Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2013-02-06 PACKET 12.A.
REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM #'� DATE / • PREPARED BY Administration ORIGINATING DEPARTMENT Joe Fischbach STAFF AUTHOR COUNCIL ACTION REQUEST Meet in workshop setting to discuss City Administrator job description. STAFF RECOMMENDATION BUDGET IMPLICATION $ $ BUDGETED AMOUNT ACTUAL AMOUNT .9 0 WK619 l /ll I Ml •\ •► FUNDING SOURCE DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMMENTS COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER TITLE: City Administrator DEPARTMENT: Administration ACCOUNTABLE TO: Mayor and City Council JOB OBJECTIVES Provide general chief executive office functions and responsibilities. ESSENTIAL JOB FUNCTIONS a. Supervise the administration of all departments, divisions and offices of the city. Such supervision shall include the making of ministerial decisions affecting such departments, recommending procedures to the city council for adoption, and making recommendations to the city council regarding the employment and dismissal of personnel according to rules established by the City. b. Generate and issue all administrative rules, regulations and procedures necessary to ensure the proper functioning of all departments. c. Supervise the management and operation of the administrative office. d. Annually submit to the city council a recommended budget which shall include statements relating to projected revenue and proposed sources, and all proposed expenditures to be made and obligations to be incurred by the city in the forthcoming fiscal year. e. Administer all personnel policies which the city council may from time to time adopt. f. Advise the city council of all matters pertaining to or affecting the operation of city government or the city proper. g. See that the laws, ordinances and resolutions of the city are enforced, and whenever necessary make recommendations for changes or additions to existing ordinances. h. Be directly responsible to the city council for the faithful and satisfactory performance of required duties, and perform such additional functions, and attend all meetings of the city council and such committee meetings thereof, as the council may direct. i. Represent the city at all official or semi - official functions as may be directed by the city council. j. Enter contracts on behalf of the city as authorized by council policy or action. k. Perform all other necessary duties as apparent or assigned. MINIMUM REQUIREMENTS a. Master's degree in Public Administration or related field. b. Five to ten years progressively responsible position as City Administrator, Assistant City Administrator, and /or administrative department head. KNOWLEDGE, SKILLS AND ABILITIES a. Comprehensive knowledge of all phases of city administration, as they relate to sound management and supervisory practices. b. Favorable work record or sound management practices and supervisory experience. c. Analytical skills, mature judgement, socially adaptable and able to exercise initiative. d. Ability to acquire knowledge related to laws affecting the City. e. Ability to initiate and implement necessary operating procedures and policies. f. Ability to maintain effective working relationships with elected officials, City employees and the public. DEFINITION OF PHYSICAL DEMANDS DEFINITION OUT OF AN 8 HR DAY Rarely Less than 10% of time on a shift Up to 48 minutes Occasionally Up to 33% of time on a shift Up to 2 1/3 hours Frequently Up to 66% of time on a shift Up to 5 1/2 hours Continuously 67 -100% of time on a shift Up to 8 hours PHYSICAL DEMANDS STANDING: To take or maintain an upright position on the feet. OCCASIONALLY, approximately 15% of the work day, usually on carpeting when talking or giving presentations. SITTING: To rest with the body supported upon the buttocks and the torso vertical. FREQUENTLY, approximately 65% of the work day, in an ergonomic chair doing executive desk work. WALKING: To go or advance on foot; move by steps. OCCASIONALLY, approximately 20% of the work day, on carpet, flooring or roadway. TALKING: To articulate in words. FREQUENTLY, in response to general public, public speaking, oral presentations. Telephone conversations, general communication. SEEING: To perceive with the eye; visualize. CONTINUOUSLY, when reading reports or any general information. HEARING: To perceive sound by the ear. FREQENTLY, when answering questions posed by general public and other staff. LIFTING: To exert strength necessary to move objects from one level to another. NEVER RARELY OCCAS FREQ CONT Under 10 # X 10 -25# X 25 -50# X 50 -75# X 75 -100# X Over 100 # X CARRYING: Transporting an object, usually holding it in the hands or arms or shoulders. NEVER RARELY OCCAS FREQ CONT Under 10 # X 10 -25# X 25 -50# X 50 -75# X 75 - 100 # X Over 100 # X PUSHING \PULLING: To exert force on or against an object, to move it away, or draw it to oneself. Activity is done RARELY. CLIMBING: To ascend or descend ladders, scaffolding, stairs, poles or inclined surfaces. FREQUENTLY, when moving to different levels of City Hall. WORKING ABOVE GROUND: Activity is performed RARELY. BENDING: To flex an upper trunk forward. Activity is performed RARELY. BALANCING: To maintain body equilibrium. CONTINUOUSLY, when walking or standing. CROUCH ING \STOOPING: To flex an upper trunk forward at the waist; partial flexion of knees. Activity is performed RARELY. KNEELING: Bending the legs at the knees to come to rest on the knee or knees. Activity is performed RARELY. CRAWLING: To move entire body along a surface with hip \knee flexion and arm extension \flexion. Activity is NEVER done. Not applicable to this position. TWISTING: To rotate upper trunk to right or left from neutral, while sitting or standing. Activity is performed RARELY. REACHING: To position arms with any degree of elbow flexion. OCCASIONALLY, when reaching for the telephone, files and greeting. COORDINATION (eye, hand, foot): Operation of foot and hand controls. Activity is performed RARELY. HAND COORDINATION: Right Power Grip Pinch Grip Left Both How Often Never Never Fine Manipulation X Rarely Wrist Rotation MACHINES, TOOLS, EQUIPMENT USED IN JOB Never Photo copy machine, telephone, overhead projector, personal computer, postage machine, calculator and other various office equipment. MATERIALS AND PRODUCTS HANDLED Not applicable. VEHICLES AND EQUIPMENT DRIVEN AS PART OF JOB Occasionally a passenger car. ENVIRONMENTAL CONDITIONS Ninety percent of work - related activities are done inside; ten percent of work - related activities are done outside. Work activities for the Administration Department are done mostly inside. SAFETY EQUIPMENT REQUIRED Not applicable. REVISED NOVEMBER 2002 REVIEWED BY: Employee Date - 8 6 W#- Position Title City Manager POSITION DESCRIPTION Date June 1995 Department City Manager's Office Division Accountable to City Council Primary Objective of Position To provide leadership and direction in the administration of City government within the general guidelines established by the Council and to advise the Council regarding impact of policy decisions as well as to represent the interests of the City of Bloomington in metropolitan and state activities as delegated by the Council. Essential Functions of the Position Plans, develops, directs and controls the general administration of City services -- Provides administrative services for City.Council Directs and coordinates through City Department Heads the administration of all departments to assure the desired level of service is being provided on a basis which commands respect of the community and City employees Provides advice to the City Council and recommendations for the general welfare of the people and the efficient administration of the City's affairs Assures that all City codes and ordinances and Council directives are correctly interpreted, communicated to City staff and implemented properly Represents theCity Council and maintains liaison with metropolitan, state and other governmental units as they impact the City of Bloomington -- Represents tl,a City as delegated at other public meetings outside City Oversees the ii,iplementation of all financial matters for the City — Initiates actioa to develop annual budget for presentation to the City Council Evaluates on wontinuing basis the City organization, functions and services performed by each Department as well as results being achieved in relation to desired objectives Develops and „iaintains effective methods of communication within the City Provides leaderhip and direction in establishing and maintaining high standards of performance by City staff Keeps the Cit3. . infornoed on all important developments which may affect the administration of the City and which theywill need to know to perform effectively as members of the Council City Manager July 2007 Page 3 of 4 DESIRABLE QUALIFICATIONS 1. An advanced degree and/or graduate training in public administration, economic development, intergovernmental affairs, strategic planning and community coalition building. 2. Previous experience as a City Manager in a city similar to Blaine. The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change. The City of Blaine is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. TX City Manager July 2007 Page 2 of 4' 5. Creates and maintains a positive and dynamic working environment to foster high productivity and favorable labor relations. 6. Leads the City's management team to ensure overall effective integration of departmental activities and effective implementation of City Council policies. Sets goals and strategies, plans and coordinates the administration of all City departments. Ensures the desired level of service is being provided on a basis consistent with. City Council directives. 7. Exercises supervisory authority over all city employees. Through a division head and department head structure, oversees all hiring, promotion, termination, rewards, discipline,, performance appraisal and other employment conditions. 8. Communicates with citizens, including interest for the long -term and newer residential base, along with the business community in the modes selected. 4t 9. Works collaboratively with other public agencies: schools, cities, county, etc. Participates in community associations, events and connects with business contacts. 10. Maintains personal integrity and ethical work place practices that will provide a standard of conduct for all City personnel. 11. Ensures that overall City objectives are being met by reviewing and evaluating all department operations. 12. Attends all City. Council meetings to report on City affairs and problems, presents recommendations concerning policies and objectives as well as specific actions, participates in discussions as appropriate and implements City Council decisions. Directs the preparation of the City Council agendas. 49 These examples are intended only as illustrations of various types of work performed, and are not necessarily all- inclusive. The job description is subject to change as the needs of the employer and requirements of the job change. KNOWLEDGE SKILLS AND ABILITIES 1. Ability to communicate clearly and effectively, both orally and in writing. 2. Thorough knowledge of the principles and practices of public administration. 3. Ability to formulate, initiate, and administer policies and procedures. 4. Ability to establish and maintain a positive and effective working relationship with the general public, City Council, other governmental agency personnel, contractors, businesses and City staff. 5. Proficiency in financial management, budgeting and planning. 6. Considerable knowledge of municipal government operations, capital improvement financing mechanisms and cooperative labor relations' techniques. 7. Ability to build and maintain a team - orientated work environment. 8. Possess a comprehensive knowledge and understanding of all phases of City administration, planning, zoning, public safety, finance, community services, public works, engineering, community and economic development, and human resources as they relate to sound management and supervisory practices. 9. Ability to coordinate development, collect and analyze material for reporting and initiate and implement procedure standards for the organization. 10. Ability to exercise considerable tact, diplomacy and knowledge of political issues in working with City,,. Councilmember's, businesses, special interest groups and staff who may have differing concerns. " 11. Ability to bring people together to work towards common objectives in the best interest of the long -term vision for the City of Blaine. 12. Ability to work a combination of daytime, evening and weekend hours as necessary. r, MINIMUM REQUIREMENTS 1. Bachelor's degree in Public or Business Administration, Finance, Management, Government or a related field. 2. Seven years of executive management experience, preferably in a municipal government of similar size or larger than Blaine. A favorable work record of sound management practices and supervisor experience. 3. Valid drivers license. 4. Computer experience. City Manager July 2007 Page 1 of 4 CITY OF BLAINE POSITION DESCRIPTION POSITION IDENTIFICATION TITLE: DEPARTMENT: STATUS: City Manager Administration Contract POSITION SUMMARY Under the direction of the Mayor and City Council, this position directs and manages all city operations to ensure the effective and efficient operation of all city departments. The City Manager will develop administrative policies and procedures for the City; enforce the laws, ordinances and resolutions of the City; monitor and draft legislation; maintain a fiscally sound budget; and, manage the daily operations of the City. r v', Additionally, this position will work and communicate with citizens, business interests, commissioners, federal, state and local government entities and elected officials, and others regarding the City and its priorities. The City Manager is expected to exercise an open and enthusiastic management style in order to create an "` environment of high morale where creative problem solving is commonplace. MANAGEMENT PROFILE The City Manager is expected to be an energized, self- motivated and pragmatic leader with a high degree of integrity and professionalism. He /she will be a strong communicator, who takes care to consider all aspects of the decisions made, from the City Council, citizens, and employees' perspectives. He /she will be decisive, » ., effective in offering alternatives /options, and serve as a stabilizing force in difficult circumstances.: Appreciating the role of elected officials, the City Manager will be gifted in presenting information objectively, factually and thoroughly to allow for knowledgeable and effective decisions by policy makers. The City Manager must be open to change and innovation and encourage the same in others. This is a position of public trust and there can be no question with regard to personal or professional ethics. The City Manager will be well grounded in his /her judgments and must clearly be a coalition builder, role model and mentor to the organization at all levels. The City Manager should display a long -term commitment to the community, which will aide in helping to establish a strong vision and being present to help facilitate or implement programs associated with that vision. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Directs and controls operations of the municipality. Works closely with Department Heads and Department Directors to plan and coordinate activities and follow -ups to ensure compliance with City Council objectives and effective service to the public and efficient conduct of all municipal affairs. 1 Provides accountability to the City Council on all aspects of the City's operations. Works closely with elected officials, assisting with policy development and defining implications of City Council decisions. Provides timely, useful and accurate information for policy decisions. Keeps the City Council fully advised *1� of all significant matters and important activities and developments which may affect the administration of City government and which they will need to know to perform effectively as City Council members and make recoinmendations on critical issues. Responds promptly and effectively City Council requests and directives. Advise City Councilmember's on concerns of citizens. Be accessible to the public and deal personally with public opinion and inquiries and provide timely feedback to customer and resident issues. 3. Ensures the financial integrity of the City through budget development, monitoring, regular reporting on the financial condition of the City, and effective management of its fiscal resources. Recognizes and recommends opportunities to secure funding for desirable projects from federal, state, county and /or other agencies when the use of such funding would be advantageous for the City. 4. Manages the City with consideration for not only fiscal soundness, but also for the long -term economic and environmental impacts on the community which are the result of rapid high growth while protecting open space, sensitive environments and wildlife. * Represent the City at functions as directed by the Council. Maintain good public relations with the citizens of the community. • Consult with officials of both public and private agencies as required, while maintaining knowledge of federal, state and county programs which affect the municipality. • Oversee the preparation of annual fiscal budget and capital improvement plan. Maintain financial guidelines for the City within the scope of the approved budget and capital program. Ensure reports are submitted to the Council on the financial condition of municipal accounts, and ensure the annual financial statement is prepared in accordance with Minnesota Statues. • Supervise the purchasing function of the City, by ensuring all purchases are in accordance with approved municipal budgets. Has the authority to sign purchase orders for routine services, equipment and supplies pursuant to finance policy. Present to the City Council alf claims resulting from orders placed by the City for Council audit. • Negotiate or delegate negotiation responsibilities for and kind of merchandise, materials, equipment or construction work for presentation to the City Council, • Coordinate municipal programs and activities as directed by Council. Monitor all consultant and contract work performed for the City. Coordinate the activities of the City attorney. • Perform such other duties as prescribed by law, required by ordinance, resolutions adopted by the Council and as apparent or assigned, MINIMUM QUALIFICATIONS: ' • Bachelor's degree (Master's degree preferred) in public or business administration, finance, economics or related field and ten years experience in municipal government administration with at least 5 years in responsible management position, • Considerable knowledge of municipal goverment operations, procedures, public relations, finances, purchasing and all administrative requirements for proper municipal operation. Have knowledge of or access to all laws affecting the municipality. • Have the ability to provide harmonious relations with municipal employees and the general public. Have the ability to plan development, to collect material and analyze for reporting and to conduct and implement standards to procedure, operation and organization, • Excellent oral and written communication skills. • Bondable at City expense, through a position bond which will indemnify the City. • Be computer literate. TOOLS AND EQUIPMENT: Personal computer, including word processing, spreadsheet, and data base software; motor vehicle; telephone; mobile or portable radio, copy, fax, and other office machines. CITY OFANDOVER;y. POSITION DESCRIPTION i CITY `ADM istraton NI T OR:: P ©sitioo.T t I . S RAT .......:.....: . `ir °: Aecoutable To: s : ..,;;:::.: Ma `ox an ity. Coiitnci l: : Statinsc' pt ........ ......... PRIMARY OBJECTIVE OF POSITION: Directs and manages all City operations as delegated by the City Council within the parameters of state - -Statute and City policy to ensure the effective and efficient operation of all City departments through a subordinate department head structure. Serves as primary liaison with the City Council to inform them of relevant projects and issues. Recommends policy changes and communicates council decisions to appropriate City staff. Guides the development and implementation of departmental management, human resource and labor relations policies and practices. Serve as the City's key representative in cooperative efforts with other governmental or private entities. Responds to citizen questions and complaints either directly or through appropriate personnel. Reports to and serves at the discretion of the elected mayor and council. Exercises supervisory authority over all City employees, through a department structure. Oversees all hiring, promotion, and termination recommendations as well as rewards, discipline, grievances, training, performance appraisal and other employment conditions as authorized by Iaw or ordinance. Directs and oversees the development of annual City budget and monitors revenues and expenditures against approved budgets to ensure the soundness of City finances. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Supervise, directly or indirectly all personnel of the City, making recommendations to the City Council regarding employment and dismissal. Budgeted temporary personnel may be hired and discharged by the City Administrator. • Administer or delegates personnel matters for the City consistent with City Personnel policy. Develop and issue administrative rules, policies, and procedures necessary to ensure the proper functioning of all departments. • Negotiate or delegate the negotiation of terms and conditions of employee labor contracts for presentation to the City Council. • Inform the City Council on matters dealing with the administration of the City and prepare and submit to the City Council for adoption an administrative code encompassing the details of administrative procedure (personnel policy). ® Attend and participate in all meetings of the City Council. Coordinate the preparation of the City Council, Planning and Zoning and Park Commission agendas. Recommend to the City Council such measures as deemed necessary of the welfare of the citizens and the efficient administration of the City. May attend at own discretion or at the discretion of the Council, other committee and conunission meetings. CITY OF BURNSVILLE POSITION DESCRIPTION POSITION CLASSIFICATION TITLE: City Manager DEPARTMENT: Administration ACCOUNTABLE TO: City Council SUPERVISES: Deputy City Manager /COO Director of Administrative Services Public Works Director Community Development Director Human Resources Director JOB SUMMARY January 2003 Plan and direct the administration of City functions as delegated by the Optional Plan B form of government and the City Council to ensure efficient municipal services and development in line with Council objectives. Operates with considerable discretion in administrative functions and in implementing policies of the Council. Responsible for effective recommendations in areas of policies, staffing, budgeting, etc. where Council action is required. ESSENTIAL, JOB FUNCTIONS Support Department Directors in planning and coordinating their Division activities. Follow- up to ensure effective service to the public and efficient conducting of all municipal affairs. 2. Ensure the development of an effective municipal organization. Includes recommending changes in organization structure as appropriate, working with Department Directors to ensure effective job design and utilization of employees. ,* 3. Ensure effective management'and use of City assets. 4. Ensure effective management of financial assets. Ensure effective investment of available funds, proper accounting practices to control financial assets, and provide for financial planning. 5. Provide professional support to the City Council. Attend meetings to report on City affairs and problems, present recommendations concerning policies and objectives, as well as specific actions, participate in discussions as appropriate, and implement Council decisions. Keep the Council fully advised of all significant matters and effectively present all items which require Council action or approval. Mai or Areas of Accountabili (Continued) Staffs the City with competent personnel and defines and delegates areas of authority and accountability to Department Heads Performs other duties and responsibilities as apparent or delegated by the City Council Examples of Performance Criteria -- Policies and programs of the City are readily understood and properly administered by City personnel -- Department Heads reporting directly to the City Manager are consistently performing at a high level of productivity in carrying out the policies of the Council and the City Manager - -Clear and effective communication lines are consistently maintained throughout the City organization - -The City provides quality services to its citizens as per City Council policies Minimum Qualifications College degree in public administration or other field providing a broad understanding of public administration Five years of experience in broad areas of managing organizations Thorough knowledge of City functions, as well as City policies and practices Demonstrated ability to direct and administer a complex and varied organization Ability to develop and maintain effective working relationships with City Council, general public, employees, labor unions and governmental agencies Ability to communicate effectively orally and in writing Desirable Qualifications Creative and innovative in delivery of public services Skilled negotiator on variety of complex public issues Supervision of Others Direct supervision over: 8 - Department Heads 1 - Secretary 1 -Administrative Aide j /jdCity Manager City Manager Page 2 6. Ensure proper public relations, Follow -tip with all divisions to make sure that public services are 41 efficiently provided and that all complaints and public contacts are effectively handled. Identify appropriate service levels to meet customer needs. Participate in local affairs as appropriate. 7. Stay abreast of developments in both the public administration and organizational development fields and cooperate with other governmental units and municipalities on matters of mutual interest. 8. Administer the affairs of the Manager's office effectively and in accordance with Minnesota law. 9. Maintain effective relationships with community organizations and members. Represent the City of Burnsville in a positive manner. * 10. Stay abreast of legislative issues -- specifically those affecting local government. 11. Enforce and recommend changes to ordinances and resolutions. At 12. Responsible for completing employee performance evaluations in conformity with City guidelines and timelines. QUALIFICATIONS Education: Bachelors degree in public administration, business or a related degree. Masters degree preferred. Experience: Must possess five to ten years experience in a high -level management position. Municipal experience preferred. Must have a thorough knowledge of the role, responsibility and functions of local government. Experience in financial management, building partnerships, facilitating change and empowering staff. Has worked in an organization that has implemented the philosophy and practices of the Organizational Development or is well versed in that philosophy and those practices, City Manager Page 3 PROFESSIONAL & PERSONAL TRAITS ❑ Honest with a reputation above reproach; must have a higb degree of personal integrity. • is instrumental in establishing an organization and community vision. Able to communicate the. City vision to the organization. Assist the Department Directors in setting goals and objectives that are consistent with the vision. • Problem solving and results oriented. • Experience in retaining composure during extremely tense situations, ❑ Subscribe to a team building approach to solving public management issues. ❑ Positive innovative leadership, flexible, and willing to promote individual professional achievements. ❑ Highly motivated and interested in excelling with the help of others. Encourages decisions to be made as close to the customer as possible. ❑ Firm but fair, compassionate yet committed to improving the quality of life and the level of services afforded to every individual of the city. ❑ Ability to work effectively with the City Council. ❑ Possess charisma and the ability to speak before civic and governmental groups. ❑ Possess the ability to clarify and assist the Council in interpreting technical data for Council decisions. ❑ A leader who clearly understands the difference between leading and managing people to accomplish results. ❑ An impassioned individual learner, who is a "learning leader ", capable of leading a learning organization. Comfortable in the role of instructor. CITY OF CRYSTAL POSITION DESCRIPTION Position Title: City Manager FLSA Status Exempt POSITION OBJECTIVE To direct the administration of the City government as provided for by City Charter, City Ordinances and resolutions, and within the guidelines and policies set by the City Council. Provide the citizens, City Council, and staff with effective City Management, DUTIES AND RESPONSIBILITIES Department Operations • Develop administrative policies and procedures. • Direct all operations of the City to include Public Safety, Maintenance, Public Works, Recreation and Community Development divisions. • Develop operational plans for all departments. • Set goals, strategies and objectives for the organization. • Establish guidelines for evaluating the effectiveness of operations. • Coordinate the development of policies for consideration by the City Council. • Direct and coordinate City Council meeting preparation including research, reports and correspondence. 4K • Direct the implementation of City Council actions by all City departments. • Oversee the election process. Financial Activities • Preparation of the annual City Budget for presentation to the City Council. • Preparation of financial goals and objectives. • Monitor and control overall departmental budgets and expenses. • Authorize all purchases and expenditures. • Provide for independent audits of City financial operations. • Recommend financial systems improvements to the City Council. Personnel Functions • Appointing Authority for all employees. • Establish personnel policies. • Provide for staff assistance to the Employee Review Board. • Direct the implementation of Federal, State and Local Laws and regulations regarding City personnel. • Recommend salary changes based on position requirements and employee performance. • Conduct or oversec•labor negotiations. • Perform disciplinary action as prescribed in labor agreements and Personnel Rules & Regulations. • Direct implementation of employee benefit programs and recommend new programs or changes in existing programs. • Ensures a safe and healthy work environment and conducts business in a safe manner. Planning and Community Development • Meeting with developers regarding land uses and potential land developments. • Direct staff preparation of materials for the development of capital improvement programs and long - range planning. • Recommend courses of action regarding development planning. • Provide for and obtain planning advice. Communications Activities • Resolution of citizen complaints /problems regarding City Services. • Respond to media inquiries through the preparation of news releases and other methods of public information. • Deliver presentations on behalf of the City at various official functions. • Testify at legal proceedings or before legislative bodies. • Advise the City Council on actions by other jurisdictions that would affect • Act as a liaison between the City and other governmental and non - governmental entities. • Attend all City Council Meetings and. other public meetings as needed. KNOWLEDGE SKILLS AND ABILITIES Communications: Must have the ability to express oneself effectively both orally and in writing. Must have the ability to actively listen to others for understanding of their needs and situations; ability to speak and write English clearly. Be able to read and understand correspondence, memoranda and directives. Must be able to effectively represent the organization, department and its operations to management and the public. Must have ability to give effective presentations at public meetings. Decision Making: Must have the ability to manage an operation with diverse functions and to evaluate organization and management procedures and make recommendations for improvements. Must act in a decisive manner, using good judgment. Must be able to assess problems and situations, able to anticipate needs and evaluate alternatives. Interpersonal Relationships: Must be consistent in dealing with people; must exclude personal biases from work performance; must have the ability to accept criticism and/or discipline; must have tact and diplomacy; must strive to promote a cooperative atmosphere in the department; must have a positive attitude. Must be able to establish and maintain effective and respected working relationship with the Mayor and City Council, Department Heads, employees, commissioners and the public. Must have ability to work as a team member in the department and organization. Professional Attitude: Must have commitment to the organization; willingness to take initiative; dependability; maturity in relationships with others; and self confidence. Must represent the organization to other agencies staff and citizens with a courteous, helpful, accurate and business -like attitude in all telephone and personal contact. Quality of Work: Must be able to produce quality, accurate work. Must be able to detect and correct errors. Must be able to utilize work time properly and productively, including prioritizing work. Technical Knowledge: Must have sound working knowledge of: the organization of City Govermnent and the functions of all divisions and departments; authority of outside governmental agencies; principles and practices of public and municipal administration; budgeting procedures and public financing. Must accurately administer and follow City codes, State Statutes, and other technical data needed.. PHYSICAL REQUIRMENTS This work requires the regular exertion of up to 25 pounds of force and frequent exertion of up to 10 pounds of force; work frequently sitting and occasionally requires speaking or hearing; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a quiet location (e.g. library, private offices). MINIMUM QUALIFICATIONS — Eight years experience in municipal government or related field. Bachelors Degree in Public Administration or related field. DESIRABLE QUALIFICATIONS Ten years experience in municipal governrent or related field. -- Masters degree in Public Administration or related field. SUPERVISION OF OTHERS Responsible for all employees of the City. RESPONSIBILITY FOR PUBLIC CONTACT Considerable public contact in all areas of work. Last Updated: December 2012 Position Description Approved: By Mayor By City Manager By Date Date Human Resources Date Receipt of Position Description By Employee Date t O 11ey POSITION DESCRIPTION SUMMARY OF POSITION This highly responsible position is directs and coordinates the administration of municipal government in accordance with policies and procedures established by the City Council. The position supervises all Department Directors and Administration staff. A. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. The City Manager is the chief executive officer for the City Council, responsible for coordinating the administration of all City departments in developing and implementing programs, policies and directives. 2. Directly responsible to the council for the enforcement of all ordinances, regulations and policies of the local, state and federal government which may apply within the boundaries of the City of Golden Valley. 3. Advises the council on matters of governmental and public policy which are pertinent to municipal operations; makes presentations, participates in discussions and implements City Council decisions. at A . Provides leadership and direction in the development of short- and long -range goals established by City staff and by the City Council. 5. Responsible to the City Council for the effective management of City fiends and assets to ensure effective investment of available funds; coordinates and directs department heads in the development, presentation and administration of the annual operating budget. &. Responsible to City Council for planning and carrying out of all capital improvement projects and service programs; serves as chief project and program director for the City. 7. Recommends to the council, and oversees the administration of all departments and divisions to plan and coordinate activities and follow -up to ensure the effective provision of services to the public. 8. Coordinates with department heads to ensure effective utilization of employees, recommends salary adjustments, hiring, firing, promotion and demotion of all regular full -time, regular part -time and consulting personnel; oversees employee development. 9. Makes recommendations to the City Council regarding any changes to the organizational structure of the City and snakes or recommends staffing or administrative changes to maintain high standards of performance. 10. Negotiates contracts with unions, private individuals and organizations, surrounding municipalities and other governmental units. City Manager 10/03 Page 1 „, 1 1. Actively participates in civic and professional management organizat ds. 12. Serves as Director of the Housing and Redevelopment Authority (BRA). 13. Attends all meetings and furnishes all verbal and written reports as assigned by the council, 14. Performs other duties that are consistent with the position and as may be assigned by the City Council. B. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES 1. Thorough knowledge of the principles and practices of public administration; thorough knowledge of the methods of administration as applied to the management of local municipal divisions and departments. 2. Knowledge of the principles of governmental accounting, budgeting, human resources, public works, public safety and community development. 3. Knowledge of supervisory practices and skills required for positions supervised. 4. Ability to direct the work force and delegate work effectively. 5. Ability to perform general administrative work; ability to analyze, study and present technical information on a variety of subjects. 6. Knowledge of current leadership and organization structure theories and management. 7. Ability to exercise sound judgment and discretion in developing and planning for the implementation of city programs. 8. Ability to develop and install administrative procedures for municipal operations and to evaluate their effectiveness. 9. Knowledge of community development related to commercial, residential and economic projects to include tax increment financing and similar regulations. 10. Ability to communicate effectively, professionally and maintain positive working relationships with co- workers, elected officials, members of the public and other governmental units and municipalities. 11. Familiarity with computer applications. 4. C. MINIMUM REQUIREMENTS 1. Bachelor's degree in Public Administration, Business Administration or closely related field.. Y�= 2. Six to ten years of experience in municipal management of a city similar in size to Goldeta`' V*l1.-y or as an assistant manager in a larger city. 3. Experience in long -terra strategic planning, especially related to growth issues. 4. Experience in public relations matters and dealing with a variety of media representatives. 5. Experience in labor issues and contract negotiations. 6. Experience in downtown development, commercial and industrial growth management and metropolitan issues. D. DESIRED QUALIFICATIONS 1. Masters degree in Public Administration, Business Administration or related field. E. TOOLS AND EQUIPMENT USED Multiple line telephone system, computer hardware and 1BM compatible software, copy machine, fax machine, and desk calculator. City Manager 10/03 page 2 • Partnering with the Community to Enhance the Quality of Life Position Title: City Manager Introduction The City Manager is the chief administrator of the City and is under the direction of the:. City Council. The City Manager manages the operations of all City departments, is responsible for the implementation of City Council policies, and directs the research and'.,, development of new policies, as needed. Specific responsibilities include: Duties & Responsibilities wu • Oversee the provision of programs and services as established by the City Council. • Meet the organizational needs of equipment, personnel, capital improvements and technology. • Oversee the preparation of an annual budget with documentation in accordance. with the guidelines adopted by the City Council. • Take a lead role on major development projects. • Maintain effective communications with the Council. Provide information in a manner in which all members of the Council are informed on an equal basis. ki • Build strong Council/Staff relations and communications. • Keep Council advised of legislation and developments in public policy. • Maintain a process for establishing goals to be approved by the Council and a process of program planning in anticipation of future needs. • Oversee training of employees in contact with the public. • Maintain an awareness of development and plans in other jurisdictions that may 4i affect the city. • Maintain communications with governmental jurisdictions with which the city is involved. • Under the direction of the Council, establish work plans for advisory boards and commissions. , Supervision of Employees. Duties performed to fulfill this responsibility include: • Select, direct and develop staff for optimum program and service levels. Partnering with the Community to Enhance the Quality of Life • Establishment of goals and objectives for Department Heads and City Manager department personnel • Preparation of work plans, assignment of work, delegation of authority /responsibility. • Performance of disciplinary actions as necessary Perform Communication activities- Duties performed to fulfill this responsibility include: • Resolution of citizen complaints /problems regarding City services • Respond to media inquiries • Delivery of presentations on behalf of the City at various official functions • Testify at legal proceedings, or before legislative bodies. • Supervise release of public information MINIMUM QUALIFICATIONS: Candidates for the City Manager should possess a Master's degree in public administration, urban affairs or a related field and a minimum of five years experience as a City Manager or Assistant City Manager in a comparable organization. Preferred background includes: • Significant background and knowledge of economic development and redevelopment processes including municipal financing options, such as bonding, grants and Tax Increment Financing. • Experience in the development of various types of housing, • Strong background in the Comprehensive Plan process, community visioning and strategic planning, including implementation of action plans. r: • Experience in budgeting and financial management including fund accountin" • Background in Human Relations activities including performance measuremept. Experience with unions negotiations, mediation and contract management. • Experience in evaluating and upgrading technology. • Experience working in a metro urban environment is desirable. • Understanding of effective management of a part -time, paid on -call Fire Department. • Involvement in professional and community organizations. CITY OF MENDOTA HEIGHTS TITLE: CITY ADMINISTRATOR Department: Accountable To: Class Code: Administration City Council Exempt Primary Location: Normal Hours: Date of Last Revision: City Hall 8:00 a.m. to 4.30 p.m. August 1, 2011 Job Purpose: The City Administrator is the chief operating officer and responsible for the day to day operations of the city. The City Administrator reports directly to the City Council and carries out all policies and ordinances passed by the council. This position is responsible for the development and monitoring of the annual city Duty Essential Duties No. 1. Chief Administrative Officer Serves as the chief administrative officer of the city overseeing the proper administration of all policies; develops and issues all administrative rules, regulations and procedures necessary to ensure the proper functioning of all city departments as permitted by law and city council approval. 2. City Council Works closely with the city council on a wide variety of issues affecting city business. Tasks related to the city council include: • Prepares the agenda and packet for each city council meeting. • Performs research and makes recommendations on agenda items and other city council directed topics. Presents recommendations concerning policies and objectives as related to city business. • Represents the city at many functions as needed or directed by the city council. • Provides professional advice to the city council and department heads, makes presentations to the council, commissions, civic groups and the general public. • Advises the city council on the general financial condition of the city. • Keeps the city council update on issues of importance which affect the administration of the city. 3. Annual Budget Responsible for the creation and monitoring of the annual city budget process. • Works with city staff on creating a draft budget for city council consideration each year. • Coordinates preparation of the annual capital improvement plan. • Monitors the budget each month to ensure compliance with the established budget. Provides monthly budget reports to city council and city staff. • Monitors fund balances of all funds and provides monthly reports to city council and staff. 4. Personnel Administration Manages and supervises all city department heads. Works with department heads and staff on personnel issues. Common tasks include: • Works with staff on the creation and maintenance of the city personnel policy. • Assignment of tasks to staff for completion. • Makes recommends on hiring and termination decisions to the city council. • Works with the Human Resources Coordinator on union issues including contract negotiations. • Works with department heads on discipline issues. • Coordinates the work of the city's appointed attorney. 5. Airport Relations Commission Serves as the staff liaison to the city Airport Relations Commission. Works with commission and the city council to track airport and airport noise issues that impact the city. Attend Noise Oversight Committee meetings with city representatives to ensure Mendota Heights is up to speed on airport issues and working in conjunction with neighboring cities, the Metropolitan Airports Commission, the Federal Aviation Administrator and the airlines. 6. Dakota County Cooperation Works closely with Dakota County and all of its cities in a variety of projects. Actively participates in the High Performance Partnership, monthly Mayor /Manger meetings, is a member of the Dakota Communications Center Executive Committee, meets monthly with other city administrators and other similar meetings /projects. 7. Administrative Responsibilities Performs a wide variety of other duties including: • Establishes and maintains a clear effective communication line throughout the organization. • Consistently maintains a positive reputation for service to the residents. • Provides leadership and direction in the development of short and long term plans for the organization. 2 Minimum Qualifications • Master's degree in public administration, urban and regional studies or similar field. A minimum of five years of progressively responsible experience in professional city or county administration. Knowledge /Skills /Abilities Required • Principles and practices of public administration, organizational theory and management. • Knowledge of human resources administration, principles, practices and techniques including legal requirements. • The ability to establish and maintain effective working relationships with the City Council, city staff members, other public agencies and organizations, the citizens of Mendota Heights and the general public. • The ability to exercise independent judgment and discretion in decision making with minimal supervision. • The ability to use word processing, spreadsheet, database and financial system software as part of completing professional responsibilities. • The ability to communicate, both written and verbally, and the ability to listen attentively. Core Competencies of Position • Knowledge of work rules. Develops and maintains a thorough working knowledge of all city and applicable jurisdictional policies and procedures in order the help facilitate compliance with such policies and procedures by all staff members. • Develops respectful, cooperative and productive work relationships with coworkers, including the demonstrated willingness to help newer staff so their respective job responsibilities can be performed with confidence as quickly as possible. • Commitment to customer service. Demonstrates by personal example the LA service quality and integrity expected from all staff members. Represents Mendota Heights in a professional manner to the general public, employees and to other outside contact /constituencies in a manner that helps maintain and enhance Mendota Heights' reputation as well managed and citizen oriented. Recommends the adoption of measures as deemed necessary for the health, safety and welfare of the community or for the improvement of the city's administration. Stays abreast of developments in the public administration field and cooperates with other governmental units. • Undertakes lobbying efforts in protecting the city's interests. 8. Miscellaneous • All other duties as assigned by the City Administrator. Minimum Qualifications • Master's degree in public administration, urban and regional studies or similar field. A minimum of five years of progressively responsible experience in professional city or county administration. Knowledge /Skills /Abilities Required • Principles and practices of public administration, organizational theory and management. • Knowledge of human resources administration, principles, practices and techniques including legal requirements. • The ability to establish and maintain effective working relationships with the City Council, city staff members, other public agencies and organizations, the citizens of Mendota Heights and the general public. • The ability to exercise independent judgment and discretion in decision making with minimal supervision. • The ability to use word processing, spreadsheet, database and financial system software as part of completing professional responsibilities. • The ability to communicate, both written and verbally, and the ability to listen attentively. Core Competencies of Position • Knowledge of work rules. Develops and maintains a thorough working knowledge of all city and applicable jurisdictional policies and procedures in order the help facilitate compliance with such policies and procedures by all staff members. • Develops respectful, cooperative and productive work relationships with coworkers, including the demonstrated willingness to help newer staff so their respective job responsibilities can be performed with confidence as quickly as possible. • Commitment to customer service. Demonstrates by personal example the LA service quality and integrity expected from all staff members. Represents Mendota Heights in a professional manner to the general public, employees and to other outside contact /constituencies in a manner that helps maintain and enhance Mendota Heights' reputation as well managed and citizen oriented. • Communication. Confers regularly with and keep immediate supervisor informed of all important matters pertaining to those functions and job responsibilities for which the employee is accountable. • Productivity and work organization. Demonstrate ability to plan, organize and accomplish work in a timely and efficient manner. • Problem solving and decision making. Exercise good judgment, analytical thinking, and independent thinking as it relates to departmental and city procedures, problems and policy interpretations. • Safety rules and procedures. Develop knowledge of and observe the safety policies and procedures of the city. Perform tasks in a safe and efficient manner while using appropriate safety equipment, clothing and devices. ...._._._._.._- -- Physical activities /Requirements Positions in this class typically require: sitting, feeling, manual dexterity, grasping, talking, hearing and seeing. The individual may encounter some travel, evening meetings, unexpected and prolonged workdays and stress and pressures from dealing with emotional issues and conflicts. There is sustained exposure to computer keyboards and video screens. Sedentary work: Exerting up to 20 pounds of force occasionally and /or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Safety Policy It is the responsibility of every employee of the City of Mendota Heights to know and observe the safety policies and procedures of the city. Each employee is expected to perform their tasks in a safe and efficient manner while using appropriate safety equipment, clothing and devices. Miscellaneous Information Must satisfactorily pass a criminal background examination. Environmental Conditions -Work is performed in a well lit, well ventilated and temperature controlled office. Noise level is at a minimum. Equipment and Tools- Computer, terminal, peripherals, multi -line telephone, fax machine, calculator, and other basic office machines. The above description is intended to describe the general functions, skills and knowledge of the person assigned to this job. The employee may be required to perform other related duties as assigned. of a valid driver's license. 4 City of Minnetonka Job Description Job Title: City Manager Department/Division: Administration Supervisor's Title: City Council Exempt/Non- exempt: Exempt Position Objective: Lead the organization, consistent with the strategic goals and shared values of the City of Minnetonka. Essential Job Functions: 1 . Leadership — set the standard; foster a motivated and cohesive leadership team; encourage openness to change; demonstrate decisive and effective leadership on sensitive issues. 2. Organizational management — insure the effective and efficient delivery of quality city services; promote progressive practices; recruit, motivate and retain quality employees. 3. Mayor & Council support — respond promptly and effectively to council requests and directives; provide timely, useful and accurate information for policy decisions. 4. Fiscal management— insure the city's long -term capacity to deliver quality services at a reasonable price; administer the budget according to council policy and sound fiscal practices. 5. Customer service -- insure that citizen requests and concerns are effectively and efficiently responded to and resolved; cultivate positive relationships with our residents and businesses. 6. Community relations — promote a positive city image within the community; represent city interests and foster cooperative associations with other agencies and the media. Other Job Functions: 1. Perform other duties and assume responsibilities as apparent or assigned. Knowledge, Skills and Abilities Knowledge of: public service management and financing. Skilled in: management, leadership and communication. Ability to: leap tall buildings at a single bound. Minimum Qualifications 1. Master's degree in public administration or related field. 2. Extensive experience in managing complex public organizations. 3. Commitment to and belief in the organization's shared values. Desired Qualifications 1. Collaborative, team - oriented management style. 2. Ability to manage change and positively resolve conflict. 3. Visionary leadership and pragmatic decision - making abilities. 4. Commitment to high level of customer service. Supervision of Others: All Department Directors 4 •� r • Of City of New Brighton, Minnesota Position Job'Description the, clay that wmks R) "YOU Position Title: City Manager Department/ Location: Administration / City Hall Immediate Supervisor: City Council Grade Level; 16 Position & FLSA Status: Full -Time Exempt Date of Latest Revision: February 2011 Position Summary: To develop and recommend overall operating policies, procedures and protocols consistent with the existing governance structure that will meet the strategic, operational and capital needs of New Brighton and help ensure ongoing financial stability and operational efficiency of all City operations and services. To keep current on and actively engaged in legislative issues and decisions in order to evaluate and influence the impact of such issues and decisions on the City of New Brighton. To effectively plan, allocate and manage time and resources to meet or exceed established strategic plans, work plans and individual performance objectives. Essential Accountabilities and Expected Outcomes 1) Develops and provides recommendations regarding a wide variety of local and broader public policy issues of major importance and interest to the City Council. ➢ The Council receives all the information that is required to function effectively and perform its governance roles and obligations. ➢ Collaborative and productive work relationships are developed and sustained in all contacts inside and outside the organization. ➢ Key local and legislative contacts are sustained and nurtured in a manner that advances sound public policy and helps protect the City's interests when implementing such policy. ➢ Citizens have multiple methods to keep themselves current on City issues that directly affect their neighborhoods and the entire community. ➢ The management team seeks out and can rely on the advice and counsel provided to them on many diverse, complex and sometimes difficult issues of human resources administration. ➢ The City's continuing compliance with applicable laws and regulations helps minimize legal challenges from either regulatory agencies or employees. ➢ Preparations for and contributions to the collective bargaining process helps achieve and sustain favorable contract settlements and effective contract administration. 2) Develops and implements the approved long -term strategic plan for the City including the documentation of those metrics and milestones necessary to measure success. ➢ Strategic plan components are met on a timely basis and plan elements are successfully implemented to produce observable, measurable and sustainable results. 3) Prepares, recommends and implements an approved annual budget including the controls necessary to ensure budgetary compliance. ➢ Current year projects and activities are successfully accomplished within budgetary appropriations resulting in positive budget results and an ongoing stable tax levy. 4) Serves and actively participates as a leader/ member of the management team, exercising a leadership style that promotes enthusiasm and active support from City staff at all levels. ➢ Recruitment, selection, orientation, advancement and evaluation of staff or whom directly accountable are j) ,, , effective and successful. F ➢ Mentoring and coaching builds depth and breadth in the City's capacity and capability to consistently achieve and sustain excellence, efficiency and cost - effectiveness in service delivery. ➢ Planning, implementation and ongoing evaluation processes are inclusive and produce workable, thoughtful, well- documented and timely outcomes. ➢ The management team supports each other, learn from each other and intentionally share accountabilities for overall efficient and professional municipal management. ➢ There is a clear and uniform understanding of the interventions that will be made when service standards are not acceptable. 5) Leads the development of City strategies for human resource practices and the collective bargaining process. ➢ There is uniform understanding and consistent application of established human resource policies and procedures by the management team throughout the organization. ➢ Labor contracts are settled in a timely and minimally contentious manner that results in few grievances or disputes during the life of each contract. 6) Represents the City in various programs and activities pertaining to issues of importance to the community. ➢ Relationships and contacts are developed that enhance and advance various collaborations and initiatives that benefit the City and its neighboring communities. ➢ Individuals and organizations seek out and recognize the City Manager as an informed and effective community leader. 7) Seeks and attends diverse community -based events to gain first -hand knowledge and insight on the City's needs as a fully developed community and opinions of its citizens on the services being delivered to them. ➢ Citizens appear generally satisfied with City services based on the number of complaints received, recognizing that a City's safety, civic and sound public policy for all obligations will create debate and disagreement from time to time. 8) Oversees the City procurement program to ensure compliance with established policies so that purchases are within approved budget parameters. ➢ Policy and procedure compliance results in maintaining procurement quality and also identifying when the budget parameters may need further review or modification. 9) Performs other job - related responsibilities as apparent or directed,by the Council Competencies Common to All Positions: Developing and maintaining a thorough working knowledge of all department and applicable City policies and procedures in order to help facilitate compliance with such policies and procedures by all personnel. {, Demonstrating by personal example the service excellence and integrity expected from all staff. Developing respectful and cooperative relationships with co- workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible. Conferring regularly with and keeping the immediate supervisor informed of all important matters pertaining to those functions and job responsibilities for which accountable. Representing the City in a professional manner to the general public and other outside contacts / constituencies in a manner that helps maintain and enhance New Brighton's reputation as a well managed City. City of New Brighton Core Values that are Common to All Positions: Represent and model the following established City of New Brighton Values: Respect for Residents, Businesses, and Visitors Effective Communication with Residents of New Brighton Promote a Healthy Business Climate Understand Our Past as we invest in the Future Recognize the Importance of Working with Neighboring Communities Provide for the Safety and Security of the Community Accountability and Integrity in Service Delivery Typical Working Environment: Work if typically performed in an inside, temperature controlled office setting. Business travel on a local, regional and national basis is an expected part of the position. Attendance at evening / off -hours meetings is required_ Typical Physical Requirements for This Position: None specific to the position. Selection Criteria to Qualify for This Position: Minimal Job Requirements: • Master's degree in Public Administration, Business Administration, or a related filed. • Minimum of eight years experience in municipal government • Previous experience in managing a local government agency • Minimum of four years' experience in a supervisory role. or Such alternatives to the above qualifications as the City may find appropriate and acceptable. Employee Initials and Date: Mayor Initials and Date: _ CITY OF RAMSEY POSITION ANALYSIS Position Title: City Administrator Department: Administrative Services Title of Immediate City Council Supervisor: FLSA Status: Exempt General Statement Of Duties The City Administrator is the chief administrative officer of the City. This position is responsible for the daily administration and coordination of all City affairs in accordance with the City Charter, Code, ordinances, resolutions, and directives from City Council. Supervision Received: Works under the general guidance of the City Council, Supervision Exercised: Exercises general supervision over all City employees through department heads. ESSENTIAL FUNCTIONS The examples listed may not include all duties performed by this position. 1. Leadership — lead by example; foster a motivated and cohesive senior management team; encourage openness to change; demonstrate decisive and effective decision - making. a. Demonstrates collaborative, team - oriented management style. b. Encourages and facilitates strong two -way communication. 2. Organizational management — ensure the effective and efficient delivery of quality city services; promote progressive practices; recruit, motivate and retain quality employees. a. Oversees and coordinates the operation of all departments to ensure that citizens receive high quality service. b. Acts as the final authority on all personnel actions subject to approval by the City Council including, but not limited to, hiring, severe disciplinary action and dismissal. c. Develops and issues administrative rules, policies, and procedures necessary to ensure proper functioning of all departments. City Administrator Page 1 of 6 3. Mayor & Council support — respond promptly and effectively to council requests and directives; provide timely, useful and accurate information for policy decisions. a. Advises the City Council on matters of public policy b. Plans, organizes and administers City operations to ensure a coordinated and efficient effort to meet goals and objectives as established by the City Council. c. Drafts City ordinances, resolutions, and policies for City Council consideration utilizing the City Attorney and other staff members as needed. d. Interprets and enforces laws, ordinances, policies, and rules; implements City Council directives. e. Attends and participates in all Council meetings and other official meetings as needed 4. Fiscal management — ensure the city's long -term capacity to deliver quality services at a reasonable price; administer the approved budget according to City Council policy and sound fiscal practices. a. Coordinates and directs department heads in the development, presentation and administration of the annual operating budget. 5. Customer service — ensure that citizen requests and concerns are effectively and efficiently responded to and resolved; cultivate positive relationships with our residents and businesses. 6. Community relations — promote a positive image of the City within the community; represent City interests and foster cooperative associations with residents, business owners, other agencies and the media. 7. Performs other duties and assumes other responsibilities as apparent or assigned. KNOWLEDGE, SKILLS, AND ABILITIES: 1. Knowledge of laws, rules, and regulations applicable to City government. 2. Knowledge of budgeting, accounting, and government financing, particularly capital improvement financing mechnisms. 3. Knowledge of management principles and practices as they apply to public sector management including personnel management and organizational development. 4. Knowledge and experience in progressive land use, growth management and economic development /redevelopment S. Knowledge of cooperative community and labor relations techniques 6. Ability to communicate effectively and establish effective working relationships with elected officials, staff, other public officials, and the public including making formal presentations. 7. Ability to supervise staff and delegate work. City Administrator Page 2 of 6 TRAINING AND EXPERIENCE; Minimum Qualifications 1. Bachelor's degree in public administration, business, finance, or a related field. 2. Seven to ten years of executive management experience, preferably in a high growth community of similar size or larger than Ramsey. 3. Excellent oral and written communication skills. 4-. Valid unrestricted class D state driver's license with a good driving record. Desired Qualifications 1. Master's degree in public administration, business, finance, or a related field. Revised October 1992 Revised October 1993 Revised April 2007 Revised July 2009 — Added driving requirement. City Administrator Sage 3 of 6 THE CITY OF RICHFIELD, MINNESOTA Announces an Opening for the Position of CITY MANAGER Full -time Regular Promotional Opportunity Open to Current City of Richfield Employees Only REPORTING RELATIONSHIPS Richfield is a Council- Manager form of government with the City Manager reporting to the five - member City Council consisting of the Mayor and four Council Members from three Wards and one Member at Large. Two new Council Members were recently elected to the City Council. DESIRABLE KNOWLEDGES SKILLS AND ABILITIES Strategic agility — capable of creating strategy with the City Council; Motivates subordinates and others to get the work of the City done; Political savvy — able to get programs and projects accomplished; Interpersonal savvy — strong people skills, approachable; Team building skills — involves others in the process, a "we" approach; Drive for results — sets clear objectives and holds others accountable; Integrityltrust — recognizes that a public office is a public trust; Citizen focus — realizes that Richfield provides services to the public. ESSENTIAL DUTIES Organizational Mana. eq ment Plans and organizes the work that goes into providing services established by past and current decisions of the Council. Carries out policies adopted by the Council and developed by staff. Plans and organizes responses to public requests and complaints or areas of concern brought to the attention of staff by Council and staff. Evaluates and keeping up with current technology. Selects, leads, directs, and develops all staff members. Fiscal /Business Management Plans and organizes the preparation of an annual budget with documentation that conforms to guidelines adopted by the Council. Administers the adopted budget with approved revenues and expenditures. Plans, organizes, and /or supervises the most efficient economic utilization of manpower, materials, and machinery. Plans and organizes a system of reports for Council that provide the most up -to -date data available concerning expenditures and revenue. Plans and organizes maintenance of City -owned facilities, buildings, and equipment. Program Development And Follow- Through Plans and organizes on -going programs and services to City Government. Works on researching program suggestions by Council and staff and the reporting of the results of the analysis. Maintains knowledge of current and innovative trends in the area of services being provided by local jurisdictions, and incorporates that knowledge in program suggestions and performance improvement initiatives. Plans and organizes work assigned by the Council so that it is completed with dispatch and efficiency, ensures that programs are implemented effectively. Relationship With Mayor And City Council Maintains effective communication, both verbal and written with the Mayor and Council. Maintains availability to Council, is approachable. Establishes and maintains a system of reporting to the Council current plans and activities of the staff. Plans and organizes materials for presentations to the Council, either verbally or written, in as concise, clear, and comprehensive a manner as possible. Strategy And Long Range Planning Plans and organizes a yearly strategic planning retreat for the Council to set a clear direction for the City. Maintains (over) City Manager a knowledge of new technologies, systems, methods, and best practices in relation to City services. Keeps Council advised of new and impending legislation and developments in the area of public policy and governance. Plans and organizes a process of program planning in anticipation of future needs and problems. Establishes and maintains a process for assisting the Council in both establishing strategic goals including a process for monitoring and reporting on the City's progress toward achieving those long term goals with annual objectives. Relationship With Public: Plans, organizes and maintains training of employees who have primary responsibility for contact with the public, either by phone or in person. Ensures that an attitude of helpfulness, integrity, courtesy, and sensitivity to public perception exists in employees coming in contact with the public. Establishes and maintains an image of the City to the community that represents service, vitality and professionalism. Establishes and maintains a liaison with private non - govern mental agencies, organizations and groups involved in areas of concern that relate to services or activities of the City. Intergovernmental Relations Maintains awareness of developments and plans in other jurisdictions that may relate to or affect City governments. Establishes and maintains a liaison with other governmental jurisdictions in those areas of service that that could improve or enhance the City's programs or services_ Maintains communications with governmental jurisdictions with which the City is involved or has interactions. Professional /Personal Development Periodically engages in assessment processes to determine strengths and areas of need for growth and professional development_ Maintains awareness of broadening professional and personal development. Models a culture of learning and innovation for the Council and staff to encourage a learning organization culture within the City. Maintains an Individual Development Plan for professional and personal growth. DESIRABLE TRAINING AND EXPERIENCE A Bachelor's Degree is required and a Master's Degree is preferred. Three to five years of increasingly responsible managerial experience in local government as a City Manager, Administrator, Assistant City Manager or Assistant Administrator. Working knowledge and first hand experience with state and local laws concerning land use, planning, zoning, subdivision planning and lot splits. Experience working with city economic development and redevelopment processes. Experience with special assessment laws (such as TIF), and the financing of public improvements as well as financing for new developments. Must have experience dealing with budgeting, long -range financial planning, municipal finance and experience working with financial consultants, Must have experience in attracting, hiring, managing, retaining, and developing staff. Live within a commutable distance to Richfield. APPLICATIONS Application forms, copies of this bulletin and additional information may be obtained by contacting the Human Resources Office, City of Richfield, 6700 Portland Avenue, Richfield, MN 65423 (612/861 -9700 -612). Richfield Application (required) including resume and letter of interest must be submitted on or before noon on Tuesday, January 25, 2005 to Lynn and Associates, 5435 Wedgewood Drive, Shorewood, MN 55331. EOE/MFD Prepared by: Lynn & Associates: January 12, 2005 CITY OF ROSEVILLE JOB DESCRIPTION Job Description Title: City Manager FLSA Statues: Exempt/ Non Union Department/Division: Administration Position Status: Regular Full -Time / Contracted Accountable To: Mayor and City Council Salary Grade: Grade 21 Prepared By: Eldona Bacon Revision Date: 6 -02, 8 -06, 10 -12 Job Summary: As the Chief Operating Officer of the City, the City Manager provides leadership to the City staff and works with the City Council to define, establish and attain overall goals and objectives of local government. The City Manager has overall responsibility for organizational and human resources management of all City Staff and consultants; and is responsible for the establishing, directing, and managing of all functional areas of the City through department heads. The City Manager is responsible for delivering quality service to citizens and is responsible for compliance with all legislative, judicial and adininistrative obligations established by higher authority. Scope of Responsibility; The City Manager reports directly to the Mayor and City Council and is directly or indirectly responsible for all functions, divisions, and services of the City and is responsible for strategic, operational and financial performance of all units of the entire organization. This position formulates the strategic direction of the City in keeping with the overall organizational mission, with board guidance. The City Manager solves complex technical or strategic problems; applies technology or business approaches in new ways; develops and recommends new business alternatives. Interaction is frequent to negotiate critical agreements and establish overall tone and content for nlass communications, requiring a well - developed sense of strategy and timing, plus sensitivity to diverse audiences. Relationships built affect the overall organization work environment (culture) and/or the overall customer base and general public (reputation). Essential Duties and Responsibilities: 1. Using knowledge of the scope of services provided by local government and personal leadership skills the Manager communicates with the City Council to develop priorities for new and existing activities of government. • Evaluates services provided. by the City and develops options for improving services or matching services more closely to citizen needs. • Educates the City Council about City services and presents optional approaches for improvement of services. ® ]Directs research at the request of the Council and presents analysis of the strengths and weaknesses of various options. • Seeks to identify common ground among competing interests and facilitates a productive working relationship among staff and Council. roseville city manager1 211 912 0 1 2 Page 1 of IA (%&QVAqf f �Vzj OWLYI-d If • Tapes a leadership role in projects involving development initiatives approved by the Council. 2. Represents the City in front of the public, news media and government agencies in a manner that conveys a positive image of city government and that fosters cooperation and support. • Using respect for individual ideas and interests, the Manager is sensitive to diverse audiences in communicating about city business. • Provides well - defined information to the local media and fosters cooperative professional relationships with members of the media in order to facilitate accuracy of information regarding matters of importance and interest. • Follows all legal communications requirements including those relating to public access to information and open meetings and counsels others regarding appropriate procedure and content. • Listens to various individuals and groups, including citizens and other units or agencies of government and brings that information into the formulation of positions and directions. • Seeks cooperation from others in the form of actions, grants or other desired outcomes by framing requests in a concise and favorable form. • Builds working relationships with elected and appointed officials at the federal, state, county and metropolitan level in order to be in a position to advocate for the best interests of the City. 3. Oversees the technical operations of City government and is responsible for compliance with all legal and financial requirements. • Ensures that the staff in each department follows appropriate procedures and complies with City policies and general government requirements. • Ensures that financial records and budgets are maintained and that Council is properly advised regarding the fiscal position of the City. • Administers the annual budget and recommends changes in spending on line -items based on changing conditions in order to balance revenues with expenditures. • Oversees purchasing and bid letting to ensure cost efficiency and compliance with law. • Recommends appropriate fee schedules for City services and ensures that project costs are accurately tracked and charged to the correct accounts. 4. Establishes the organization structure of the City and directs hiring of qualified staff, delegating responsibility to department heads as appropriate. • Directly hires department heads to fill positions within budget parameters. • Manages performance of staff directly and through department heads. • Directs development of employment policy, staff compensation and benefit plans and takes an active role in labor negotiations. • Manages the use of outside consultants for those functions of government that are contracted. S. Directs the enforcement of all City codes and ordinances in a manner that protects and safeguards the welfare of the public and enhances quality of life in the City. 6. Performs other duties as apparent or assigned by the City Council. roseville ofty manager12119 12012 Page 2 of li�� •/ Minimum Qualifications: Minimum job requirements are an advanced education equivalent to a master's degree or specialist certification in a related field, or equivalent and 11 - 1.2 years of related experience, or equivalent. Physical Demands & Workina Conditions: The work environment characteristics described here are .representative of those an employee encounters while performing the essential functions of this job. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar. related or a logical assignment to the position. Most work is in a normal office environment. Most work is in a normal office environment. Limited lifting of ten pounds or less is required intermittently. Travel within the City or region to view properties or attend meetings is likely to occur three to four times weekly. There is limited exposure to field or construction site conditions when visiting properties within the City. Attendance at evening Council meetings and related meetings is required. The City Manager is responsible for diverse matters, many of which have deadlines and require significant attention to detail. Approximately 50 -70% of the time, work is performed at the highest level of detail and pressure of deadlines. roseville city manager12119 /2012 Page 3 of toUls. Par K.IN N ESA 1'A �t��Yiott� 4if)� :irt �G Park JOB DESCRIPTION Position Title City Manager Accountable To City Council Date November, 2003 Primary Objective of Position Direct and manage all city operations to ensure the effective and efficient operation of all city departments. Serve as primary liaison with the city council to inform them of relevant projects and issues, to recommend policy changes. Communicate council decisions to appropriate staff. Enforce the Charter provisions and the laws, ordinances and resolutions of the City as authorized by the City Council. Plan and define the organization for City administration which will meet the goals and directives established by Council. Serve 'as the city's representative in cooperative efforts with other governmental or private entities. Respond to citizen complaints either directly or through n. appropriate personnel. Essential Duties and Responsibilities Council/ Citizens /Community 1. Work closely with elected officials, assist with policy development and define implications of council decisions 2. Build successful relationships with Council and tesidents. Keep the City Council informed on all important developments which may affect the administration of City government and which they will need to know to perform effectively as Council members and make recommendations on critical issues. 3. Advise Council members on concerns of citizens. Be accessible to the public and deal personally with public opinion and inquiries. 4. Provide a responsive organization to provide timely feedback to customer and resident issues. Respond to citizen inquiries or complaints; meet with citizen groups to discuss policy and practices. 5. Work collaboratively with other public agencies: schools, cities, county, etc. Participate in community associations, events, and connect with business contacts. 6. Keep informed on all aspects of municipal government and research new methods of administration for possible implementation in St. Louis Park. 7. Maintain personal integrity and ethical work place practices which will provide a standard of conduct for all City personnel. S. Recognize and recommend opportunities to secure funding for desirable projects from federal, state, county and /or other agencies when the use of such funding would be advantageous for the City. Management and Leaders hiu 9. Gather input and process information to make decisions in an appropriate timeframe, ensuring a final decision and follow through that best fits the organization. 10. Exercise supervisory authority over all city employees; through a department head structure oversees all hiring, promotion, termination, rewards, discipline, adjustment of grievances, training, performance appraisal, and other employment conditions. Plan and direct training opportunities to develop the work potential and ability of the City personnel to function effectively in the various areas of assigned management. 11. Lead the city's senior management team to ensure overall effective integration of departmental activities and effective implementation of city council policies. • Follow through to assure the City Charter, Council ordinances and directives are correctly interpreted and communicated with implementation as planned. 12. Plan and coordinate the administration of all City departments. Ensure the desired level of service is being provided on a basis consistent with Council directives. 13. Direct the annual planning and budgeting processes for mview and consideration by the City Council and oversee the operations within established fiscal parameters. 14. Oversee the coordination of all phases of personnel administration including the administration of the personnel policies as approved by the City Council. 15. Involve department heads in the identification of achievement goals that will provide standards against which to measure their performance. Review periodically and confer with department heads to ensure that progress in each area is being achieved as planned. 16. Represent the City and /or maintain liaison in business, industry, metropolitan and state government - related activities of interest to the citizens of St. Louis Park. 17. Evaluate on a continuing basis the organization and administration of services being rendered by the various departments to determine if results are being achieved as planned. Make or 'ham recommend organizational changes in staffing as well as other changes in administration as may be justified to ensure a high standard of performance. 1S. Perform other duties and assume other responsibilities as apparent or as delegated by the City Council. Minimum Qualifications • Bachelor's Degree in Public Administration or related field. 2 • Ten years leadership experience in high level management positions in a government organization. • Rxperienee working with elected officials, commissions, and community groups. Proficiency in financial management, budgeting and planning. • Computer experience. • Valid driver's license. • Ability to communicate clearly and effectively, both orally and in writing. • Ability to formulate, initiate, administer policies and procedures. • Ability to establish and maintain a positive and effective working relationship tivith the general public, City Council., commissions, other governmental agency personnel, contractors, businesses and City staff. Desired Qualifications • Master's Degree in related field • Previous experience as a City Manager in a city similar to St. Louis Park. • Knowledge of planning, zoning, community and econornic development, human resources, public works, and essential public safety services. 3 , �s! #4w, ��� b DATE: April 2012 POSITION TITLE: City Administrator DEPARTMENT: Administration DIVISION: Administration STATUS • Exempt ACCOUNTABLE TO: City Council SUMMARY POSITION DESCRIPTION Serves as the chief administrative officer of the City and is responsible for the proper administration of all affairs of the City. Directs, controls and continually evaluates all administrative, fiscal and public service affairs of the City according to established. ordinances, policies and procedures of the Council and/or Minnesota State law. Advises the City Council in defining sound public policy and staffing for key personnel to ensure the effective and timely delivery of City services. ESSENTIAL DUTIES AND RESPONSIBILITIES )`deeps the City Council regularly informed on all developments affecting the administration, provision, and /or modification of services, which they must know to effectively perform as policy - makers. Evaluates, plans, prepares, manages, and coordinates management plans for short and long term objectives of the city. Provides supervision, direction and leadership to department heads and personnel of the city. Promotes progressive practices, recruits motivated candidates and retains quality employees. Hires temporary employees and affects all disciplinary under 31 days' suspension. Recommends employment or removal of regular part -time and full -time employees to City Council. Accomplishes termination of probationary employees. Ensures the cost - effectiveness of programs, balances budgets, and secures the financial health of the community utilizing best financial practices. Cost - effective measures are persistently pursued. Provides transparency regarding use of the public's monies. Maximizes "pay- as -you- go" with debt utilized only for long -term, larger projects benefiting current and future residents. Works with elected officials and community leaders to achieve common goals and objectives for the community. Develops policies, discusses problems and recommendations, proposes new plans and identifies issues that affect the community and its residents. Represents the city and establishes positive relationships and lines of communication with other governmental agencies and community groups to support the interests of the city and our regional leadership position. Seeps areas of intergovernmental and community group cooperation that meet city interests and goals. Positively promotes and represents city. Supervises the preparation and implementation of all procedures and policies within the city, including both city -wide and department - specific policies and procedures. Manages the day -to -day operations of the city and ensures that laws and policies approved by elected officials are equitably enforced throughout the city. Organizes work operations and establishes timetables to meet community needs. Anticipating future needs, ensures the long- term ability to deliver basic services. Plans and organizes the preparation of an annual budget and capital improvement plan with clear, understandable justifications that conforms to budget and/or policy parameters established by the 4 , City Council. Budget is administered within adopted limits. Directs the preparation of the City Council agenda and all agenda support information. , Continually evaluates results being achieved as the basis for counsel, guidance and recommendations to the City Council relative to level of services, projecting fiscal needs, bonding requirements, etc $s Keeps current in new developments, ideas and methods in public administration and recommends or implements those appropriate to the City of Woodbury, Ensures that the actions and direction of the City Coimcil are faithfully executed to the best of the City Adminstrator's and staff's abilities. 9. Keep entire City Council informed with consistency, immediacy, and equally (no surprises). Responds promptly to Council inquiries. Plans and organizes a system of reports for the City Council that provides up to -date information concerning citizens issues, finances, 'etc. Engages in meaningful two,- way communication (listens and shares information) and provides open - minded responses to feedback. Able to respectfully disagree in a healthy, professional way where appropriate. Assumes other responsibilities as apparent or as delegated by the City Council. A- SUPERVISION RESPONSIBILITIES Direotly Supervises: • Administration Services Director • Public Safety Director • Engineering and Public Works Director • Park and Recreation Director =. • Finance Director " • Community Development Director • IT Director • City Attorney (Contract) KNOWLEDGE, SKILLS, AND ABILITIES Possesses a thorough understanding of a City Administrator form of government, departmental operations, policies and procedures, public administration and organization methods and procedures. Understands the mission, vision and values of the City and has the ability to consistently guide the organization using the spirit of these statements. Has the ability to create a sense of unity in vision and direction for Woodbury. Able to bring teams together, to build focus and direction, creating momentum and progress. Motivates others to accomplish vision, mission and goals of City. Sees the big picture and keeps .City Council, staff and self focused on the most important things. Demonstrates a positive attitudeand an ability to foster motivated and cohesive leadership and employee teams. Frequently looks to others for insights and recognizes other's contributions to the city's success. Shows trust and the ability to give empowerment with accountability. Has the ability to again support of employees. Demonstrates openness for change and reasonable risk - taking and flexibility. Able to utilize a performance measurement methodology, goal and object setting, focusing on continual improvement and achieving objective results (not simply activity). Personal work reflects commitment to excellence. Has a history of presenting timely materials, reports, presentations and recommendations clearly, concisely, candidly, comprehensively, convincingly, and objectively. Able to prepare sound agendas with balanced workloads Able to provide sound, thorough and balanced advice that has a good basis (independent of the receiver's personal or political agreement with proposals). Demonstrated ability to deal with City Council as a whole, without partiality or favoritism in the distribution of information or in the availability of the City Administrator. Has the ability to consider political implications of actions, and not be overly controlled by them. Does not make decisions or recommendations in a vacuum. Demonstrated ability to keep City Council focused on policy issues, not administrative details. Demonstrated ability to engage appropriate stakeholders in major decisions and in an appropriate manner and process Demonstrates personal honesty and frankness in day -to -day relationships. Sets the standard for fair play and honest dealings. Consistently acts in a trustworthy manner and expects the same from others. Has a history of modeling appropriate behavior and supporting others in the achievement of their personal and professional goals. Emphasizes continual learning, trust, inclusion and shows personal commitment toward welfare of others. Proactively identifies problems, secures relevant information and develops sound, practical advice and /or solutions to problems faced. Possess the ability to identify and address early signs of conflict and ensure that issues and concerns are effectively and efficiently responded to and resolved, cultivating positive relations along the way. Demonstrates the ability to overcome barriers to 'produce agreement that meet the underlying concerns of a majority of stakeholders (Council, staff, citizens, regional government, citizen groups, etc.) through the generation of alternative concepts with a basis for comparing the alternatives and selecting the best one based on the city's values. Initiates change by crafting strategies to drive a process or issue; developing the rationale behind the strategy itself, showing commitment to the process by actively participating in its phases and encouraging frank, open discussion of issues and challenges. Be able to read and understand correspondence, memoranda and materials. Demonstrated effective written and oral communication skills. Ability to utilize computer technology in a windows environment. Ability to operate a motor vehicle and have a valid Minnesota State Drivers License. Must be able to perform all essential position functions under the working conditions as described. Ability to work evenings and weekends. Ability to serve "on call" duty assignments; MINIMUM QUALIFICATIONS Masters Degree in Public Administration or a related field. Ten years of experience as a City Administrator or Manager, or as an Assistant Administrator or Manager in a city with a population of 30,000 or above. PHYSICAL, DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be added to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or bear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is required to sit approximately 80% of regular workday. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be exposed to office conditions. The noise level in the work environment is usually moderately quiet.