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Home My WebLink About2012-10-17 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 10/17/12 to Public Works ORIGINATING DEPARTMENT Les Burshten STAFF AUTHOR COUNCIL ACTION REQUEST: Consider adoption of a resolution approving final payment in the amount of $5,903.89 to Hardrives, Inc. for the Belden Rail Crossing Project. STAFF RECOMMENDATION: Adopt resolution and final payment. The contractor, Hardrives, Inc., in accordance with the contract plans and specifications, has satisfactorily completed the work. BUDGET IMPLICATION: $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION: DATE ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY El SUPPORTING DOCUMENTS: REVIEWED APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Z MEMO/LETTER: David R. Sanocki, P.E., October 3, 2012 Z RESOLUTION: F ORDINANCE: ❑ ENGINEERING RECOMMENDATION: F LEGAL RECOMMENDATION: Z OTHER: Request for payment ADMINISTRATORS COMMENTS: ity Administrator Date COUNCIL ACTION TAKEN: EIAPPROVED ❑ DENIED ❑ OTHER RESOLUTION NO. 12- RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $5,903.89 TO HARDRIVES, INC. FOR THE BELDEN RAIL CROSSING PROJECT. WHEREAS. the Public Works Director has certified that work has been satisfactorily completed, and WHEREAS, the total contract amount is $95,573.29 compared to the original contract amount of $95,416.80 NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $5,903.89 be paid to Hardrives, Inc. for the Belden Rail Crossing Project. Passed this 17th day of October, 2012. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk -` Stantec October 3, 2012 Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636 -4600 Fax: (651) 636-1311 Mr. Les Burshten Public Work Director 8635 West Point Douglas Road South Cottage Grove, Minnesota 55016 Re: Belden Rail Crossing City of Cottage Grove Client Project No.: 10285 Stantec Project No.: 193800124 Dear Mr. Burshten, Enclosed please find four (5) copies of the 2nd and Final Request for Payment for the Belden Rail Crossing project. The Contractor for this project is Hardrives Inc. In addition to the Request for Payment, the Contractor has submitted their IC -134 forms. PROJECT REVIEW This project began in June 2012 and was substantially completed in August 2012. Final punch list items were recently completed in September 2012. CONSTRUCTION COST OVERVIEW The original contract amount for this project is $95,416.80, and the Final Construction Amount is $95,573.29. The Final Construction Amount for this project was $156.49 over the Original Contract Amount. RECOMMENDATION ' The Contractor, Hardrives, Inc. has satisfactorily completed the Work in accordance with the contract plans and specifications. Therefore, it is recommended that final payment of $5,903.89 be made to the Contractor and the project be accepted by the City of Cottage Grove. After acceptance, please distribute all copies of the Request for Payment as appropriate. If you have any questions about this project or require further information please contact me 651 - 604 -4905. Sincerely, �Y" iP David R. Sanocki, P.E. Enclosures copy: Craig Larson File F k ■ L Stantec Owner: City of Cottage Grove, 7516 80th St. S., Cottage Grove, MN 55016 Date: August 17, 2012 For Period: 7/31/2012 to 8/17/2012 Request No: 2 (Final) -ontractor Hardrives Inc. 14475 Quiram Dr., Rogers MN 55374 CONTRACTOR'S REQUEST FOR PAYMENT BELDEN RAIL CROSSING STANTEC PROJECT NO. 193800124 CITY PROJECT NO. 10 -285, SP 180 - 080 -01, SP 82 -00138 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO Recommended for Approval by: STANTEC $ 95,416.80 $ 0.00 $ 0.00 $ 95,416.80 $ 95,573.29 $ 0.00 $ 95,573.29 $ 0.00 $ 95,573.29 $ 89,669.40 $ 0.00 2 (Final) $ 5,903.89 Approved by Contra or: HARV Approved by Owner: CITY OF COTTAGE GROVE Date: Recommended for Approval CITY OF COTTAGE GROVE City Engineer Specified Contract Completion Date: Date: 193800124 R Eel -Fm LAis 19 3 80 012 4RE02- r-EAsm Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date 2 (Final) BASE BID: 1 MOBILIZATION LUMP SUM 1 19640.00 1.00 $19,640.00 2 REMOVE CURB AND GUTTER LIN FT 180 5.60 180.00 $1,008.00 3 REMOVE BITUMINOUS PAVEMENT SQ YD 835 5.00 835.00 $4,175.00 4 REMOVE SIGN TYPE C EACH 2 37.50 2.00 $75.00 5 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 298 2.35 298.00 $70030 6 COMMON EXCAVATION CU YD 240 5.50 240.00 $1,320.00 7 TOPSOIL BORROW (LV) CU YD 30 30.25 54.00 $1,633.50 8 AGGREGATE BASE CLASS 5 TON 580 7.00 516.00 $3,612.00 9 MILL BITUMINOUS SURFACE (1.5') SQ YD 344 4.50 344.00 $1,548.00 10 BITUMINOUS MATERIAL FOR TACK COAT GALLON 60 3.35 5.00 $16,75 11 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) TON 120 82.00 135.00 $11,070.00 12 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) TON 110 76.00 110.00 $8,360.00 13 ADJUST FRAME & RING CASTING EACH 2 565.00 2.00 $1,130.00 14 ADJUST VALVE BOX EACH 3 305.00 3.00 $915.00 15 CONCRETE CURB AND GUTTER DESIGN B618, HIGH EARLY LIN FT 220 19.90 220.00 $4,378.00 16 CONCRETE MEDIAN, HIGH EARLY SQ YD 90 91.80 73.00 $6,701.40 17 CONCRETE MEDIAN (NOSE), HIGH EARLY SQ YD 4 91.80 5.55 $509.49 18 TRAFFIC CONTROL / DETOUR LUMP SUM 1 7590.00 1.00 $7,590.00 19 SIGN PANELS TYPE C SQ FT 48 39.00 6.7 69.00 $2,691.00 20 STORM DRAIN INLET PROTECTION EACH 3 139.00 0.00 $0.00 21 EXTEND 30" DUCTILE IRON STEEL CASING LIN FT 30 476.50 31.40 $14,962.10 22 SEED MIXTURE 250 POUND 7 14.00 IS 20.00 $280.00 23 EROSION STABILIZATION MAT CLASS 3 SQ YD 20 27.00 10 30.00 $810.00 24 FERTILIZER TYPE 1 POUND 12 4.30 38 50.00 $215.00 25 WATER M GALLONS 5 38.00 0.00 $0.00 26 HYDRAULIC SOIL STABILIZER TYPE 5 POUND 220 3.25 80 80.00 $260.00 27 SEEDING SQ YD 500 0.25 191 691.00 $172.75 28 PAVEMENT MESSAGE (RR XING) EPDXY EACH 2 645.00 2.00 $1,290.00 29 4" DOUBLE SOLID LINE YELLOW -EPDXY LIN FT 424 1.10 0.00 $0.00 30 12" SOLID LINE YELLOW -EPDXY LIN FT 86 4.30 0.00 $0.00 31 24" SOLID LINE WHITE -EPDXY LIN FT 68 7.50 68.00 $510.00 TOTAL BASE BID: $95,573.29 TOTAL BASE BID: $95,573.29 TOTAL WORK COMPLETED TO DATE $95,573.29 19 3 80 012 4RE02- r-EAsm PROJECT PAYMENT STATUS OWNER CITY OF COTTAGE GROVE 2 (Final) CITY PROJECT NO. 10 -285, SP 180 - 080 -01, SP 82 -00138 STANTEC PROJECT NO. 193800124 CONTRACTOR HARDRIVES, INC. CHANGE ORDERS PAYMENT SUMMARY No. From To Pavment Retainnna r io+a 1 1 06/25/201: Ori inal Contract $95,416.80 $4 719.44 $94,388.84 2 (Final) 07/31/2012 08 17/12 $5,903.89 1 Revised Contract $95,573.29 Material on Hand Total Payment to Date $5,903.89 Ori inal Contract $95,416.80 Retaina e Pa No. 2 Final Chan e Orders Total Amount Earned $5,903.89 1 Revised Contract $95,416.80 193844124 REQ 2 -Final Asm