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Home My WebLink About2012-09-05 PACKET 03.A.OPEN FORUM COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting July 18, 2012 Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to provide the public an opportunity to provide information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the regular meeting promptly at 7:30 p.m. to the regular meeting. The following were present: Mayor Myron 1 Member Justin Olsen, Council Member Jen The following were absent: None. Also present were: Ryan Schroeder, Roland, Finance Director; Corrine 1 City Engineer; Craig Wooleiy, Publ Mayor Bailey opened Open For address the City Council on any Open Forum to the Regular Me CALL TO ORDER — Regular A The City Council of the City of meeting on July 18, 2012 at the Mayor Bailey called the meetin€ The audience, staff, and tl United States of America. ROLL CALL 7:15 p. not on Council Member Derrick Lehrke, Council m. and Council Member Dave Thiede. >ky, City Clerk; Robin Graven; Jennifer Levitt, ten, Public Works Director, in the audience wished to There being none, Mayor Bailey closed tage Grove, Washington County, Minnesota, held a regular tage Grove City Hall, 7516 80 Street South, Cottage Grove. order at 7:30 p.m. and Council Members pledged allegiance to the flag of the The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Cottage Grove City Council 2 July 18, 2012 Regular Meeting Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. 1. ADOPTION OF AGENDA Mayor Bailey amended the agenda to remove Item 8.C. from the Agenda. MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE THE AGENDA AS AMENDED BY MAYOR BAILEY. MOTION CARRIED. 5 -0. 2. PRESENTATIONS — None. APPROVAL OF MINUTES — None. 4. CONSENT CALENDAR The City Council pulled and briefly discussed items B, F, L, M, Q, R, U, and E. Mayor Bailey stated that based on the feedback from the City Council, he would look for a motion to approve the consent calendar with the exception of items Q, R and U which would tabled to the August 8 City Council Meeting. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER OLSEN, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES i. PUBLIC WORKS COMMISSION MEETING OF JUNE 11, 2012 ii. ENVIRONMENTAL COMMISSION MEETING OF MAY 9, 2012 iii. PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION MEETING OF MAY 12, 2012 iv. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETING OF APRIL 9, 2012 B. ADOPT RESOLUTION NO. 2012 -071 A RESOLUTION ACCEPTING DONATIONS FOR THE COTTAGE GROVE 18 ANNUAL SAFETY CAMP TOTALING $3,470.00. C. APPROVE AND PLACE ON FILE THE UPPER EAST RAVINE MASTER PLAN. D. RATIFY THE CONTRACT FOR PRIVATE DEVELOPMENT BETWEEN THE COTTAGE GROVE ECONOMIC DEVELOPMENT AUTHORITY AND GROVE - RAINBOW, L.P. Cottage Grove City Council July 18, 2012 Regular Meeting E. ACCEPT THE RESIGNATION OF KATHLEEN WASHENBERGER FROM THE HUMAN SERVICES /HUMAN RIGHTS COMMISSION AS OF JULY 5, 2012 AND TO DECLARE A VACANCY ON THE COMMISSION. F. PROCLAIM TUESDAY, AUGUST 7, 2012 AS "NIGHT TO UNITE" IN THE CITY OF COTTAGE GROVE AND TO CALL UPON ALL CITIZENS IN COTTAGE GROVE TO PARTICIPATE. G. ADOPT RESOLUTION NO. 2012 -072 A RESOLUTION APPOINTING ELECTION JUDGES FOR THE AUGUST 14, 2012 PRIMARY ELECTION AND NOVEMBER 6, 2012 GENERAL ELECTION. H. ADOPT RESOLUTION NO. 2012 -073 A RESOLUTION APPROVING A VARIANCE TO REDUCE THE REQUIRED 10 -FOOT MINIMUM REAR YARD SETBACK TO SIX (6) FEET AND TO PLACE A 10 -FOOT BY 12- FOOT ACCESSORY STRUCTURE ON A UTILITY EASEMENT AT 8270 JODY LANE SOUTH, COTTAGE GROVE. ITEM MOVED TO S.C. ADOPT RESOLUTION NO. 2012 -074 A RESOLUTION VACATING AND DISCONTINUING A PORTION OF IDEAL AVENUE SOUTH LOCATED BETWEEN 60 STREET SOUTH AND 63 STREET SOUTH, COTTAGE GROVE. APPROVE THE AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND ROGER AND RUTH ANN BOTHE TO ACQUIRE 1.161 ACRES OF THE EASTERLY HALF OF THE VACATED IDEAL AVENUE RIGHT OF WAY AND A PERMANENT EASEMENT OF 1,950 SQUARE FEET. K. APPROVE THE DEVELOPMENT AGREEMENT ADDENDUM WITH U.S. HOME CORPORATION FOR PINECLIFF 5 TH ADDITION AND AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN THE AGREEMENT. L. ADOPT RESOLUTION NO. 2012 -075 A RESOLUTION ADOPTING THE 2012 MODEL PERFORMANCE MEASURES. M. APPROVE THE APPOINTMENT OF NEAL HEURUNG TO FILL AN UNEXPIRED TERM ON THE PLANNING COMMISSION FOR A TERM ENDING FEBRUARY 28, 2013. N. APPROVE THE TRAFFIC CONTROL AGREEMENT 00587 -R BETWEEN THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION, COUNTY OF WASHINGTON, STATE OF MINNESOTA. Cottage Grove City Council July 18, 2012 Regular Meeting 114 O. ADOPT RESOLUTION NO. 2012 -076 A RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $0.00 TO FINAL TOUCH EXCAVATING, INC., FOR THE HAMLET POND EXPANSION PHASE 3 PROJECT. P. RECEIVE INFORMATION ON THE CSAH 19 AND CSAH 20 INTERSECTIONS IN FOLLOW -UP TO THE JUNE 20, 2012 SPECIAL MEETING. Q. CONSIDER UPGRADE TO THE CITY VOIP PHONE SYSTEM FOR $63,077 — TABLED TO AUGUST 8, 2012 REGULAR MEETING. R. CONSIDER AGREEMENT WITH SOLBREK BUSINESS TECHNOLOGY TO CONVERT TO A VIRTUALIZED SERVER EQUIPMENT — TABLED TO AUGUST 8, 2012 REGULAR MEETING. S. ADOPT RESOLUTION NO. 2012 -077 A RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING FROM THE METROPOLITAN LIVABLE COMMUNITIES TAX BASE REVITALIZATION ACCOUNT AND AUTHORIZING AN APPLICATION FOR CONTAMINATION CLEANUP SITE INVESTIGATION GRANT FUNDS FOR COTTAGE GROVE FIRE STATION #2 PROPERTY. T. RECEIVE REPORT OF MAJOR POLICY ITEMS ADDRESSED BY COUNCIL FOR THE FIRST SIX (6) MONTHS OF THE YEAR. U. CONSIDER THE PROPOSAL FROM MARCO INC., FOR THE PURCHASE OF NEW DATA EQUIPMENT FOR $34,857.92 — TABLED TO AUGUST 8, 2012 REGULAR MEETING. V. APPROVE THE 2011 AND 2012 -2014 FIREFIGHTERS LABOR CONTRACTS. MOTION CARRIED. 5 -0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. 6. PUBLIC HEARINGS A. Hold Public Hearin on the Vacation and Discontinuance of Certain Easements Located on Property at 6120 Ideal Avenue South Cottage Grove. Finance Director Roland reviewed the request to hold a public hearing to consider the vacation and discontinuance of certain easements located on property located at 6120 Ideal Avenue South, Cottage Grove. Mayor Bailey opened the public hearing to receive comments and /or objections. Cottage Grove City Council July 18, 2012 Regular Meeting There being none, Mayor Bailey closed the public hearing. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO ADOPT RESOLUTION NO. 2012 -078 A RESOLUTION VACATING AND DISCONTINUING THE DRAINAGE AND UTILITY EASEMENTS LEGALLY DESCRIBED IN DOCUMENT NO. 3187506 AS RECORDED IN THE OFFICE OF THE COUNTY RECORDER, WASHINGTON COUNTY, MINNESOTA. MOTION CARRIED. 5 -0. BID AWARDS A. Consider Awarding the Contract for the Woodridge Park Pond Improvements City Engineer Levitt reviewed the bids received for the Woodridge Park Pond Improvements noting that the City received seven (7) bids and recommended that the City Council award the bid to the lowest responsible bidder, Minnesota Dirt Works, Inc., based on the Total Base Bid with Alternate No. 1 for an Adjusted Total Base Bid amount of $111,578.95. MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER OLSEN, TO ADOPT RESOLUTION NO. 2012 -079 A RESOLUTION AWARDING BID FOR THE WOODRIDGE PARK POND IMPROVEMENTS TO MINNESOTA DIRT WORKS, INC., TOTALING $111,578.95. MOTION CARRIED. 5 -0. UNFINISHED AND NEW BUSINESS A. Consider Adopting a Resolution Approving the 2012 -2013 Fire Department Paid - on -Call Pay Plan and to Consider Approving Expansion of the Duty Crew Schedule Human Resources Coordinator Fischbach reviewed the 2012 -2013 Paid -on -Call Firefighter Pay Plan and the Expansion of the Duty Crew System. MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2012 -080 A RESOLUTION ADOPTING THE 2 012 -2013 PAY PLAN FOR FIRE DEPARTMENT PAID -ON -CALL EMPLOYEES FOR THE CITY OF COTTAGE GROVE AND TO APPROVE THE EXPANSION OF THE DUTY CREW SCHEDULE. MOTION CARRIED. 5 -0. B. Consider Adopting Assessments for t he West Point Douglas Road Extension Project. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2012 -080 A Cottage Grove City Council G July 18, 2012 Regular Meeting V RESOLUTION ADOPTING ASSESSMENTS FOR THE WEST POINT DOUGLAS ROAD EXTENSION PROJECT. MOTION CARRIED. 5 -0. C. Consider Adopting a Resolution Supporting Continued Participation in Minnesota High Speed Rail and Commuter Rail Joint Powers Organization Removed from the Agenda. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen stated that at their July 23 meeting, the Planning Commission would be considering the proposed Walmart development. He informed the City Council and public at large that Ben Franczok, a friend and long -time member of the Public Safety, Health, and Welfare Commission, has passed away. Lastly, on July 30, he would be hosting a community conversation on the issues of the day and he invited all of the residents of the City to attend. Council Member Peterson stated that the next Fair for All would be held on July 19, along with a "free" Jazz Concert, and the next Beyond the Yellow Ribbon meeting would be on August 21. Council Member Lehrke announced that the Touch of Home would be holding a fundraiser at Von Hanson's on August 4 and 5. Mayor Bailey thanked the Cottage Grove Lions Club for sponsoring the Fourth of July Fireworks Display, the Splash Pad at Highland Park is open; an Open House would be held on August 22 on the 2013 Budget; and the City was in the final phases of deciding what items to put in the time capsule and he invited the public to voice their opinion on items to put in the capsule. 11. PAY BILLS MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER OLSEN, TO APPROVE PAYMENT OF CHECK NUMBERS 177339 THROUGH 177737 TOTALING $1,045,502.65 AND EFT PAYMENT OF $1,322,054.61. CHECK NUMBERS 177339 THROUGH 177620 TOTALING $802,611.22 AND EFT PAYMENT OF $1,204,272.21 WERE ISSUED PRIOR TO COUNCIL APPROVAL. MOTION CARRIED. 5 -0. 12, WORKSHOP SESSION — OPEN TO PUBLIC — None. 13. WORKSHOP SESSION — CLOSED TO PUBLIC Mayor Bailey stated that the City Council would be meeting in a closed session to conduct a performance evaluation on the City Administrator. Cottage Grove City Council July 18, 2012 Regular Meeting MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO TEMPORARILY ADJOURN THE REGULAR MEETING TO THE ADMINISTRATIVE CONFERENCE ROOM TO CONDUCT A PERFORMANCE EVALUATION ON THE CITY ADMINISTRATOR. MOTION CARRIED. 5 -0. A. City Administrator Performance Review MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO CLOSE THE WORKSHOP SESSION AT 8:30 P.M. MOTION CARRIED. 5 -0. The following were present: Mayor Bailey, Council Member Lehrke, Council Member Olsen, Council Member Peterson, and Council Member Thiede. The City Council conducted a performance evaluation on the City Administrator, Ryan Schroeder. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO RECONVENE THE REGULAR MEETING. MOTION CARRIED. 5 -0. ADJOURNMENT MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADJOURN THE REGULAR MEETING AT 10:51 P.M. MOTION CARRIED. 5 -0. Prepared by, Caron M. Stransky City Clerk