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HomeMy WebLinkAbout2012-10-17 PACKET 06.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 10/17/2012 PREPARED BY Finance Robin Roland ORIGINATING DEPARTMENT STAFF AUTHOR w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w COUNCIL ACTION REQUEST 1. Conduct public hearing considering the assessment for the removal of weeds on private property. 2. Adopt resolution adopting the assessments for removal of weeds on private property. STAFF RECOMMENDATION Hold the public hearing and adopt the resolution as proposed. BUDGET IMPLICATION $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION None SUPPORTING DOCUMENTS ® MEMO /LETTER: ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ADMINISTRATORS COMMENTS City Administrator Date w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER City of Cottage Grove Finance and Community Development Departments TO: Honorable Mayor and City Council Ryan Schroeder, City Administrator FROM: Robin Roland, Finance Director Lauren Nacar, Assessment Clerk DATE: October 17, 2012 RE: Assessment of Removal of Weeds on Private Property Introduction City Ordinance 4-3-1 (Noxious Weeds and Plants; height restrictions) states that it is unlawful to allow or permit any growth of weeds, grass, brush, or other rank vegetation to a height greater than eight inches, or any accumulation of dead weeds, grass or brush. The City was required to contract for the removal of these conditions on several properties and Minnesota State Statute 429.101 provides cities the ability to assess the costs associated with the removal or elimination of weeds from these private properties. Discussion In 2012, the Code Enforcement Management staff issued 38 letters to property owners for violations of the City's Noxious Weeds and Plants; height restrictions ordinance. The property owner was given ten days to abate the conditions or the City would do so and assess the property owner for the cost of the mowing and an abatement fee. In seven instances, the property owners did not abate the conditions. All of these properties are currently vacant. The City contracted with a vendor to have these properties mowed. This assessment is for the actual cost of the mowing and a tall weed abatement fee which is charged as follows: o $50.00 for first violation in 24- months o $100.00 for second violation in 24- months commencing within first violation o $200.00 for third and subsequent violations in 24- months commencing within first violation Additionally, in September 2011, the City contracted with a vendor to mow the weeds on 43 vacant lots in Mississippi Dunes area. This was the third violation within a 24 -month period. The assessment notice for these weed violations was published on October 3r and individual notices were sent to the property owners. Once these costs are assessed, they become a lien on the property that will be collected along with property taxes over a one -year period. Recommendation Hold the public hearing and then adopt the assessment for the removal of weeds on public property. RESOLUTION NO. 12- RESOLUTION ADOPTING SERVICE CHARGES FOR THE REMOVAL OF NOXIOUS WEEDS AND PLANTS FROM PRIVATE PROPERTY WHEREAS, State Statutes provide the for the assessment of costs associated with the removal or elimination of noxious weeds and plants from private property; and WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment. NOW THEREFORE BE IT RESOLVED, the City Council of Cottage Grove, County of Washington, State of Minnesota, as follows: 1. Such proposed assessment, in the amount of $11,568.36, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to benefit by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 1 year, at an interest rate of 7 %, the first of the installments to be payable on or before the first Monday in January, 2013, and shall bear interest on the entire assessment from the date of this resolution until December 31, 2012. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner, of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and she /he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The Director of Finance shall transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessment shall be collected and paid over in the same manner as other municipal taxes. 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