective Date: November 1, 2011 Selling Price $ 15,696.45 * Price per item - includes Fees and Non - contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 095ATC 997 Commercial L. C. Diesel 1 $ 18,427.00 23.00 $ 4,238.21 $ 14,188.79 $ 14,188.79 Max -Frame Z -Trak with 60 In. Side Discharge 7 -Iron PRO Deck 17CA18513 Deluxe Comfort Seat with 1 $ 546.00 23.00 Selling Equipment 044N rDs - -rRIC Armrest Quote Id: 6942242 Customer Name: CITY OF COTTAGE GROVE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): John Deere Company 2000 John Deere Run Cary, NC 27513 FED ID: 36- 2382580; DUNS #: 60- 7690989 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: FRONTIER AG & TURF 12040 POINT DOUGLAS DR SOUTH HASTINGS, MN 55033 651 - 437 -7747 JOHN DEERE 997 Commercial L. C. Diesel Max -Frame Z -Trak with 60 In. ontract: MN Commercial Mowing Contract _41934 'rice Effective Date: November 1, 2011 Selling Price $ 15,696.45 * Price per item - includes Fees and Non - contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 095ATC 997 Commercial L. C. Diesel 1 $ 18,427.00 23.00 $ 4,238.21 $ 14,188.79 $ 14,188.79 Max -Frame Z -Trak with 60 In. Side Discharge 7 -Iron PRO Deck 17CA18513 Deluxe Comfort Seat with 1 $ 546.00 23.00 $ 125.58 $ 420.42 $ 420.42 Armrest DMB2102 Rear Bumper Kit 1 $ 428.00 23.00 $ 98.44 $ 329.56 $ 329.56 26 FCB10915 Suspension Seat Kit 1 $ 284.00 23.00 $ 65.32 $ 218.68 $ 218.68 iCB10953 Mulch Kit (60 In. 7 -Iron, 7- 1 $ 295.00 23.00 $ 67.85 $ 227.15 $ 227.15 Iron II and 7 -Iron PRO) FCB11230 Roller Striping Kit for 60 In. 1 $ 405.00 2100 $ 93.15 $ 311.85 $ 311.85 Deck Dealer Attachments Total $ 1,958.00 $ 450.34 $ 1,507.66 $ 1,507.66 Suggested Price $ 15,696.45 CONFIDENTIAL Quote Id: 6942630 Customer: CITY OF COTTAGE GROVE Prepared CITY OF • Prepared By: Bruce J Speirs FRONTIER AG & TURF 12040 POINT DOUGLAS DR SOUTH HASTINGS MN 55033 Phone: 651 - 437 -7747 Mobile Phone: 651- 319 -2547 Fax: 651- 437 -3483 Work Email: bruces @frontieragturf.com Date: July 16, 2012 Offer Expires: August 15, 2012 L C a J01 IN �>ERF Quote Id: 6942630 Customer: CITY OF COTTAGE GROVE Quote Summary Prepared For: Prepared By: Quote Id: 6942630 CITY OF COTTAGE GROVE Bruce J Speirs Created On: July 16, 2012 8635 W POINT DOUGLAS RD S FRONTIER AG & TURF Last Modified On: July 16, 2012 COTTAGE GROVE, MN 55016 12040 POINT DOUGLAS DR Expiration Date: August 15, 2012 Business: 651-458-2808 SOUTH Rental Applied (0.00) HASTINGS, MN 55033 $ 4,488.75 Phone: 651-437-7747 Mobile: 651 - 319 -2547 bruces(o)frontieragtu rf. com Equipment Summary Selling Price Qty Extended JOHN DEERE 14 BUSHEL 3 BAG $ 4,200.00 X 1 = $ 4,200.00 MATERIAL COLLECTION SYSTEM Equipment Total $ 4,200.00 Quote Summary Equipment Total $ 4,200.00 Delivery $ 0.00 SubTotal $ 4,200.00 Sales Tax - (6.875 %) $ 28835 Total $ 4,488.75 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 4,488.75 Salesperson : X Accepted By : X CONFIDENTIAL Selling.. Equipment e3�wc: -{� C�raxe�s Quote id: 6942630 Customer: CITY OF COTTAGE GROVE CONFIDENTIAL