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Home My WebLink About2013-01-16 PACKET 03.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # q 3 DATE 1/16/2013 4A PREPARED BY City Clerk Caron Stransky ORIGINATING DEPARTMENT DEPARTMENT HEAD COUNCIL ACTION REQUEST: City Council Minutes Approval: November 21, 2012 Regular Meeting. STAFF RECOMMENDATION Approve minutes. BUDGET IMPLICATION: SUPPORTING DOCUMENTS BUDGETED AMOUNT ACTUAL AMOUNT ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Draft November 21, 2012 City Council Regular Meeting Minutes. ADMINISTRATORS COMMENTS 4 Y,yy Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER UAnbelscampeffemplatesUty Council\Action Form.doc COTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota 12800 Ravine Parkway Cottage Grove, MN 55016 Regular Meeting November 21, 2012 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of regular meeting agenda, but must limit their remarks to three (3) minutes per person The purpose of Open Forum is to provide the public an opportunity to present information o - r °to request action by the City Council. It may not be used to make personal attacKss:' o air personality grievances, to make political endorsements, or for political campaign purp`Qses. open Forum will adjourn to the Regular meeting at promptly 7:30 p.m. The following were present: Mayor Myron E Member Justin Olsen, Council Member Jen The following were absent: None. Also present were: Ryan Schroeder, City Adrr, Roland, Finance Director; Corrine Heine;,City', City Engineer; Craig Woolery, Public Safety Di Y Director. ti Mayor Bailey opened Open Forum at 7:15 p to address the City CouncflEQn and topic not or closed Oaen.Forum:,.to the` but ar li na. Council Member Derrick Lehrke, Council son, and Council Me r Dave Thiede. } trator, Caron Stransky, City Clerk; Robin nfley- Kennel & Graven; Jennifer Levitt, Q an,d Les Public Works J asked if anyone in the audience wished agenda. There being none, Mayor Bailey The City C , 'hcil of the City�6f Cottage ;Grove, Washington County, Minnesota, held a Regular Meeting on November 291 ��at , 201 the Cottage Grove City Hall, 7516 80 Street South. Mayor Ba fey, called the rr�eting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff, and the Mayor and Council Members pledged allegiance to the flag of the United States of America. Cottage Grove City Council November 21, 2012 Regular Meeting ROLL CALL The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. ADOPTION OF AGEN MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5 -0. 2. PRESENTATIONS *A. Swearing In Ceremony: Deputy Director of Public Safety /Fire Chief Rick Redenius. City Administrator Schroeder and the Mayor and City Council Members swore in Rick Redenius to the position of Deputy Director of Public Safety /Fire Chief. 3. APPROVAL OF MINUTES A. August 15, 2012 Special Meeting Mayor Bailey declared the minutes of the August 15, 2012 Special Meeting to stand approved as presented. B. August 22, 2012 Special Meeting Mayor Bailey declared the minutes of the August 22, 2012 Special Meeting to stand approved as presented. Cottage Grove City Council November 21, 2012 Regular Meeting C. September 5, 2012 Regular Meeting Mayor Bailey declared the minutes of the September 5, 2012 Regular Meeting to stand approved as presented. D. September 19, 2012 Regular Meeting Mayor Bailey declared the minutes of the September 19, 2012 Regular Meeting to stand approved as presented. 4. CONSENT CALENDAR MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES — NONE SUBMITTED. B. ACCEPT AND PLACE ON FILE THE RIVER OAKS SCENIC OVERLOOK NATURAL RESOURCES MANAGEMENT PLAN. C. ADOPT RESOLUTION NO. 2012 -130 A RESOLUTION APPROVING FINAL PAYMENT OF $12,734.60 TO EUREKA CONSTRUCTION FOR THE C -P6 IMPROVEMENT PROJECT. D. ADOPT RESOLUTION NO. 2012 -131 A RESOLUTION APPROVING FINAL PAYMENT OF $6,830.00 TO HYDROCON, INC., FOR THE LAMAR AVENUE DRAINAGE IMPROVEMENTS. E. AUTHORIZE THE SALE OF THE ICE ARENA'S COFFEE /HOT CHOCOLATE VENDING MACHINE ON EBAY. F. AUTHORIZE THE DONATION OF DAMAGED ITEMS TO THE PARK HIGH SCHOOL SMALL ENGINES CLASS: i. WEED WHIP SHINDAWA T- 230 - SCORED CYLINDER -UNIT #31- 0027-01 ii. WEED WHIP SHINDAWA T- 230 - SEIZED ENGINE -UNIT #31- 0026 -03 iii. BRUSH CUTTER TORO 51645 - SEIZED ENGINE -UNIT #41- 0008 -88 G. APPROVE GRANT FUNDING REQUEST TOTALING $5,400.00 WITH THE U.S. DEPARTMENT OF JUSTICE BULLETPROOF VEST PARTNERSHIP (BVP) PROGRAM TO COVER ONE -HALF OF THE COST TO PURCHASE EIGHT (8) BULLETPROOF VESTS. Cottage Grove City Council November 21, 2012 Regular Meeting 4 H. ADOPT RESOLUTION NO. 2012 -132 A RESOLUTION APPROVING FINAL PAYMENT OF $20,716.46 TO TMI COATINGS, INC., TO RECONDITION THE 1.0 MG INNSDALE GROUND STORAGE TANK REHABILITATION PROJECT. MOTION CARRIED. 5 -0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. 6. PUBLIC HEARINGS — None. 7. BID AWARDS None. 8. UNFINISHED AND NEW BUSINESS A. Consider Adopting a Resolution Approving the Feasibility Report and Setting a Public Hearing for December 19, 2012 for the East Point Douglas Road Street and Utility Improvements Project MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2012 -133 A RESOLUTION APPROVING THE FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING ON THE EAST POINT DOUGLAS ROAD STREET AND UTILITY IMPROVEMENTS PROJECT (PHASE 1). MOTION CARRIED. 5 -0. B. Receive the Poultry and Fowl Ordinance Survey and Provide Direction to City Staff if Ordinances Should be Amended Senior Planner McCool highlighted the City's existing ordinance prohibiting farm animals in urban residential lots smaller than 1.5 acres in size because they are considered wild /farm animals. He then reviewed a survey conducted on what other communities in the metropolitan area require and reported that the Planning Commission acknowledged that there were many issues that must be addressed if an ordinance amendment were to be prepared. The Commission generally agreed that there might be some merit to beginning the process of evaluating the issue but did not feel it was worth their time to discuss something that did not have support of the City Council. MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER OLSEN, TO FORWARD THIS ISSUE TO THE PLANNING COMMISSION FOR THEIR REVIEW AND RECOMMENDATION. MOTION CARRIED. 5 -0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. Cottage Grove City Council I G November 21, 2012 Regular Meeting J 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen asked the Public Safety Director Woolery how things were going with staffing of patrol officers wondering what the outlook would be in 2013; he asked about the enforcement of traffic signals at Hardwood Avenue; noted that he would like to receive an update on Good to Great; asked why gas prices in Cottage Grove seem higher than in surrounding communities and lastly, he asked for an update on the recruitment of a Communications Coordinator. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 179140 THROUGH 179333 TOTALING $1,017,019.51 AND EFT PAYMENT TOTALING $133,481.67. (CHECKS 179140 THROUGH 179168 TOTALING $105,506.51 AND EFT PAYMENT OF $13,068.57 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5 -0. 12. WORKSHOP SESSION — OPEN TO PUBLIC — None. 13. WORKSHOP SESSION — CLOSED TO PUBLIC — None. ADJOURNMENT MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO ADJOURN THE REGULAR MEETING AT 8:27 P.M. MOTION CARRIED. 5 -0. Prepared by, Caron M. Stransky City Clerk