HomeMy WebLinkAbout2013-01-02 PACKET 04.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 1/2/2013
•
PREPARED BY City Clerk Caron Stransky
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider designating the South Washington County Bulletin as the City's Official Newspaper
for 2013.
STAFF RECOMMENDATION
Designate the South Washington County Bulletin, 7584 80 Street South, Cottage Grove, as
the City's Official Newspaper for 2013, at the same rate that was charged in 2012 ($149132 per
column inch).
SUPPORTING DOCUMENTS
® MEMO /LETTER: Caron Stransky, City Clerk
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Letter from RiverTown Newspapers
ADMINISTRATORS COMMENTS
fob&
City Administrator Date
COUNCIL ACTION TAKEN: []APPROVED ❑ DENIED ❑ OTHER
CITY OF
MINNESOTA
COTTAGE GROVE
To: Honorable Mayor and City Council Members
From: Caron Stransky, City Clerk
Date: December 7, 2012
Subject: Designation of Official Newspaper
At the first regular meeting of each year, Minnesota Statutes 331A.06, requires the City
Council to designate a qualified newspaper of general circulation in the City as its "official
newspaper" for the publication of ordinances and legal notices. To be qualified, a newspaper
must:
1. Be printed in English, in a newspaper format, and in a column and sheet form equivalent in
printed space to at least 1,000 square inches.
2. If a daily paper, it must be distributed at least five days each week if it is a daily paper. But
in any week in which there is a legal holiday, not more than four (4) issues of a daily paper
are necessary.
3. If not a daily paper, it may be distributed twice a month with respect to the publishing of
government public notices.
4. In at least half of the issues each year, it must have no more than 75 percent of its printed
space comprised of advertising material and paid public notices.
5. In all of its issues each year, 25% (if published more often than weekly) or 50 percent (if
published weekly) of its news columns must be devoted to news of local interest to the
community it serves.
6. Not more than 25% of its total non - advertising column inches in any issue may wholly
duplicate any other publication, unless the duplicated material is from general -news
services.
7. It must be circulated in the local political subdivision which it purports to serve, and either
have at least 400 copies regularly delivered to paying subscribers or have at least 400
copies regularly distributed without charge to local residents.
8. It must have its known office of issue established in either the county in which it lies (in
whole or in part), in the city that the newspaper purports to serve, or in an adjoining county.
9. The newspaper must file a copy of each issue immediately with the state historical society.
10. It must be made available at single or subscription prices to any person or entity requesting
the newspaper and making the applicable payment, or be distributed without charge to
local residents.
11. It must have complied with all of the above requirements for at least one -year immediately
preceding the date of the notice of publication.
12. It must publish a sworn U.S. Post Office periodicals -class statement of ownership and
circulation. This must be done between September 1 and December 31 of each year. As an
alternative, the newspaper may publish a statement of ownership and circulation verified by
a recognized independent circulation auditing agency covering a period of not less than
one year, ending no earlier than the June 30 preceding the publication deadline.
13. It must submit a filing to the secretary of state containing the newspaper's name, address
of its known office of issue, telephone number, and a statement that the newspaper has
complied with all of the above requirements. The filing must be made after the publication
but before December 31. The filing must include a $25 filing fee.
When a City designates an official newspaper, it must choose the newspaper in the following
order. If there is one or more qualified newspaper with their offices of issue located in the City,
one of these newspapers must be chosen.
RiverTown Newspapers, publisher of the "South Washington County Bulletin," is located within
the City of Cottage Grove at 7584 80 Street South. They have submitted a request that the
City designate the "South Washington County Bulletin" as its official newspaper for 2013 and
are proposing no rate increase and to maintain their rate at $14.02 per column inch. The
maximum rate increase allowed under Minnesota Statutes is 10 %.
Staff recommends that the City Council designate the South Washington County Bulletin, 7584
80 Street South, as the City of Cottage Grove's official newspaper for 2013.
/cs
RiverTown Newspapers
South Washington
Woodbury Bulletin County Bulletin
8420 City Centre Drive
Woodbury, MN 55125
(651) 319 -4270
ii , iru , .woodb:nybadletin.cona
October 11, 2012
City of Cottage Grove
7516 80" St. South
Cottage Grove, MN 55016
Dear Cottage Grove Mayor and City Council:
7584 — 80 Street South
Cottage Grove, MN 55016
(651) 319 -4280
www.swebulletin.com
We would like to take this opportunity to thank the City of Cottage Grove for designating the South
Washington County Bulletin as the legal newspaper of the City of Cottage Grove for the past
several years. Once again, we look forward to partnering with the City to bring Cottage Grove
residents legal notices in the year to come. The following is South Washington County Bulletin's
2012 -13 rate for publication of legal notices, effective with the November 7, 2012 edition:
$14.02 per column inch
The deadline for legal notices remains 5 p.m. the Wednesday prior to publication. We request
legal notices be sent by e -mail to legals @swcbulletin.com. The request for publication should
include the dates the notice should be published, and a contact name and number.
Thank you for your consideration. If you have any further questions, please call me directly at
(651) 319 -4490.
Sincerely,
Jean Hoeft
Legal Coordinator
Bulletin Newspapers