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HomeMy WebLinkAbout2012-09-19 PACKET 04.A.i.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 9/19/12 a PREPARED BY Community Development John M. Burbank ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Receive and place on file the approved minutes for the January 10, 2012, and May 8, 2012, meetings of the Advisory Committee on Historic Preservation (ACHP). STAFF RECOMMENDATION Receive and place on file the approved ACHP minutes for the meetings on January 10, 2012, and May 8, 2012. ADVISORY COMMISSION ACTION DATE ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY ® HISTORIC PRESERVATION 9/11/12 REVIEWED APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® ❑ SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: ACHP minutes from meetings on 1/10/12 and 5/8112 ADMINISTRATORS COMMENTS �? 5� ;� , Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER n CITY OF A. GRO •. �. �. .. Tues 1 20 Pursuant to due call and notice thereof, a regular meeting of the Advisory Committee on Historic Preservation was duly held at the Cottage Grove City Hall, 7516 — 80th Street South, Cottage Grove, Minnesota, on the 10th day of January, 2012. Chair Herb Japs called the meeting to order at 7:00 p.m. The role was taken. MEMBERS PRESENT: Beverly Gross, Herb Japs, Jan Japs, Frances Ratzlaff, Judy Spooner, Leon Peterson MEMBERS ABSENT: Glen Brown, Lorraine Brown, OTHERS PRESENT: John M. Burbank, Senior Planner APROVAL OF THE AGENDA Spooner made a motion to approve the amended agenda. Peterson seconded. The agenda was unanimously approved (6 -to -0 vote). APROVAL OF MINUTES Jan Japs made a motion to approve the minutes from November 15, 2011. Spooner seconded. The minutes were unanimously approved as Mailed. OPEN FORUM No one spoke. A. Electronic Packet Distribution Burbank distributed the Electronic I pads and gave an orientation session on their use to the ACHP. After the presentation he noted that paper packets would still be available to those that choose them. Gross replied that she would like a paper packet. Being no further discussion Burbank responded that future packets would be distributed electronically except to Gross and the Browns. B. 2012 Meeting schedule Burbank covered the 2012 ACHP meeting schedule and asked if there were any changes. The Group asked if the May meeting could be held at the old town hall or the Langdon School. Advisory Committee on Historic Preservation Minutes January 10, 2012 Page 2 of 3 Burbank replied that he check into that possibility. Being no further discussion the ACHP adopted the 2012 Meeting schedule. C. Historic Preservationists of the Year Burbank reported that Mr. Gerry Herringer who was a nominated for his continued operation of the historic Cottage View Drive -in Theatre as an iconic recreational feature for the residents of Cottage Grove and the region had Indicated that he was not interested in receiving the 2011 recognition. A general discussion was held on the topic. Spooner made a motion to recommend that Gene and Bill Smallidge be nominated as the 2011 Historic Preservationists of the Year for their efforts to save the historic Langdon School records. Jan Japs seconded. Burbank responded that he would follow up on the nomination. D. 2012 Strawberry Festival Burbank reported that the 2012 cottage Grove Strawberry fest theme was 'Back In Time" and inquired if the ACHP was interested in participating in the Festival. The Committee had several potential ideas that Burbank said he would investigate and bring to the next meeting. No further Action was taken. E. 2012 All Commission Meeting Burbank reported that the all commission meeting would be held January on Saturday January 14 at the River Oaks Golf Course. He stated further that the Agenda will likely include development and infrastructure updates, public facility discussions (including City Hall and Thompson Grove Community Building), budget review and ideas for goals, initiatives and marketing of the community. No further action was taken. A. Municipal Pool Reuse Burbank reported on the actions that have been taken on the reuse study for the Municipal pool building. The ACHP held a general discussion on the topic. No further action was taken. B. Sunnyhill School research Burbank reported that he was continuing to gather information on Sunnyhill School for preparation of an informational sign to be located at the park. No further action was taken. • - IMP l •- There were no comments on the educational information ® Historical whisperings None • • 911- Advisory Committee on Historic Preservation Minutes January 10, 2012 Page 3 of 3 STAFF COMMENTS A. 2012 Time Capsule Article Burbank told the ACHP that there was a recent news article on the 2012 time capsule in the Pioneer Press. Peterson noted that he had read an article about data fading on discs that were made with organic dye. Burbank responded that he would research the topic. No further action was taken. B. Ice Cream Social Burbank reported that an ice cream social was going to be held in Stillwater. No further action was taken. ADJOURNMENT Ratzlaff moved to adjourn the meeting. Spooner seconded. The meeting adjourned at 8:35 p.m. k MINUTES CITY OF • ;' Tuesday, 1 ' Pursuant to due call and notice thereof, a regular meeting of the Advisory Committee on Historic Preservation was duly held at the Cottage Grove City Hall, 7516 80th Street South, Cottage Grove, Minnesota, on the 8th day of May, 2012. Chair Herb Japs called the meeting to order at 7:00 p.m. The role was taken. MEMBERS PRESENT: Beverly Gross, Herb Japs, Jan Japs, Frances Ratzlaff, Leon Peterson MEMBERS ABSENT: Glen Brown, Lorraine Brown, Judy Spooner, OTHERS PRESENT: John M. Burbank, Senior Planner Derrick Lehrke, Council member Peterson made a motion to approve the agenda. Jan Japs seconded. The agenda was unanimously approved (5 -to -0 vote). jo v Jan Japs made a motion to approve the minutes from November 15, 2011. Gross seconded. The minutes were unanimously approved as mailed. *T I T F 1 6 - 1 ' No one spoke. ACTION ITEMS Time Capsule Recommendation Burbank presented the final draft content list for the 2012 Time Capsule. The ACHP held a general discussion on the list. Jan Japs made a motion that the City Council approve the final content list. Ratzlaff seconded. The motion passed unanimously. Advisory Committee on Historic Preservation Minutes May 8, 2012 Page 2 of 3 2012 Strawberry Festival — Going Back In Time Burbank queried if the ACHP was interested in participating in the 2012 Strawberry Festival. The group held a general discussion of ideas, but did not identify any particular theme or topic. Burbank responded to the group that he would send out notice if a table was to be reserved and coordinate volunteers. 2012 All Commission Meeting Burbank notified the group that an all commission meeting would be held on October 20 at the new Public Safety City Hall building. He stated that official notices would be mailed before the event, but wanted them to mark their calendars. No additional action was taken on this item. Historic Playing Cards 2012 Burbank reported that with recent staffing changes he did not have an opportunity to complete additional work on the Phase II Card drafts, but that he would attempt to have them complete for the All Commission Meeting in October. No additional action was taken on this item. Historic Preservationists of the Year 2011 Burbank reported that with the decline of the 2011 nominee and the current date, he is recommending that no Historic Preservationist of the Year be given for 2011. The ACHP concurred. No additional action was taken on this item. Municipal Pool Building Reuse Burbank summarized the work that had been completed on the municipal pool reuse study. The group held a general discussion on the topic. No additional action was taken on this item. Sunny Hill School Research — Information Panel Design Burbank reported that he was still working on the informational sign for the new Sunny Hill Park with the Parks Department, and he was utilizing information provided by Commissioners Spooner and Gross. The group held a general discussion on the topic. No additional action was taken on this item. • 11 1J • • ' None Historical Whisperings Burbank identified that the content of the Historical Whisperings on Willowware coincided with the Washington County historical display case in the City Hall Lobby. The group noted that they would view the display after adjourning. COUNCIL LIASON COMMENTS None Advisory Committee on Historic Preservation Minutes May 8, 2012 Page 3 of 3 STAFF COMMENTS None Ratzlaff moved to adjourn the meeting. Gross seconded. The meeting adjourned at 8:30 p.m.