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Home My WebLink About2012-09-19 PACKET 04.F.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 9/19/2012 61 PREPARED BY Finance rr: Eel 10rTA Irn Eel .»W_I :498,10Lill Robin Roland STAFF AUTHOR * * * * * * W W * W * * * * * * * * W W * W W W W W W W W W * W W * W * W * * * * * * * * * W W COUNCIL ACTION REQUEST 1. Consider declaring costs to be assessed and ordering the preparation of the proposed assessment roll for the removal of hazardous conditions from private property at 8255 Hyde Avenue South. 2. Consider calling a hearing on the proposed assessment for the removal of hazardous conditions from private property at 8255 Hyde Avenue South. STAFF RECOMMENDATION 1. Adopt the resolution declaring costs to be assessed and ordering the preparation of the proposed assessment roll for the removal of hazardous conditions from private property at 8255 Hyde Avenue South. 2. Adopt the resolution calling a hearing on the proposed assessment for the removal of hazardous conditions from private property at 8255 Hyde Avenue South. BUDGET IMPLICATION $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ® MEMO /LETTER: ® RESOLUTION: ❑ ORDINANCE: ADMINISTRATORS COMMENTS Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER City of Cottage Grove Finance and Community Development Departments Honorable Mayor and City Council Ryan Schroeder, City Administrator Robin Roland, Finance Director Lauren Nacar. Assessment Clerk September 19, 2012 Assessment of Charges for Removing Hazardous Conditions on Private Property Introduction Minnesota State Statute 463 provides cities the ability to assess the costs associated with the removal or elimination of public health or safety hazards from private property. The property located at 8255 Hyde Avenue South required clean -up due to public health and safety concerns in the last year. Discussion In July 2011, the Council approved the abatement of conditions creating hazardous property at 8255 Hyde Avenue South. There were numerous building code violations and fire hazards existing on the property, including but not limited to damage to structural elements causing the main level flooring to be structurally unsound: collapsed roof and partial collapse of the rear exterior wall which would allow rain, snow and cold to enter; and smoke damage throughout the building. The City completed the abatements because the property owners failed to do so. In September 2012, the house was demolished. The City incurred costs to remove the nuisance conditions that affected health and safety. The City paid Central Plains Restoration $850.00 to secure the building; $1,265.60 to publish the Order for Abatement in Rivertown Newspaper; $100.20 to Warner's Outdoor Solutions to mow the grass; and $17,125.00 to Rumpca Enterprises to demolish the house. Staff is recommending that these costs be assessed to the property per MN Statute 463. In addition to the above charges, the City will incur $160.00 to publish the assessment notice and $4.00 /lot for placing the assessment on the tax roll. Therefore, the total assessment amount of $19,504.80 is recommended. The assessment notice will be published on October 3, 2012, and an individual notice will be sent to the property owners. The assessment hearing will be held on October 17, 2012. Once these costs are assessed they become a lien on the individual property that will be collected along with property taxes over a one -year period. Recommendation Adopt the resolutions as presented to declare the costs and call the assessment hearing. RESOLUTION NO. 12 -XXX RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR REMOVAL OF HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY AT 8255 HYDE AVENUE SOUTH (PID 16.027.21.22.0064) WHEREAS, contracts were let for the removal of hazardous conditions from private property at 8255 Hyde Avenue South. The costs incurred for such removal were $19,340.80 with additional publishing fees of $160.00 and county fees of $4.00 /lot. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, as follows: 1. The net cost of such removal to be assessed is declared to be $19,504.80. 2. The Finance Director will calculate the proper amount to be assessed for such improvements against the benefiting properties without regard to cash valuation as provided by law and shall file a copy of proposed assessment roll in the City Clerk's office for public inspection. 3. The City Clerk shall, upon completion of such assessment roll, notify the City Council therefor Passed this 19 day of September, 2012. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk RESOLUTION NO. 12 -XXX RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR REMOVING HAZARDOUS CONDITIONS FROM PRIVATE PROPERTY LOCATED AT 8255 HYDE AVENUE SOUTH (PID 16.027.21.22.0064) WHEREAS, by Resolution 12 -XXX, passed by the City Council on September 19, 2012, the Council directed the Finance Director to prepare the proposed assessment roll for removing hazardous conditions from private property at 8255 Hyde Avenue South and WHEREAS, the City Clerk has notified the Council that such assessment roll is com- plete and filed in her office for public inspection. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, as follows: 1. A hearing shall be held on the 17 day of October 2012 at 7:30 p.m. to pass upon such proposed assessment roll. 2. The Finance Director is hereby directed to cause a Notice of Hearing on the pro- posed assessments to be published in the Washington County Bulletin, the offi- cial newspaper of the City, at least two (2) weeks prior to the hearing and shall state in the notice the total cost of the improvement. The Finance Director shall cause mailed notices to be given to the owner of each parcel described in the assessment roll. Passed this 19 day of September, 2012. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk