HomeMy WebLinkAbout2012-08-08 AGENDAI=Lrl��17_1
COTTAGE GROVE CITY COUNCIL
COUNCIL CHAMBER
7516 — 80TH STREET SOUTH
Persons wishing to address the Council dunng this meeting are asked to sign the "Public
lnput Signup Sheet'; which is located on a clipboard near the Council Chamber entrance.
This information will aid in the accurate publication of the official meeting minutes.
OPEN FORUM - 7:15 P.M.
Persons may address the City Council on subjects that are not a part of the Regular Meeting
agenda, but must limit remarks to three (3) minutes. Open forum wii! adjourn to the Regular
Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are
televised LIVE, airing on Government Channe! 16.
REGULAR MEETING - 7:30 P.M.
CALL TO ORDER — Mayor
PLEDGE OF A�LEGIANCE
ROLL CALL — City Clerk
ADOPTION OF AGENDA
2. PRESENTATIONS
A. Green Garden Awards.
3. APPROVAL OF MINUTES
A. June 6, 2012 Regular Meeting.
B. June 20, 2012 Special Meeting.
C. June 20, 2012 Regular Meeting.
4. CONSENT CALENDAR
A. Accept and Place on File the Following Minutes:
i. Public Safety, Health and Weifare Commission and Environmental
Commission Joint Meeting Minutes from June 19, 2012.
AUGUST 8, 2012
Agenda Updated: August 6, 2012
AUGUST 8, 2012 AGENDA
Cottage Grove City Council
ii. Planning Commission Meeting Minutes from May 21, 2012 and June 25,
2012.
B. Consider adopting a resolution authorizing the preparation of a feasibility report
for the 2013 Pavement Management Project for areas C1 and C2.
Statf Recommendation: Adopt the resolution.
C. Consider accepting donations in the amount of $2,100.00 on behalf of the
Public Safety, Fire, and Recreation Departments for the 18th Annual Youth
Safety Camp.
Staff Recommendation: Adopt the resolution accepting the donations.
D. Consider appointing Rod Hill to the Parks, Recreation and Natural Resources
Commission to a term expiring February 28, 2013.
Staff Recommendation: Approve the appointment.
E. Consider adopting the resolution approving route changes to the City's
Municipal State Aid system.
Staff Recommendation: Adopf the resolution.
F. Consider authorizing staff to proceed with requesting proposals for service to
remove up to 350 ash trees and replant in accordance to the EAB Management
Plan.
Staff Recommendation: Authorize staff fo proceed.
G. Consider accepting and approving the 2012 — 2013 maps designating areas to
discharge archery and firearms within the city.
Staff Recommendation: Accept and approve the 2012 — 2013 maps designating areas to
discharge archery and firearms within the city.
H. Consider awarding the contract for the 2012 Sanitary Sewer Jetting/Cleaning
and Televising of Sanitary Sewer in Pavement Management Area C2 to Hydro
Vac, Co. in the amount of $17,375.85.
Staff Recommendation: Adopt the resolution awarding the contract. Hydro Vac, Co. submitted
fhe lowest of two quotes received.
I. Consider approving the purchase of one John Deere 997 Commercial L.C.
Diesel Max-Frame Z-Trak Mower from John Deere Company, for the total
purchase price, including sales tax, or $16,775.58 and one John Deere 14
Bushel 3-Bag Material Collection System for 997 wl60" Deck from Frontier Ag
and Turf, for the total purchase price, including sales tax, of $4,488.75.
Sfa(f Recommendation: Approve the purchases.
J. Consider approval of the Memorandum of Understanding with the Friends of the
Mississippi River to restore and enhance the natural communities of the
Gateway North Open Space areas with a project expense of up to $70,000 with
up to a$10,000 match from the City.
Staff Recommendation: Approve the Memorandum of Understanding.
K. Consider adopting a resolution approving the 2012 — 2013 Non-Represented
Pay Plan and adopting a resolution amending the Personnel Policy regarding
Annual Leave language.
Staff Recommendafion: Adopt the resolutions.
L. Consider authorizing issuance of a single-occasion gambling permit to Cottage
Grove Elementary P.T.O. Inc. to conduct a raffle at Cottage Grove Elementary,
7447 65th Street South, on October 5, 2012.
Staff Recommendation: Authorize issuance of fhe single-occasion gambiing permit. During the
required background investigation, no facfs were found that would constitute a basis for denial
of the application.
AUGUST 8, 2012 AGENDA
Cottage Grove City Council
M. Consider passing an ordinance decreasing the On-sale Intoxicating Liquor
License Fee from $9,500.00 to $6,000.00 per calendar year.
Staff Recommendation: Pass the ordinance.
N. Consider adopting a resolution accepting a donation from Salon 80 to the Public
Safety Department for Night to Unite.
Staff Recommendation: Adopt the resolution.
O. Consider authorizing stafF to advertise and sell surplus property on eBay.
Staff Recommendation: Authorize staff to advertise and sell surplus property on e8ay.
P. ITEM REMOVED (Duplicate of 4.N.)
Q. Consider approving a variance to the required 20-foot side yard setback to
allow a driveway extension to be constructed 10 feet from the side property line
at 11931 Lofton Avenue South.
Staff Recommendation: Adopt the resolution approving the variance.
R. Consider approving Public Safety/City Hall Change Order #3 in the amount of
$7,479.02.
Staff Recommendation: Approve the change order.
S. Consider appointing Elijah Harter to fulfill an unexpired term on the Pianning
Commission ending February 28, 2014.
Staff Recommendation: Appoint Elijah Harter to fhe Planning Commission.
T. Consider accepting the Upper Ravine District Major Roadway Special
Assessment Study Update.
Staff Recommendation: Accept the Study Update.
5. RESPONSE TO PREVIOUS�Y RAISED OPEN FORUM ISSUES
6. PUBLIC HEARINGS
7. BID AWARDS
8. UNFINISHED AND NEW BUSINESS
A. 1. Consider approving an agreement with Solbrekk Business Technology
Solutions for virtual server equipment and software as proposed. 2. Consider
approving agreements with Marco, Inc. for the upgrade of the City's phone
system at a cost of $63,077.00 and for the purchase of new data equipment in
the amount of $34,857.92.
Staff Recommendation: 1. Approve the agreement with Solbrekk Business Technology
Solutions. 2. Approve the agreemenfs with Ma�co, Inc. These items were tabled from the
7/18/2012 City Counci( Meeting.
B. Consider revisions to the infrastructure Maintenance Task Force Special
Assessment Policy for Public Improvements as approved by a consensus of the
Public Works Cornmission and IMTF.
Staff Recommendafion: Adopt Infrastructure Maintenance Task Force Special Assessment
Policy for Public Improvements as revised.
9. RESPONSE TO PREVIOUSLY RAISED COUNCI� COMMENTS AND REQUESTS
10. COUNCIL COMMENTS AND REQUESTS
AUGUST 8, 2012 AGENDA
Cottage Grove City Council
11. PAY BILLS
A. Approve payment of check numbers 177738 to 178060 in the amount of
$1 692,497.74 and EFT payment of $1 050,340.62.
12. WORKSHOP SESSION — OPEN TO PUBLIC
13. WORKSHOP SESSION — CLOSED TO PUBLIC
ADJOURNMENT