HomeMy WebLinkAbout2012-10-17 PACKET 06.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 10/17/2012
PREPARED BY Finance Robin Roland
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST
1. Conduct public hearing considering the assessment for the removal of weeds on private
property.
2. Adopt resolution adopting the assessments for removal of weeds on private property.
STAFF RECOMMENDATION
Hold the public hearing and adopt the resolution as proposed.
BUDGET IMPLICATION $ $
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
None
SUPPORTING DOCUMENTS
® MEMO /LETTER:
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
ADMINISTRATORS COMMENTS
City Administrator Date
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COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
City of Cottage Grove
Finance and Community Development Departments
TO: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
FROM: Robin Roland, Finance Director
Lauren Nacar, Assessment Clerk
DATE: October 17, 2012
RE: Assessment of Removal of Weeds on Private Property
Introduction
City Ordinance 4-3-1 (Noxious Weeds and Plants; height restrictions) states that it is unlawful to allow or
permit any growth of weeds, grass, brush, or other rank vegetation to a height greater than eight inches,
or any accumulation of dead weeds, grass or brush. The City was required to contract for the removal of
these conditions on several properties and Minnesota State Statute 429.101 provides cities the ability to
assess the costs associated with the removal or elimination of weeds from these private properties.
Discussion
In 2012, the Code Enforcement Management staff issued 38 letters to property owners for violations of
the City's Noxious Weeds and Plants; height restrictions ordinance. The property owner was given ten
days to abate the conditions or the City would do so and assess the property owner for the cost of the
mowing and an abatement fee.
In seven instances, the property owners did not abate the conditions. All of these properties are currently
vacant. The City contracted with a vendor to have these properties mowed. This assessment is for the
actual cost of the mowing and a tall weed abatement fee which is charged as follows:
o $50.00 for first violation in 24- months
o $100.00 for second violation in 24- months commencing within first violation
o $200.00 for third and subsequent violations in 24- months commencing within first violation
Additionally, in September 2011, the City contracted with a vendor to mow the weeds on 43 vacant lots in
Mississippi Dunes area. This was the third violation within a 24 -month period.
The assessment notice for these weed violations was published on October 3r and individual notices
were sent to the property owners. Once these costs are assessed, they become a lien on the property
that will be collected along with property taxes over a one -year period.
Recommendation
Hold the public hearing and then adopt the assessment for the removal of weeds on public property.
RESOLUTION NO. 12-
RESOLUTION ADOPTING SERVICE CHARGES FOR THE REMOVAL OF NOXIOUS
WEEDS AND PLANTS FROM PRIVATE PROPERTY
WHEREAS, State Statutes provide the for the assessment of costs associated with the
removal or elimination of noxious weeds and plants from private property; and
WHEREAS, pursuant to proper notice duly given as required by law, the Council has
met and heard and passed upon all objections to the proposed assessment.
NOW THEREFORE BE IT RESOLVED, the City Council of Cottage Grove, County of
Washington, State of Minnesota, as follows:
1. Such proposed assessment, in the amount of $11,568.36, a copy of which is
attached hereto and made a part hereof, is hereby accepted and shall constitute
the special assessment against the lands named therein, and each tract of land
therein included is hereby found to benefit by the proposed improvement in the
amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a
period of 1 year, at an interest rate of 7 %, the first of the installments to be
payable on or before the first Monday in January, 2013, and shall bear interest
on the entire assessment from the date of this resolution until December 31,
2012. To each subsequent installment when due shall be added interest for one
year on all unpaid installments.
3. The owner, of any property so assessed may, at any time prior to certification of
the assessment to the County Auditor, pay the whole of the assessment on such
property, with interest accrued to the date of payment, to the City Treasurer,
except no interest shall be charged if the entire assessment is paid within 30
days from the adoption of this resolution; and she /he may, at any time thereafter,
pay to the City Treasurer the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which payment is made.
Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
4. The Director of Finance shall transmit a certified duplicate of this assessment to
the County Auditor to be extended on the property tax lists of the County. Such
assessment shall be collected and paid over in the same manner as other
municipal taxes.
Passed this 17 day of October, 2012
Myron Bailey, Mayor
Attest:
Caron Stransky, City Clerk
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