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HomeMy WebLinkAbout2013-01-02 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY JANUARY 2, 2013 Agenda Updated: December 28, 2012 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LI VE, airing on Government Channel 16. The oath of office will be administered to Mayor Myron Bailey, Council Member Justin Olsen, and Council Member Jen Peterson. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor PLEDGE OF ALLEGIANCE ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. 2012 Preservationist of the Year Award—Judy Spooner. B. Inclusive Playground Design Concept. 3. APPROVAL OF MINUTES A. October 17, 2012 Regular Meeting. B. October 20, 2012 Special Meeting. C. November 7, 2012 Regular Meeting. D. November 14, 2012 Special Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Planning Commission Meeting Minutes from October 22, 2012. JANUARY 2, 2013 AGENDA Cottage Grove City Council B. Consider designating the South Washington County Bulletin as the City's Official Newspaper for 2013. Staff Recommendation: Designate the South Washington County Bulletin as the City's Official Newspaper for 2013 at the same rated charged in 2012 ($14.02 per column inch). C. Consider authorizing the donation of the City's historic display case to the Park Grove Library for the continued display of historic artifacts and information provided by the Washington County Historical Society. Staff Recommendation: Authorize the donation. D. Consider appointing Chongleng Ku and Fedelis Fondungallah to the Human Services/Human Rights Commission. Staff Recommendation: Approve the appointments. E. Consider accepting donations totaling $3,549.80 received by the City between October 1 and December 31, 2012 on behalf of City Administration and the Public Safety Department for the uses designated by the donors. Staff Recommendation: Adopt the resolution accepting the donations. F. Consider renewing the Prosecution Services Contract with F. Joseph Taylor, P.A. for 2013 - 2015. Staff Recommendation: Renew the contract. G. Consider amending fees for street lighting effective January 1, 2013. Staff Recommendation: 1. Pass the ordinance amending fees. 2. Adopt the resolution authorizing publication of the ordinance by title and summary. H. 1. Consider authorizing the City to enter into an agreement with the VFW for right-of-way easement acquisition and construction disturbance mitigation. 2. Consider authorizing the acquisition of temporary and permanent right-of-way easements per the terms of the agreement with the VFW. 3. Consider authorizing the City to enter into a consent agreement with the Metropolitan Council related to the VFW right-of-way easement. Staff Recommendation: 1. Authorize entrance into the agreement with the VFW. 2. Authorize acquisition of the easements. 3. Authorize entrance into the agreement with the Metropolitan Council. I. Consider adopting a resolution approving changes to the 2013 Non- Represented Pay Plan. Staff Recommendation: Adopt the resolution. J. Consider adopting a resolution designating depositories for City funds and authorizing the investment of surplus funds for 2013. Staff Recommendation: Adopt the resolution. K. Consider approving "The Shoppes at Cottage View" as the marketing name for the future commercial area located on the site of the former Cottage View Drive-In and the directly adjacent land guided to commercial uses. Staff Recommendation: Approve the request. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS 7. BID AWARDS JANUARY 2, 2013 AGENDA Cottage Grove City Council 8. UNFINISHED AND NEW BUSINESS A. Review City Council meeting schedule for 2013. Staff Recommendation: Approve the 2013 City Council Meeting Schedule as follows: 1. Amend the 2013 Regular Meeting Schedule: a. Cancel the August 7 and August 21 Regular Meetings. b. Schedule a Regular Meeting for August 14. 2. Schedule the Budget Workshop Sessions for August 7, August 21 and August 28 (if needed) at 6:00 p.m. 3. Schedule a Special City Council Goals Workshop for January 26 at the Public Safety/City Hall Facility from 8: 00 a. m. to 5: 00 p. m. B. 1. Consider appointing Jen Peterson as Mayor Pro Tem for 2013. 2. Consider ratifying Mayor Bailey's appointments of representatives or liaisons to various commissions and committees for 2013. Staff Recommendation: Approve the appointments. C. Consider adopting the proposed policy prohibiting tobacco products in city parks. Staff Recommendation: Adopt the policy. D. Consider approving the 2013 — 2017 Capital Improvement Plan. Staff Recommendation: Approve the CIP. E. Consider ponald and Bonnie Bialucha's request to amend City Resolution No. 2012-048, a resolution approving the final plat for Pinecliff 5 Addition for purposes of deleting the requirement that their property be part of the Pinecliff Homeowners Association. Staff Recommendation: Take no action to amend Resolution No. 2012-048. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 179667 to 179849 in the amount of $1,070,448.44 and EFT payment of $15,065.30. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. 2013 Pavement Management. 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT