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HomeMy WebLinkAbout2013-02-06 PACKET 04.A.i.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # • DATE 2/6/13 N7ol7_1C77c�'i Community Development ORIGINATING DEPARTMENT Jennifer Levitt STAFF AUTHOR COUNCIL ACTION REQUEST Receive and place on file the approved minutes for the Planning Commission's meeting on November 26, 2012. STAFF RECOMMENDATION Receive and place on file the approved Planning Commission minutes for the meeting on November 26, 2012. BUDGET IMPLICATION $N /A $N /A BUDGETED AMOUNT ACTUAL AMOUNT ADVISORY COMMISSION ACTION: FUNDING SOURCE DATE REVIEWED APPROVED DENIED ® PLANNING 1/28/13 ❑ ® ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ ❑ PUBLIC WORKS ❑ ❑ ❑ ❑ PARKS AND RECREATION ❑ ❑ ❑ ❑ HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO /LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Planning Commission minutes from meeting on November 26, 2013 ADMINISTRATORS COMMENTS City Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER City of Cottage Grove Planning Commission November 26, 2012 A meeting of the Planning Commission was held at Cottage Grove City Hall, 7516 — 80th Street South, Cottage Grove, Minnesota, on Monday, November 26, 2012, in the Council Chambers and telecast on Local Government Cable Channel 16. Call to Order Chair Rostad called the Planning Commission meeting to order at 7:00 p.m. Roll Call Members Present: Ken Brittain, Elijah Harter, Neal Heurung, Brian Pearson, Lise' Rediske, Jim Rostad, Maureen Ventura, Randall Wehrle Members Absent: Chris Reese Staff Present: Jennifer Levitt, Community Development Director /City Engineer; John McCool, Senior Planner; John M. Burbank, Senior Planner; Robin Roland, Finance Director; Danette Parr, Economic Development Director; Myron Bailey, Mayor; Dave Thiede, City Councilmember Approval of Agenda Ventura made a motion to approve the agenda. Brittain seconded. The motion was ap- proved unanimously (8 -to -0 vote). Open Forum Rostad asked if anyone wished to address the Planning Commission on any non - agenda item. No one addressed the Commission. Chair's Explanation of the Public Hearing Process Rostad explained the purpose of the Planning Commission, which serves in an advisory capac- ity to the City Council, and that the City Council makes all final decisions. In addition, he ex- plained the process of conducting a public hearing and requested that any person wishing to speak should go to the microphone and state their full name and address for the public record. Public Hearings and Applications 6.1 Hound -A -Round Canine Daycare — Case 12 -030 Anita Conrade has applied for a conditional use permit to allow a pet business that would include retail sales, dog daycare, and overnight boarding that would have indoor and outdoor play areas at 8607 West Point Douglas Road South. Planning Commission Minutes November 26, 2012 Page 2 of 7 Burbank summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. Rostad opened the public hearing. Anita Conrade, 1758 Nokia Way, explained that originally they proposed the mesh screening outside but will install a wooden fence as recommended. There will be no outdoor runs; the only outside play area is the fenced area. No one else spoke. Rostad closed the public hearing. Brittain made a motion to approve the conditional use permit subject to the conditions listed below. Harter seconded. 1. All applicable permits (i.e., building, electrical, grading, mechanical) must be completed, submitted, and approved by the City prior to the commencement of any construction activities. Detailed construction plans must be reviewed and approved by the Building Official. 2. All overnight boarding must be indoors. Intermittent supervised outdoor use of the outside area for animal "bathroom" activities at night would be permitted. 3. Animals will only be allowed outside between the hours of 6:00 a.m. to 9:00 p.m. in run and play areas. 4. All outdoor and indoor activities must be supervised by employees or a designated responsible adult. 5. A six -foot tall fence of wood or vinyl composite material must be installed along all sides of outside play area. Internal site fence materials must be reviewed and approved by the Planning Division. 6. The indoor areas and runs must be cleaned on a daily basis, and waste removal from the site must be contracted with a commercial refuse hauler. 7. The standard City and State noise rules will be applicable to the site. If the City receives noise complaints, the property owner must bring the noise on the site into compliance upon notification by the City. 8. The standard City and State nuisance ordinance rules will be applicable to the site. If the City receives odor complaints, the property owner must bring the odor on the site into compliance upon notification by the City. 9. Repeat violations related to noise, odor, or permit criteria will require additional review of the conditional use permit by the City Council. Planning Commission Minutes November 26, 2012 Page 3 of 7 10. Prior to building permit application, the applicant shall submit a detailed landscaping plan that meets the approval of the Community Development Department. Motion passed unanimously (8 -to -0 vote). 6.2 CIP 2013 -2017 — Case CP12 -031 The City of Cottage Grove has applied for a comprehensive plan amendment to amend the Capital Improvement Program (CIP) for 2013 -2017. Roland summarized the staff report and recommended that the Planning Commission find that the 2013 -2017 CIP is consistent with the comprehensive plan and approve forwarding it to the City Council. Harter asked for more information on the future pavement management projects and the Public Safety /City Hall project. Roland explained the City's policy for pavement management projects, noting that 45 percent of the cost is assessed to the property owners that benefit from the project and the balance is the responsibility of the City as a whole. The City would issue debt or bonds to pay the portion not covered by special assessments. Each year the City has to make payments for the principal and interest on those bonds. She then responded that the Public Safety /City Hall amount is the repayment of the City's internal borrowing with tax levy dollars. Harter asked about MSA funds. Roland explained that MSA funds are a combination of the gas tax and vehicle registration fees. The State utilizes a formula to determine the necessity of funding for each community based on existing miles of roadway, future miles of roadway, and required maintenance and construction needs. The City receives an allotment for construction of approximately $1.4 million from MSA on an annual basis and expects that to increase by about 2 percent each year. If those funds accumulate over a number of years because the City did not do an MSA project, the City can be penalized by the State for not using those funds. Heurung asked about pavement management projects in 2012. Roland responded that pavement management projects were put on hold in 2012 so the City Council could review the Infrastructure Management Task Force report that was done in 2005. The 2012 pavement management area will be combined with 2013 area and both will be done at the same time. Rostad opened the public hearing. No one spoke. Rostad closed the public hearing. Brittain made a motion to recommend approval based on the consistency of the 2013- 2017 CIP the comprehensive plan. Harter seconded. Motion passed unanimously (8 -to -0 vote). Discussion Items 7.1 Newland Communities Planning Commission Minutes November 26, 2012 Page 4 of 7 Residential development concept plan for approximately 93 lots for detached single - family homes on 39.5 acres of land. The property is located approximately a third of a mile east of Jamaica Avenue and north of 70th Street. McCool summarized the staff report and recommended approval with the suggested revisions listed in the staff report. Heurung asked what the purpose is in requiring a homeowners association. McCool responded for the maintenance of the common areas of the development, including the buffer area along 70th Street. The Commission discussed the difference between platting parcels as outlots versus easements, fencing regulations, location of trails, and the future expansion of 70th Street by Washington County. Daren Labaree, Landscape Architect for Westwood Professional Services, provided a brief overview of the property as they designed it and explained the benefits. He also covered the suggested revisions, pointing out which ones they are amenable to and the ones with which they have issues. They are agreeable to extending another connection to the other proposed development but not in the same alignment as suggested by staff. He provided information on a study comparing parkway in response to the proposed buffer area along 70th Street. They believe the size of the outlot the City wants is excessive and the 92 feet of right -of -way and an additional 40 -foot of easement should cover development now and into the future. Labaree then explained that some benefits of an easement instead of an outlot is that it increases the size of the lot. The homeowners association would maintain the 40 -foot easement, and that requirement could be added to the developers agreement. That would give the City leverage should the HOA default. They are amenable to the City's request for sidewalks on both sides of certain streets. The Planning Commission discussed minimum square footage for the houses in the development. They held a detailed discussion regarding front yard setbacks; the consensus of the Commission was to require a 25 -foot minimum front yard setback. There was further discussion of buffering along 70th Street and whether it should be an outlot or easement. There were requests to see the proposed development overlaid on the future plans for 70th Street. Levitt stated that in the next packet, staff will summarize the referenced road segments to provide setbacks along with the future overlay of 70th Street. Ron Mullenbach, DR Horton, stated that what they and Newland are looking for is feedback for their preliminary plat application. They are flexible about outlots versus easements. He then stated that there will be berms along 70th Street; on the side that is visible from 70th Street there should be a consistent high -level of maintenance and landscaping. The other side of the berm is the private side and the owners of those lots will consider that their backyard. If it is an HOA -owned and maintained outlot, there will be people who believe it is a common area. Whether it is an outlot or an easement, the PDO standards could be written to not allow any fences within that stretch, and the easement description could capture what the top of the berm is. They would like the flexibility to achieve the City's vision. Planning Commission Minutes November 26, 2012 Page 5 of 7 The discussion next centered on side yard setbacks, lot widths, and lot sizes. Labaree asked for flexibility for minimum lot widths and minimum lot sizes. There was a request to set a minimum lot size. Several Commissioners were in favor of allowing a 75 -foot average lot width with a 65 -foot minimum width. The Commission discussed if there should be a roadway connection on the northeast corner of the plat. The consensus was that there should be a connection in the northeast corner as recommended in the staff report and for the developers and staff to work out the location. Discussion next centered on whether the proposed tot lot should be public or private or part of a larger neighborhood park in that general area and the proposed trailway system. McCool provided information from the City's Master Park Plan showing the Upper Ravine Park and Trail Plan. He also talked about talking with the South Washington Watershed District (SWWD) on utilizing some of their land for park amenities. Brittain made a motion to approve the Newland Communities' concept plan with the revisions listed below and added a condition to have staff work with the applicants to come up with a minimum finished floor area for the R -3 overlay, which can be based on the R -2A since there wasn't anything listed in the R -3. Pearson seconded. 1. Temporary turn- arounds are constructed at the dead -ended streets located at the west and east boundary lines of the site. 2. The proposed tot -lot property and additional land area be combined for the development of a neighborhood park. The public park site is generally located in the southeast corner of the SWWO property located north of Newland's property, southeast corner of Goebel's property that is north of Newland's property, and in the vicinity of the tot -lot and stormwater basin as shown on Newland's concept plan. The location of this neighborhood park is consistent with the future park plan. 3. Subdividing the property includes the platting of an outlot paralleling and abutting 70th Street. This outlot should be an average of 75 feet in width and graded with undulating earth -berms and densely landscaped. An underground irrigation system shall be provided for all turf areas. The developer provides options for how maintenance could be accommodated. 4. The cul -de -sac and lot layout in the northeast corner of the site shall be modified to provide a future street connection at the north end of the adjoining 10 -acre Wozniak parcel. The proposed future street connection in the southeast corner of the site is acceptable. 5. Landscaped islands shall be provided in the center of cul -de -sacs. The islands will be platted as outlots. The homeowners association must own and maintain these outlots. 6. A homeowners association must be created for this development. Planning Commission Minutes November 26, 2012 Page 6 of 7 7. A sidewalk is constructed on the east and west sides of the street located between 70th Street and the first street intersection north of 70th Street. 8. The minimum front yard setback for the living area of a dwelling must not be less than 25 feet. The minimum front yard setback of the attached garage must not be less than 30 feet. A minimum 7.5 -foot side yard setback is acceptable. Motion passed unanimously (8 -to -0 vote). 7.2 D.R. Horton Residential development concept plan for approximately 133 lots for detached single - family homes on 61.5 acres of land. The property is located between Military Road and 70th Street, approximately a third of mile west of Keats Avenue (CSAH 19). McCool summarized the staff report and recommended approval with the suggested revisions listed in the staff report. The Planning Commission discussed whether the neighboring three -acre property was asked to be included with this development and how that parcel would be accessed when Military Road is closed. McCool responded that the access could be continued from Military Road. The Comprehensive Plan identifies that Military Road would be abandoned sometime in the future and become a trail corridor. The segment of Military Road up to the three acres may become a public road cul -de -sac that would provide access to those other adjoining property owners and also provide for trailhead parking. There was discussion on number of lots, lot sizes, lot widths, the road extension for the cul- de -sac, and single - loaded streets for the collector roadway into the neighborhood for vistas. Brittain made a motion to approve the concept plan with the revisions listed below. Ventura seconded. 1. Temporary turn - around is constructed at the dead -ended street located at the southeast corner of the site. 2. Subdividing the property includes the platting of an outlot paralleling and abutting 70th Street. This outlot shall be an average of 75 feet in width and graded with undulating earth -berms and densely landscaped. An underground irrigation system shall be provided for all turf areas. The developer provides options for how maintenance could be accommodated. 3. The cul -de -sac and lot layout on the ten -acre parcel west of the SWWD property shall be modified to provide a future street connection at the north end of the parcel. With this street connection, a cul -de -sac street is not necessary on the ten - acre parcel. The proposed future street connections crossing Military Road and easterly to the Cedarhurst Mansion property are acceptable. Planning Commission Minutes November 26, 2012 Page 7 of 7 4. Landscaped islands shall be provided in the center of cul-de-sacs. The islands will be platted as outlots. The homeowners association must own and maintain these outlots. 5. A homeowners association must be created for this development. 6. A sidewalk is constructed on the east and west sides of Joliet Avenue located between 70th Street and Street A. 7. The minimum front yard setback for the living area of a dwelling must not be less than 25 feet and the minimum front yard setback of the attached garage must not be less than 30 feet. A minimum 7.5 -foot side yard setback is acceptable. Motion passed unanimously (8 -to -0 vote). Reports 8.1 Recap of October City Council Meetings Thiede reported that on November 7 the City Council approved an amendment to the Ideal Avenue vacation for Sunnyhill Park. The Council discussed Washington County's CIP and approved a letter to the County requesting they change the date for the work on Jamaica Avenue from 70th to Military to 2015 instead of 2017. On November 21 the Council approved the River Oaks Overlook Natural Resources Management Plan. They discussed chickens and ducks on urban lots, which they tabled for further discussion by the Planning Commission. 8.2 Response to Planning Commission Inquiries None 8.3 Planning Commission Requests Brittain asked if there are any plans to improve access to West Point Douglas Road. McCool responded that staff could compile that information. He believes the Economic Development Authority is evaluating West Point Douglas Road between 80th Street and Jamaica Avenue for different land uses and zoning classifications. McCool reported that the next Planning Commission meeting will be on Monday, December 17, 2012, which is the third Monday of December. Adjournment Harter made a motion to adjourn the meeting. Rediske seconded. The meeting adjourned at 9.40 p.m.