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HomeMy WebLinkAbout2012-08-08 AGENDAI=Lrl��17_1 COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 7516 — 80TH STREET SOUTH Persons wishing to address the Council dunng this meeting are asked to sign the "Public lnput Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum wii! adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channe! 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor PLEDGE OF A�LEGIANCE ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. Green Garden Awards. 3. APPROVAL OF MINUTES A. June 6, 2012 Regular Meeting. B. June 20, 2012 Special Meeting. C. June 20, 2012 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Safety, Health and Weifare Commission and Environmental Commission Joint Meeting Minutes from June 19, 2012. AUGUST 8, 2012 Agenda Updated: August 6, 2012 AUGUST 8, 2012 AGENDA Cottage Grove City Council ii. Planning Commission Meeting Minutes from May 21, 2012 and June 25, 2012. B. Consider adopting a resolution authorizing the preparation of a feasibility report for the 2013 Pavement Management Project for areas C1 and C2. Statf Recommendation: Adopt the resolution. C. Consider accepting donations in the amount of $2,100.00 on behalf of the Public Safety, Fire, and Recreation Departments for the 18th Annual Youth Safety Camp. Staff Recommendation: Adopt the resolution accepting the donations. D. Consider appointing Rod Hill to the Parks, Recreation and Natural Resources Commission to a term expiring February 28, 2013. Staff Recommendation: Approve the appointment. E. Consider adopting the resolution approving route changes to the City's Municipal State Aid system. Staff Recommendation: Adopf the resolution. F. Consider authorizing staff to proceed with requesting proposals for service to remove up to 350 ash trees and replant in accordance to the EAB Management Plan. Staff Recommendation: Authorize staff fo proceed. G. Consider accepting and approving the 2012 — 2013 maps designating areas to discharge archery and firearms within the city. Staff Recommendation: Accept and approve the 2012 — 2013 maps designating areas to discharge archery and firearms within the city. H. Consider awarding the contract for the 2012 Sanitary Sewer Jetting/Cleaning and Televising of Sanitary Sewer in Pavement Management Area C2 to Hydro Vac, Co. in the amount of $17,375.85. Staff Recommendation: Adopt the resolution awarding the contract. Hydro Vac, Co. submitted fhe lowest of two quotes received. I. Consider approving the purchase of one John Deere 997 Commercial L.C. Diesel Max-Frame Z-Trak Mower from John Deere Company, for the total purchase price, including sales tax, or $16,775.58 and one John Deere 14 Bushel 3-Bag Material Collection System for 997 wl60" Deck from Frontier Ag and Turf, for the total purchase price, including sales tax, of $4,488.75. Sfa(f Recommendation: Approve the purchases. J. Consider approval of the Memorandum of Understanding with the Friends of the Mississippi River to restore and enhance the natural communities of the Gateway North Open Space areas with a project expense of up to $70,000 with up to a$10,000 match from the City. Staff Recommendation: Approve the Memorandum of Understanding. K. Consider adopting a resolution approving the 2012 — 2013 Non-Represented Pay Plan and adopting a resolution amending the Personnel Policy regarding Annual Leave language. Staff Recommendafion: Adopt the resolutions. L. Consider authorizing issuance of a single-occasion gambling permit to Cottage Grove Elementary P.T.O. Inc. to conduct a raffle at Cottage Grove Elementary, 7447 65th Street South, on October 5, 2012. Staff Recommendation: Authorize issuance of fhe single-occasion gambiing permit. During the required background investigation, no facfs were found that would constitute a basis for denial of the application. AUGUST 8, 2012 AGENDA Cottage Grove City Council M. Consider passing an ordinance decreasing the On-sale Intoxicating Liquor License Fee from $9,500.00 to $6,000.00 per calendar year. Staff Recommendation: Pass the ordinance. N. Consider adopting a resolution accepting a donation from Salon 80 to the Public Safety Department for Night to Unite. Staff Recommendation: Adopt the resolution. O. Consider authorizing stafF to advertise and sell surplus property on eBay. Staff Recommendation: Authorize staff to advertise and sell surplus property on e8ay. P. ITEM REMOVED (Duplicate of 4.N.) Q. Consider approving a variance to the required 20-foot side yard setback to allow a driveway extension to be constructed 10 feet from the side property line at 11931 Lofton Avenue South. Staff Recommendation: Adopt the resolution approving the variance. R. Consider approving Public Safety/City Hall Change Order #3 in the amount of $7,479.02. Staff Recommendation: Approve the change order. S. Consider appointing Elijah Harter to fulfill an unexpired term on the Pianning Commission ending February 28, 2014. Staff Recommendation: Appoint Elijah Harter to fhe Planning Commission. T. Consider accepting the Upper Ravine District Major Roadway Special Assessment Study Update. Staff Recommendation: Accept the Study Update. 5. RESPONSE TO PREVIOUS�Y RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS 7. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. 1. Consider approving an agreement with Solbrekk Business Technology Solutions for virtual server equipment and software as proposed. 2. Consider approving agreements with Marco, Inc. for the upgrade of the City's phone system at a cost of $63,077.00 and for the purchase of new data equipment in the amount of $34,857.92. Staff Recommendation: 1. Approve the agreement with Solbrekk Business Technology Solutions. 2. Approve the agreemenfs with Ma�co, Inc. These items were tabled from the 7/18/2012 City Counci( Meeting. B. Consider revisions to the infrastructure Maintenance Task Force Special Assessment Policy for Public Improvements as approved by a consensus of the Public Works Cornmission and IMTF. Staff Recommendafion: Adopt Infrastructure Maintenance Task Force Special Assessment Policy for Public Improvements as revised. 9. RESPONSE TO PREVIOUSLY RAISED COUNCI� COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS AUGUST 8, 2012 AGENDA Cottage Grove City Council 11. PAY BILLS A. Approve payment of check numbers 177738 to 178060 in the amount of $1 692,497.74 and EFT payment of $1 050,340.62. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT