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Home My WebLink About2012-11-21 MINUTESCOTTAGE GROVE CITY COUNCIL City of Cottage Grove, Minnesota 12800 Ravine Parkway Cottage Grove, MN 55016 Regular Meeting November 21, 2012 OPEN FORUM Mayor Myron Bailey opened Open Forum at 7:15 p.m. and stated that during Open Forum a person may address the City Council on subjects not a part of the regular meeting agenda, but must limit their remarks to three (3) minutes per person. The purpose of Open Forum is to provide the public an opportunity to present information or to request action by the City Council. It may not be used to make personal attacks, to air personality grievances, to make political endorsements, or for political campaign purposes. Open Forum will adjourn to the Regular meeting at promptly 7:30 p.m. The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey opened Open Forum at 7:15 p.m., and asked if anyone in the audience wished to address the City Council on any topic not on the agenda. There being none, Mayor Bailey closed Open Forum to the Regular Meeting. CALL TO ORDER — Regular Meeting The City Council of the City of Cottage Grove, Washington County, Minnesota, held a Regular Meeting on November 21, 2012 at the Cottage Grove City Hall, 7516 80 Street South. Mayor Bailey called the meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE The audience, staff, and the Mayor and Council Members pledged allegiance to the flag of the United States of America. Cottage Grove City Council November 21, 2012 Regular Meeting ROLL CALL The following were present: Mayor Myron Bailey, Council Member Derrick Lehrke, Council Member Justin Olsen, Council Member Jen Peterson, and Council Member Dave Thiede. The following were absent: None. Also present were: Ryan Schroeder, City Administrator; Caron Stransky, City Clerk; Robin Roland, Finance Director; Corrine Heine, City Attorney- Kennedy & Graven; Jennifer Levitt, City Engineer; Craig Woolery, Public Safety Director; and Les Burshten, Public Works Director. Mayor Bailey presided over the meeting. ADOPTION OF AGENDA MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED. 5 -0. 2. PRESENTATIONS *A. Swearing In Ceremony: Deputy Director of Public Safety /Fire Chief Rick Redenius City Administrator Schroeder and the Mayor and City Council Members swore in Rick Redenius to the position of Deputy Director of Public Safety /Fire Chief. 3. APPROVAL OF MINUTES A. August 15, 2012 Special Meeting Mayor Bailey declared the minutes of the August 15, 2012 Special Meeting to stand approved as presented. B. August 22, 2012 Special Meeting Mayor Bailey declared the minutes of the August 22, 2012 Special Meeting to stand approved as presented. Cottage Grove City Council November 21, 2012 Regular Meeting C. September 5, 2012 Regular Meeting Mayor Bailey declared the minutes of the September 5, 2012 Regular Meeting to stand approved as presented. D. September 19, 2012 Regular Meeting Mayor Bailey declared the minutes of the September 19, 2012 Regular Meeting to stand approved as presented. 4. CONSENT CALENDAR MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER PETERSON, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES — NONE SUBMITTED. B. ACCEPT AND PLACE THE RIVER OAKS SCENIC OVERLOOK NATURAL RESOURCES MANAGEMENT PLAN ON FILE. C. ADOPT RESOLUTION NO. 2012 -130 A RESOLUTION APPROVING FINAL PAYMENT OF $12,734.60 TO EUREKA CONSTRUCTION FOR THE C -P6 IMPROVEMENT PROJECT. D. ADOPT RESOLUTION NO. 2012 -131 A RESOLUTION APPROVING FINAL PAYMENT OF $6,830.00 TO HYDROCON, INC., FOR THE LAMAR AVENUE DRAINAGE IMPROVEMENTS. E. AUTHORIZE THE SALE OF THE ICE ARENA'S COFFEE /HOT CHOCOLATE VENDING MACHINE ON EBAY. F. AUTHORIZE THE DONATION OF THE FOLLOWING DAMAGED ITEMS TO THE PARK HIGH SCHOOL SMALL ENGINES CLASS: i. WEED WHIP SHINDAWA T- 230 - SCORED CYLINDER -UNIT #31- 0027-01 ii. WEED WHIP SHINDAWA T- 230 - SEIZED ENGINE -UNIT #31 -0026- 03 iii. BRUSH CUTTER TORO 51645 - SEIZED ENGINE -UNIT #41 -0008- 88 G. APPROVE GRANT FUNDING REQUEST IN THE AMO UNT OF $5,400.00 WITH THE U.S. DEPARTMENT OF JUSTICE BULLETPROOF Cottage Grove City Council November 21, 2012 Regular Meeting �+ VEST PARTNERSHIP (BVP) PROGRAM TO COVER ONE -HALF OF THE COST TO PURCHASE EIGHT (8) BULLETPROOF VESTS. H. ADOPT RESOLUTION NO. 2012 -132 A RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $20,716.46 TO TMI COATINGS, INC., FOR THE RECONDITIONING OF THE 1.0 MG INNSDALE GROUND STORAGE TANK REHABILITATION PROJECT. MOTION CARRIED. 5 -0. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. 6. PUBLIC HEARINGS — None. 7. BID AWARDS — None. 8. UNFINISHED AND NEW BUSINESS A. Consider Adopting a Resolution Approving the Feasibility Report and Setting a Public Hearing for December 19, 2012 for the East Point Douglas Road Street and Utility Improvements Project MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO ADOPT RESOLUTION NO. 2012 -133 A RESOLUTION APPROVING THE FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE EAST POINT DOUGLAS ROAD STREET AND UTILITY IMPROVEMENTS PROJECT (PHASE 1). MOTION CARRIED. 5 -0. B. Receive the Poultry and Fowl Ordinance Survey and Provide Direction to City Staff if Ordinances Should be Amended Senior Planner McCool highlighted the City's existing ordinance regulations that prohibits farm animals in urban residential lots smaller than 1.5 acres in size because they are considered wild /farm animals. He then reviewed a survey conducted on what other communities in the metropolitan area require and reported that the Planning Commission acknowledged that there were many issues that must be addressed if an ordinance amendment were to be prepared. The Commission generally agreed that there might be some merit to beginning the process of evaluating this issue but did not feel it was worth their time to discuss something that did not have support of the City Council. MOTION BY COUNCIL MEMBER LEHRKE, SECONDED BY COUNCIL MEMBER OLSEN, TO FORWARD THIS ISSUE TO THE PLANNING Cottage Grove City Council November 21, 2012 Regular Meeting COMMISSION FOR THEIR REVIEW AND RECOMMENDATION. MOTION CARRIED. 5 -0. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. 10. COUNCIL COMMENTS AND REQUESTS Council Member Olsen asked the Public Safety Director Woolery how things were going with staffing of patrol officers and wondered what the outlook would be in 2013. He asked about the enforcement of traffic signals at Hardwood Avenue, that he would like to receive an update on the Good to Great process, he asked why gas prices in Cottage Grove seem higher than in surrounding communities and lastly, he asked for an update on the recruitment of the Communications Coordinator position. 11. PAY BILLS MOTION BY COUNCIL MEMBER OLSEN, SECONDED BY COUNCIL MEMBER THIEDE, TO APPROVE PAYMENT OF CHECK NUMBERS 179140 THROUGH 179333 IN THE AMOUNT OF $1,017,019.51 AND EFT PAYMENT OF $133,481.67. (CHECKS 179140 THROUGH 179168 IN THE AMOUNT OF $105,506.51 AND EFT PAYMENT OF $13,068.57 WERE ISSUED PRIOR TO COUNCIL APPROVAL). MOTION CARRIED. 5 -0. 12. WORKSHOP SESSION — OPEN TO PUBLIC — None. 13. WORKSHOP SESSION — CLOSED TO PUBLIC — None. ADJOURNMENT MOTION BY COUNCIL MEMBER PETERSON, SECONDED BY COUNCIL MEMBER THIEDE, TO ADJOURN THE REGULAR MEETING AT 8:27 P.M. MOTION CARRIED. 5 -0. Prepared by, Caron M. Stransky City Clerk