HomeMy WebLinkAbout2012-11-12 PACKET 07.A.City of
Cotta Grove
Minnesota
To:
Parks Commission Members
From:
Mark Schneider
CC:
Zac Dockter, Molly Pietruszewski
Date:
November 13, 2012
Subject:
Facility Use Fees
Introduction /Background:
In 2008 the Parks Commission and City Council adopted a five -year park facility rental fee plan
to ensure that we have appropriate revenue coming in to fund maintenance and improvement
projects. Fees were approved to be increased by 10% every other year. The current fee plan
will expire at the end of 2012 and needs to be updated.
Staff is recommending a very similar plan to the previous one with a few modifications. One
proposed change is to include a minimum of two hours of Parks Department staff in the cost of
the facility for large events and tournaments. This ensures that our facilities will be properly
maintained during these events including trash removal, stocking /cleaning of bathrooms, and
field maintenance.
Another proposed change would be to only accept credit cards for facility use payments.
Currently, we accept cash, check, or credit cards and we also require a separate check for
their damage deposit. With a credit card we can consolidate these steps so the user can make
their payment and we can keep that card number on file for their damage deposit. Youth
sports tournaments (CGAA /ERAA), which may have fees added on after the event, can still
pay the invoice with a check.
Attached with this report are the existing and proposed facility use plans as well as rates for
comparable communities.
Recommendation:
Staff recommends that City Council adopt the 2013 Parks and Recreation Facility Use plan.
City of
Cotta Grove
® Minnesota
To: Parks Commission Members
From: Mark Schneider
CC: Zac Dockter, Molly Pietruszewski
Date: November 13, 2012
Subject: Oakwood Disc Golf Course — Free or Fee?
Introduction /Background:
The City has been approached multiple times by multiple groups regarding event rentals for
the Oakwood Disc Golf Course. Currently we do not have a specific rental policy and we have
not been renting the entire facility. Any group that wants to host a tournament at the course
can do so with the understanding that the public must still be able to play during the
tournament and that they will not receive any services from the City beyond our normal
operational procedures.
In addition, Recreation staff has fielded requests from local golfers about making
improvements to the course, such as new and /or additional tee pads, upgraded targets, and
general landscaping. Also, Oakwood is always one of the stops on traveling tours around the
metro area hosting disc golf tournaments. Charging these groups a reservation fee could
contribute to the amount of work that can be done to keep this facility a popular recreational
activity area.
Recreation staff conducted a survey of disc golf courses around the metro to discover what
they are charging for rentals at their facilities. Survey results and potential Cottage Grove
rental policy are attached to facilitate a discussion on the topic.
Recommendation:
Provide direction on whether or not to adopt a rental policy or continue to provide this service
with no additional cost to the tournament host.
Q)
�D
r'1
V
0 �--i
�D
1
• r omq
4--4
r--i
O
CO
�
�D
r'1
0 �--i
ri*
Cd
• r omq
U
�
Cd
�D
�3:
_�>i
.,__,
U
t
4
vs
I
1
� I
I
I
1 � T W-1 1
1
I
1
t�
I
1
I
I
I
I
1
I
U'
1
CCU '
t
I
I
I
V 1
I
I
q \ I
f I
1
I
O I
I
1
1
O 1
I
I
t , I
1
1
I
1
I
I
I
I
1
c '
I
1
I
1 ' I
T I
I
1
1
1
i
I
I
1
> I
V '
I
I
I
N
N_
bpr
69-
o
big
Z
N
O
O
Ln
69
6R}
�'
�
M
�
N
O
p
619-
H 9•
N
Z
6or
t09-
N
Lf)
M
ran
O
N
®
6F}
64
bpr
p
big
Efl
big
Or�
69-
Z
N I
6
6�4
69.
6o z
bpr
0
�L
a
o
i
(d
fn
0
L
N
00
o�C :
O
E
6
Z
_
440
00
M
O '>
E
*-O
M
E
*10
L
69
6pr
+�
O
LO
v
00
Ln
NO
0
Lri
C14
619-
C
c
N
L
�
=
C i
4
L
L
N
N
'D
4-1
N
S
4
-�
L
L
.T
Cdd
o
0
O
O
'
°p
-gyp
Y
1i
3
co
CL
a_
m'
iz
m
O U
O
U
V)
r
n V V)
n i )
rT
�D Vf
T r /
0
U
Cd
4.4
r
( U
V) I
O I
I
I
I
O I
n I
I
I
I
V I
I
I
I
I
I
c I
I
I
1
1
I
I
I
1
1
1
I
1
1
C
Ln
^
O
t
�
'
N
O
4-1
O
_
ff3•
O
d'
�'
�
609
�
6R
M
cq
N
69
Ln
N
b4
N
U
U
Z
z
rn
o0
Lan
Ln
M__
H4
b4
O
O
y-
r*4
Ln
v
O
M
00
0
Ldp
Q
o
_
H9
60
I
a
M
N
C
i
L
®
M
N
NO
d4
V
z
Ln
N
b4
V!
Z
LM
°o
dam"
0�0
C
I rf
v
c
O
CO
LO
ffl
M
d9'
- v
cu
M
o
�
N
_
to}
U
O
4J
®
N
Z
Z
:n
r�
tq
oo
t09-
W
(U
i-n
0
d'
Ln
_
O
d'
p
%0
f!9
U
o
tin
N
�
cz
N
cv
U
U'
Z
Z
a�
44
c�
V)
®
:
U
1
u
:3
N
• 4-J
cn
:3
U
U
(V
w
U
J
D
N
�4
i
t �
t
VL '
i
i
VS '
i
1 i
0
i
i
i
i
•� t
U'
s
Cd
I
1
I
I
1
I
I
1
I
� I
�1 I
t
t
I
1
I
I
1
1
1
1
1
1
r/ i t
I
I
I
I
I 1
I
I
I
f^ I
nvs, I
I
I , I
n 1
I
1
t
I
I
I
t
I
I
I
O t
I
I
t
I
1
I
O I
1
t
I
1
1
1
U°
I
°
I
.n om t
1
1
CL
L
0
Q
td
a)
a)
E
72 N
N
a)
i)
a)
N
N
4-1 C
>-
u
n
u
O i
C
� c
U L
:
UO M
Cd • O
0.
A
s td
,7
T' N
• N
a
Q
N
"V Ln ON
-
U
ILO
O ttl 5 'cd C
•�
Z
z
�� .
O 3
v 4 E o I
,_
O N
E
a Cd
L O
O
rd C's C u
>
64
N - O
LL
Z - .
W E -a Q.
0 d.� n
O
L
O
a
cd
=
4J
j N , `
41
'O
® N
•
Ln
L L .r
N
N
N
Q
Z
cd
J N
C
}-
6}
m
LL
vw -0
:>
®
Q
Q
N
O
•. z
Z
LL
Z
C
O
N U -
N (C
0 O
O Co
®
> a O L
C's
`Q.
.� 64
ti
O O
Y
[ci d b
0
N
cnlLn
-a^
3
Q
Z
Ln m �
OU p
O
O :3 s
Z
v
6 694
in
64 64 CL
no .3 cd
L -0 v
L
D
aJ
C
C 00
i O
dS tU
T
L
T CIS
N . .
�,
N
v
>>
O O
N
�
E O W
Q
tl O
CL
64 694
N
Z
64 64 69- 0..
Z
'_ — Cd d
td
V
N
•
64
F
r
U-
Z
L
E
O
T
�.
f
F"
N
C c�
.� '
0)
N
Cld
C H
a- U-
J
Z
I
1
I
U'
1
O'
I
I
i
1
1
o'
I
I
r , I
O'
f �
V '
I
I
I
1
U '
1
1
• � 1
I
I
'
1
OI
1
O '
I
I
I
I
I
CCU '
I
(D :
'
4--1
I
O'
1
1
I
I
1
I
1
cV I
t
t
W I
.O
W
E
E
O
W
93.
All
(n
4
C�
N
�
M
O
G
(d
L
m
o
U
CL
N
>'
4.j
c
L
u
a�
�
O
O
U
^ m
C
0
C
�
>
-v
C
O
3
cd
4.
C
a
-0
a
(A
v
p
-o
O
p
N
N
,,
>
cd
V)
O
m
- v
C
'O ' er .,
N
N
"
4 -'
N
(A
4-J
0
> M
E
(1)
cd
C
O
,`��
N
U
�
4-J
X:
�
cd
N
00
, O
Q
�
c)
LL
_
�
U
c
>
OD
p
cd
a
O
3
O
M
4 -J
• V
N
O
v
U
a
�'
CIS
N
p
cd
a
0
4-
C
__
N
L
N
41
O
C
N
v
v Cd
L
o