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HomeMy WebLinkAbout2012-09-05 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 9/5/2012 PREPARED BY Engineering Jennifer Levitt ORIGINATING DEPARTMENT DEPARTMENT HEAD COUNCIL ACTION REQUEST 1. Consider awarding the bid for the Pond ED -P5 Water Quality Improvements 80th Street Box Culvert Project to Eureka Construction, Inc. in the amount of $1,147,518.70. 2. Consider affirming the purchase of a box culvert from County Materials Corporation in the amount of $58,374.00. STAFF RECOMMENDATION 1. Award the bid to Eureka Construction, Inc., who submitted the lowest of four bids received. 2. Affirm the purchase of a box culvert from County Materials Corporation. BUDGET IMPLICATION $1,671,698.30 $1,205,892.70 BUDGETED AMOUNT ACTUAL AMOUNT SUPPORTING DOCUMENTS ® MEMO /LETTER: Memo from Ryan Schroeder; Memo from Dave Sanocki. ® RESOLUTION: Draft. ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Attachments. ADMINISTRATORS COMMENTS City Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER Document3 On August 1, 2012 Council authorized an August 30, 2012 bid date for the 80 Street Box Culvert project. The engineers estimate for that project was $1,664,570. At this time we are requesting a bid award in the amount of $1,147,518.70 to Eureka Construction. We have had very good experience with Eureka on past projects. In preparation for this project staff quoted acquisition and delivery of a 1 0x1 2 culvert for use in this project as owner supplied material in order to improve management of project completion. The quotes for this acquisition and delivery are enclosed for your edification. The low cost quote is from County Materials Corporation in the amount of $58,374. Of note is that the delivery date from this supplier is September 17. Delivery dates for the other suppliers were October 1 and October 4 respectively. Total construction cost for this project including the pre - purchased culvert is $1,205,892.70 or 27.56% below engineers estimate. A separate agenda item addresses the cost sharing for this project. The City is limited in out of pocket expense to a not to exceed $87,000. The balance of the project is funded by the SWWD (South Washington Watershed District). Please note that total project costs exceed construction costs (engineering, etc) and our cost share limitation is on the greater project cost. Council Action: 1. Affirm the pre - purchased box culvert from County Materials Corporation in the amount of $58,374. 2. Authorize bid award for the 80 Street Box Culvert project ED -P5 in the amount of $1,147,518.70 to Eureka Construction, Inc. RESOLUTION NO. 2012- RESOLUTION AWARDING THE POND ED -P5 WATER QUALITY IMPROVEMENTS 80 STREET BOX CULVERT PROJECT BID TO EUREKA CONSTRUCTION, INC. IN THE AMOUNT OF $1,147,518.70. WHEREAS, Plans and specifications were completed according to City standards, and WHEREAS, bids were requested to provide the necessary work, and WHEREAS, four firms submitted bids, and WHEREAS, it appears that Eureka Construction, Inc. is the lowest responsible bid, and WHEREAS, it is the recommendation of the City Engineer the bid be awarded to Eureka Construction, Inc. in the amount of $1,147,518.70 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, the bid for the City of Cottage Grove the Pond ED -P5 Water Quality Improvements 80 Street Box Culvert Project be awarded to Eureka Construction, Inc. in the amount of $1,147,518.70. Passed this 5 day of September, 2012. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk August 30, 2012 Stantec Consulting Services Inc, 2335 Highway 36 West SL Paul MN 55113 Tel: (651) 636 -0600 Fax: (651) 636 -1311 Honorable Mayor and City Council City of Cottage Grove 7516 80" St. S Cottage Grove, MN 55016 Re: Pond ED -P5 Water Quality Improvements 80 Street Box Culvert Project Stantec Project No. 193802264 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on August 30, 2012. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There were a total of 6 Bids. The following summarizes the results of the Bids received: The low Bidder on the Project was Eureka Construction, Inc. with a Total Base Bid Amount of $1,147,518.70. This compares to the Engineer's Estimate of $1,671,698.30. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Eureka Construction, Inc. should be awarded the Project on the Total Base Bid Amount of $1,147,518.70. Should you have any questions, please feel free to contact me at 651 -604 -4905. Sincerely, STRNTEG CONSULT N�CES INC. Dave Sanocki, P.E. Enclosure Contractor iota/ Base Bid Low Eureka Construction, Inc. $1,147,518.70 #2 Max Steininger, Inc. $1,590,198.60 #3 Rachel Contracting, Inc. $1,606,582.00 #4 Arnt Construction Co., Inc. $1,800,356.08 #5 Frattalone Companies, Inc. $1,839,407.25 #6 North Pine Aggregate, Inc. $1,892,050.06 The low Bidder on the Project was Eureka Construction, Inc. with a Total Base Bid Amount of $1,147,518.70. This compares to the Engineer's Estimate of $1,671,698.30. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Eureka Construction, Inc. should be awarded the Project on the Total Base Bid Amount of $1,147,518.70. Should you have any questions, please feel free to contact me at 651 -604 -4905. Sincerely, STRNTEG CONSULT N�CES INC. Dave Sanocki, P.E. Enclosure pp Y�wOppppO . .. oo.O. t ^^O. �Gppppapp 00a0 0O pp�°O O PL O v. 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OOtiOO bh Z N�db�Db bN�O �O t�I'�n�hl�NnNN mWWWWm O O�NOOO CITY OF COTTAGE GROVE MINNESOTA To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Jennifer M. Levitt, P.E., City Engineer Date: July 23, 2012 Re: 80 Street Box Culvert and Pond ED -P5 Water Quality Improvements Approve Plans and Specifications Establish Bid Date Background: The 80 Street Box Culvert project is a direct result of a Council approved mediation agreement that took place between the South Washington Watershed District (SWWD), Washington County and the City of Woodbury in May of 2010. The mediation was a result of a boundary dispute centered on how the Lower St. Croix Watershed Management Organization area should be redistributed and managed. As part of the agreement Cottage Grove agreed to allow improvements to be made in the Central Draw sub - watershed district to accommodate additional interim stormwater flows from the northern part of the watershed district until the final outlet discharge route can be completed to the Mississippi River. As part of the agreement timelines were placed on various improvements that must take place to facilitate the ultimate outlet to the Mississippi River. The first component that is required to be constructed is the 80 Street Box Culvert. The SWWD is responsible for a majority of the proposed work. The project is being designed and constructed by the City on behalf of the SWWD. The final financial agreement will be before the Council on September 5, 2012, which will outline the ultimate financial reimbursement to the City. The SWWD Board will be taking action on the agreement at their August Board meeting. In addition to providing for the necessary conveyance of water, it also offers a significant safety benefit for pedestrians by eliminating an at -grade crossing of 80 Street. The Public Safety Commission reviewed this item on June 19, 2012 and supported the improvement. The project also provides for water quality improvements in the construction of the ED -P5 basin. The Environmental Commission reviewed the proposed improvements on June 19, 2012 and supported the project. A neighborhood meeting was held on June 14, 2012 in which four residents attended from two properties. There were no significant issues presented by the residents. Residents along the trail corridor of the West Central Ravine were invited to the meeting. Discussion: Plans and Specifications Plans and specifications have been prepared in accordance with the City standards and specifications. The engineers estimate for the improvement is $1,664,570. Funding for this project will be from South Washington Watershed District, MSA, water utility, and storm water utility. Bid Date An August 30, 2012 at 10:00 a.m. bid date will provide ample time to provide required notification to contractors. Recommendation: It is recommended the Council adopt the attached resolution approvin the plans and specifications and establishing an August 30, 2012 bid date for the 80 Street Box Culvert and Pond ED -P5 Water Quality Improvements. ffi3% � — u c w n — amm¢ 185 3L11 I ( O I It f� 1N3A1N X001a3WS Nll18 - SLLIGW3A0UdWI AL1ltlnD t131tlM 5d-034 RR gg s fkxe VIMNNIW`3MME) 39V110:) q ss al �b� � e � y �� �k �� �Ek �y A l a oY"a_ �B90 X88 -d�CC'�CCOE SEw� �`xad: ° aa q`aaaaa`aa „a GS :C i k '.N q Y ee Q � Fy g �i l03 L a 4 I - , 0C W LU M I W w a� Z = y sls ales LU w > o O g a a kk W = c o< O L z W jq a � C � G a � � Baas J a s Stantec August 22, 2012 Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636 -4600 Fax: (651) 636 -1311 Honorable Mayor and City Council City of Cottage Grove 7516 80' St. S Cottage Grove, MN 55016 Re: ND ED -P5 Water Quality Improvements 80' Street Box Culvert Project - Quote for Box Culvert Only Stantec Project No. 193802264 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on August 22, 2012. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There were a total of three Bids. The following summarizes the results of the Bids received: Contractor Total Base Bid Low County Materials Corporation $58,374.00 #2 Hancock Concrete Products, LLC $61,128.20 #3 Cretex Concrete Products $65,988.00 The low Bidder on the Project was County Materials Corporation with a Total Base Bid Amount of $58,374.00. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then County Materials Corporation should be awarded the Project on the Total Base Bid Amount of $58,374.00. Should you have any questions, please feel free to contact me at 651- 604 -4905. Sincerely, STANTEC CONSULTING SERVICES INC. �Je . Dave Sanocki, P.E. Enclosure CITY OF COTTAGE GROVE 7516 80th STREET SOUTH COTTAGE GROVE, MINNESOTA 55016 Phone: (651) 458 -2800 FAX: (651) 458 -2897 ORDERED FROM County Materials Corporation 12 -03 70th Ave. Roberts, WI 54023 Charge to Account No 80th Street Box Culvert Project N20087866 Place this order number on all Packages and Invoices DATE August 23, 2012 DATE WANTED ASAP SHIP ITEM QUANTITY DESCRIPTION UNIT PRICE AMOUNT 1 10 x 12 Box Culvert $58,374.00 taxes 4,159.1 (Delivery Charges are included in price) $62,533.15 EQUAL OPPORTUNITY EMPLOYER I�.,,/ Copies to: White to Vendor - Yellow to Accounting - Pink to Department B "C Signature BIDDER: C i 4etYY MA ra -,tor s 0 QUOTES DUE WEDNESDAY AUGUST 22, 2012 AT 1:00 P.M. QUOTE FORM StBnteC 80TH STREET BOX CULVERT STANIEC PROJECT NO. 193802264 COTTAGE GROVE, MN 2012 THIS BID IS SUBMITTED TO: THE CITY OF COTTAGE GROVE C/o SrANTEC Attn: Craig !arson 2335 Highway 36 W St. Paul, MN 55113 No, Item Units Qty Unit Price Total Price BASE QUOTE 1 10 X 12 BOX CULVERT LF 94 $ 6 zA D ® $ 2 ANTICIPATED DELIVERY DATE DATE 1 � // TOTAL .T9 TOTAL BASE QUOTE $ oe © 2012 Stang 1 193912264 QUOTE FORM In submitting this Quotation, It is understood that the Owner retains the right to reject any and all Quotations and to waive irregularities and infonnalides therein and to award the Project to the best interest of the Owner. In submitting this Quotation, it is understood that payment will be by cash or check. Respectfully submitted, Lto,vey i1AOsAAvr.•4, (Acorporation) Name (An Individual) (A Parthership) Signer T 54La1 /CafA+'teNlrP'9Oys Ma NTY S ey ,e a .'s - ot Printed Name of Signer /,-0 _4 IQ Y41 f( 6 W f Business Stre� Address (No P.O. Box Ws): AA6%TS. AIX S4COZf city, State, Zip C Phone No: Fax No.: Ws 75F J 3 n 0 END OF DOCUMENT 0 20126tanhc 1193802169 QuO F m BIDDER: �h1Gtlt C O61G1igie - &Lf ' LL(- QUOTES DUE WEDNESDAY AUGUST 22, 2012 AT 1:00 P.M. QUOTEPORM S4atrtecc BOTH STREET BOX CULVERT STANTEC PROJECT NO. 193802264 COTTAGE GROVE, MN 2012 THIS BID IS SUBMITTED TO: THE CITY OF COTTAGE GROVE c/o STANTEC Attn: Craig Larson 2335 Highway 36 W St, Paul, MN 55113 1 10 X 12 BOX CULVERT LF 94 $ 65D. 2 )'0 $ z SZ Q 2 ANTICIPATED DELIVERY DATE DATE 1 rr 10 a TOTAL BASE QUOTE $ l Z mo p 2012 Stanley 1193802264 QUOTE FORM In submitting this Quotation, It Is understood that the Owner retains the right to reject any and all Quotations and to waive Irregularities and informalities therein and to award the Project to the best interest of the Owner. In submitting this Quotation, it is understood that payment will be by cash or check. Respectfully submitted, 4aytG or, K C6tjc'ria* r6JL e'< LLU Corporatlon) Name (An Individual) n (A Partnership) Signer Title A��eu^} Sc�vn«ty�l� Printed Name of Signer J 1? Ml a"k N r- Aoehae Business Street Address (No P.O. Box #'s): Clry, State, Zip ! Phone No: .. , 0 , —2 — '5-Lin Fax No.: 3ZU 3i z - SWE *M412 0 2012 start.1 193802264 QUOTE FORM BIDDER: i�Y�u 1.�''k Il Ti I�GJ QUOTES DUE WEDNESDAY AUGUST 22, 2012 AT 1:00 P.M. QUOTEFORM Sfantec 80TH STREET BOX CULVERT STANTEC PROJECT NO, 193802264 COTTAGE GROVE, MN 2012 THIS BID IS SUBMITTED TO: THE CITY OF COTTAGE GROVE c/o STANTEC Attn: Craig Larson 2335 Highway 36 W St. Paul, MN 55113 _. 1.. 10 X -12 BOX CULVERT _. _ _LF - 94 _.. $ �V..... $ _. .J /..p .... . ....... ... 2 ANTICIPATED DELIVERY DATE DATE 1 m� TOTAL BASE QUOTE I $ ��IPrw c- Pa4WOi Be "(vv!01a 7 - Cra b ,� uFU i o �J� (�21! ink � JJRT A10 GD �kGISYA i= J�RLra Y < ©20125tantg 1 193802264 QUOTE FORM In submitting this Quotation, it is understood that the Owner retains the right to reject any and all Quotations and to waive irregularities and informalities therein and to award the Project to the best interest of the Owner. In submitting this Quotation, it is understood that payment will be by cash or check. Re (�K�/ r.,di (_Of\?e46r4 ii��065 (A Corporation) Name - (An Individual) /1 4 (A Partnership) Signer / _. _.. Title __.. ..._._ _. Print / Name of Signer (Llc� �FfJ�W sod Ct9�� Business Street Address (No P.O. Box #'s): City, State, Zip Phone No: Fax No.: 0 2812 S ,tec 1193892264 QUOTE FORM