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To: Mayor and City Council
From: Ryan Schroeder, City Administrator
Date: January 15, 2013
Subject: Council Strategic Planning Calendar and Process
Between 2002 and 2011 the City Council held annual goals workshops with the primary
outcome being a document denoting top priority goal areas for the upcoming year. In the more
recent years those goals were further annotated with specific objectives. For the 2012
workshop we moved off that format. It is suggested that for 2013 we further evolve our
strategic planning.
What staff would propose is that we think of the Budget adoption as the primary goal document
for the City with everything else feeding into that document. This makes sense, as opposed to
having a separate and distinct process, in that regardless of the goals of a Council, a
department, or whomever, if there are not resources allocated toward accomplishment of those
goals (through the budget) accomplishment of the goals is significantly hampered.
With Council consensus on the main premise (that the Budget document is the primary goal
document) we would propose the following annual strategic planning calendar.
1. January; Council Planning Workshop;
All day /Saturday;
Topical issues
2. February/March; All Commission meeting;
Half day /Saturday;
Topical issues
3. April; Volunteer Banquet;
Week day evening dinner event;
State of the City: recognition of past accomplishments /volunteer efforts and
inform direction for balance of the year /receive feedback
4. May; Budget Workshop;
Pre /Post Council meeting workshop or off calendar weekday evening workshop;
Set direction for preparation of next two year spending, initiatives, levy
5. August; Budget Workshops;
2 -3 Wednesday evening workshops;
Presentations from Departments
6. August; All Commission Meeting (supplants budget open house /advertised meeting);
Weekday Evening
Presentations by Departments /receive feedback
7. September; Preliminary Budget and Levy Adoption;
At regular City Council meeting
8. October - November; CIP workshop(s);
At regular City Council meeting(s)
9. December; Final Budget, Levy and CIP adoption;
At regular City Council meeting
Requested Action: Achieve consensus on the above strategic planning calendar
Strategic Planning Calendar 011513