HomeMy WebLinkAbout2012-09-19 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 9/19/201
PREPARED BY Finance Robin Roland
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
1. Consider declaring costs to be assessed and ordering the preparation of the proposed
assessment roll for the removal of hazardous conditions from private property.
2. Consider calling a hearing on the proposed assessment for the removal of hazardous
conditions from private property.
STAFF RECOMMENDATION
1. Adopt the resolution declaring costs to be assessed and ordering the preparation of the
proposed assessment roll for the removal of hazardous conditions from private property.
2. Adopt the resolution calling a hearing on the proposed assessment for the removal of
hazardous conditions from private property.
BUDGET IMPLICATION $
BUDGETED AMOUNT
ADVISORY COMMISSION ACTION
❑ PLANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMAN SERVICES /RIGHTS
❑ ECONOMIC DEV. AUTHORITY
SUPPORTING DOCUMENTS
® MEMO /LETTER:
® RESOLUTION:
❑ ORDINANCE:
$
ACTUAL AMOUNT FUNDING SOURCE
REVIEWED
APPROVED DENIED
❑
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❑
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ADMINISTRATORS COMMENTS
City Administrator Date
W W * * * * * W W W W * * * * * * W k W * * * * * * W * * * * W W * W * * * * W W W W * * * * W
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
City of Cottage Grove
Finance and Community Development Departments
Honorable Mayor and City Council
Ryan Schroeder, City Administrator
Robin Roland, Finance Director
Lauren Nacar, Assessment Clerk
September 19, 2012
4
Assessment of Charges for Removing Hazardous Conditions on Private Property
Introduction
Minnesota State Statute 463 provides cities the ability to assess the costs associated with the
removal or elimination of public health or safety hazards from private property. There were 45
properties that the City was required to clean -up due to public health and safety concerns in the
last year.
Discussion
In late 2011, the Council approved the abatement of the listed properties due to various
hazardous and safety violations. The City completed the abatements because the property
owners failed to do so.
The City incurred costs to remove nuisance conditions that affect health and safety and invoiced
the property owners for these costs. These invoices have not been paid. Staff is recommending
that these costs be assessed to the listed properties per MN Statute 463. In addition to the
above charges, the City will incur $160.00 to publish the assessment notice and $4.00 1lot for
Owner's Name at the
Cost of
PID
Time of Abatement
Property Address
Abatement reason
Abatement
6703 -6899 98 Street S,
43 vacant lots in
6666 -6790 99 Street S,
Uncovered anchor
Mississippi Dunes
6933 -6961 99 Street
bolts on unfinished
area
Folsom Land LLC
Court S
foundations
$900.00
6703 -6899 98 th Street S,
43 vacant lots in
6666 -6790 99 Street S,
Mississippi Dunes
6933 -6961 99" Street
Exposed water and
area
Folsom Land LLC
Court S
sewer lines
$1,142.00
09.027.21.42.0051
Isaac B. Boatenq
7580 Irish Ave S
Trash removal
$229.00
17.027.21.12.0058
Kenneth F. Nothna el, III
8145 Henslowe Ave S
Trash removal
$358.00
17.027.21.12.0058
Kenneth F. Nothna el, III
8145 Henslowe Ave S
Tree removal
$535.62
TOTAL
$3,164.62
The City incurred costs to remove nuisance conditions that affect health and safety and invoiced
the property owners for these costs. These invoices have not been paid. Staff is recommending
that these costs be assessed to the listed properties per MN Statute 463. In addition to the
above charges, the City will incur $160.00 to publish the assessment notice and $4.00 1lot for
Honorable Mayor, City Council, and Ryan Schroeder
Hazardous Properties
September 7, 2011
Page 2 of 2
placing the assessment on the tax roll. The publishing fee will be distributed evenly among the
properties. Therefore, the total assessment amount of $3,504.62 is recommended.
The assessment notice will be published on October 3, 2012, and an individual notice will be
sent to the property owners. The assessment hearing will be held on October 17, 2012. Once
these costs are assessed they become a lien on the individual property that will be collected
along with property taxes over a one -year period.
Recommendation
Adopt the resolutions as presented to declare the costs and call the assessment hearing.
RESOLUTION NO. 12 -XXX
WHEREAS, contracts were let for the removal of hazardous conditions from private
properties. The costs incurred for such removal were $3,164.62 with additional publishing fees
of $160.00 and county fees of $4.00 /lot.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove,
County of Washington, State of Minnesota, as follows:
1. The net cost of such removal to be assessed is declared to be $3,504.62.
2. The Finance Director will calculate the proper amount to be assessed for such
improvements against the benefiting properties without regard to cash valuation
as provided by law and shall file a copy of proposed assessment roll in the City
Clerk's office for public inspection.
3. The City Clerk shall, upon completion of such assessment roll, notify the City
Council therefor
Passed this 19 day of September, 2012.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
RESOLUTION NO. 12 -XXX
RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR
REMOVING HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY
WHEREAS, by Resolution 12 -XXX, passed by the City Council on September 19, 2012,
the Council directed the Finance Director to prepare the proposed assessment roll for
removing hazardous conditions from private properties and
WHEREAS, the City Clerk has notified the Council that such assessment roll is com-
plete and filed in her office for public inspection.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove,
County of Washington, State of Minnesota, as follows:
1. A hearing shall be held on the 17 day of October 2012 at 7:30 p.m. to pass
upon such proposed assessment roll.
2. The Finance Director is hereby directed to cause a Notice of Hearing on the pro-
posed assessments to be published in the Washington County Bulletin, the offi-
cial newspaper of the City, at least two (2) weeks prior to the hearing and shall
state in the notice the total cost of the improvement. The Finance Director shall
cause mailed notices to be given to the owner of each parcel described in the
assessment roll.
Passed this 19 day of September, 2012.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
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