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Home My WebLink About2013-01-02 PACKET 03.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 1/2/2013 • • PREPARED BY City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD COUNCIL ACTION REQUEST City Council Minutes Approval: November 7, 2012 Regular Meeting. STAFF RECOMMENDATION Approve draft minutes. c��17el�ilrlil��C� BUDGETED AMOUNT ACTUAL AMOUNT ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Draft November 7, 2012 Regular City Council Minutes ADMINISTRATORS COMMENTS: City A ministrator 4 ate http: //i ntranet/city -co u n ci I /cou ncil- action. doc COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota Regular Meeting November 7, 2012 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The.,purpose of Open Forum is to provide the public an opportunity to provide information or to °;request action by the City Council. It may not be used to make personal attacks, to air personality �t to make political endorsements, or for political campaign purposes. Opeh Forum a - IJ adjourn to the regular meeting promptly at 7:30 p.m. to the regular meeting The following were present: Mayor Myron Bai Member Justin Olsen, Council Member Jen P The following were absent: None. Also present were: Ryan Schroeder, 071ty'Admini Heine, City Attorney- Kennedy & Graveh' *- Jenrlife Safety Director; and Les Burshten, Public�Works C)pen "or p um Mayor Bailey opened ,at 7:15 m, address the City Cour.' l,on any topIp not on the': rncil Member Delnck,,Lehrke, Council and Council Membe":Qave Thiede. r, R615 -i ,t Roland, Finance Director; Corrine It, City ;hgineer; Craig Woolery, Public in the audience wished to - Dick Hanson, 6918 Homestead Avenue - .South, Cottage Grove, addressed the City Council about the first City Co ld m the new building. He congratulated the City Council and all the City employees for nronderful building John McNamara of Wold *6hitects stated that as the architect for this project, he congratulated the City. It has,,been a very fulfilling and tbwarding experience for him and his career. He congratulated t6'6 ,Mayor and Cat Council lllfembers for their leadership in this project and for the help that they ryed from the, eeei ty staff. Mayor Bailey closed "Open For� „fo the Regular Meeting. CALL TO ORDER — Reg The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on November 7, 2012 at the Cottage Grove City Hall, 7516 80 Street South. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff and the Mayor and Council Members pledged allegiance to the flag of the United States of America. Cottage Grove City Council November 7, 2012 Regular Meeting ROLL CAI _I The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Robin Roland, Finance Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5 -0. 2. PRESENTATIONS A. Eagle Scout Award — John Taylor Zeman, Troop 55 The Mayor and City Council Member presented a plaque to John Zeman for achieving his Eagle Scout. 3. APPROVAL OF MINUTES — None. 4. CONSENT CALENDAR Council Member Peterson removed item E from the Consent Calendar for discussions. She stated that the Capital Improvements Program does not include support or funding for the Red Rock Commuter Rail. City Administrator Schroeder stated that he could add the following statement in his letter to Washington County: "The City would urge the County to continue to invest in the Red Rock Corridor. This Corridor is nationally, regionally, and state -wide as a primary transportation route for automobile, truck, freight, and passenger rail travel. As the Union Depot in St. Paul is nearing completion, the Red Rock Corridor is another step toward becoming a reality. At this time, the City would like to see financial investments programmed for the Newport Park and Ride Station ". Following discussion, there was City Council consensus not to amend the letter at this time. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO: A. RECEIVE AND PLACE ON FILE THE FOLLOWING MEETING MINUTES: I. PLANNING COMMISSION MEETING OF SEPTEMBER 24, 2012 Cottage Grove City Council November 7, 2012 Regular Meeting B. APPROVE THE SECOND AMENDMENT TO THE DEVELOPMENT AGREEMENT WITH STONEHENGE DEVELOPMENT LLC. C. APPROVE THE APPOINTMENT OF RICK REDENIUS TO THE POSITION OF DEPUTY DIRECTOR OF PUBLIC SAFETY /FIRE CHIEF EFFECTIVE NOVEMBER 26, 2012. D. ADOPT RESOLUTION NO, 2012 -127 A RESOLUTION AMENDING RESOLUTION NO. 2012 -074 WHICH VACATES AND DISCONTINUES A PORTION OF IDEAL AVENUE SOUTH BETWEEN 60 STREET SOUTH AND 63 STREET SOUTH, COTTAGE GROVE. E. TO AUTHORIZE STAFF TO SEND THE RESPONSE TO WASHINGTON COUNTY REGARDING WASHINGTON COUNTY'S DRAFT 2013 -2017 CAPITAL IMPROVEMENTS PROGRAM, AS PRESENTED. F. SCHEDULE A SPECIAL CITY COUNCIL MEETING FOR WEDNESDAY, NOVEMBER 14, 2012, AT 5:30 P.M., IN THE ST. CROIX ROOM, TO CANVASS THE RESULTS OF THE CITY GENERAL ELECTION AND REFERENDUM. G. AUTHORIZE ISSUANCE OF A TEMPORARY "ON SALE" INTOXICATING LIQUOR LICENSE TO ST. PAUL PARK HERITAGE DAYS FESTIVAL, INC., FOR DECEMBER 15, 2012 AT THE NATIONAL GUARD ARMORY IN CONJUNCTION WITH A FUNDRAISING EVENT FOR THE HERITAGE DAYS FESTIVAL ROYALTY PROGRAM. MOTION CARRIED. 5 -0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive Response to Open Forum Inquiry — Real Fit Workout Studio Noise Issues The City Council acknowledged receipt of the report from staff on the noise emanating from 7697 Inskip Trail South, Cottage Grove. No action taken. 6. PUBLIC HEARINGS — None. 7. BID AWARDS None. 8. UNFINISHED AND NEW BUSINESS A. Consider Authorizing a Letter of Intent with AP Development Corporation and tenKsolar, Inc., for the Development of a Solar Electric Project on Buildings within the City of Cottage Grove Representatives of tenKsolar, Inc., and AP Development Corporation presented a proposal for the development of solar electric projects on buildings within the City of Cottage Grove. The project would be funded by utility rebates from Xcel Energy, Renewable Development Fund (RDF) grants, the Federal Investment Tax Cottage Grove City Council November 7, 2012 Regular Meeting Credit (FITC) and other project financing that may be developed by the project team and made available to the City. There is no upfront cost borne by the City to realize solar installs for lighting on each of these buildings. The development team guarantees energy savings. MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY PETERSON, TO AUTHORIZE CITY ADMINISTRATOR SCHROEDER TO EXECUTE A LETTER OF INTENT WITH AP DEVELOPMENT CORPORATION AND TENKSOLAR, INC., FOR THE DEVELOPMENT OF A SOLAR ELECTRIC PROJECT ON BUILDINGS WITHIN THE CITY OF COTTAGE GROVE. MOTION CARRIED. 5 -0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. 10. COUNCIL COMMENTS AND REQUESTS Mayor Bailey stated that this is the first meeting in the New City Hall Council Chamber. He acknowledged that the two (2) questions on the referendum did not pass. He shared that a lot of the improvements related to Hamlet Park were improvements that the City was planning to do over the next five (5) or more years, and that the improvements would be added to the City's Capital Improvements Program. He announced that November 11 is Veteran's Day and the City would be holding an official flag raising ceremony; the Holiday Lighting Contest commences November 20, and the Holiday Train will be in Cottage Grove on December 11 at 5:30 p.m. Council Member Olsen stated that the State -wide voter turnout for the General Election was 77 %. He congratulated Mayor Bailey, Jen Peterson, Dan Schoen, Denny McNamara, and Katie Sieben on their election, and thanked all the candidates who participated in the election. Lastly, Council Member Olsen thanked the candidates who ran for the Mayor and City Council seats. Council Member Peterson announced that the Holiday Train volunteers would be bagging groceries at Cub Food on November 18; the next BYR meeting is November 20; the next Fare for All is November 8; the next Human Services /Rights Commission meeting is a November 14; and suggested that we host a Halloween Contest in the future. Lastly, Council Member Peterson congratulated Council Member Olsen on his re- election. Mayor Bailey stated that since a recent incident business at Jimmy Johns was down dramatically and he encouraged the public to shop local and have a sandwich at Jimmy Johns. He commented Staff for having lunch at the store. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO APPROVE PAYMENT OF CHECK NUMBERS 178939 THROUGH 179139 TOTALING $839,391.41 AND EFT PAYMENT OF $856,052.34 (CHECKS 178939 THROUGH 1787 9 TOTALING $270,972.19 AND EFT PAYMENT OF $6,593.22 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5 -0. Cottage Grove City Council I G November 7, 2012 Regular Meeting J 12. WORKSHOP SESSION — OPEN TO PUBLIC — None. 13. WORKSHOP SESSION — CLOSED TO PUBLIC — None. ADJOURNMENT MOTION BY COUNCIL MEMBER THIEDE, SECONDED BY COUNCIL MEMBER OLSEN, TO ADJOURN THE REGULAR MEETING AT 8:44 P.M. MOTION CARRIED. 5 -0. Prepared by, Caron M. Stransky City Clerk