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Home My WebLink About2012-12-19 PACKET 04.F.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 12/19/12 • • PREPARED BY Community Development Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider approving the Stantec and S.E.H. 2013 Rate Schedules for municipal services. STAFF RECOMMENDATION: Approve the Stantec and S.E.H. 2013 Rate Schedules for municipal services. BUDGET IMPLICATION $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS: ® MEMO /LETTER: Memo from Jennifer Levitt dated 12/12/12 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Stantec 2013 Rate Schedule S.E.H. 2013 Rate Schedule COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE MINNESOTA To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Jennifer M. Levitt, P.E., City Engineer Date: December 12, 2012 Re: Stantec and S.E.H.— 2013 Rate Schedule Background The City currently has municipal engineering contracts with Stantec (formerly Bonestroo) and Short Elliott Hendrickson (S.E.H.), Inc. The professional services agreement contains the billing rate schedule in Appendix E, which is appended annually. The firms are proposing a zero percent increase for engineering services for 2013. The firms acknowledge the challenging economic times and financial constraints that cities are facing. This is the fifth year in a row with no increase in rates. Discussion The performance of both firms during 2012 has been found to be acceptable and they are performing very well for the City of Cottage Grove. Recommendation Staff recommends approval of the Stantec and S.E.H. 2013 Rate Schedule for municipal services. December 6, 2012 Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636 -4600 Fax: (651) 636 -1311 Jennifer Levitt Community Development Director /City Engineer 12800 Ravine Parkway South Cottage Grove, MN 55016 Reference: 2013 Stantec Rate Schedule Dear Jennifer: We would like to take this opportunity to say thank you for allowing us to provide the City of Cottage Grove our professional services since 1960. Our partnership with you in helping your community realize its vision is one that we truly appreciate. We look forward to continuing our relationship into the future and are committed to bringing you the personalized service that you've come to expect. Providing excellent quality service will always be our true personal and corporate commitment. Stantec is committed to keeping our costs low. We understand the financial constraints that municipalities are facing in the current economy. It has been five years since we adjusted our rate structure to you. To best serve you, Stantec is committed to employing good people while keeping our technical capabilities innovative and effective. With the tough restraints placed on municipal governments, we are once again proposing no increase in our hourly rate table for 2013. We highly value our relationship with you. We will continue to focus our efforts on providing the City of Cottage Grove with high qualify service while being sensitive to budgets. We look forward to continuing our services to you in 2013. Sincerely, STANTEC C NSULTING SERVICES INC. ,Q) J - . a—e Dave Sanocki, PE Client Service Manager 651- 604 -4905 2013 RATESCHEDUE: Classification Senior Principal Principal Specialist* Project Manager Senior Geologist I Environmental Health & Saftety Specialist I Hygienist Senior Engineerl Scientist I Architects (Landscape Architect I Planner Architect I Landscape Architect Land Surveyor Engineer I Planner I Scientist I Geologist I Hygienist EH & S Speciliast Designer I GIS I Landscape Designer ]Graphics Engineering Technician I Senior Project Technician Project Technician Field Supervisor Crew Chief Environmental/Argicultural Inspector Inspector Survey Technician GPS Survey Equipment Total Station Equipment GIS Workstation Equipment GPS Submeter Unit (per use) Flow Meter (per week) Air Detection Equipment (per half day) $ 38,00 $ 28.00 $ 22.00 $ 80.00 $ 200.00 $ 25.00 * Specialist: Experts in highly technical disciplines including Principal Planners, Market Analysts and Certified Industrial Hygienist will be quoted on a per project basis. 2013 $ 12100 - $ 155.00 $ 116.00 - $ 145,00 $ 107,00 - $ 222.00 $ 112.00 - $ 140.00 $ 125.00 $ 149.00 $ 107.00 - $ 140.00 $ 97.00 - $ 116.00 $ 85.00 - $ 144.00 $ 81.00 - $ 116.00 $ 81.00 - $ 101.00 $ 63.00 - $ 96.00 $ 43.00 - $ 65.00 $ 86.00 - $ 132.00 $ 66.00 - $ 104.00 $ 75.00 $ 140.00 $ 65.00 - $ 90.00 $ 45,00 - 1 65.00 $ 38,00 $ 28.00 $ 22.00 $ 80.00 $ 200.00 $ 25.00 * Specialist: Experts in highly technical disciplines including Principal Planners, Market Analysts and Certified Industrial Hygienist will be quoted on a per project basis. 9 Building, a Better World for All of Us" December 12, 2012 RE: City of Cottage Grove, Minnesota 2013 Billing Rate Schedule TCOTTG0000.00 HH000 Ms. Jennifer Levitt, PE, City Engineer City of Cottage Grove 8635 W. Point Douglas Rd. Cottage Grove, MN 55016 Dear Ms. Levitt: As we move forward into 2013, Short Elliott Hendrickson Inc. (SEH would like to express it's appreciation for the continued opportunity to provide you our professional services. We look forward to continuing our relationship with you as we "partner" with the City of Cottage Grove to help the community achieve its vision for the future. SEH has again decided to maintain our current hourly billing rates for the City of Cottage Grove so there will be no increase for 2013. This is the fifth straight year we have held these rates to a zero percent increase. We understand the economic challenges of the past few years continues for your community and holding our rates is just one way for SEH to "partner" with the City through the current economy. SEH believes these are unusual times. We also believe these are times when it is even more important we not lose sight of overall value, support, and service, while focusing on the short term price tag. We believe we bring significant "value" to your team and continually strive to apply "value added" assistance that does not always show up in the price tag. A good example is our Financial Assistance Team (FAT) which can help provide access to funding programs available to our clients. As we continue to look to the future, there are certain truths that do not change; for example, the adage you get what you 'pay for rings true, even in economic downturns. We are advising our clients to be mindful of the value they receive from their professional consultants — value that may extend beyond a billing cycle, even after the dust of a construction project settles. Thank you for the opportunity to continue to continue serving the City of Cottage Grove. We believe that we will "set the value bar" for service you receive as we complete the Ravine Parkway project with you, and proj ects thereafter. We look forward to working with you again in 2013. Respectfully submitted, Chad E. Setterholm, PE Client Service Manager /Associate 2013 Billing Rate Schedule c: Lynn Howe, SEH s: \ae \c \cottg \common \contracts\2013 rates \2013 rates_ cover Itr.doc 2013 Hourly Billable Rate Range 9 Classification ru Office Staff Principal Project Manager Project Engineer /Architect /Planner /Scientist Staff Engineer /Architect /Planner /Scientist Lead Technician Senior Technician Technician Associate Technician Word Processor General Clerical Graphic Designers Field Staff Lead Project Representative Sr. Project Representative Project Representative Survey Party Chief Survey Instrument Operator Survey Assistant The actual rate charged is dependent upon the hourly rate of the employee assigned to the project. The rates shown are subject to change. Effective: January 1, 2013 Expires: December 31, 2013 2013 hourly billable rate range I page I Billable Rate $133.80 - $192.20 $109.80 - $178.50 $95.90 - $164.00 $83.70 - $130.00 $84.90 - $132.00 $81.30 - $112.50 $60.05- $102.00 $53.90 - $76.25 $56.00 - $82.65 $49.75 - $82.65 $75.20 - $102.80 $91.90 - $139.00 $88.40 - $123.70 $66.95 - $106.00 $75.25 - $137.45 $64.40- $80.30 $47.40 - $78.30 SEH Schedule of Expenses 9 Vehicle Mileage Rates All Vehicles Vehicle Allowance Costs Survey and Field Vehicle Current IRS Business Mileage Rate $4.50 /hour + Current IRS Rate Survey Equipment Robotic Total Station $25.00 /hour Global Positioning System (GPS) $25.00 /hour Other Equipment Expenses SEH uses many different types of equipment, such as traffic counters; flow meters; air, water, and soil sampling kits; inspection cameras; density meters; and many others. Our equipment is frequently upgraded to utilize current technology. You will be charged for equipment usage per your agreement with SEH. Effective: January 1, 2013 Expires: December 31, 2013 seh schedule of expenses for 2013 1 page I 2013 Identifiable Reproduction and Reprographic Costs (1)(1) Item 81x1 1 1 I x 17 Large per Item Format 0.95+ Black /White Copy (3) 0.07 0.24 0.50 /sq. ft. 0.95+ Color Copy 0.46 1.02 2.55/sq. ft. M lar 5.00 Scanning (per impression) 0.05 CD Copy 3.00 3.50 /sq. Lamination 2.00 3.50 ft. Laminated Foamcore 40.00 up to 30 "x 42" 75.00 larger than 40 "x 60" 3 -Ring Binder 1/2" 1" 2" 3" 4" (Size) Binder Cost 4.60 5.10 6.04 7.62 11.30 Machine Folding 0.02 Binding Wire 4.50 Comb 4.00 Covers Custom 0.15 SEH 0.11 Tabs White 0.20 SEH 0.29 Trimming 0.25 UPS or Mailing /Processing USPS rates (1) Prices include operator time. (2) Prices denote single -sided printing. (3) Standard stock, white paper used for pricing. Prices are subject to change and may not be accompanied by immediate notification. Effective: January 1, 2013 Expires: December 31, 2013 seh schedule of expenses for 2013 1 page 2