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HomeMy WebLinkAbout2012-09-05 PACKET 04.A.ii.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA m MEETING ITEM # DATE 09/05/12 PREPARED BY Public Safety Craig Woolery ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Pass a motion to accept and place on file the July 26, 2012 minutes of the Public Safety, Health and Welfare Commission. STAFF RECOMMENDATION Pass a motion to accept and place on file the July 26, 2012 minutes of the Public Safety, Health and Welfare Commission. ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED PUBLIC SAFETY MEETING 08/21/12 x x SUPPORTING DOCUMENTS Z MINUTES: July 26, 2012 minutes of the Public Safety, Health and Welfare Commission ADMINISTRATORS COMMENTS Administrator c` C -. C) 1 Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER • • MINUTES OF July 26th, 2012 1. Pursuant to due notice, a meeting of the Public Safety, Health and Welfare Commission was held at the City Hall Conference Room. CALL TO ORDER: The July 26th, 2012 meeting of the Cottage Grove Public Safety, Health and Welfare Commission was called to order at 7:06 p.m. MEMBERS PRESENT: Brian Hagen, Nick Maciejewski, Jodi Lewis, Lori Hedican MEMBERS ABSENT: AJ Jannsen, Jim Neunfeldt, Dave Barkow STAFF PRESENT: Deputy Director of Public Safety Pete Koerner 01a. Approval of minutes: Chairperson Brian Hagen presented the June 19th, 2012 minutes of the Public Safety, Health and Welfare Commission for review. On a motion by Commission member Jodi Lewis, seconded by Commission member Nick Maciejewski, the June 19th, 2012 minutes were accepted and approved by the Commission. Motion carried. 01b. Approval of agenda: Chairperson Brian Hagen presented the July 26th, 2012 agenda of the Public Safety, Health and Welfare Commission for review. On a motion by Commission member Jodi Lewis, seconded by Commission member Nick Maciejewski, the July 26th, 2012 agenda was accepted and approved by the Commission. Motion carried. 01c. OPEN FORUM Chairperson Hagen invited citizens present to address the Commission regarding any matters that were not on the approved agenda. There being no added items, Chairperson Hagen closed the Open Forum segment of the meeting. 2. Community Development 02a. Discuss and make recommendations on proposed Walmart project (see attached memo) Chairperson Hagen did present the memorandum from Senior Planner John Burbank asking the commission if they had an opportunity to review the plans submitted. The commission asked if public safety had an opportunity to review the plans and specifically of the Fire Marshal had reviewed the plans. The Commission wanted to ensure that the plans were reviewed for sprinkler systems, fire lanes (access for fire apparatus) and fir e hydrant locations. 4 Page 2 PSHWC Meeting July 26, 2012 Captain Koerner did advise the Commission that Fire Marshal PJ McMahon oversees the commercial building fire inspections program which assists building owners, managers and occupants in identifying and resolving fire and life safety issues. Captain Koerner advised that Fire Marshal McMahon has been doing site plan reviews since the initial application which includes fire code, sprinkler systems and fire hydrants. Captain Koerner also advised the Commission that as part of the City's weekly technical review committee meetings that himself and Fire Marshal McMahon do attend and have an opportunity to provide review and comments from Public Safety. The Commission had no additional comments at this time. Chairperson Hagen did ask that if there are any road design changes or traffic impact study that the Commission have an opportunity to review and make recommendations. 3. OLD BUSINESS None at this time 4. NEW BUSINESS 04a. Liquor License Fees Chairperson Hagen did present the agenda item on the liquor license fees. Captain Koerner did an overview of the memorandum that was provided. He covered the history of license fees as well as the study in 2000 and changes made to the fees in 2003. Commission Member Maciejewski did ask if population growth has had an impact on the fees. Captain Koerner did discuss the changes in the liquor establishments since the study was done initially in 2000. He also discussed that there have been changes in technology which allows the officers to operate more efficiently. He also covered that police operates under additional grant funding. Commission Member Maciejewski did ask if the costs from police could be more specific. Captain Koerner did discuss that there were so many variables in evaluated hours spent. Each alcohol related incident is unique such as jail transport, court time etc. He did advise that further breakdowns could be attempted but it would be very difficult. The Commission had no further questions on the proposed reduction in fees. Chairperson Hagen did make a motion to approve the recommendation to reduce the liquor license fee to $6,000. Seconded by Commission member Nick Maciejewski, the recommendation was accepted and approved. The motion carried. 04b. Designated Hunting Areas The Commission did have the opportunity to review the proposed designated hunting areas for the 2012 hunting season. Captain Koerner did cover the presented memorandum. Captain Koerner did review the history of the commission's involvement Page 3 PSHWC Meeting July 26, 2012 in the review process with the ordinance changes in 2005. Captain Koerner did cover the complaints in the last year. Captain Koerner did put both maps on the screen and pointed out the one change to the archery hunting area due to the development of the Sunny Hill Park. He also pointed out the change to the firearms hunting area due to the construction of the Public Safety /City Hall building. He also advised the Commission that along with review from the police department, the community development department also reviewed the maps. Commission Member Lewis did make a motion to approve the recommendation to approve the 2012 -2013 maps designating boundaries for discharge of firearms and archery equipment for hunting. Seconded by Commission Member Hedican, the recommendation was accepted and approved. The motion carried. 5. RESPONSE TO PREVIOUSLY RAISED COMMENTS AND REQUEST None at this time. 6. COMMISSION COMMENTS AND REQUESTS Commission Member Maciejewski asked about response from other fire services to Cottage Grove. Captain Koerner did explain that is common for structural fires to request additional resources. He did relay that the recent house fire that Commission Member Maciejewski was referring to had additional factors. The primary reason was the extreme heat and that fire rotates members approximately every 10 minutes to ensure fire fighter safety and to ensure they don't overheat and stay hydrated. Captain Koerner did use this opportunity to do a brief overview of meetings with neighboring communities to work on shared services and cost saving measures. Captain Koerner also used this opportunity to ask the Commission if they wanted tours of the construction site of the Public Safety /City Hall building. Chairperson Hagen mentioned that he would be interested in seeing the site but did not need a specific tour. The Commission all advised that they would be interested in the tour following the all commission meeting in October. 7. STAFF REPORTS 07a. POLICE - Captain Koerner advised the Commission that Council member Justin Olsen could not be at the meeting tonight as he had a conflict tonight and Fire Chief Byerly was also unavailable due to a conflict with another meeting. Captain Koerner advised the Commission the City just completed the 18 Safety Camp. He did give an overview of the camp and how it continues to change to focus on pertinent information. He used the example that the fire department did a car burn and this year they incorporated a scenario Page 4 PSHWC Meeting July 26, 2012 in rescuing injured passengers after the driver had been texting and lost control. Captain Koerner did remind the Commission that Night to Unite was quickly approaching. He did highlight some of the events such as the diaper drive and fill the backpack campaign. He did provide information on how to sign up for a neighborhood meeting. He went on to say that the City is currently working on the proposed budget for 2013 and that workshops were scheduled in August with the City Council. He advised that there would also be a public open house on August 22 for residents to learn more about the city budget. Captain Koerner then advised that the 2 nd annual Police Citizen's Academy would be starting in August. Captain Koerner gave a brief overview of the academy as well as how people can sign up. 07b. FIRE - Captain Koerner did explain that since the PSHWC meeting had to be rescheduled that Fire Chief Byerly had a conflict. Captain Koerner did provide updates on a few recent house fires in Cottage Grove and the outstanding work that the crews did on each of them. Captain Koerner also advised that Fire Chief Byerly is updating the City's All Hazard Plan and one area that will be updated is response to missing children. Captain Koerner did advise that looking at the response of volunteers for the missing boy in Prescott that our plan needed updating. One such area identified was social media and how can you properly use all of the volunteers and resources that show up even prior to the request. 07c COUNCIL - More information at next Commission meeting ADJOURN Motion by Commission Member Maciejewski, seconded by Commission member Lewis to adjourn the meeting at 7:50 p.m. Motion carried. Respectfully submitted, Cyndee Engfer —Administrative Secretary Public Safety Department