HomeMy WebLinkAbout2012-09-19 PACKET 04.E.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 9/191201 °
PREPARED BY Finance Department Robin Roland
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
1. Consider declaring costs to be assessed and ordering the preparation of the proposed
assessment roll for the removal of noxious weeds and plants from private property.
2. Consider calling a hearing for October 17, 2012, on the proposed assessment for the
removal of noxious weeds and plants from private property.
STAFF RECOMMENDATION
1. Adopt the resolution declaring costs to be assessed and ordering the preparation of the
proposed assessment roll for the removal of noxious weeds and plants from private property.
2. Adopt the resolution calling a hearing for October 17, 2012, on the proposed assessment for
the removal of noxious weeds and plants from private property.
BUDGET IMPLICATION $
$
BUDGETED AMOUNT
ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
DATE
REVIEWED
APPROVED
DENIED
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PLANNING
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PUBLIC SAFETY
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PUBLIC WORKS
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PARKS AND RECREATION
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HUMAN SERVICES /RIGHTS
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ECONOMIC DEV. AUTHORITY
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SUPPORTING DOCUMENTS
■ •'�
N=
ADMINISTRATORS COMMENT;
9y t
Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
City of Cottage Grove
Finance and Community Development Departments
TO: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
FROM: Robin Roland, Finance Director
Lauren Nacar, Assessment Clerk
DATE: September 19, 2012
RE: Assessment of Removal of Weeds on Private Property
Introduction
City Ordinance 4- 3- 1(Noxious Weeds and Plants; height restrictions) states that it is unlawful to allow or
permit any growth of weeds, grass, brush, or other rank vegetation to a height greater than eight inches,
or any accumulation of dead weeds, grass or brush. The City was required to contract for the removal of
these conditions on several properties and Minnesota State Statute 429.101 provides cities the ability to
assess the costs associated with the removal or elimination of weeds from these private properties.
Discussion
In 2012, the Code Enforcement Management staff issued 38 letters to property owners for violations of
the City's Noxious Weeds and Plants; height restrictions ordinance. The property owner was given ten
days to abate the conditions or the City would do so and assess the property owner for the cost of the
mowing and an abatement fee.
In ten instances, the property owners did not abate the conditions. All of these properties are currently
vacant. The City contracted with a vendor to have these properties mowed. This assessment is for the
actual cost of the mowing and a tall weed abatement fee which is charged as follows:
o $50.00 for first violation in 24- months
o $100.00 for second violation in 24- months commencing within first violation
o $200.00 for third and subsequent violations in 24- months commencing within first violation
Additionally, in September 2011, the City contracted with a vendor to mow the weeds on 43 vacant lots in
Mississippi Dunes area. This was the third violation within a 24 -month period. The certification of these
charges was delayed due a potential development opportunity, but since the interest is no longer there,
we believe these charges can be certified at this time.
The assessment notice for these weed violations will be published on October 3, 2012, and an individual
notice will be sent to the property owners. The assessment hearing will be held on October 17, 2012.
Once these costs are assessed it becomes a lien on the property that will be collected along with
property taxes over a one -year period.
Recommendation
Adopt the resolutions as presented to declare the costs and call the assessment hearing.
RESOLUTION NO. 12 -XXX
RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF NOXIOUS
WEEDS AND PLANTS FROM PRIVATE PROPERTY
WHEREAS, contracts were let for the removal of noxious weeds and plants from
private property and the costs incurred for such removal were $2,952.45, with administrative
costs incurred amounting to $9,300.00 for a total cost of $12,252.45.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove,
County of Washington, State of Minnesota, as follows:
1. The net cost of such removal to be assessed is declared to be $12,252.45.
2. The Finance Director will calculate the proper amount to be assessed for such
improvements against the benefiting property without regard to cash valuation as
provided by law and shall file a copy of proposed assessment roll in the City
Clerk's office for public inspection.
3. The City Clerk shall, upon completion of such assessment roll, notify the City
Council therefor
Passed this 19 day of September, 2012.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR
THE REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY
WHEREAS, by Resolution 12 -XXX, passed by the City Council on September 19, 2012,
the Council directed the Finance Director to prepare the proposed assessment roll for removal
of noxious weeds and plants from private property and
WHEREAS, the City Clerk has notified the Council that such assessment roll is com-
plete and filed in her office for public inspection.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove,
County of Washington, State of Minnesota, as follows:
1. A hearing shall be held on the 17 day of October, 2012 at 7:30 p.m. to pass
upon such proposed assessment roll.
2. The Finance Director is hereby directed to cause a Notice of Hearing on the pro-
posed assessments to be published in the Washington County Bulletin, the offi-
cial newspaper of the City, at least two (2) weeks prior to the hearing and shall
state in the notice the total cost of the improvement and the proposed interest
rate of 7 percent. The Finance Director shall cause mailed notices to be given to
the owner of each parcel described in the assessment roll.
Passed this 19 day of September, 2012.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
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