HomeMy WebLinkAbout2013-02-06 PACKET 04.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 2/6/13 •
PREPARED BY Public Works Les Burshten.
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider purchase of 47,753 pounds of RoadSaver 535MN Crafco Sealant from Brock White.
STAFF RECOMMENDATION
Staff recommends crack sealant be purchased from Brock White Company at $0.58 per
pound, plus sales tax. Brock White submitted the lowest of two quotes received.
BUDGET IMPLICATION $23,250.00 $27,696.74 Trails /Sealcoat B udget
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
DATE
REVIEWED
APPROVED
DENIED
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❑ PARKS AND RECREATION
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❑ HUMAN SERVICES /RIGHTS.
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❑ ECONOMIC DEV. AUTHORITY
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SUPPORTING DOCUMENTS
MEMO /LETTER: Les W. Burshten, January 28, 2013
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
X OTHER: Quotes from Brock White and Sherwin Industries
COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER
r
Where pride and?(O$ perity Meet
To: Honorable Mayor and City Council
From: Les W. Burshten, Director of Public Works
Date: January 28, 2013
Subject: 2013 Crack Sealing
Background:
Quotes were received from Brock White and Sherwin Industries to provide crack sealant in
2013:
Company
Per Pound Price
Brock White
$.58
1 $.6188
Sherwin Industries
Recommendation:
Award the quote to Brock White to provide 47,753 pounds of Crafco Roadsaver 535MN at $.58
per pound. It should be noted that additional quantities are being purchased for joint crack
seal projects with the Cities of St. Paul Park, Newport and Denmark Township.
.. r �, i ry =.1rf rt r u..;
( 1K
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St, Paul Eagan Elk River Duluth Brainerd Rochester St. Cloud
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" :�, `� - 2 �; =` -� - i
651 647 - 0950 651-686.5036 753 -041 - 2004 218 628 - 2231 218 - 829 - 1929 507 282 - 2421 320 - 251 - SOGO
Bismarck Minot Fargo Sioux Falls Wausau Appleton Green Bay
701 -222 -3010 701- 282 -9255 605- 339 -1977 715- 355 =7551 920- 730 -7840 920. 432 -6438
Date January 23, 2013
x 701.8390509
/ M
BW Sales Rep Darrin Nystrom
l
Custome _ City of Cottage Grove
Project Crafco Roadsaver 535 Mn Dot Spec 3723
Na me Gary Orloff
Name
Ad dress
Address
Cit Cottage Grove
State MN Zip City State zip
Ph
pax Phone Fax
Quote valid through _ 30 Days for delivery prior to
Spec
BW Product # Ord Quantity UM Price/Unit Total
1 0200040 ROADSAVER 535MN CRAFCO;SEALANT 34535 47,753 LB $0.58 $27,696,74
Taxes: Sales Tax or other taxes are not Included.
Delivery, Unless other terms are noted, all material Is FOB nearest Brock While branch, Customer to unload. All promises for delivery are estimated as closely as possible. Best efforts will hemade to
ship within time promised, but we make no guarantee to do so.
Payment Terms: Net 10th prox. Subject to approval of the Brock While's Credit Department. Brock White is a material supplier, not a subcontractor, the will not accept a contract calling for a
retainer. A service charge of 1-1/2% per month will be added to all bills not paid In 30 days, This amounts to an annual service charge of 18%a year.
Field Measurement By others
Other Terms Brock White's standard terms and conditions apply, a copy ofwhldl will be provided upon request. This quote Is subject to acceptance within 30 days, unless otherwise noted on the
quote.
Dion -Stock /sperial Orders: Accepted with the understanding that cancellation cannot be made after the order has been placed. Excess material or material ordered by mistake may not be
returned. Please request our return policy for additional Information.
Darrin Nystrom
Accepted: Date: Brock White Company
01/23/13
Date:
Thank you for your business! For questions contact Darrin Nystrom 659- 998 -9740
QUOTATION
Sherwin Industries, Inc. Date: January 23
2129 West Morgan Avenue Estimate good for 30 days from the
Milwaukee, WI 53221 date shown above.
Phone: 414 -281 -6400 Submitted by: Randy S. Jackson
800 -525 -8876
Fax 414 - 281 -6400
E -Mail rjackson(r�),sherwinindustries.com Website: www.sherwinilidustries.coIn/
TO: Mr. Gary Orloff
City of Cottage Grove
Cottaize Grove, MN
651- 458 -6080
Part
Number
Description
Unit of
Measure
Estimated
Quantity
Unit
Price
Extended
Price
34535
Crafco Roadsaver 535
Lbs.
47,753
$0.6188
$29,549.56
TOTAL PRICE:
$29,549.56
ESTIMATED SHIPPING
$2,500.00
TOTAL ESTIMATE
$32,049.56