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Home My WebLink About2012-10-17 PACKET 04.E.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 10/17/12 PREPARED BY Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider adoption of a resolution approving final payment in the amount of $57,786.66 to Eureka Construction for the West Point Douglas Road Extension Project. STAFF RECOMMENDATION Adopt resolution and final payment. The contractor, Eureka Construction, in accordance with the contract plans and specifications, has satisfactorily completed the work. BUDGET IMPLICATION $ BUDGETED AMOUNT ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY SUPPORTING DOCUMENTS IE ACTUAL AMOUNT FUNDING SOURCE REVIEWED APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® MEMO /LETTER: David R. Sanocki, P. E., October 3, 2012 ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Request for payment ADMINISTRATORS COMMENTS ®/o ity Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER RESOLUTION NO. 12- RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $57,786.66 TO EUREKA CONSTRUCTION FOR THE WEST POINT DOUGLAS ROAD EXTENSION PROJECT. WHEREAS, the Public Works Director has certified that work has been satisfactorily completed, and WHEREAS, the total contract amount is $951,277.41 compared to the original contract amount of $941,784.40 NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $57,786.66 be paid to Eureka Construction for the West Point Douglas Road Extension Project. Passed this 17th day of October, 2012. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk October 3, 2012 Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636 -4600 Fax: (651) 636-1311 Mr. Les Burshten Public Work Director 8635 West Point Douglas Road South Cottage Grove, Minnesota 55016 Re: West Point Douglas Road Extension City of Cottage Grove Client Project No.: 10284 StantecProject No.: 000048 - 10284 -0 Dear Mr. Burshten, Enclosed please find four (5) copies of the 5th and Final Request for Payment for the West Point Douglas Road Extension project. The Contractor for this project is Eureka Construction. In addition to the Request for Payment, the Contractor has submitted their IC -134 forms. PROJECT REVIEW This project began in the summer of 2011 and was substantially completed in the fall of 2011. Final punch list items wererecently completed in September 2012. CONSTRUCTION COST OVERVIEW The Original Contract amount for this project was $941,784.40. There was one change order for this project in the amount of $9,493.01 which revisedthe contract amount for this project to $951,277.41. The Final Construction Amount is $931,349.84. The Final Construction Amount for this project was $19,927.57 less than the Revised Contract Amount. The total under run amount for the project was due primarily to an under run in common borrow, aggregate base class 5, bituminous non -wear course and bituminous wear course. RECOMMENDATION The Contractor, Eureka Construction has satisfactorily completed the Work in accordance with the contract plans and specifications. Therefore, it is recommended that final payment of $57,786.66 be made to the Contractor and the project be accepted by the City of Cottage Grove. After acceptance, please distribute all copies of the Request for Payment as appropriate. If you have any questions about this project or require further information please contact me 651- 604 -4905. Sincerely, David R. Sanocki, P.E. Enclosures copy: Craig Larson File 0 Stentec Owner: City of Cottage Grove, 7516 80th St. S., Cottage Grove, MN 55016 Date: Sept. 11, 2012 For Period: 4/5/2012 to 9/11/2012 Request No: 5 (Final) Contractor: Eureka Construction 8500 210 St. W.4130, Lakeville MN 55044 CONTRACTOR'S REQUEST FOR PAYMENT WEST POINT DOUGLAS ROAD EXTENSION STANTEC PROJECT NO. 000048-10284-0 CITY PROJECT NO. 10284 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. Recommended for Approval by: STANTEC Approved by Contractor: EUREKA CO RUCTION Specified Contract Completion Date: Approved by Owner: CITY OF COTTAGE GROVE 4 Date: // Recommended for Approval CITY OF COTTAGE GROVE City Engineer Date: 48102840REQ5 -Final -with Stom water Splitxism $ 941,784.40 $ 9,493.01 $ 0.00 $ 951,277.41 $ 931,349.84 $ 0.00 $ 931,349.84 $ 0.00 $ 931,349.84 $ 873,563.18 $ 0.00 5 (Final) $ 57,786.66 Approved by Contractor: EUREKA CO RUCTION Specified Contract Completion Date: Approved by Owner: CITY OF COTTAGE GROVE 4 Date: // Recommended for Approval CITY OF COTTAGE GROVE City Engineer Date: 48102840REQ5 -Final -with Stom water Splitxism 48102840REQ5- FlnaFwN BWrmw rSpliWsm Contract Unit Current Quantity Amount No. Item Unit uantit Q y Price Quantity to Date to Date BASE BID 1 MOBILIZATION LUMP SUM 1 27500.00 1 $27,500.00 2 WINTERIZATION OF CONSTRUCTION LUMP SUM 1 1000.00 1 $1,000.00 3 CLEARING ACRE 2 2450.00 2 $4,900.00 4 GRUBBING ACRE 2 2450.00 2 $4,900.00 5 PAVEMENT MARKING REMOVAL- PERMANENT SQ FT 500 1.50 140 $210.00 6 PAVEMENT MARKING REMOVAL- PERMANENT LIN FT 1170 0.60 439 1,777 $1,066.20 7 REMOVE SEWER PIPE (STORM) LIN FT 186 12.00 245 $2,940.00 8 REMOVE BITUMINOUS PAVEMENT, 5" DEPTH SQ YD 4980 1.60 4,980 $7,968.00 9 REMOVE MANHOLE OR CATCH BASIN EACH 2 500.00 2 $1,000.00 10 REMOVE SIGN TYPE C EACH 16 20.00 15 $300.00 11 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 710 2.50 710 $1,775.00 12 SALVAGE TRAFFIC BARRIER LIN FT 235 5.40 235 $1,269.00 13 SALVAGE ENERGY ABSORBING TERMINAL EACH 1 540.00 1 $540.00 14 SALVAGE PIPE APRON EACH 2 300.00 2 $600.00 15 SALVAGE SIGN TYPE C EACH 1 20.00 1 $20.00 16 SALVAGE MAIL BOX SUPPORT EACH 3 120.00 4 $480.00 17 COMMON EXCAVATION (P) CU YD 11732 6.60 11,732 $77,431.20 18 ROCK EXCAVATION CU YD 1240 19.00 1,240 $23,560.00 19 GRANULAR BORROW (CV) CU YD 353 15.00 353 $5,295.00 20 SELECT GRANULAR BORROW (CV) CU YD 4450 6.00 6,100 $36,600.00 21 COMMON BORROW (LV) CU YD 5610 2.00 0 $0.00 22 EXCAVATION SPECIAL CU YD 8957 5.75 1157 9,594 $55,165.50 23 WEATHERED ROCK EXCAVATION CU YD 1240 9.00 1,240 $11,160.00 24 CLAY LINER CU YD 421 20.00 421 $8,420.00 25 AGGREGATE BASE CLASS 5 TON 6420 9.00 5,969 $53,721.00 26 BITUMINOUS PATCH SPECIAL SQ YD 750 26.00 900.40 $23,410.40 27 CONCRETE PAVEMENT SQ YD 96 118.00 99.92 $11,790.56 28 BITUMINOUS MATERIAL FOR TACK COAT GALLON 440 2.15 745 $1,601.75 29 TYPE SP 12.5 WEARING COURSE MIXTURE (3,E) TON 905 62.00 821.83 $50,953.46 30 TYPE SP 12.5 WEARING COURSE MIXTURE (3,F) TON 110 78.00 114.70 $8,946.60 31 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,B) TON 2204 53.00 1,844 $97,732.00 32 12" FLARED END SECTION, INCLUDING TRASH GUARD EA 2 760.00 2 $1,520.00 33 15 FLARED END SECTION, INCLUDING TRASH GUARD EA 4 821.00 4 $3,284.00 34 18" FLARED END SECTION, INCLUDING TRASH GUARD EA 1 927.00 1 $927.00 35 21" FLARED END SECTION, INCLUDING TRASH GUARD EA 1 1244.00 2 $2,488.00 36 INSTALL PIPE APRON EACH 2 408.00 2 $816.00 37 6" PERF PVC PIPE DRAIN LIN FT 100 10.00 100 $1,000.00 38 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 849 32.00 848 $27,136.00 39 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 384 38.00 338 $12,844.00 40 18" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 16 41.00 16 $656.00 41 21" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 72 44.00 72 $3,168.00 42 24" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 54 64.00 54 $3,456.00 43 CONNECT TO EXISTING STORM SEWER EACH 2 580.00 2 $1,160.00 44 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 EACH 10 1450.00 10 $14,500.00 45 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 2 EACH 12 2280.00 12 $27,360.00 46 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 3 EACH 2 3140.00 2 $6,280.00 47 RANDOM RIPRAP CLASS III CU YD 110 80.00 110 $8,800.00 48 CONCRETE CURB & GUTTER DESIGN 8618 LIN FT 3660 8.90 3,574 $31,808.60 49 CONCRETE CURB & GUTTER DESIGN D428 LIN FT 590 10.50 510 $5,355.00 50 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 260 37.50 375.40 $14,077.50 51 INSTALL MAIL BOX SUPPORT EACH 3 40.00 4 $160.00 52 TEMPORARY MAIL BOXES LUMP SUM 1 50.00 1 $50.00 53 INSTALL TRAFFIC BARRIER DESIGN 88338 LIN FT 88 29.60 88 $2,604.80 54 INSTALL ENERGY ABSORBING TERMINAL EACH 1 2430.00 1 $2,430.00 55 TRAFFIC CONTROL LUMP SUM 1 25000.00 1 $25,000.00 56 SIGN PANELS TYPE C SQ FT 135 32.25 150.25 $4,845.56 57 INSTALL SIGN TYPE C EACH 1 95.00 1 $95.00 58 TRAFFIC CONTROL SIGNAL SYSTEM SIG SYS 1 150000.00 1 $150,000.00 59 EMERGENCY VEHICLE PREEMPTION SYSTEM LUMP SUM 1 5000.00 1 $5,000.00 60 SILT FENCE, TYPE MACHINE SLICED LIN FT 2000 1.60 1,700 $2,720.00 48102840REQ5- FlnaFwN BWrmw rSpliWsm TOTAL BASE BID TOTAL CHANGE ORDER NO. 1 TOTAL WORK COMPLETED TO DATE Estm Stormwater Utility Cost $206,294.40 $921,856.83 $9,493.01 $931,349.84 48102840REQS- Finalwt Star" tar SpItAsm Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 61 TEMPORARY DITCH CHECK TYPE 3 LIN FT 1000 3.00 76 136 $408.00 62 TEMPORARY DITCH CHECK TYPE 7 LIN FT 50 15.00 90 $1,350.00 63 STORM DRAIN INLET PROTECTION EACH 19 200.00 19 $3,800.00 64 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 1 1700.00 0 $0.00 65 SEEDING ACRE 6 350.00 0.62 4.19 $1,466.50 66 SODDING TYPE LAWN SQ YD 250 4.10 94 1,731 $7,097.10 67 MULCH MATERIAL TYPE 1 TON 7.1 225.00 0 $0.00 68 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 7153 1.00 1971 5,975 $5,975.00 69 HYDRAULIC SOIL STABILIZER TYPE 5 POUND 5628 0.80 1400 6,700 $5,360.00 70 COMPOST, GRADE 2 CU YD 151 25.00 151 $3,775.00 71 PAVEMENT MESSAGE (LEFT ARROW) POLY PREFORM - GROUND IN EACH 4 372.00 3 $1,116.00 72 PAVEMENT MESSAGE (RIGHT ARROW) POLY PREFORM- GROUND IN EACH 4 372.00 4 $1,488.00 73 PAVEMENT MESSAGE (THRU ARROW) POLY PREFORM - GROUND IN EACH 2 372.00 0 $0.00 74 4" SOLID LINE WHITE -EPDXY LIN FT 1575 0.35 1,585 $554.75 75 4" SOLID LINE WHITE -EPDXY (GROUND IN) LIN FT 1330 1.05 490 1,408 $1,478.40 76 4" SOLID LINE YELLOW -EPDXY (GROUND IN) LIN FT 1150 1.10 416 1,124 $1,236.40 77 4" DOUBLE SOLID LINE YELLOW-EPDXY LIN FT 2051 0.75 2,349 $1,761.75 78 12" SOLID LINE YELLOW -EPDXY LIN FT 130 10.20 79 $805.80 79 24" SOLID LINE WHITE -POLY PREFORM (GROUND IN) LIN FT 100 31.00 77 $2,387.00 TOTAL BASE BID $921,856.83 CHANGE ORDER NO. 1 1 2" NON - METALLIC CONDUIT LIN FT 200 9.10 200 $1,820.00 2 PORTABLE PRECAST CONCRETE BARRIER DESIGN 8337 LIN FT 2012 17.19 203.2 $3,493.01 3 IMPACT ATTENUATOR BARRELS EACH 19 220.00 19 $4,180.00 TOTAL CHANGE ORDER NO. 1 $9,493.01 TOTAL BASE BID TOTAL CHANGE ORDER NO. 1 TOTAL WORK COMPLETED TO DATE Estm Stormwater Utility Cost $206,294.40 $921,856.83 $9,493.01 $931,349.84 48102840REQS- Finalwt Star" tar SpItAsm PROJECT PAYMENT STATUS OWNER CITY OF COTTAGE GROVE CITY PROJECT NO. 10284 STANTEC PROJECT NO. 000048 - 10284 -0 CONTRACTOR EUREKA CONSTRUCTION CHANGE ORDERS No. Date Description Amount 1 12/2/2011 PAYMENT SUMMARY No. From To Pavment Retainape Completed 1 08/01/20111 I SIgnal conduit and traffic control to protect signal poles durinq construction $9,493.01 14,920.55 298 411.00 2 08/26/2011 Total Change Orders 9 493.01 PAYMENT SUMMARY No. From To Pavment Retainape Completed 1 08/01/20111 08/25/11 283 490.45 14,920.55 298 411.00 2 08/26/2011 11/22/11 403,609.72 36 163.17 723,263.34 3 11/23/2011 12/21/11 151,400.55 44 882,632.34 4 12/22/2011 04/05/12 35,062.46 45,977.01 919,540.19 5 Final 04/0512 09/11/12 57,786.66 931349.84 Material on Hand Total Payment to Date $931349.84 10riginal Contract 941 784.40 Retains a Pay No. 5 Final Chan e Orders $9,493.01 Total Amount Earned $931,349.84 lRevised Contract $951,277.41 48102840RE05- Final-with Stormwater Splibdsm