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HomeMy WebLinkAbout2013-01-16 PACKET 08.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 1/16/2013 . C PREPARED BY : Administration ORIGINATING DEPARTMENT Ryan Schroeder DEPARTMENT HEAD COUNCIL ACTION REQUEST Consider approving Public Safety /City Hall Change Order #5 with Graham Construction in the amount of $28,471.82. SWIV.6 ►I►I_►111W •► Approve the change order. SUPPORTING DOCUMENTS ® MEMO /LETTER: Memo from Ryan Schroeder. ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Change Order #5. COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER Documentl Cottage / Grove h ere Pride and Prosperity Meet To: Mayor and City Council From: Ryan R. Schroeder, City Administrator Date: January 11, 2013 Subject: Approval of PSCH Change Orders Dated December 13, 2012 On June 10, 2010 the Cottage Grove City Council reaffirmed the 12800 Ravine Parkway site for the projected construction of the new PSCH. On July 7, 2010 the Council received a projected budget and financing plan for this project, including site acquisition and development, of $17 million. On August 11, 2010 the City Council authorized a contract with Wold Architects and Engineers to design the project. On June 11, 2011 the City Council approved a site plan and on June 24, 2011 the City received a refined project estimate from Wold in the amount of $16,196,000 upon completion of the construction documents. On September 21, 2011 the City Council awarded the construction project to Graham Construction in the amount of $13,021,000 and Wold revised its project estimate to $15,708,491. Since entering this contract the City Council has approved change orders which amended the total construction contract as follows: December 21, 2011: ($72,400.00) $12,948,600.00 February 1, 2012: $ 2,840.57 $12,951,440.57 June 4, 2012: $ 2,214.25 $12,953,654.82 August 8, 2012: $ 7,479.02 $12,961,133.84 September 26, 2012 $68,324.44 $13,029,458.28 At this time we are requesting a final change order approval as attached and with the impact as follows. With Council approval, this change order results in a total amendment of the construction portion of this project in the amount of $36,930.10 which is 0.284% above the initial contract cost. January 16, 2012 $28,471.82 $13,057,930.10 As noted above the total project expense budget is $15,708,491. That budget includes the construction cost, professional fees (such as architectural services) moving expenses, utilities, testing, commissioning and contingency. The summary of the project budget is as follows: *Additionally we anticipate an Xcel Energy rebate of $52,245 which is not included above; further, the project created $82,310 in general fund building permit fee revenue paid for by Graham Construction Recommendation: Each line item of the enclosed change order was as requested by representatives of the owner (City of Cottage Grove) in response to items noted by members of the project team as necessary adjustments to various facets of the final stages of the project; with several after the October 29 project delivery by Graham. Each of these changes has been implemented. Authority to approve changes as noted here had been delegated by the City Council to the project team and project manager. As noted above, upon approval of this change order the project is anticipated to be finaled well within the project budget. Council Action: By motion approve the final project change order of the Graham Construction project in the amount of $28,471.82 Budget Projected Construction with contingency: $13,521,000 $13,057,930.10 Professional /legal: $ 975,114 $ 864,000.00 FFE with contingency: $ 850,000 $ 840,000.00 Testing /commissioning $ 110,000 $ 90,000.00 Moving $ 14,280 $ 3,588.16 Printing /advertising $ 15,000 $ 25,540.00 Connection and Fees $ 50,117 $ 13,306.51 Miscellaneous with contingency $ 172,980 $ 105,036.00 Subtotal $15,708,491 $14,999,400.77 Project Revenues* $ 0 $ (120,111.79) Total $15,708,491 $14,879,288.98 *Additionally we anticipate an Xcel Energy rebate of $52,245 which is not included above; further, the project created $82,310 in general fund building permit fee revenue paid for by Graham Construction Recommendation: Each line item of the enclosed change order was as requested by representatives of the owner (City of Cottage Grove) in response to items noted by members of the project team as necessary adjustments to various facets of the final stages of the project; with several after the October 29 project delivery by Graham. Each of these changes has been implemented. Authority to approve changes as noted here had been delegated by the City Council to the project team and project manager. As noted above, upon approval of this change order the project is anticipated to be finaled well within the project budget. Council Action: By motion approve the final project change order of the Graham Construction project in the amount of $28,471.82 TM Document G701 - 2001 Change Order PROJECT (Alain and address): CHANGE ORDER NUMBER: 1 ive (5) OWNER: ❑ New Public Safety / City )-1a11 DATE: I)cccmber 13, 2012 ARCHITECT: ❑ 12800 Ravine Parkway South Cottage Grove, Minnesota 55016 CONTRACTOR: ❑ TO CONTRACTOR (Aldine aril ocldiecsm): ARCHITECT'S PROJECT NUMBER: 102189 FIELD: ❑ Graham Construction Services, Inc, CONTRACT DATE: September 21, 2011 995 )..one Oak Circle OTHER: ❑ CONTRACT FOR: (1L'11L'I'i11 Construct ion Suite I Fagan, Minnesota 55121 THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, an.); undisputed amonou a1l ribuldble to previously aveculed Conso-uction Change Directives) PIt 1115 Increase size of handhole for Owner fiber Add $ 878.48 PR 1121 Add roof' penetration and conduit for Owner 800 MI.1z Add $ 2,223.85 PR 1130 Add a dedicated outlet and data in A101 as requested Add $ 1,673.48 PR 1131 Add card readers to various doors as requested Add $ 6,668,95 P1t #32 Arid air line to linger print station as requested Add $ 496.92 PR 433 Add a keypad to garage sallyport Add $ 741.90 PIZ 1134 Add additional shelving at front counter for forms Add $ 404.fi8 PR 1135 Provide dedicated quad outlet at 13125 Add $ 799.77 PR 1137 Add in -line f'an at linger print hood Add $ 5,655,50 PR 1139 Val'iOUS power and data to support 1'f equipment Add $ 4,006.72 COI.: #54 Move eye wash station in garage as requested Add $ 918,91 PIt 1140.3 Add mail boxes in patrol areas as requested. Add $ 1,229,95 PR 1140,4 Change lock at police lobby to institutional lock, Add $ 2,772.71 "I'OTAL CI-IANGI? OI21)LIt NO,5 ADD $28,471.82 The original Contract Sum was $ 13,021,000.00 The net change by previously authorized Change Orders $ 8,458.28 The Contract Sum prior to this Change Order was $ 13,02%458.28 The Contract Sun) will be increased by this Change Order in the amount of $ 28,471.82 The new Contract Sum including this Change Order will be $ 13,057,930.10 The Contract Time will be increased by twenty -one days (21) days. The date of'Substant.ial Completion as of the date ofthis Change Order therefore is October 19, 2012 NOTE: This Change Order does not include changes in the Contract Suni, Contract "Time or Guaranteed Maxinlurn Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. 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