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Home My WebLink About2013-01-16 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY JANUARY 16, 2013 Agenda Updated: January 14, 2013 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LI VE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor PLEDGE OF ALLEGIANCE ROLL CALL — City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS A. Transit Projects in Washington County—Andrew Gitzlaff, Washington County Acting Transportation Coordinator. 3. APPROVAL OF MINUTES A. November 21, 2012 Regular Meeting Minutes. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: None Submitted. JANUARY 16, 2013 AGENDA Cottage Grove City Council B. Consider approving the purchase of one new Sno-Go WK800 Loader Mounted Snow Blower from MacQueen Equipment for a total purchase price of $107, 863. 59. Staff Recommendation: Approve the purchase from MacQueen Equipment through the 2013 Minnesota Material Management Division. C. Consider establishing a policy on scheduling and use of City Hall facilities, and consider establishing fees. Staff Recommendation: Adopt the resolution establishing the policy and pass the ordinance establishing fees. D. Consider scheduling a Special City Council Meeting for the Mayor and City Council Members to meet with the City's Planning Commission and Economic Development Authority on February 6, 2012 at 5:30 p.m. in the Public Safety/City Hall Training Room. Staff Recommendation: Schedule the meeting. E. Consider authorizing issuance of a single-occasion gambling permit to the St. Paul Park-Newport Lions Club for a raffle at River Oaks Golf Course on February 9, 2013. Staff Recommendation: Authorize issuance of the single-occasion gambling permit. During the required background investigation, no facts were found that would constitute a basis for denial of the application. F. Consider accepting the pay equity report. Staff Recommendation: Accept the report. G. Consider authorizing issuance of a single occasion gambling permit to Nuevas Fronteras Spanish Immersion Parent Teacher Student Organization to conduct bingo at 7830 80th Street South on February 22, 2013. Staff Recommendation: Authorize issuance of the permit. During the required background investigation no facts were found that would constitute a basis for denial of the application. H. Consider approval of the City's Flag Policy as amended. Staff Recommendation: Approve the flag policy as amended. I. Consider scheduling a local Open Book meeting and acknowledge other regional meetings held in Washington County. Staff Recommendation: Schedule an Open Book meeting at Cottage Grove City Hall, 12800 Ravine Parkway, on Thursday, Apri14, 2013 from 5– 7 p.m., and acknowledge the three regional meetings held in the County: 1. City of Oakdale—Wednesday, April 10, 2013 from 5– 7 p.m; 2. City of Woodbury—Thursday, April 18, 2013 from 5– 7 p.m. 3. City of Stillwater— Wednesday, Apri124, 2013 from 2– 7 p.m. J. Consider approving the purchase of one used Tennant Model M20 Scrubber- Sweeper from Tennant Sales and Service Company for a total purchase price of $41, 704. 83. Staff Recommendation: Approve the purchase. K. Consider authorizing staff to contract boulevard tree trimming services to St. Croix Tree Service for 2013 for the amount of $37,736.60. Staff Recommendation: Authorize staff to contract with St. Croix Tree Service. L. Consider approving the revised Joint Service Agreement with Denmark Township for seal coating, crack sealing, and street striping, pending the City Attorney's final approval. Staff Recommendation: Approve the revised agreement. M. Consider providing a response to the Minnesota Pollution Control Agency (MPCA) on the Draft Air Permit for 3M Cottage Grove Abrasives Systems Division. Staff Recommendation: Provide response. JANUARY 16, 2013 AGENDA Cottage Grove City Council *N. Consider adopting a resolution authorizing advertising for bids and establishing a bid date for the Water Meter Replacement Program Project. Staff Recommendation: Adopt the resolution. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive response regarding building codes, a civil action, and roadway paving practices. Staff Recommendation: Receive response. 6. PUBLIC HEARINGS A. Hold the public hearing and consider authorizing issuance of an Off Sale Intoxicating Liquor License to Liquors Plus, Inc./DBA Top Ten Wine & Spirits, located at 8716 East Point Douglas Road. Staff Recommendation: Authorize issuance of the liquor license. During the required background investigation, no facts were found that would constitute a basis for denial of the application. 7. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. Consider approving the feasibility report and calling for a public hearing for the Hinton Avenue South Reclamation — 80 Street to 70 Street Project. Staff Recommendation: Adopt the resolution approving the feasibility report and calling for a public hearing. B. Consider approving the feasibility report and calling for a public hearing for the 2013 Pavement Management (Districts C1 and C2) Project. Staff Recommendation: Adopt the resolution approving the feasibility report and calling for a public hearing. *C. Consider approving Public Safety/City Hall Change Order #5 with Graham Construction in the amount of $28,471.82. Staff Recommendation: Approve the change order. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Receive response regarding vehicle purchasing. Staff Recommendation: Receive response. 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 179850 to 179985 in the amount of $257,160.37 and EFT payment of $130,954.19. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. City Administrator Job Description. 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT *Agenda Item Submitted 1/14/2013.