HomeMy WebLinkAbout2013-01-16 PACKET 04.J.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # A
DATE 1/16/13 '
PREPARED BY Public Works Les Burshten
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider approving the purchase of one used Tennant Model M20 Scrubber - Sweeper from
Tennant Sales and Service Company for the total purchase price of $41,704.83.
STAFF RECOMMENDATION
Approve the purchase of one used Tennant Model M20 Scrubber- Sweeper from Tennant
Sales and Service Company for the total purchase price of $41,704.83.
BUDGET IMPLICATION $13,000.00 $41,704.83 Eq Rep /Sale Proc
BUDGETED AMOUNT ACTUAL. AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
DATE
REVIEWED
APPROVED
DENIED
❑ PLANNING
❑ PUBLIC SAFETY
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❑ PUBLIC WORKS
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❑ PARKS AND RECREATION
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❑ HUMAN SERVICES /RIGHTS
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El ECONOMIC DEV. AUTHORITY
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SUPPORTING DOCUMENTS
® MEMO /LETTER: Mark Olson, January 9, 2013
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Quotation from Tennant Sales and Service
ADMINISTRATORS COMMENTS
City Administrator Date
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED []OTHER
CITY OF COTTAGE GROVE
MINNESOTA
From: Mark Ola, Shop Foreman
Date: January 9, 2013
Subject: 2013 Equipment/Vehicle Replacement Purchase
Within the authorized 2013 Equipment /Vehicle Replacement Schedule is the purchase of a
walk - behind scrubberlsweeper for the Public Works Administration Department Initially, we
proposed this item be purchased for cleaning the indoor shop and storage areas at Public
Works. After reviewing the cleaning needs of the new Public Safety /City Hall building, a larger
machine is needed to effectively clean the parking garage, sidewalk and open areas.
After evaluation of several sizes of cleaning machines sold by Tennant Sales and Service, it
was agreed upon that a Tennant Model M20 rider cleaning machine would best meet our
present and future needs.
The City is eligible to purchase this machine through the 2013 Minnesota Material
Management Division and Tennant Sales and Service Company, Minneapolis, Minnesota.
The following quotation is attached:
Tennant Sales and Service Company, Minneapolis, Minnesota
(1) One used Tennant Model M20 Scrubber /Sweeper, $ 38,931.00
Sales Tax: 1 2,773.83
Total: $ 49,704.83
Budgeted amount for this equipment is $13,000.00. To cover the additional $28;704.83 needed
to purchase the larger machine, we expect savings from the purchase of vehicles/equipment
and the sale of our replacement vehicles/equipment in 2013.
As you and I have discussed and agreed upon, the recommendation is to ask Council for
approval to purchase one used Tennant M20 scrubber- sweeper from Tennant Sales and
Service Company for the purchase price of $41,704.83 which includes sales tax.
If all is acceptable, please place this item on the January 16, 2013 Council Agenda for
approval.
(:L:E AHAH
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Tennant Sales and Service Company
701 N. Lilac Drive
Minneapolis, MN 55422 USA
Tel: 1-800-553-8033
Fax: 1-763-613-2142
8635 W POINT DOUGLAS RD S
COTTAGE GROVE MN 55016-3318
8635 W POINT DOUGLAS RD S
COTTAGE GROVE MN 55016-3318
Quotation
04oW6* 6 0"3Q23:':
Quotation Date
12128/2012
Valid Until
01/2812013
PO Number
QT M20-4009
Buyer
MARK OLSON
Tel
651-468-2896
Delivery Terms
MN STATE CONTRACT 441085
FOB DESTINATION FRT PPD
Payment Terms
Net 30 Days
Currency
US Dollars
8635 W POINT DOUGLAS RD 8
COTTAGE GROVE MN 55016-3318
Sales Rep: EDWARDS, DAVE Tel 612-209-3723
Prepared By: Lorrie Burdeski, Customer Service Representative
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Notes
MN STATE CONTRACT 441085
Carrier
SALES REP REQUESTED PICKUP
I PC MM20-4009
MODEL M20 SCRUBBERISWEEPER
Price
38,931.00
38,931.00
Not Value
38,931.00
38,931.00
Subtotal
38,931.00
State Sales Tax
6.88%
2,676.50
*Special District Tax
0,25%
97.33
Total
41,704.83
Sales Rep: EDWARDS, DAVE Tel 612-209-3723
Prepared By: Lorrie Burdeski, Customer Service Representative
Page 1 of 1