HomeMy WebLinkAbout2013-01-16 PACKET 04.I.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #'
DATE 1/16/2012 '
PREPARED BY City Clerk Caron Stransky
ORIGINATING DEPARTMENT DEPARTMENT HEAD
COUNCIL ACTION REQUEST:
To schedule the local Open Book meetings and acknowledge other regional meetings held in
Washington County.
STAFF RECOMMENDATION:
To schedule an Open Book meeting at the Cottage Grove City Hall located at 12800 Ravine
Parkway, Cottage Grove, on Thursday, April 4, 2013 from 5 -7 p.m., and to acknowledge the
following three (3) regional meetings held in the County:
• City of Oakdale - Wednesday, April 10, 2013 from 5 -7 p.m.;
• City of Woodbury — Thursday, April 18, 2013 from 5 -7 p.m.; and
• City of Stillwater — Wednesday, April 24, 2013 from 2 -7 p.m.
ADVISORY COMMISSION ACTION
❑ PLANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMAN SERVICES /RIGHTS
❑ ECONOMIC DEV. AUTHORITY
SUPPORTING DOCUMENTS
DATE REVIEWED
APPROVED
DENIED
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® MEMO /LETTER: Caron Stransky, City Clerk and Bruce Munneke, Washington County
Assessor
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATORS COMMENTS
Cottage
Grove
h ere Pride and Prosperity Meet
To: Honorable Mayor and City Council Members
From: Caron Stransky, City Clerk
Date: January 8, 2013
Subject: Open Book Meetings
The Washington County Assessor's Office has tentatively scheduled the 2013 Board of Appeal
and Equalization /Open Book Meetings. Because the City of Cottage Grove offers its property
owners an Open Book meeting format, property owners can attend any of the four (4) regional
Open Book Meetings held throughout the County. This year, they are scheduled for:
• Thursday, April 4, 2013 from 5 -7 p.m. at the City of Cottage Grove
• Wednesday, April 10, 2013 from 5 -7 p.m. at the City of Oakdale
• Thursday, April 18, 2013 from 5 -7 p.m. at the City of Woodbury
• Wednesday, April 24, 2013 from 2 -7 p.m. at the City of Stillwater
It is recommended that the City Council schedule an Open Book meeting at the Cottage Grove
City Hall located at 12800 Ravine Parkway, Cottage Grove, on Thursday, April 4, 2013 from 5-
7 p.m., and acknowledge the other three (3) regional meetings held throughout the County.
Caron Stransky
From:
Sent:
To:
Cc:
Subject:
Attachments:
Importance:
Good morning,
Lynne Freezy [Lynne.Freezy @co.washington.mn.us]
Friday, December 14, 2012 9:12 AM
Baytown Township - Connie Fredkove; City of Afton - City Administrator; City of Afton - Deputy
Clerk - Kim Swanson Linner; City of Bayport - Asst City Administrator - Sara Taylor; City of
Bayport - City Administrator - Mitch Berg; Karen Huftel; City of Birchwood - City Clerk - Dale
Powers; Caron Stransky; Ryan Schroeder; City of Dellwood - City Clerk/Administrator -
Joanne Frane; City of Forest Lake - City Administrator - Aaron Parrish; City of Forest Lake -
Deputy City Clerk - Chantal Doriott; City of Grant - City Clerk - Kim Points ; City of Hastings -
City Administrator - David Osberg; City of Hastings - City Clerk - Melanie Mesko -Lee; City of
Hugo - City Administrator - Bryan Bear; Michele Lindau; City of Lake Elmo - City Administrator
- Dean Zuleger; City of Lake Elmo - City Clerk - Sandie Thone; City of Lakeland - City
Clerk/Administrator - Chris Wallberg; City of Lakeland Shores - City Clerk - Penelope
Johnson; City of Landfall Village - City Clerk - Sandy Scheuble; City of Mahtomedi - City
Administrator- Scott Nielson; City of Marine on St Croix - City Clerk - Lynette Peterson; City of
Newport- City Administrator - Brian Anderson; City of Oak Park Heights - Deputy City Clerk -
Jennifer Pinski; City of Oak Park Heights - City Administrator - Eric Johnson; City of Oakdale -
Asst City Administrator - Dave Schaps; City of Oakdale - City Administrator - Craig Waldron;
City of Pine Springs - City Administrator - Karen Pirozzoli; City of Scandia - City Administrator -
Kristina Handt; City of Scandia - Deputy Clerk - Brenda Eklund; City of St Mary's Point - City
Clerk; City of St Paul Park - City Administrator - Kevin Walsh; City of Stillwater - City
Administrator - Larry Hanson; City of Stillwater - City Clerk - Diane Ward; City of WBL - Asst to
the Manager - Ellen Richter; City of WBL - City Clerk - Diane Krinkie; City of WBL - City
Manager - Mark Sather; City of Willernie - City Clerk - Vickie Keating; City of Woodbury - City
Administrator - Clinton P Gridley; City of Woodbury - City Clerk - Kim Blaeser; Denmark
Township Clerk - Becky Herman; Grey Cloud Island Township - Township Clerk - Richard
Mullen; May Township - Township Clerk - Linda Klein; Stillwater Township - Township Clerk -
Kathy Schmoeckel; West Lakeland Township - Township Clerk - Sue Agrimson
Bruce Munneke; Rollie Huber; Jennifer Wagenius
2013 - TENTATIVE Local Board of Appeal & Equalization & Open Book Meeting Schedule
2013 Memo to Clerks with TENTATIVE Local Board & Open Book Meeting dates.pdf; 2013
Tentative Local Board & Open Book Meeting schedule.pdf
High
Please find attached, a memo from County Assessor, Bruce Munneke, regarding the 2013 Local Boards of
Appeal & Equalization and Open Book Meetings, as well as the TENTATIVE meeting schedule.
If you should find that you need to reschedule your meeting to a different date and /or time, please let me
know prior to February 15, 2013. No changes will be made to the schedule after that date. Any known
second meeting dates should also be reported to this office so that they can be added to the schedule.
More information regarding any so- called catch -up training, for Local Board of Appeal & Equalization
certification, will be sent out as it is made available by the Department of Revenue (early next year).
As always, if you have any questions, or if you need any clarification, please do not hesitate to ask.
Thank you,
Lynne Freezy
Real Estate Specialist, C.M.A.
Washington County PRTS
Washington
5, Co
��Rr��eCSa
MEMORANDUM
DATE: December 14, 2012
TO: Washington County City and Township Clerks
FROM: Bruce Munneke, Washington County Assessor
SUBJECT: 2013 Local Board of Appeal and Equalization /Open Book Meetings
Property Records and
Taxpayer Services
Department
Jennifer Wagenius
Director
The tentative schedule for 2013 Board of Appeal and Equalization /Open Book Meetings is attached. The time frame in
establishing dates for your Local Boards and Open Book meetings will be similar to last year.
1. Establish and distribute tentative schedules by December 14, 2012.
2. Allow 30 days for feedback from local jurisdictions to confirm or to change
tentative dates. Please call Lynne Freezy with any date or time changes at
651 - 275 -7521.
3. Establish and distribute the Final Board of Appeal and Equalization /Open Book Meeting schedule by
February 15, 2013. No changes will be made to the schedule after this date.
For those communities that offer their property owners an Open Book Meeting format, please recall that those
property owners can attend aK of the four Regional Open Book Meetings held throughout the County. This year
we will have meetings held in Cottage Grove, Oakdale, Woodbury, and Stillwater.
If we do not hear from you, we will assume the meeting will be conducted on the date and time listed on the
schedule, a quorum will be in attendance, and a meeting room will be made available.
During the month of February the Assessor's Office will again be developing the annual Assessment Report. The
purpose of this report is to provide general information to the communities in Washington County regarding the
appeals process and the 2013 assessment. The report will be made available on the Washington County Assessor
web page ( Washington .minnesotaassessors.com / ) under "Appraisal Reports" prior to April 1, 2013.
If you have any question please call Lynne Freezy (651- 275 -7521) or myself (651- 275 - 7518).
Thank you.
cc: Jennifer Wagenius, Director Property Records and Taxpayer Services
Rollie Huber, Deputy County Assessor - Commercial
Al LaBine, Appraisal Supervisor - Residential
Don Lovstad, Appraisal Supervisor - Residential
Jody Moran, Assessment Technical Support Supervisor
Government Center • 14949 62nd Street North — P.O. Box 6, Stillwater, Minnesota 55082 -0006
Phone: 651 - 430 -6175 • Fax: 651 - 430 -6178 • TTY: 651 - 430 -6246
www.co.washington.mmus
Equal Employment Opportunity / Affirmative Action
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