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HomeMy WebLinkAbout2013-01-02 PACKET 04.I.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 1/2/2013 PREPARED BY : Administration Joe Fischbach ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider adopting a Resolution approving changes 2013 Non - Represented Pay Plan. STAFF RECOMMENDATION Adopt the Resolution approving the changes to the 2013 Non - Represented Pay Plan. BUDGET IMPLICATION $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ® MEMO /LETTER: Memo from Joe Fischbach dated 12/28/2012 ® RESOLUTION: Non - Represented Pay Plan Resolution 13 -xxx ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMMENTS 1-- , ate COUNCIL ACTION TAKEN CITY OF COTTAGE GROVE MINNESOTA To: Honorable Mayor and City Council From: Joe Fischbach, Human Resources Coordinator. Date: December 28, 2012 Subject: Non - Represented Pay Plan Introduction At the August 8 City Council meeting staff brought an item to Council regarding job title and duty changes. The City Council asked for some more information, specifically some proposed job descriptions. If approved, all these changes would be effective Monday, January 14, 2013. Background As part of the 2013 budget, the City Council approved the position of Deputy Fire Chief /Fire Marshal. This is a command level position that would typically work a Monday through Friday schedule. This will assist with the scheduling of fire inspections and other administrative duties. Currently, the Fire Marshal /Paramedic is a first responder Paramedic that frequently gets called away from fire inspections. With this new position, this should be minimized as this position will not be a primary responder to EMS calls. Because it is a command level position, the position would come out of the union and be part of the Non - represented Pay Plan. The first responder Paramedic duties would be covered by the hiring of a second full -time Firefighter /Paramedic, also in the 2013 budget. Staff is recommending that the position of Deputy Fire Chief /Fire Marshal be placed in Grade VI of the Non - represented Pay Plan. It would be the same as the Deputy Fire Chief /EMS Coordinator. Staff is also recommending formal approval of a title change for the EMS Coordinator to Deputy Fire Chief /EMS Coordinator. This position has been operationally functioning as a Deputy Fire Chief with major oversight of the EMS division and this action formally recognizes this. Essentially, these two positions are second in command of the Fire Department and oversee the day -to -day functions of both Fire and EMS. I have included current and proposed job descriptions for comparison. As part of the Good to Great process each department has looked as its operations and has attempted to provide a succession plan, as much as is feasible. In the Administration department, it has been determined that a plan for succession needs to be in place for elections, licensing, records, safety, insurance and FMLA administration. The operational approach has been to plan for succession of these duties within the Human Resources umbrella. With these increased duties and responsibilities, City Administrator Schroeder is recommending that the Human Resources Coordinator position be retitled and the salary grade be reclassified from Grade VII to Grade VIA. I have included current and proposed job descriptions for comparison. It was recommended that the Recreation Coordinator title be amended to Recreation Supervisor to signify that the position serves a lead function within the Department. Since that time, the Parks & Recreation Director has requested an increase in job duties and an associated pay reclassification. It is requested that the position go from Grade VIII to Grade VII. City Administrator Schroeder approves this request. I have included current and proposed job descriptions for comparison. Finally, as part of the discussion with the former AFSCME steward regarding transition to non - represented status it was requested that the Office Clerk positions be re- titled as a morale building move. We are proposing entitling these existing positions as Office Assistant (I and II) without any change in grade or change in market comparisons. In making this change it is further recommended for purposes of equitable treatment that the "Clerk" title in the Accounting Clerk position be removed in favor of a "Specialist" title that does already exist elsewhere within the pay plan (i.e. Economic Development Specialist). There would not be any change in grade or change in market comparisons for this position. Action Council Action: Adopt a Resolution approving the 2012 -2013 Non - Represented Pay Plan with the staff recommended changes. RESOLUTION ADOPTING 2012 -2013 PAY PLAN AND BENEFITS FOR EMPLOYEES NOT COVERED BY A LABOR CONTRACT FOR THE CITY OF COTTAGE GROVE See Last Page for Amendment Notations ARTICLE I. PAY SCHEDULE Section 1 . Attachment Al setting forth nineteen grades and eight steps is hereby adopted as the City's pay schedule for non - represented employees for the pay period including January 1 thru May 20, 2012. A one percent (1%) cost -of- living adjustment (COLA) has been made to 2011 salaries. Attachment A2 setting forth nineteen grades and eight steps is hereby adopted as the City's pay schedule for non - represented employees for May 21 thru November 18, 2012. A one percent (1%) cost -of- living adjustment (COLA) has been made to the January 1st salaries. Attachment A3 setting forth nineteen grades and eight steps is hereby adopted as the City's pay schedule for non - represented employees for November 19 thru December 31, 2012. A one percent (1 %) cost -of- living adjustment (COLA) has been made to the May 21st salaries. Attachment A4 setting forth nineteen grades and eight steps is hereby adopted as the City's pay schedule for non - represented employees for January 1 thru December 31, 2013. A two percent (2 %) cost -of- living adjustment (COLA) has been made to the November 19, 2012 salaries. These adjustments cover all non - represented regular, full and part -time employees who are not subject to a bargaining contract for 2012 and 2013, as defined by the City Council through the Non - Represented Pay Plan. Section 2 . The positions covered by this resolution are hereby classified into grades as follows on the pay schedule shown in Attachments Al, A2, A3 and A4. Section 3 . For those employees appointed to full -time regular status, normal progression through the pay steps, as set forth in Attachments Al, A2, A3 and A4 will be as follows: Beginning 6 Months 1 Year 2 Years 3 Years 4 Years 5 Years 14 Years - Step A - Step B - Step C - Step D - Step E - Step F - Step G - Step H Only employees hired before 1/1/2012 in the following positions will be eligible for Step H; Payroll Specialist, Accounting Specialist, Secretary, Transcriptionist and Office Assistant II. 2012 -2013 Pay Plan Page 2 Be it provided, however, that based on other job - relevant factors (including but not limited to recruitment needs, market comparability, pay equity considerations, and performance), the City Administrator may recommend the placement of an employee at a step other than that indicated by the above usual schedule. Be it further provided that the City Administrator is authorized to recognize and reward meritorious performance by increasing an employee's compensation one additional step on any anniversary adjustment. However, such extraordinary increases shall not be extended more than two times during the initial five years of employment. In addition, the City Administrator is authorized to defer step pay increases and /or annual pay adjustments based on poor performance. An employee's performance must be recognized as satisfactory in order to be eligible for pay increases. ARTICLE II. HOURS Section 1 . The average work month for employees for the purpose of computing vacation, sick leave and fraction of a month's work shall be one hundred seventy -three (173) hours. ARTICLE III. OVERTIME Section 1 . The positions of Fire Chief, Police Captain and Deputy Fire Chief shall be paid overtime under the following conditions: A. Those employees assigned are called to work on any holiday as listed in the Personnel Policy. B. Those employees called to testify in a court of law on their regularly assigned days off. C. Those employees assigned to work outside employment. Section 2 . The positions of Office Assistant I, Office Assistant II, Property Room Technician, Transcriptionist, Secretary, Accounting Specialist, Payroll Specialist, Investigative Aid, Administrative Secretary, Building Inspector, Code Enforcement Officer, MIS Technician and Records Coordinator shall be eligible for payment of overtime. Section 3 . Overtime shall be paid at the rate of one and one -half times the employee's regular hourly rate. Section 4 . No overtime shall be paid to any of the other employees listed in this resolution. However, such employees may earn and use compensatory time as 2012 -2013 Pay Plan Page 3 provided in Section 15 of the Personnel Policy. ARTICLE IV. POLICY Section 1 . The Public Safety Director, Fire Chief, Police Captains, and Deputy Fire Chiefs shall be provided uniforms, subject to the approval of the City Administrator or designee. Section 2. The EMPLOYER shall pay a maximum contribution per month per employee. The contribution may be used toward the premium for group medical coverage. Contribution amounts available but not used for medical coverage can be used for dental insurance for the employee and the employee's dependents, and toward the premium for additional life insurance, long -term disability coverage, or additional benefits allowed under the City's flexible benefits plan. Effective August 29, 2002, all new employees who work an average of thirty one (31) hours per week or more must enroll in a minimum of single medical coverage. Effective 1/1/2005 for current employees not waiving coverage, he /she cannot waive coverage in the future. Further, effective 1/1/2005, if the employee currently waives coverage and chooses to purchase coverage he /she cannot later choose to waive coverage. The employer contribution for 2012 and 2013 will be as follows: HSA Plan Single- 100% of premium Single + One- 70% of premium Single + Children- 70% of premium Family- 70% of premium HSA Elect Plan Single- 100% of premium Single + One- 70% of premium Single + Children- 70% of premium Family- 70% of premium Both plans have a, $4,500- single and $9,000- all others, deductible. However, the employee will be responsible for, $2,500- single and $5,000- all others, of the deductible amount. The remainder will be covered by the employer through a HRA. Of the $2,500/$5,000 amount the employer will contribute $1,000/$2,000 in to the employee's HSA, on a matching basis. The employer contribution amount is provided on a matching basis of 2 (two) employer dollars for every 1 (one) dollar contributed by the employee, up to the annual employer maximum. The employer HSA contributions will be made in four equal payments, the first pay dates in January, April, July and October. Both plans will have an imbedded 2012 -2013 Pay Plan Page 4 deductible. There is an 80/20 payment arrangement once the deductible is met, whereby the insurance company pays 80 percent and the employee /employer pay the other 20 percent, up to an out of pocket maximum. The out of pocket maximums are, $5,800- single and $11,600- all others. If the employee /employer experience out of pocket costs, the employer will cover the first $850- single and $1,700- all others. The employee is then responsible for $450- single and $900 - all others. Employees currently receiving waiver compensation will continue to receive waiver compensation. It will be $225 /month for full -time employees and $112.50 /month for regular part -time benefit eligible employees. Employees who waive but do not receive waiver compensation may still waive but will not receive any waiver compensation. All new employees must enroll in a minimum of single medical coverage. If an employee receiving waiver compensation elects City insurance and then waives again in the future, they will not be eligible for the waiver compensation. Section 3 . The City shall pay the premium for group life insurance for all permanent full -time employees; insurance to equal $1,000 coverage per $1,000 of annual base salary. Section 4 . The Public Safety Director and Public Works Director shall be issued City vehicles or allowed a monthly car allowance as determined by the City Administrator and subject to the rules established in the City's Travel, Training, and Education Policy. Section 5 . Pensioned or pension - eligible former employees (including those who were members of bargaining units during their employment) of the City may continue participation in the City's group hospitalization, health, dental and life insurance programs for themselves and their dependents, provided that such former employee will be required to pay the full premium for such insurance coverage by the first day of each month that coverage is desired. Insured dependents may continue coverage upon death of the former employee. The availability of such coverage to former employees and their dependents shall be consistent with applicable State law and subject to whatever restrictions or limitations may be placed on the coverage by the City's insurance carrier. The City's policy somewhat exceeds minimum requirements of State law. The City Administrator shall annually review the effect of the participation of former employees and their dependents on the City's insurance program, and to the extent not inconsistent with State law, the City Council retains the right to terminate participation and /or otherwise modify the program when it is determined to be in the best interest of the City and /or its current employees. Section 6 . All other conditions of employment shall be those as adopted by the Personnel Policy, and not in conflict with the foregoing articles. 2012 -2013 Pay Plan Page 5 ARTICLE V. REPEAL Section 1 . This resolution supercedes and replaces all previous resolutions relating to the pay plan for non - represented employee (including, but not limited to, Resolutions 00 -38, 01 -084, 01 -176, 02 -008, 02 -132, 02 -235, 03 -163, 04 -214, 04 -219, 05 -009, 06 -096, 06 -252, 07 -204, 08 -201, 09 -159, 09 -191, 10 -181, 12- 053 and 12 -087). ARTICLE VI. REVIEW The City Administrator shall periodically review this Pay Plan, and shall recommend to the City Council any required adjustments. ARTICLE VII. IMPLEMENTATION PROCESS Section 1 . This resolution adopting a 2012 -2013 pay plan and benefits for employees not covered by a labor contract, when adopted, shall be updated as necessary. CLE VIII. EFFECTIVE DATE Section 1. This resolution shall become effective January 14, 2013, and shall remain in effect until amended by the City Council. AMENDMENTS This 2012 -2013 Pay Plan was adopted by City Council Resolution No. 13 -xxx on 1/2/13. The resolutions amending the pay plan are listed below, and these amendments have been incorporated into the pay plan. Amendments: 1. Resolution No. 05 -212 (Adopt 2006 Pay Plan). Adopted 12/21/05, Effective 1/1/06. 2. Resolution No. 06 -018 (Drop Grade III Car Allowance; Reclassify City Engineer, Community Development Director, Chief Building Official, Financial Analyst, MIS Coordinator, MIS Technician, GIS Technician). Resolution adopted 2/1/06. Effective 1/1/06. 3. Resolution No. 06 -080 (Reclassify EMS Coordinator). Resolution adopted 5/3/06. Effective 5/3/06. 4. Resolution No. 06 -096 (Add Support Services Supervisor and Records Coordinator Positions). Resolution Adopted 5/17/06. Effective 5/17/06. 5. Resolution No. 06 -252 Adopting 2007 Pay Plan and Benefits for employees not covered by a labor contract for the City of Cottage Grove, Resolution Adopted 12/20/2006. Effective 1/1/2007. 6. Resolution No. 07 -204 Adopting 2008 Pay Plan and Benefits for 2012 -2013 Pay Plan Page 6 employees not covered by a labor contract for the City of Cottage Grove. 7. Resolution No. 08 -201 Adopting 2009 Pay Plan and Benefits for employees not covered by a labor contract for the City of Cottage Grove. 8. Resolution No. 09 -159 Adopting 2010 Pay Plan and Benefits for employees not covered by a labor contract for the City of Cottage Grove. 9. Resolution No. 09 -191 Adopting a resolution changing job titles in Grade VII of the 2010 Non - represented Pay and Benefits Plan. 10, Resolution No. 10 -181 Adopting 2011 Pay Plan and Benefits for employees not covered by a labor contract for the City of Cottage Grove. 11. Resolution No. 12 -053 Adopting 2012 Pay Plan and Benefits for employees not covered by a labor contract for the City of Cottage Grove. 12. Resolution No. 12 -087 Adopting 2012 -2013 Pay Plan and Benefits for employees not covered by a labor contract for the City of Cottage Grove. ATTACHMENT A4 Proposed 2013 Pay Plan - as amended 80% 83.8% 86.7% 89.6% 92.4% 96.2% 100.0% GRADE A B C D E F G H Finance Director IA Public Safety Director I Public Works Director 11 Police Captain III Fire Chief 48,670 Parks and Recreation Director 52,255 Economic Development Director 42,946 City Engineer 46,542 Public Works Supervisor IVA Chief Building Official 53,682 Assistant Finance Director 44,531 Senior Planner V Golf Manager 51,121 City Clerk VI EMS Coordinate Deputy Fire Chief- EMS Coordinator Deputy Fire Chief- Fire Marshal Golf Superintendent VIA Human Resources Manager /Deputy City Clerk Building Inspector VII Public Works Technician Management Analyst MIS Coordinator Support Services Supervisor Accountant I Communications Coordinator u „ R ese s C;A@ FdlnateF Ice Arena Manager Recreation Supervisor °nGFeatl ^n' ^n 00 0FdiAateF VIII Assistant Golf Superintendent Assistant Golf Manager /Food and Beverage Administrative Assistant MIS Technician Code Enforcement Officer Economic Development Specialist Payroll Specialist VIIIB Records Coordinator VIIIA AeGOU t:ag Gler 1 VIIIC Accounting Specialist Administrative Secretary IX Investigative Aid Secretary IXA Transcriptionist IXB Assistant Food and Beverage Manager X Recreation Assistant Assistant Ice Arena Manager Property Room Technician 1111 pff'ee XI GIeFk Office Assistant II Office Clerk 11 X11 Office Assistant I 96,139 100,706 104,191 107,676 111,041 115,607 120,174 93,301 97,733 101,115 104,497 107,762 112,194 116,626 89,069 93,300 96,528 99,757 102,874 107,105 111,336 82,262 86,169 89,151 92,133 95,012 98,920 102,827 69,554 72,858 75,380 77,901 80,335 83,639 86,943 62,896 65,884 68,164 70,444 72,645 75,632 78,620 61,222 64,130 66,350 68,569 70,712 73,620 76,528 57,594 60,330 62,418 64,506 66,522 69,257 71,993 52,900 55,413 57,330 59,248 61,100 63,612 66,125 45,606 47,772 49,425 51,078 52,674 54,841 57,007 43,455 45,519 47,095 48,670 50,191 52,255 54,319 54,866 42,946 44,986 46,542 48,099 49,602 51,642 53,682 42,512 44,531 46,072 47,613 49,101 51,121 53,140 53,664 40,799 42,737 44,216 45,695 47,123 49,061 50,999 39,119 40,977 42,395 43,814 45,183 47,041 48,899 49,423 37,633 39,420 40,785 42,149 43,466 45,253 47,041 47,499 37,620 39,407 40,771 42,134 43,451 45,238 47,025 26,003 27,238 28,181 29,124 30,034 31,269 32,504 33,135 19,935 20,882 21,605 22,327 23,025 23,972 24,919 TITLE: DEPARTMENT: ACCOUNTABLE TO: FLSA STATUS: JOB OBJECTIVES Deputy Fire Chief /Fire Marshal Public Safety - Fire Division Fire Chief Exempt This is a command level position that plans, schedules and supervises the organization and functions of assigned areas of responsibility to assure that a coordinated program of fire protection service is in effect at all time within the City of Cottage Grove and to provide a continuing fire safety presence, rapid and effective response to all emergency situations and proper training of fire safety personnel. Participates in general fire fighting and emergency medical duties, conducts fire prevention inspections and plan reviews to ensure compliance with the Uniform Fire Code. ESSENTIAL JOB FUNCTIONS a. Plan, schedule, and supervise to ensure a coordinated program of fire protection service is in effect at all times. b. Assumes command of the Division in the absence of the Fire Chief, as designated by C. d. e. f. 9. h. i. j. k. I. m either the Fire Chief and /or Public Safety Director. Organizes assigned division operation. Determines priorities and objectives within guidelines established by the Fire Chief. Ensures adequate part -time personnel scheduling and assignments are in effect at all times. Directs and controls all assigned operations. Supervises, assists and follows up as necessary to ensure that all assignments are properly performed in accordance with Departmental rules, regulations and procedures. Reviews reports and time sheets. Conducts briefing sessions to ensure a high level of proficiency. Responds to major incidents and assumes command as appropriate. Provides assistance to subordinates in difficult and /or technical situations as necessary. Evaluates all phases of assigned activity, including the individual performance of subordinates as a basis for two -way communication and thereafter recommends counseling, commendations or discipline as may be required. Develops and maintains a working climate within assigned operations which motivates and results in coordinated and effective work performance from all personnel and promotes Department morale. Supervises Fire and EMS division staff. Assist in preparing the Department's annual budget. Maintain statistics and other records as necessary to evaluate trends and needs. Respond to alarms and perform firefighter duties as necessary. Respond to requests for emergency medical services and provide basic medical and life saving assistance to patients. Inspect commercial, industrial, multiple dwelling, residential, and public buildings to enforce local, state and federal codes, and conduct necessary follow -up investigations. Check water supply systems and hydrants for flow and pressure. n. Review all proposed construction plans within the City and make recommendations regarding fire safety concerns. o. Participate in prevention duties, which include conducting or assisting in School Fire Prevention Programs, providing training to the community to eliminate fire safety hazards, evacuation procedures, and the use of fire extinguishers. p. Participate in Division training programs and assist and /or conduct training sessions for part time firefighters, and assist in conducting fire drills in schools and other public buildings as directed. q. Maintain assigned vehicles and equipment to ensure vehicles and equipment are in ready status. r. Operate communication and related equipment and perform related duties. s. Maintain public safety, fire, rescue and medical related skills, including physical conditioning, knowledge of laws, ordinances and codes, proficiency in all Division equipment, and medical certification as required. t. Assist in investigations to determine fire causes. u. Assist in pre -fire planning and water supply information. v. Make recommendations to the Fire Chief on matters that will improve the fire prevention /inspection service and keep the Fire Chief advised of fire prevention /inspection activities. w. Administer the provisions of the currently adopted Minnesota Fire Code including the review, installation and approval of all Fire - Protection Systems. x. Perform all other necessary duties as apparent or assigned. MINIMUM REQUIREMENTS a. High school diploma or equivalent. b. Associates Degree or equivalent experience in law enforcement, fire science, emergency medical services or related field. c. Firefighter I training. d. Firefighter II training. e. Current national or state registered paramedic. f. Working knowledge of the Uniform Fire Code. g. Five years experience as a firefighter. h. Fire suppression systems background. i. Valid Driver's License. PREFERRED QUALIFICATIONS a. Bachelors Degree in fire science, emergency medical services or related field. b. Tact, diplomacy, and sound judgment when engaging in considerable public contact, under a great variety of circumstances. KNOWLEDGE, SKILLS AND ABILITIES a. Ability to establish and maintain effective working relationships with elected officials, City employees and the public. DEFINITION OF PHYSICAL DEMANDS DEFINITION OUT OF AN 8 HR DAY Rarely Less than 10% of time on a shift Up to 48 minutes Occasionally Up to 33% of time on a shift Up to 2 1/3 hours Frequently Up to 66% of time on a shift Up to 5 1/2 hours Continuously 67 -100% of time on a shift Up to 8 hours PHYSICAL DEMANDS STANDING: To take or maintain an upright position on the feet. OCCASIONALLY, usually on carpeted floors, paved surfaces and natural terrain doing normal office activities, inspections and response. SITTING: To rest with the body supported upon the buttocks and the torso vertical. OCCASIONALLY, in an office chair doing office work. WALKING: To go or advance on foot; move by steps. FREQUENTLY, usually on carpeted floors, paved surfaces and natural terrain doing normal office activities, inspections and response. TALKING: To articulate in words. FREQUENTLY, when in a meeting, on the phone or during response. SEEING: To perceive with the eye; visualize. CONTINUOUSLY, during inspections, response, driving and patient care. HEARING: To perceive sound by the ear. CONTINUOUSLY, during inspections, response, driving, patient care and maintenance. LIFTING: To exert strength necessary to move objects from one level to another. NEVER RARELY OCCAS FREQ CONT Under 10 # X 10 -25# X 25 -50# X 50 -75# X 75 - 100 # X Over 100 # X Lifting activity occurs during fire and medical response or maintenance when lifting hose, tools and people. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10 # X 10 -25# X 25 -50# X 50 -75# X 75 - 100 # X Over 100 # X Carrying activity includes: hoses, Hurst tools, hand tools and people during fire and medical response. PUSH ING \PULLING: To exert force on or against an object, to move it away, or draw it to oneself. OCCASIONALLY, when performing the essential job functions. CLIMBING: To ascend or descend ladders, scaffolding, stairs, poles or inclined surfaces. OCCASIONALLY, during fire and medical response and inspections. WORKING ABOVE GROUND: OCCASIONALLY, during fire response, ventilation and building entry. BENDING: To flex an upper trunk forward. OCCASIONALLY, when lifting or during patient care and medical response. BALANCING: To maintain body equilibrium. CONTINUOUSLY, when performing the essential job functions. CROUCH ING \STOOPING: To flex an upper trunk forward at the waist; partial flexion of knees. OCCASIONALLY, when doing building or vehicle maintenance and response activities. KNEELING: Bending the legs at the knees to come to rest on the knee or knees. OCCASIONALLY, during fire and medical response, patient care and building entry. CRAWLING: To move entire body along a surface with hip \knee flexion and arm extension \flexion. OCCASIONALLY, during fire response, search and rescue. TWISTING: To rotate upper trunk to right or left from neutral, while sitting or standing. OCCASIONALLY, when performing the essential job functions. REACHING: To position arms with any degree of elbow flexion. FREQUENTLY, when removing equipment from trucks or ambulances during maintenance or response. COORDINATION (eye, hand, foot): Operation of foot and hand controls. CONTINUOUSLY, when driving, during fire and medical response and operation of tools. HAND COORDINATION: Right Left Both How Often Power Grip XX Occasionally Pinch Grip XX Occasionally Fine Manipulation XX Occasionally Wrist Rotation XX Occasionally MACHINES, TOOLS, EQUIPMENT USED Many different hand and power tools. MATERIALS AND PRODUCTS HANDLED Various materials and equipment related to the essential job functions. VEHICLES AND EQUIPMENT USED Ambulance, fire engines, aerial ladder and trucks. ENVIRONMENTAL CONDITIONS Percentages are difficult to define, however adverse conditions such as dust, fumes, heat, cold, noise and toxic conditions are part of nearly all Fire and Hazardous materials response. SAFETY EQUIPMENT REQUIRED Boots, nomex pants, nomex coat, nomex hood, helmet, gloves, hearing protection, SCBA and safety glasses. REVIEWED BY: Employee Supervisor Date Date CREATED DECEMBER 2012 TITLE: DEPARTMENT: ACCOUNTABLE TO: JOB OBJECTIVES Fire Marshal Public Safety - Fire Division Fire Services Chief Participates in general fire fighting and emergency medical duties, conducts fire prevention inspections and plan reviews to ensure compliance with the Uniform Fire Code. ESSENTIAL JOB FUNCTIONS a. Plan, schedule, and supervise to ensure a coordinated program of fire protection b. C. d. e. f. 9. h k. m n. IS service is in effect at all times. Assume command of the Division in the absence of the Fire Chief. Supervise routine /non emergency work of full time firefighters. Assist in preparing the Department's annual budget. Maintain statistics and other records as necessary to evaluate trends and needs. Respond to alarms and perform firefighter duties as necessary. Respond to requests for emergency medical services and provide basic medical and life saving assistance to patients. Inspect commercial, industrial, multiple dwelling, residential, and public buildings to enforce local, state and federal codes, and conduct necessary follow -up investigations. Check water supply systems and hydrants for flow and pressure. Review all proposed construction plans within the City and make recommendations regarding fire safety concerns. Participate in prevention duties, which include conducting or assisting in School Fire Prevention Programs, providing training to the community to eliminate fire safety hazards, evacuation procedures, and the use of fire extinguishers. Participate in Division training programs and assist and /or conduct training sessions for part time firefighters, and assist in conducting fire drills in schools and other public buildings as directed. Maintain assigned vehicles and equipment to ensure vehicles and equipment are in ready status. Operate communication and related equipment and perform related duties. Maintain public safety, fire, rescue and medical related skills, including physical conditioning, knowledge of laws, ordinances and codes, proficiency in all Division equipment, and medical certification as required. Assist in investigations to determine fire causes. Assist in pre -fire planning and water supply information. Make recommendations to the Fire Chief on matters that will improve the fire prevention /inspection service and keep the Fire Chief advised of fire prevention /inspection activities. Administer the provisions of the currently adopted Minnesota Fire Code including the review, installation and approval of all Fire - Protection Systems. s. Perform all other necessary duties as apparent or assigned. ►�ill ilk IILTiIJIJ81 700111117MI ►Ti1 :11h� a. High school diploma or equivalent. b. Associates Degree or equivalent experience in law enforcement, fire science, emergency medical services or related field. c. Firefighter I training. d. Firefighter II training. e. Current national or state registered paramedic. f. Working knowledge of the Uniform Fire Code. g. Five years experience as a firefighter. h. Fire suppression systems background. i. Valid Driver's License. PREFERRED QUALIFICATIONS a. Bachelors Degree in fire science, emergency medical services or related field. b. Tact, diplomacy, and sound judgment when engaging in considerable public contact, under a great variety of circumstances. KNOWLEDGE, SKILLS AND ABILITIES a. Ability to establish and maintain effective working relationships with elected officials, City employees and the public. DEFINITION OF PHYSICAL DEMANDS DEFINITION OUT OF AN 8 HR DAY Rarely Less than 10% of time on a shift Up to 48 minutes Occasionally Up to 33% of time on a shift Up to 2 1/3 hours Frequently Up to 66% of time on a shift Up to 5 1/2 hours Continuously 67 -100% of time on a shift Up to 8 hours PHYSICAL DEMANDS STANDING: To take or maintain an upright position on the feet. OCCASIONALLY, usually on carpeted floors, paved surfaces and natural terrain doing normal office activities, inspections and response. SITTING: To rest with the body supported upon the buttocks and the torso vertical. OCCASIONALLY, in an office chair doing office work. WALKING: To go or advance on foot; move by steps. FREQUENTLY, usually on carpeted floors, paved surfaces and natural terrain doing normal office activities, inspections and response. TALKING: To articulate in words. FREQUENTLY, when in a meeting, on the phone or during response. SEEING: To perceive with the eye; visualize. CONTINUOUSLY, during inspections, response, driving and patient care. HEARING: To perceive sound by the ear. CONTINUOUSLY, during inspections, response, driving, patient care and maintenance. LIFTING: To exert strength necessary to move objects from one level to another. NEVER RARELY OCCAS FREQ CONT Under 10 # X 10 -25# X 25 -50# X 50 -75# X 75 -100# X Over 100 # X Lifting activity occurs during fire and medical response or maintenance when lifting hose, tools and people. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10 # X 10 -25# X 25 -50# X 50 -75# X 75 - 100 # X Over 100 # X Carrying activity includes: hoses, Hurst tools, hand tools and people during fire and medical response. PUSHING \PULLING: To exert force on or against an object, to move it away, or draw it to oneself. OCCASIONALLY, when performing the essential job functions. CLIMBING: To ascend or descend ladders, scaffolding, stairs, poles or inclined surfaces. OCCASIONALLY, during fire and medical response and inspections. WORKING ABOVE GROUND: OCCASIONALLY, during fire response, ventilation and building entry. BENDING: To flex an upper trunk forward. OCCASIONALLY, when lifting or during patient care and medical response. BALANCING: To maintain body equilibrium. CONTINUOUSLY, when performing the essential job functions. CROUCH ING \STOOPING: To flex an upper trunk forward at the waist; partial flexion of knees. OCCASIONALLY, when doing building or vehicle maintenance and response activities. KNEELING: Bending the legs at the knees to come to rest on the knee or knees. OCCASIONALLY, during fire and medical response, patient care and building entry. CRAWLING: To move entire body along a surface with hip \knee flexion and arm extension \flexion. OCCASIONALLY, during fire response, search and rescue. TWISTING: To rotate upper trunk to right or left from neutral, while sitting or standing. OCCASIONALLY, when performing the essential job functions. REACHING: To position arms with any degree of elbow flexion. FREQUENTLY, when removing equipment from trucks or ambulances during maintenance or response. COORDINATION (eye, hand, foot): Operation of foot and hand controls. CONTINUOUSLY, when driving, during fire and medical response and operation of tools. HAND COORDINATION: Right Left Both How Often Power Grip XX Occasionally Pinch Grip XX Occasionally Fine Manipulation XX Occasionally Wrist Rotation XX Occasionally MACHINES, TOOLS, EQUIPMENT USED Many different hand and power tools. MATERIALS AND PRODUCTS HANDLED Various materials and equipment related to the essential job functions. VEHICLES AND EQUIPMENT USED Ambulance, fire engines, aerial ladder and trucks. ENVIRONMENTAL CONDITIONS Percentages are difficult to define, however adverse conditions such as dust, fumes, heat, cold, noise and toxic conditions are part of nearly all Fire and Hazardous materials response. SAFETY EQUIPMENT REQUIRED Boots, nomex pants, nomex coat, nomex hood, helmet, gloves, hearing protection, SCBA and safety glasses. REVIEWED BY: Employee Supervisor Date Date REVISED APRIL 2009 TITLE: Deputy Fire Chief /EMS Coordinator DEPARTMENT: Public Safety Department ACCOUNTABLE TO: Fire Chief FLSA STATUS: Exempt JOB OBJECTIVES This is a command level position responsible for overseeing EMS Operations in the Police and Fire Divisions and monitoring the EMS program to ensure compliance with policies and procedures established by the City of Cottage Grove, the Emergency Medical Services Regulatory Board, and Medical Director. ESSENTIAL JOB FUNCTIONS A. Develops and oversees policies and protocols for emergency medical services and monitors medical quality control; provides input on performance evaluations for all City paramedics. B. Assumes command of the Division in the absence of the Fire Chief, as designated by either the Fire Chief and /or Public Safety Director. C. Organizes assigned division operation. Determines priorities and objectives within guidelines established by the Fire Chief. Ensures adequate part -time personnel scheduling and assignments are in effect at all times. D. Directs and controls all assigned operations. Supervises, assists and follows up as necessary to ensure that all assignments are properly performed in accordance with Departmental rules, regulations and procedures. Reviews reports and time sheets. Conducts briefing sessions to ensure a high level of proficiency. E. Responds to major incidents and assumes command as appropriate. Provides assistance to subordinates in difficult and /or technical situations as necessary. F. Evaluates all phases of assigned activity, including the individual performance of subordinates as a basis for two -way communication and thereafter recommends counseling, commendations or discipline as may be required. G. Develops and maintains a working climate within assigned operations which motivates and results in coordinated and effective work performance from all personnel and promotes Department morale. H. Supervises Fire and EMS division staff. I. Coordinates and chairs the peer review committee to provide Quality Assurance (QA) and Quality Improvement (QI) to ensure that all statutory requirements are being met; assists with coordination of mutual aid agreements for EMS response. J. Oversees and coordinates paramedic and EMT training and recertification and completes and processes medic and EMT school applications; instructs at in- service EMS training sessions for police /fire and EMS personnel; develops and oversees the new employee orientation program for City paramedics. K. Serves as EMS command at the scene of medical incidents, multiple casualty incidents and fire incidents that require a medical sector; coordinates personnel and ensures compliance with state and medical direction mandates. L. Administers, performs and applies all other procedures, drugs and skills for which they have been trained and are certified to give, apply and dispense; transports sick and injured persons to medical facilities and maintains contact with dispatch and /or hospital to obtain assistance in treating medical conditions. M. Assists with strategic planning and budget. Administers division operating and capital budget, equipment and supply purchases, contracts and specifications, and related administrative procedures; establishes pricing for EMS program and serves as a liaison to City finance and billing service. N. Maintain knowledge of and ensure compliance with OSHA requirements. Coordinate blood borne and airborne pathogen training, and respiratory protection program orientation for new personnel. Coordinates training and record keeping. O. Attends meetings and /or participates in advisory and task force committees including: Metro Region, EMS Communications and Provider Advisory Committees, Regions Hospital EMS Administration, Data and Systems Advisory Committees, 800 MHZ, Critical Thinking Lab and Continuing Medical Education Committees, and others as assigned. P. Develop and maintain EMS related education /training databases. Maintains, reviews and oversees EMS records including MNSTAR, patient care reporting and related billing. Q. Responds to fires and emergency calls; connects and handles hose lines and nozzles; places or hoists ladders; turns water on or off; uses axes, bars or hooks as appropriate; and utilizes chemical extinguishers or hoses to extinguish fire. R. Ventilates burning buildings by opening or breaking doors or windows or cutting holes through walls, roofs or floors; forces entry by breaking glass, springing or forcing doors, windows or gates, cutting locks, bars, or wire grating, or breaking walls. S. Participates in initial arson investigations by preserving evidence and noting the location and condition of related objects upon entry into a burning building; provides oral or written summaries of facts to the Fire Marshal and /or Investigator; may take pictures at fire scenes. T. Assists in salvage work after a fire has been extinguished. U. Drive or operate a variety of fire department vehicles and equipment, may be required to perform as a pump operator. V. Receives, investigates and responds to inquiries and complaints regarding EMS personnel and the services provided. W. Assists with fire prevention and education including speaking at schools, conducting tours of the fire station, taking blood pressures and attending health and home improvement fairs. X. Attends and participates in departmental training drills and sessions in all areas of fire service operations and participates in pre -fire and post -fire sessions with officers and other firefighters. Y. Performs other duties as needed or required. MINIMUM QUALIFICATIONS: a. Possession of a valid Driver's License. b. High school diploma or equivalent. c. Ability to obtain and maintain Firefighter I certification within one (1) year of appointment. d. Three (3) years paramedic experience with an ALS service. e. Current national or state registered paramedic. f. Possession of a valid CPR Instructor certification within one (1) year of appointment. g. Associates Degree or equivalent experience in law enforcement, fire science, emergency medical services or related field. PREFERRED QUALIFICATIONS: a. Experience working with Medical Control Director and Quality Assurance. b. Seven (7) years EMS experience within a municipal or private delivery service. c. Two (2) years experience in ambulance administration, or two (2) years experience in quality assurance of a paramedic ambulance service. d. Bachelors Degree in law enforcement, fire science, emergency medical services or related field. e. Two (2) years experience as an EMS instructor. f. Experience supervising employees. DEFINITION OF PHYSICAL DEMANDS Rarely Occasionally Frequently Continuously PHYSICAL DEMANDS Less than 10% of time on a shift Up to 33% of time on a shift Up to 66% of time on a shift 67 -100% of time on a shift STANDING: To take or maintain an upright position on the feet. OUT OF AN 8 HR DAY Up to 48 minutes Up to 2 1/3 hours Up to 5 1/2 hours Up to 8 hours OCCASIONALLY, usually on carpeted floors, paved surfaces and natural terrain doing maintenance and during fire and medical response. SITTING: To rest with the body supported upon the buttocks and the torso vertical. FREQUENTLY, in a chair doing office work. WALKING: To go or advance on foot; move by steps. OCCASIONALLY, usually on carpeted floors, paved surfaces and natural terrain doing maintenance and response. . TALKING: To articulate in words. FREQUENTLY, when attending meetings, answering the phone, during patient care or response. SEEING: To perceive with the eye; visualize. CONTINUOUSLY, when driving or during response and when doing maintenance. HEARING: To perceive sound by the ear. CONTINUOUSLY, when driving, in a meeting, on the phone or during response. LIFTING: To exert strength necessary to move objects from one level to another. Lifting activity occurs during fire and medical response, or when doing general maintenance, handling hoses, tools and people. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10 # XX 10 -25# XX 25 -50# XX 50 -75# XX 75 - 100 # XX Over 100 # XX Lifting activity occurs during fire and medical response, or when doing general maintenance, handling hoses, tools and people. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10 # XX 10 -25# XX 25 -50# XX 50 -75# XX 75 - 100 # XX Over 100 # XX Carrying activity occurs during fire and medical response, when carrying hose, fittings, Hurst or hand tools, and people. PUSHING \PULLING: To exert force on or against an object, to move it away, or draw it to oneself. OCCASIONALLY, during fire and medical response as well as maintenance. CLIMBING: To ascend or descend ladders, scaffolding, stairs, poles or inclined surfaces. OCCASIONALLY, during fire and medical response. WORKING ABOVE GROUND: OCCASIONALLY, during fire response for ventilation, building entry and rescue. BENDING: To flex an upper trunk forward. FREQUENTLY, during medical response and patient care. BALANCING: To maintain body equilibrium. CONTINUOUSLY, when performing the essential job functions. CROUCH ING \STOOPING: To flex an upper trunk forward at the waist; partial flexion of knees. FREQUENTLY, during building maintenance, apparatus maintenance, response and patient care. KNEELING: Bending the legs at the knees to come to rest on the knee or knees. FREQUENTLY, during response. CRAWLING: To move entire body along a surface with hip \knee flexion and arm extension \flexion. OCCASIONALLY, during fire response, search and rescue. TWISTING: To rotate upper trunk to right or left from neutral, while sitting or standing. OCCASIONALLY, during response. REACHING: To position arms with any degree of elbow flexion. FREQUENTLY, when removing equipment from trucks and ambulances. COORDINATION (eye, hand, foot): Operation of foot and hand controls. CONTINUOUSLY, when driving or during the operation of tools and equipment. HAND COORDINATION Left Right Both How Often Power Grip XX Occasional) Pinch Grip XX Occasional) Fine Manipulation XX Occasional) Wrist Rotation XX Occasional) MACHINES, TOOLS, EQUIPMENT USED Hand tools, power tools, Hurst tool, air chisel and chain saws. MATERIALS AND PRODUCTS HANDLED Office and cleaning products and extinguishers chemicals. VEHICLES AND EQUIPMENT USED Ambulances, engines, aerial ladders and pick -ups. ENVIRONMENTAL CONDITIONS Adverse fire conditions are part of nearly all responses to fire calls and hazardous material calls. REVIEWED BY: Employee Supervisor Date Date CREATED DECEMBER 2012 TITLE: Paramedic / EMS Coordinator DEPARTMENT: Public Safety Department ACCOUNTABLE TO: Fire Services Chief JOB OBJECTIVES The position is responsible for overseeing EMS Operations in the Police and Fire Divisions and monitoring the EMS program to ensure compliance with policies and procedures established by the City of Cottage Grove, the Emergency Medical Services Regulatory Board, and Medical Director. ESSENTIAL JOB FUNCTIONS A. Develops and oversees policies and protocols for emergency medical services and monitors medical quality control; provides input on performance evaluations for all City paramedics. B. Coordinates and chairs the peer review committee to provide Quality Assurance (QA) and Quality Improvement (QI) to ensure that all statutory requirements are being met; assists with coordination of mutual aid agreements for EMS response. C. Oversees and coordinates paramedic and EMT training and recertification and completes and processes medic and EMT school applications; instructs at in- service EMS training sessions for police /fire and EMS personnel; develops and oversees the new employee orientation program for City paramedics. D. Supervises part -time EMT Only and part -time Paramedic employees. E. Serves as EMS command at the scene of medical incidents, multiple casualty incidents and fire incidents that require a medical sector; coordinates personnel and ensures compliance with state and medical direction mandates. F. Administers, performs and applies all other procedures, drugs and skills for which they have been trained and are certified to give, apply and dispense; transports sick and injured persons to medical facilities and maintains contact with dispatch and /or hospital to obtain assistance in treating medical conditions. G. Assists with strategic planning and budget. Administers division operating and capital budget, equipment and supply purchases, contracts and specifications, and related administrative procedures; establishes pricing for EMS program and serves as a liaison to City finance and billing service. H. Maintain knowledge of and ensure compliance with OSHA requirements. Coordinate blood borne and airborne pathogen training, and respiratory protection program orientation for new personnel. Coordinates training and record keeping. I. Attends meetings and /or participates in advisory and task force committees including: Metro Region, EMS Communications and Provider Advisory Committees, Regions Hospital EMS Administration, Data and Systems Advisory Committees, 800 MHZ, Critical Thinking Lab and Continuing Medical Education Committees, and others as assigned. J. Develop and maintain EMS related education /training databases. Maintains, reviews and oversees EMS records including MNSTAR, patient care reporting and related billing. K. Responds to fires and emergency calls; connects and handles hose lines and nozzles; places or hoists ladders; turns water on or off; uses axes, bars or hooks as appropriate; and utilizes chemical extinguishers or hoses to extinguish fire. L. Ventilates burning buildings by opening or breaking doors or windows or cutting holes through walls, roofs or floors; forces entry by breaking glass, springing or forcing doors, windows or gates, cutting locks, bars, or wire grating, or breaking walls. M. Participates in initial arson investigations by preserving evidence and noting the location and condition of related objects upon entry into a burning building; provides oral or written summaries of facts to the Fire Marshal and /or Investigator; may take pictures at fire scenes. N. Assists in salvage work after a fire has been extinguished. O. Drive or operate a variety of fire department vehicles and equipment, may be required to perform as a pump operator. P. Receives, investigates and responds to inquiries and complaints regarding EMS personnel and the services provided. Q. Assists with fire prevention and education including speaking at schools, conducting tours of the fire station, taking blood pressures and attending health and home improvement fairs. R. Attends and participates in departmental training drills and sessions in all areas of fire service operations and participates in pre -fire and post -fire sessions with officers and other firefighters. S. Performs other duties as needed or required. MINIMUM QUALIFICATIONS: a. Possession of a valid Driver's License. b. High school diploma or equivalent. c. Ability to obtain and maintain Firefighter I certification within one (1) year of appointment. d. Three (3) years paramedic experience with an ALS service. e. Current national or state registered paramedic. f. Possession of a valid CPR Instructor certification within one (1) year of appointment. g. Associates Degree or equivalent experience in law enforcement, fire science, emergency medical services or related field. PREFERRED QUALIFICATIONS: a. Experience working with Medical Control Director and Quality Assurance. b. Seven (7) years EMS experience within a municipal or private delivery service. c. Two (2) years experience in ambulance administration, or two (2) years experience in quality assurance of a paramedic ambulance service. d. Bachelors Degree in law enforcement, fire science, emergency medical services or related field. e. Two (2) years experience as an EMS instructor. f. Experience supervising employees. DEFINITION OF PHYSICAL DEMANDS DEFINITION Rarely Occasionally Frequently Continuously PHYSICAL DEMANDS Less than 10% of time on a shift Up to 33% of time on a shift Up to 66% of time on a shift 67 -100% of time on a shift STANDING: To take or maintain an upright position on the feet. OUT OF AN 8 HR DAY Up to 48 minutes Up to 2 1/3 hours Up to 5 1/2 hours Up to 8 hours OCCASIONALLY, usually on carpeted floors, paved surfaces and natural terrain doing maintenance and during fire and medical response. SITTING: To rest with the body supported upon the buttocks and the torso vertical. FREQUENTLY, in a chair doing office work. WALKING: To go or advance on foot; move by steps. OCCASIONALLY, usually on carpeted floors, paved surfaces and natural terrain doing maintenance and response. TALKING: To articulate in words. FREQUENTLY, when attending meetings, answering the phone, during patient care or response. SEEING: To perceive with the eye; visualize. CONTINUOUSLY, when driving or during response and when doing maintenance. HEARING: To perceive sound by the ear. CONTINUOUSLY, when driving, in a meeting, on the phone or during response. LIFTING: To exert strength necessary to move objects from one level to another. Lifting activity occurs during fire and medical response, or when doing general maintenance, handling hoses, tools and people. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10 # XX 10 -25# XX 25 -50# XX 50 -75# XX 75 - 100 # XX Over 100 # XX Lifting activity occurs during fire and medical response, or when doing general maintenance, handling hoses, tools and people. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. Carrying activity occurs during fire and medical response, when carrying hose, fittings, Hurst or hand tools, and people. PUSH ING \PULLING: To exert force on or against an object, to move it away, or draw it to oneself. OCCASIONALLY, during fire and medical response as well as maintenance. CLIMBING: To ascend or descend ladders, scaffolding, stairs, poles or inclined surfaces. OCCASIONALLY, during fire and medical response. WORKING ABOVE GROUND: OCCASIONALLY, during fire response for ventilation, building entry and rescue. BENDING: To flex an upper trunk forward. NEVER RARELY OCCAS FREQ CONT Under 10 # XX 10 -25# XX 25 -50# XX 50 -75# XX 75 - 100 # XX Over 100 # XX Carrying activity occurs during fire and medical response, when carrying hose, fittings, Hurst or hand tools, and people. PUSH ING \PULLING: To exert force on or against an object, to move it away, or draw it to oneself. OCCASIONALLY, during fire and medical response as well as maintenance. CLIMBING: To ascend or descend ladders, scaffolding, stairs, poles or inclined surfaces. OCCASIONALLY, during fire and medical response. WORKING ABOVE GROUND: OCCASIONALLY, during fire response for ventilation, building entry and rescue. BENDING: To flex an upper trunk forward. FREQUENTLY, during medical response and patient care. BALANCING: To maintain body equilibrium. CONTINUOUSLY, when performing the essential job functions. CROUCH ING \STOOPING: To flex an upper trunk forward at the waist; partial flexion of knees. FREQUENTLY, during building maintenance, apparatus maintenance, response and patient care. KNEELING: Bending the legs at the knees to come to rest on the knee or knees. FREQUENTLY, during response. CRAWLING: To move entire body along a surface with hip \knee flexion and arm extension \flexion. OCCASIONALLY, during fire response, search and rescue. TWISTING: To rotate upper trunk to right or left from neutral, while sitting or standing. OCCASIONALLY, during response. REACHING: To position arms with any degree of elbow flexion. FREQUENTLY, when removing equipment from trucks and ambulances. COORDINATION (eye, hand, foot): Operation of foot and hand controls. CONTINUOUSLY, when driving or during the operation of tools and equipment. HAND COORDINATION Left Right Both How Often Power Grip XX Occasional) Pinch Grip XX Occasional) Fine Manipulation XX Occasional) Wrist Rotation XX Occasional) MACHINES, TOOLS, EQUIPMENT USED Hand tools, power tools, Hurst tool, air chisel and chain saws. MATERIALS AND PRODUCTS HANDLED Office and cleaning products and extinguishers chemicals. VEHICLES AND EQUIPMENT USED Ambulances, engines, aerial ladders and pick -ups. ENVIRONMENTAL CONDITIONS Adverse fire conditions are part of nearly all responses to fire calls and hazardous material calls. REVIEWED BY: Employee Supervisor Date Date REVISED JANUARY 2010 REVISED MAY 2009 TITLE: Human Resources Manager /Deputy City Clerk DEPARTMENT: Administration ACCOUNTABLE TO: City Administrator FLSA STATUS: Exempt JOB OBJECTIVES This is a professional level position of exempt classification. Responsible for day to day operations and supervision of Human Resources function. This position also assists the City Clerk in carrying out the day -to -day functions of that office. Handles coordination of a wide variety of HR programs including: staffing and recruitment, employee relations, benefits, compensation, and research and reporting to meet needs of the City. Provides professional assistance to the City Administrator as well as service to all departments. The position is responsible for working with all department and divisions toward accomplishment of overall Department goals and objectives. ESSENTIAL JOB FUNCTIONS a. Oversees recruitment activities for the City including but not limited to: ads and applications, interviews, testing and assessments, reference and background checks, physical, psychological, and drug tests, conditional offers, and new hire orientation. b. Assist with budget preparation, including salary and benefit projections. c. Administers benefits program including but not limited to: Health, LTD, Life, Dental and Deferred Compensation for new hires, current employees and retirees. Develops and oversees the open enrollment process. Resolves benefit problems and questions.. Coordinates the citywide Insurance Committee. d. Assists City Administrator with negotiating collective bargaining agreements, interpreting labor contracts and preparing for grievances or arbitrations. Serves on the City negotiation team. e. Advises supervisors and department heads on strategies for dealing with effective hiring, performance reviews, discipline and terminations. f. Prepares agenda items for City Council consideration including; policies and programs related to the human resources functions. g. Coordinates the City CRM system. h. Active participant in workplace safety initiatives. Serves on the Central Safety Committee. i. Chair of the Employee Wellness Committee. j. Prepares the Pay Equity report. k. Coordinates Pay Plan administration and job analysis. I. Develops and updates job descriptions. m. Coordinates the drug test program. n. Coordinates the performance evaluation process. o. Assist with preparation and review /monitoring of employee training programs. p. Assists coordinating local, state and federal elections. Recruit and hire Election Judges. Prepare elections notices and materials, arrange polling places and set up voting machines. Notify officials of election to offices and certify all appointments and the results of all City elections to County Auditor. q. Assists administering all leaves of absence including; the Family Medical Leave Act (FMLA), non -FMLA, Injury on Duty, Short -term Disability, Long -term Disability and Military Leave. r. Assists preparing budgets for Administration divisions. s. Assists with data practices compliance. t. Perform special projects and research as assigned. Respond to surveys, requests for information, and requests for employee verifications. Conduct surveys and prepare reports as needed. u. Perform all other necessary duties as apparent or assigned. MINIMUM REQUIREMENTS a. Bachelors Degree in Human Resources, Public Administration, Business Administration, or closely related field. Masters Degree preferred. b. Several years of practical experience in all areas of Human Resources. b. Paid or unpaid work experience in local government preferred. c. Ability to effectively operate a computer and demonstrate knowledge of various software programs, especially word processing and spreadsheets. KNOWLEDGE, SKILLS AND ABILITIES a. Extensive knowledge of principles of public administration, with special emphasis on local government. b. Knowledge of human resources administration, principles, practices and techniques including legal requirements. c. Ability to communicate effectively, both orally and in writing. d. Ability to plan and follow through with research assignments, summarizing findings in a concise manner. e. Skill in analyzing facts, organizational procedures, programmatic and operational considerations. f. Ability to establish and maintain effective working relationships with elected officials, City employees, and the public. DEFINITION OF PHYSICAL DEMANDS DEFINITION OUT OF AN 8 HR DAY Rarely Less than 10% of time on a shift Up to 48 minutes Occasionally Up to 33% of time on a shift Up to 2 1/3 hours Frequently Up to 66% of time on a shift Up to 5 % hours Continuously 67 -100% of time on a shift Up to 8 hours STANDING: To take or maintain an upright position on the feet. OCCASIONALLY, usually on carpeting or tiled surfaces when in the general office. SITTING: To rest with the body supported upon the buttocks and the torso vertical. FREQUENTLY, in an ergonomic chair doing executive desk work. WALKING: To go or advance on foot; move by steps. OCCASIONALLY, on carpet or tiled surfaces when doing interoffice travel. Also when traveling the levels of City Hall. TALKING: To articulate in words. FREQUENTLY, when reviewing personnel and administrative matters with employees, City Council and department heads. SEEING: To perceive with the eye; visualize. CONTINUOUSLY, when performing the essential functions. HEARING: To perceive sound by the ear. CONTINUOUSLY, when answering questions posed by general public and other staff. LIFTING: To exert strength necessary to move objects from one level to another. Lifting activity includes transporting office and election equipment. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10# X 10 -25# X 25 - 50# X 50 - 75# X 75 - 100# X Over 100# X Lifting activity includes transporting office and election equipment. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10# X 10 - 25# X 25 - 50# X 50 - 75# X 75 - 100# X Over 100# X Carrying activity includes moving personnel and application files. A two- wheeled cart is available as a work -aid. PUSHING /PULLING: To exert force on or against an object, to move it away, or draw it to oneself. Activity is done RARELY. CLIMBING: To ascend or descend ladders, scaffolding, stairs, poles or inclined surfaces. RARELY, when moving to different levels of City Hall. WORKING ABOVE GROUND: Activity is done RARELY. BENDING: To flex an upper trunk forward. RARELY, when looking for City records in the filing cabinets. BALANCING: To maintain body equilibrium. CONTINUOUSLY, when walking or standing. CROUCHING /STOOPING: To flex an upper trunk forward at the waist; partial flexion of knees. RARELY, when transporting office equipment or retrieving documents from file drawers. KNEELING: Bending the legs at the knees to come to rest on the knee or knees. RARELY, when reviewing and filing documents. CRAWLING: To move entire body along a surface with hip /knee flexion and arm extension /flexion. RARELY, when moving equipment or fixtures. TWISTING: To rotate upper trunk to right or left from neutral, while sitting or standing. RARELY, when doing normal body movements. REACHING: To position arms with any degree of elbow flexion. OCCASIONALLY, when reaching for the telephone, files and greeting. COORDINATION (eye, hand, foot): Operation of foot and hand controls. Activity is NEVER done. Not applicable to this position. HAND COORDINATION Right Left Both How Often Power Grip X Rarely Pinch Grip X Rarely Fine Manipulation X Rarely Wrist Rotation X Rarely MACHINES, TOOLS, EQUIPMENT USED IN JOB Photo copy machine, telephone, overhead projector, personal computer, postage machine, calculator; any standard office equipment. MATERIALS AND PRODUCTS HANDLED Not applicable. VEHICLES AND EQUIPMENT USED Occasionally a passenger car. Ninety -five percent of work - related activities are done inside; five percent of work - related activities are done outside. General office environment without extremes in dust, fumes, heat, cold, and vibrations. General office work hazards. SAFETY EQUIPMENT REQUIRED Not applicable. REVIEWED BY: Employee Supervisor Date Date CREATED AUGUST 2012 TITLE: DEPARTMENT: ACCOUNTABLE TO: FLSA STATUS: JOB OBJECTIVES Human Resources Coordinator Administration City Administrator Exempt This is a professional level position of exempt classification. Responsible for day to day operations and supervision of Human Resources function. Handles coordination of a wide variety of HR programs including: staffing and recruitment, employee relations, benefits, compensation, and research and reporting to meet needs of the City. Provides professional assistance to the City Administrator as well as service to all departments. The position is responsible for working with all department and divisions toward accomplishment of overall Department goals and objectives. ESSENTIAL JOB FUNCTIONS a. b. C. d. e. f. 9. h. i. j• k. I. m n. o. Oversees recruitment activities for the City including but not limited to: ads and applications, interviews, testing and assessments, reference and background checks, physical, psychological, and drug tests, conditional offers, and new hire orientation. Assist with budget preparation, including salary and benefit projections. Administers benefits program including but not limited to: Health, LTD, Life, Dental and Deferred Compensation for new hires, current employees and retirees. Develops and oversees the open enrollment process. Resolves benefit problems and questions. Coordinates the citywide Insurance Committee. Assists City Administrator with negotiating collective bargaining agreements, interpreting labor contracts and preparing for grievances or arbitrations. Serves on the City negotiation team. Advises supervisors and department heads on strategies for dealing with effective hiring, performance reviews, discipline and terminations. Prepares agenda items for City Council consideration including; policies and programs related to the human resources functions. Coordinates the City CRM system. Chair of the Employee Wellness Committee. Prepares the Pay Equity report. Coordinates Pay Plan administration and job analysis. Develops and updates job descriptions. Coordinates the drug test program. Coordinates the performance evaluation process. Assist with preparation and review /monitoring of employee training programs. Perform special projects and research as assigned. Respond to surveys, requests for information, and requests for employee verifications. Conduct surveys and prepare reports as needed. p. Perform all other necessary duties as apparent or assigned. MINIMUM REQUIREMENTS a. Bachelors Degree in Human Resources, Public Administration, Business Administration, or closely related field. Masters Degree preferred. b. Several years of practical experience in all areas of Human Resources. b. Paid or unpaid work experience in local government preferred. c. Ability to effectively operate a computer and demonstrate knowledge of various software programs, especially word processing and spreadsheets. KNOWLEDGE, SKILLS AND ABILITIES a. Extensive knowledge of principles of public administration, with special emphasis on local government. b. Knowledge of human resources administration, principles, practices and techniques including legal requirements. c. Ability to communicate effectively, both orally and in writing. d. Ability to plan and follow through with research assignments, summarizing findings in a concise manner. e. Skill in analyzing facts, organizational procedures, programmatic and operational considerations. f. Ability to establish and maintain effective working relationships with elected officials, City employees, and the public. DEFINITION OF PHYSICAL DEMANDS DEFINITION OUT OF AN 8 HR DAY Rarely Less than 10% of time on a shift Up to 48 minutes Occasionally Up to 33% of time on a shift Up to 2 1/3 hours Frequently Up to 66% of time on a shift Up to 5 Y2 hours Continuously 67 -100% of time on a shift Up to 8 hours STANDING: To take or maintain an upright position on the feet. OCCASIONALLY, usually on carpeting or tiled surfaces when in the general office. SITTING: To rest with the body supported upon the buttocks and the torso vertical. FREQUENTLY, in an ergonomic chair doing executive desk work. WALKING: To go or advance on foot; move by steps. OCCASIONALLY, on carpet or tiled surfaces when doing interoffice travel. Also when traveling the levels of City Hall. TALKING: To articulate in words. FREQUENTLY, when reviewing personnel and administrative matters with employees, City Council and department heads. SEEING: To perceive with the eye; visualize. CONTINUOUSLY, when performing the essential functions. HEARING: To perceive sound by the ear. CONTINUOUSLY, when answering questions posed by general public and other staff. LIFTING: To exert strength necessary to move objects from one level to another. Lifting activity includes transporting office and election equipment. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10# X 10 - 25# X 25 - 50# X 50 - 75# X 75 - 100# X Over 100# X Lifting activity includes transporting office and election equipment. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. Carrying activity includes moving personnel and application files. A two- wheeled cart is available as a work -aid. PUSHING /PULLING: To exert force on or against an object, to move it away, or draw it to oneself. Activity is done RARELY. NEVER RARELY OCCAS FREQ CONT Under 10# X 10 -25# X 25 - 50# X 50 - 75# X 75 - 100# X Over 100# X Carrying activity includes moving personnel and application files. A two- wheeled cart is available as a work -aid. PUSHING /PULLING: To exert force on or against an object, to move it away, or draw it to oneself. Activity is done RARELY. CLIMBING: To ascend or descend ladders, scaffolding, stairs, poles or inclined surfaces. RARELY, when moving to different levels of City Hall. WORKING ABOVE GROUND: Activity is done RARELY. BENDING: To flex an upper trunk forward. RARELY, when looking for City records in the filing cabinets. BALANCING: To maintain body equilibrium. CONTINUOUSLY, when walking or standing. CROUCHING /STOOPING: To flex an upper trunk forward at the waist; partial flexion of knees. RARELY, when transporting office equipment or retrieving documents from file drawers. KNEELING: Bending the legs at the knees to come to rest on the knee or knees. RARELY, when reviewing and filing documents. CRAWLING: To move entire body along a surface with hip /knee flexion and arm extension /flexion. RARELY, when moving equipment or fixtures. TWISTING: To rotate upper trunk to right or left from neutral, while sitting or standing. RARELY, when doing normal body movements. REACHING: To position arms with any degree of elbow flexion. OCCASIONALLY, when reaching for the telephone, files and greeting. COORDINATION (eye, hand, foot): Operation of foot and hand controls. Activity is NEVER done. Not applicable to this position. HAND COORDINATION Right Left Both How Often Power Grip X Rarely Pinch Grip X Rarely Fine Manipulation X Rarely Wrist Rotation X Rarely MACHINES, TOOLS, EQUIPMENT USED IN JOB Photo copy machine, telephone, overhead projector, personal computer, postage machine, calculator; any standard office equipment. MATERIALS AND PRODUCTS HANDLED Not applicable. VEHICLES AND EQUIPMENT USED Occasionally a passenger car. ENVIRONMENTAL CONDITIONS Ninety -five percent of work - related activities are done inside; five percent of work - related activities are done outside. General office environment without extremes in dust, fumes, heat, cold, and vibrations. General office work hazards. SAFETY EQUIPMENT REQUIRED Not applicable. -- WIM31 MO. Employee Supervisor Date Date CREATED JANUARY 2010 TITLE: DEPARTMENT: ACCOUNTABLE TO: FLSA STATUS: JOB OBJECTIVES Recreation Supervisor Parks and Recreation Parks & Recreation Director Exempt This is an exempt position under the direct supervision of the Parks and Recreation Director. This professional position is responsible for the development, organization and promotion of recreational opportunities in the City that leads to a more active, healthy and social community. ESSENTIAL JOB FUNCTIONS a. Administer and supervise Recreation office staff and operations. b. Develop, market, coordinate, implement, and evaluate comprehensive recreational programming for youth, teens, adults and volunteers in the community. b. Coordinate recreational opportunities for the City's youth in conjunction with the school district, community education, the Cottage Grove Athletic Association, area businesses and other local organizations. c. Supervise and coordinate summer playground programs, leagues, lessons, camps, clinics, winter skating program and special events. d. Responsible for recruiting, selecting, training, supervising, and performance evaluations of all seasonal employees, instructors, volunteers, and league officials. f. Develop and coordinate a comprehensive public relations program including, but not limited to, cable TV, speaking engagements, press releases, fliers, seasonal brochures, annual report and newsletters. g. Prepare division budgets, payroll requests, financial reports, and manage cash flow for all division operations. h. Develop program registration and facility use policies and procedures. i. Order and maintain inventory of supplies and equipment for programs, facilities, concessions and events. j. Effectively collaborate and communicate with other divisions of the Parks and Recreation Department, the Parks, Recreation and Natural Resources Commission as well as the entire City organization. k. Perform all other necessary duties as apparent or assigned. MINIMUM REQUIREMENTS a. Bachelor's degree in Parks and Recreation or related field. b. Two years supervisory experience in the recreation field. c. Valid driver's license. KNOWLEDGE, SKILLS AND ABILITIES a. Ability to establish and maintain effective working relationships with elected officials, City employees and the public. DEFINITION OF PHYSICAL DEMANDS DEFINITION OUT OF AN 8 HR DAY Rarely Less than 10% of time on a shift Up to 48 minutes Occasionally Up to 33% of time on a shift Up to 2 1/3 hours Frequently Up to 66% of time on a shift Up to 5 1/2 hours Continuously 67 -100% of time on a shift Up to 8 hours PHYSICAL DEMANDS STANDING: To take or maintain an upright position on the feet. OCCASIONALLY, on carpet, cement, gravel, wood chips, grass, tar sand \dirt (compressed and loose) and ice while supervising, participating and involvement with all recreation programs. SITTING: To rest with the body supported upon the buttocks and the torso vertical. OCCASIONALLY, in an office desk chair, vehicle, benches, folding chairs and on the ground while supervising, participating and involvement with all recreation programs including office work. WALKING: To go or advance on foot; move by steps. FREQUENTLY, on carpet, cement, gravel, wood chips, grass, tar, sand \dirt (compressed or loose) and ice. Done while supervising, participating and involvement with all recreation programs. TALKING: To articulate in words. CONTINUOUSLY, when communicating with customers and staff on the telephone or through personal contact. SEEING: To perceive with the eye; visualize. CONTINUOUSLY, when evaluating and reviewing recreation programs and staff. HEARING: To perceive sound by the ear. CONTINUOUSLY, when answering questions posed by general public and other staff. LIFTING: To exert strength necessary to move objects from one level to another. NEVER RARELY OCCAS FREQ CONT Under 10 # X 10 -25# X 25 -50# X 50 -75# X 75 -100# X Over 100 # X Lifting activity includes moving boxes, supplies, and miscellaneous office equipment used by the department. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10 # X 10 -25# X 25 -50# X 50 -75# X 75 -100# X Over 100 # X Activity includes moving boxes, supplies and miscellaneous equipment to appropriate locations and storage facilities. A two - wheeled cart is available as a work aid to help with carrying. PUSHING \PULLING: To exert force on or against an object, to move it away, or draw it to oneself. OCCASIONALLY, when moving boxes, supplies, and equipment. Also when opening file cabinets, keyboards and storage bin covers. CLIMBING: To ascend or descend ladders, scaffolding, stairs, poles or inclined surfaces. OCCASIONALLY, when supervising and \or involvement with outdoor recreation programs. WORKING ABOVE GROUND: RARELY, when assisting groups of people at the playground. BENDING: To flex an upper trunk forward. OCCASIONALLY, when involved in recreation activities and games and when moving equipment. BALANCING: To maintain body equilibrium. CONTINUOUSLY, when walking, standing or involvement with recreation activities and games, moving equipment or doing everyday office functions. CROUCH ING \STOOPING: To flex an upper trunk forward at the waist; partial flexion of knees. FREQUENTLY, when involved in recreation activities, games and moving equipment. KNEELING: Bending the legs at the knees to come to rest on the knee or knees. OCCASIONALLY, when involving in recreation programs. CRAWLING: To move entire body along a surface with hip \knee flexion and arm extension \flexion. RARELY, when involved in recreating activities. TWISTING: To rotate upper trunk to right or left from neutral, while sitting or standing. FREQUENTLY, when doing normal body movements and involvement with recreation programs. REACHING: To position arms with any degree of elbow flexion. CONTINUOUSLY, when performing day to day office functions and involvement with recreation programs. COORDINATION (eye, hand, foot): Operation of foot and hand controls. CONTINUOUSLY, when operating a computer, motor vehicle or counting money; also with many recreation activities. HAND COORDINATION: Right Left Both How Often Power Grip X Frequently Pinch Grip X Frequently Fine Manipulation X Frequently Wrist Rotation X Occasionally MACHINES, TOOLS, EQUIPMENT USED Computer, calculator, typewriter, telephone, postage machine, photo copier, writing utensils, motor vehicle and airpump. MATERIALS AND PRODUCTS HANDLED Books, paper, writing utensils, sport equipment, arts, crafts and first aid materials. VEHICLES AND EQUIPMENT USED Occasional use of City passenger vehicle or van. ENVIRONMENTAL CONDITIONS Sixty percent of work - related activities are done inside; forty percent of work - related activities are done outside. Occasional exposure to dust, ventilation, noise, different chemicals and changing temperatures. SAFETY EQUIPMENT REQUIRED Not applicable. REVIEWED BY: Employee Supervisor Date Date CREATED SEPTEMBER 2012 TITLE: Recreation Coordinator DEPARTMENT: Parks and Recreation ACCOUNTABLE TO: Parks & Recreation Director JOB OBJECTIVES This is an exempt position under the direct supervision of the Ice Arena /Recreation Manager. This position is responsible for the development, organization, and promotion of recreational opportunities in the City with youth and teens being the primary focus. ESSENTIAL JOB FUNCTIONS a. Develop, coordinate, and implement teen programs in the community. b. Coordinate recreational opportunities for the City's youth in conjunction with the school district, community education, the Cottage Grove Athletic Association, Teens in Action, area businesses, and other local organizations. c. Supervise and coordinate summer playground programs, outdoor pool program, winter skating program, open gyms, and other special events. d. Assist in recruiting, selecting, training, supervising, and performance evaluations of all seasonal employees, instructors, volunteers, and league officials. e. Assist in evaluating and reviewing citywide recreational programs, and implement and develop new programs. f. Develop and coordinate a comprehensive public relations program including, but not limited to, cable TV, speaking engagements, press releases, and fliers and brochures. g. Assist in preparing the division budgets, payroll requests, program reviews, financial reports, surveys, department policies and procedures, and other special projects as directed. h. Assist with program registrations and information, facility reservations, and general office support. i. Assist with the organization, administration, and supervision of recreational leagues, lessons, and other sports related programs. j. Perform all other necessary duties as apparent or assigned. MINIMUM REQUIREMENTS a. Bachelor's degree in Parks and Recreation or related field. b. Two years supervisory experience in the recreation field. c. Valid driver's license. KNOWLEDGE, SKILLS AND ABILITIES a. Ability to establish and maintain effective working relationships with elected officials, City employees and the public. DEFINITION OF PHYSICAL DEMANDS DEFINITION Rarely Less than 10% of time on a shift Occasionally Up to 33% of time on a shift Frequently Up to 66% of time on a shift Continuously 67 -100% of time on a shift PHYSICAL DEMANDS Up to 48 minutes Up to 2 1/3 hours Up to 5 1/2 hours Up to 8 hours STANDING: To take or maintain an upright position on the feet. OCCASIONALLY, on carpet, cement, gravel, wood chips, grass, tar sand \dirt (compressed and loose) and ice while supervising, participating and involvement with all recreation programs. SITTING: To rest with the body supported upon the buttocks and the torso vertical. OCCASIONALLY, in an office desk chair, vehicle, benches, folding chairs and on the ground while supervising, participating and involvement with all recreation programs including office work. WALKING: To go or advance on foot; move by steps. FREQUENTLY, on carpet, cement, gravel, wood chips, grass, tar, sand \dirt (compressed or loose) and ice. Done while supervising, participating and involvement with all recreation programs. TALKING: To articulate in words. CONTINUOUSLY, when communicating with customers and staff on the telephone or through personal contact. SEEING: To perceive with the eye; visualize. CONTINUOUSLY, when evaluating and reviewing recreation programs and staff. HEARING: To perceive sound by the ear. CONTINUOUSLY, when answering questions posed by general public and other staff. LIFTING: To exert strength necessary to move objects from one level to another. NEVER RARELY OCCAS FREQ CONT Under 10 # X 10 -25# X 25 -50# X 50 -75# X 75 - 100 # X Over 100 # X Lifting activity includes moving boxes, supplies, and miscellaneous office equipment used by the department. CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10 # X 10 -25# X 25 -50# X 50 -75# X 75 - 100 # X Over 100 # X Activity includes moving boxes, supplies and miscellaneous equipment to appropriate locations and storage facilities. A two - wheeled cart is available as a work aid to help with carrying. PUSH ING \PULLING: To exert force on or against an object, to move it away, or draw it to oneself. OCCASIONALLY, when moving boxes, supplies, and equipment. Also when opening file cabinets, keyboards and storage bin covers. CLIMBING: To ascend or descend ladders, scaffolding, stairs, poles or inclined surfaces. OCCASIONALLY, when supervising and \or involvement with outdoor recreation programs. WORKING ABOVE GROUND: RARELY, when assisting groups of people at the playground. BENDING: To flex an upper trunk forward. OCCASIONALLY, when involved in recreation activities and games and when moving equipment. BALANCING: To maintain body equilibrium. CONTINUOUSLY, when walking, standing or involvement with recreation activities and games, moving equipment or doing everyday office functions. CROUCH ING \STOOPING: To flex an upper trunk forward at the waist; partial flexion of knees. FREQUENTLY, when involved in recreation activities, games and moving equipment. KNEELING: Bending the legs at the knees to come to rest on the knee or knees. OCCASIONALLY, when involving in recreation programs. CRAWLING: To move entire body along a surface with hip \knee flexion and arm extension \flexion. RARELY, when involved in recreating activities. TWISTING: To rotate upper trunk to right or left from neutral, while sitting or standing. FREQUENTLY, when doing normal body movements and involvement with recreation programs. REACHING: To position arms with any degree of elbow flexion. CONTINUOUSLY, when performing day to day office functions and involvement with recreation programs. COORDINATION (eye, hand, foot): Operation of foot and hand controls. CONTINUOUSLY, when operating a computer, motor vehicle or counting money; also with many recreation activities. HAND COORDINATION: Right Left Both How Often Power Grip X Frequently Pinch Grip X Frequently Fine Manipulation X Frequently Wrist Rotation X Occasionally MACHINES, TOOLS, EQUIPMENT USED Computer, calculator, typewriter, telephone, postage machine, photo copier, writing utensils, motor vehicle and airpump. MATERIALS AND PRODUCTS HANDLED Books, paper, writing utensils, sport equipment, arts, crafts and first aid materials. VEHICLES AND EQUIPMENT USED Occasional use of City passenger vehicle or van. ENVIRONMENTAL CONDITIONS Sixty percent of work - related activities are done inside; forty percent of work - related activities are done outside. Occasional exposure to dust, ventilation, noise, different chemicals and changing temperatures. SAFETY EQUIPMENT REQUIRED Not applicable. REVIEWED BY: Employee Supervisor Date Date REVISED MAY 2009 REVISED DECEMBER 2002