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Home My WebLink About2013-2014 BudgetTABLE OF CONTENTS INTRODUCTION Transmittal Letter.................................................................................1 Basis of Budgeting & Fund Structure...............................................20 Calendar...........................................................................................23 SUMMARY INFORMATION Operating Budget Summary –All Funds..........................................24 Fund Balance Summary...................................................................27 Revenue Sources.............................................................................29 Property TaxLevy............................................................................31 General Fund Revenue....................................................................32 General Fund Expenditures.............................................................35 Capital Outlay...................................................................................36 Personnel Schedule......................................................................41 GENERAL FUND DETAIL Mayor-Council..................................................................................50 Administration...................................................................................53 Professional Services.......................................................................56 City Clerk & Elections ......................................................................58 Finance.............................................................................................62 Personnel.........................................................................................65 Community Programs.......................................................................68 City Hall............................................................................................70 Community Development (Planning/Inspections)............................72 Historic Preservation........................................................................78 Engineering......................................................................................81 Emergency Management.................................................................84 Police Protection...............................................................................87 Animal Control..................................................................................93 Fire Protection..................................................................................97 Streets............................................................................................102 Signs/Street Striping.......................................................................106 Snow / Ice Control (Snow Plowing)................................................109 Public Works Administration...........................................................112 Forestry..........................................................................................115 ParksMaintenance/Landscape Interns..........................................118 Park Equipment / ParkShelter Replacement Program..................123 Recreation......................................................................................125 Transfers/Contingency...................................................................128 TABLE OF CONTENTS (continued) SPECIAL REVENUE FUNDS Recycling........................................................................................130 Storm Water...................................................................................133 Forfeiture and Seizure....................................................................138 Ice Arena........................................................................................142 Gambling........................................................................................146 Economic Development Authority..................................................149 CAPITAL PROJECT FUNDS Equipment Replacement................................................................153 Sealcoating.....................................................................................159 Economic Development Trust........................................................162 ENTERPRISE FUNDS Water..............................................................................................165 Sewer.............................................................................................171 Street Lights...................................................................................176 Golf Course....................................................................................180 Cottage Grove EMS Ambulance....................................................187 INTERNAL SERVICE FUNDS Self Insurance.................................................................................193 Fleet Maintenance..........................................................................197 Information Services.......................................................................200 APPENDIX Glossary.........................................................................................205 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Basis of Budgeting The accounting and budgeting system of the City is organized on a fund basis. A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts. The City’s budgeted funds are grouped into two broad categories as follows: Governmental Funds – Governmental funds are used to account for the “governmental type” activities of the City (i.e. activities that receive a significant portion of their funding from property taxes, state aids and various grants). The Governmental funds budgeted by the City are the General Fund and Special Revenue funds. These funds are budgeted on a modified accrual basis. Under the o modified accrual basis revenues are recognized when they will be available and expenditures are recognized in the period the liability is incurred. Proprietary Funds – Proprietary funds are used to account for the “business type” activities of the City (i.e. activities thatreceive a significant portion of their funding through user fees/charges). The Proprietary funds budgeted by the City are Enterprise and Internal Service funds. These funds are budgeted on an accrual basis. Under this method o revenues are budgeted in the period when earned and expenditures are budgeted in the period when they are expected to occur. The following is a listing of the City funds covered in this budget document: General Fund:The General Fund accounts for many operations of the City, including all financial resources except those required to be accounted for in another fund. Special Revenue Funds:These funds are used to account for revenues derived from specific revenue sources which are designated to finance particular functions or activities of the government and cannot be diverted to other uses. The City budgets the following special revenue funds: Recycling fund - accounts for the activities related to the promotion of solid waste reduction and recycling participation by City residents. Storm water fund – provides for the maintenance and cleaning of the City’s storm water collection and storm water holding pond system. Forfeiture fund - provides for the collection of revenues from the forfeitures of confiscated property and allows the expenditure of those revenues for expenses related to the public safety of the City. Ice Arena fund – provides for the operation of the City’s Ice Arena. Gambling fund – accounts for the collection and disbursement of proceeds from all organizations licensed to conduct lawful gambling. EDA fund – provides for the operations and activities of the City’s Economic Development Authority. Capital Project Funds: These funds are used to account for City financial resources to be used for capital acquisition andconstruction activities. Equipment Replacement fund - provides funding for purchase of capital equipment items. Sealcoating fund – provides for the accumulation of revenues and the expenditure of funds for the City’s street seal coating program. FutureEconomic Development fund – accounts for the accumulation of funds to be used to further economic development within the City. Enterprise Funds: These funds are used to account for City operations that are financed and operated like private business enterprises. Revenues are generated primarily through customer charges from those who utilize the services provided by the activity. Expenses are budgeted in accordance with expected revenues. Water fund – provides for the operations of the City’s water distribution system including wells, reservoirs and trunk infrastructure system. Sewer fund – provides for the operations of the City’s wastewater collection and treatment systems. Street light fund – provides for the operationsand maintenanceof all City owned streetlights and maintenance and repairs of semaphores. Golf Course fund – provides for the operations of the River Oaks Golf Course: an 18 hole golf course, driving range, pro shop, banquet and grill facility. EMS fund – provides for the operations of the City’s ambulance service. Internal Service Funds:These funds are used to account for the financing of goods and services provided by one department to other departments on a cost reimbursement basis. Self Insurance – provides for the self-insurance of the City for claims less than the deductible amount and for payments of insurance premiums for the City and City employees. Fleet –provides for the maintenance and repairs of all City vehicles and large equipment. Information Services –provides for the maintenance, repairs, and acquisition of all City information system services. Budget Process st The budget is prepared on an annual basis and follows the calendar year, January 1to st December 31. The City of Cottage Grove City codeTitle 1, Chapter 6-3(d) sets the requirement that the City Administrator must prepare and submit an annual budget to the City Council. Minnesota State Statutes requires that the preliminary budget and th proposed tax levy be approved by Council prior to September 15of each year. The preliminary property tax levy must then be certified to the County Auditor by September th 15. Once adopted the preliminary tax levy may be decreased before final adoption, but not increased. The City’s budget process is guided by policies and ordinances which have been adopted by the City Council. The City Administrator and City staff address the City Council’s direction in the course of the budget preparation. The financial costs of implementation of policies and program requests are evaluated and appropriations for the same are included in the budget as economically feasible. A calendar reflecting the compilation of the 2013-2014 budget is shown on the following page. 2013Budget Calendar Target DateResponsible partyAction May 16, 2012CouncilDiscussion of budget goals at workshop May 17, 2012FinanceBudget Kick-Off Meeting/ Distribute forms JuneFinanceTax Revenue forecasts June18, 2012DepartmentsReturn forms to finance June 19 –July 6Budget teamPreliminary review July 9-10-11Budget team and Review meetings Departments July 17, 2012Budget team andFinal review meeting Departments July 25, 2012FinanceProposed Budget Document to Council August 1& 15, 2012CouncilBudget workshops - Council review & comment September 5, 2012CouncilAdopt preliminary levy and budget By September 15, 2012FinanceCertify preliminary levy and comment hearing date November 2012CountyMails notice of proposed property taxes for next year taxes payable December 5, 2012CouncilConduct budget comment meeting December 19, 2012CouncilAdopt final budget and levy By December 29, 2012Finance Certify final levy CITY OF COTTAGE GROVE, MINNESOTA 2013 Operating Budget Summary Ice GeneralRecyclingStorm WaterForfeitureArenaGambling Revenues:FundFundFundFundFundsFund General property taxes$ 10,867,000$ -$ -$ -$ 240,000$ - MVHC ----- Franchise & other taxes38,000----1,500 Tax increment collections------ Special assessments19,500----- Licenses and permits662,450----- Intergovernmental570,25053,150---- Charges for services373,700---901,500- Fines and forfeits201,000--55,000-- Interest Revenue60,000-2,0001,0006,000- Forfeitures------ Sales--641,400--- Admin Fee520,710----- Rents------ Refunds28,070----- Miscellaneous23,400----- Subtotal before transfers13,364,08053,150643,40056,000 1,147,5001,500 Transfers In3,000----- Total revenues13,367,08053,150643,40056,000 1,147,5001,500 Expenditures: Employee Services8,783,90025,700230,000 -354,700- Supplies1,067,9205,50054,8508,50032,050- Contractural Services3,090,84015,420400,55016,400284,760- Capital Outlay307,00025,00030,000 -40,000- Other Financing----- Miscellaneous ------ Depreciation----- Admin Fees-30,900--- Debt Service---510,100- Subtotal before transfers13,249,66071,620746,30024,9001,221,610 - Transfers Out213,070 -- - - - Total expenditures13,462,730 71,620 746,30024,900 1,221,610 0 Revenues over (under) expenditures(95,650)(18,470)(102,900)31,100 (74,110)1,500 Projected Fund Balance: Beginning Balance8,617,81260,400266,76664,428319,2821,920 Non Expense item in Enterprise----- Ending Balance$ 8,522,162$ 41,930$ 163,866$95,528$ 245,172$3,420 FutureTotal EquipmentEconomicInternalBudgeted EDAReplacementSealcoating DevelopmentEnterpriseServiceFunds FundFundFundFundFundsFunds2013 $ 108,100$ -$ -$ -$ -$ -$ 11,215,100 ------ --553,100---592,600 ------ -----19,500 -----662,450 -----623,400 ---187,3002,744,7104,207,210 -----256,000 22,00027,50025,000177,30040,000360,800 ------ ---7,347,550-7,988,950 -----520,710 ---360,000-360,000 ----20,00048,070 7,50080,100-17,5001,000129,500 137,600107,600553,10025,0008,089,6502,805,71026,984,290 30,000148,370--69,200-250,570 167,600255,970553,10025,0008,158,8502,805,71027,234,860 215,900- --2,333,4601,524,70013,468,360 1,200-23,250-633,825709,4502,536,545 48,345-691,000-3,631,515427,7058,606,535 -1,219,300 -400,0001,632,4508,0003,661,750 ----- -- -----130,000130,000 ----1,564,80057,3001,622,100 ----489,860 -520,760 ----297,950 -808,050 265,4451,219,300714,250400,00010,583,8602,857,15531,354,100 - - -30,00041,20031,000315,270 265,445 1,219,300 714,250 430,000 10,625,060 2,888,155 31,669,370 (97,845)(963,330)(161,150)(405,000)(2,466,210)(82,445)(4,434,510) 1,689,9593,323,431322,3013,443,24466,572,1833,685,54788,367,273 ----1,862,4508,0001,870,450 $ 1,592,114$ 2,360,101$161,151$ 3,038,244$ 65,968,423$ 3,611,102$ 85,803,213 CITY OF COTTAGE GROVE, MINNESOTA 2013 Operating Budget Summary - Enterprise Funds Enterprise Funds Total WaterSewerStreet LightGolf CourseEMSEnterprise Revenues:FundFundFundFundFundFunds General property taxes$ -$ -$ -$ -$ -$ - Franchise & other taxes------ Tax increment collections------ Special assessments------ Licenses and permits------ Intergovernmental------ Charges for services--187,300--187,300 Fines and forfeits------ Interest Revenue70,00075,00030,000-2,300177,300 Forfeitures------ Sales1,979,4502,243,700393,8001,568,300 1,162,3007,347,550 Admin Fee------ Rents360,000----360,000 Refunds------ Miscellaneous12,000--1,5004,00017,500 2,421,4502,318,700611,1001,569,800 1,168,6008,089,650 Transfers In69,200----69,200 Total revenues2,490,6502,318,700611,1001,569,800 1,168,6008,158,850 0 Expenditures: Employee Services432,600177,20078,800743,200901,6602,333,460 Supplies348,15013,50537,470161,80072,900633,825 Contractural Services683,9101,831,735409,050561,360145,4603,631,515 Capital Outlay428,000227,000886,50060,00030,9501,632,450 Other Financing------ Miscellaneous------ Depreciation791,600438,300120,100162,20052,6001,564,800 Admin Fees159,660178,60044,70051,70055,200489,860 Debt Service265,950--32,000-297,950 Subtotal before transfers3,109,8702,866,3401,576,6201,772,260 1,258,77010,583,860 Transfers Out-29,2009,000-3,00041,200 Total expenditures3,109,8702,895,5401,585,6201,772,260 1,261,77010,625,060 Revenues over (under) expenditures(619,220)(576,840)(974,520)(202,460)(93,170)(2,466,210) Projected Fund Balance: Beginning Balance34,110,54424,947,9286,309,246226,364978,10166,572,183 Non Expense item in Enterprise658,000227,000886,50060,00030,9501,862,450 Ending Balance$ 34,149,324$ 24,598,088$ 6,221,226$83,904$ 915,881$ 65,968,423 REVENUE ASSUMPTIONSFOR ALL FUNDS General Property Taxes – Property taxes are a revenue source in the General and Special Revenue fund types (as shown in the budget) and also in the Debt fund type (non budgeted).Property taxes arecollected and distributed by Washington County twice annually.Taxes on individual properties vary with changes in the market value. Franchise and other taxes - Franchisefee revenues are remitted to the City by the Electric and Gas utility providers who collect a specified amount on residents’ utility bills. These franchise fees are directed to the Seal coating Special Revenue fund and are used to pay for the annual seal coating project. A 10% of net profits gambling tax are collected from each organization licensed to conduct lawful gambling in the city. The Gambling special revenue fund ensures that lawfulgambling contributionsare disbursed according to state statute. Special Assessments – Special assessments are charges levied against properties benefiting from improvement projects and are a revenue source in the General Fund as a result of unpaid charges for services which have been certified to the property receiving the service. Licenses and Permits – This revenue source is found only in the General Fund. Licenses and Permit Fees are based on city determined license rates, State regulated rates and the Uniform Building Code. Intergovernmental - The majority of revenue in this category is distributed by the State on a semi-annual or annual basis. The amounts are established bythe State and include State Highway Aid, Police Aid, and Fire Aid. Highway state aid is a portion of fuel taxes distributed to communities for road maintenance and roadway construction. State Police and Fire Aid are derived from surcharges on auto and property insurance and are designed to help finance pension obligations for police and fire personnel. Other intergovernmental revenues come from the County and the School District in the form of grants for recycling and payments for School Resource officers. Charges for services – Charges for services come from a variety of sources in the General Fund; development administration fees,publicsafety and public works services and various recreation fees. Charges are reviewed annually and are based on the cost of providing the service in conjunction with an acceptable level of City subsidy. Recreation fees arecollected from participants for various recreation activities. The price supports the cost of providing the activity, including some personnel costs. Charges for services in the Ice Arena Special Revenue fund include ice rental fees, skating lesson fees and concessions. Charges for services in the Enterprise fundsinclude Water utility, Sewer utility, Storm water utility and streetlight utility fees: Water and Sewer sales are billed monthly and are included in the City Services Bill. The fee is based on the cost to support operations and to pay for the replacement of infrastructure. The 2013 water rates are a $1.50 base charge, plus $1.30 per 1,000 gallons use up to 15,000 gallons, $1.90 per 1,000 gallons for use over 15,000 gallons and less than 30,000 gallons, and $2.15 per 1,000 over 30,000 gallons. The sewer fee is based on charges from the Metropolitan Waste Control Commission, costs of operations, and costs to replace infrastructure. The charge is based on winter water consumption. The 2013 sewer rates are $1.65 per month base charge plus $3.00 per 1,000 gallons for all uses less than 30,000 gallons and $3.60 per 1,000 gallons for use over 30,000 gallons. Storm water chargesand streetlight chargesare also billed monthly and are included in the City Services Bill. The charge is based on the costs of operating, maintaining, and improving those systems. Charges for service from the Golf Course Enterprise fund are for rounds of golf played, golf cart rentals and banquet facility usage. Rates are market driven and evaluated every year. Charges for EMS (ambulance) servicesare for basic and advanced life support services in four communities. The charge is based on the market and on the cost to provide the service. Fines and Forfeits – These revenues are found In both the General fund and the Forfeiture Special Revenue Fund. Fine revenuesare distributed by Washington County and are based on awards from the Court system. Other revenue is collected as forfeiture cases are closed and items sold at auction. The funds are deposited to cover drug enforcement related expenditures. Interest – Interest earnings on the City’s pooled cash are allocated to each fund based on the fund’s proportional cash value. Budget estimates are based on current and expected market rates of return. Admin fees – This revenue source in the General fund represents the charges collected from Enterprise Funds for the services providedto those fundsby administrative activities, commodities, contracted services andemployees accounted for in the General fund. CITY OF COTTAGE GROVE PROPERTY TAX LEVY AdoptedAdoptedAdoptedAdoptedProposed Fund20102011201220132014 General Levies 100General Fund$10,213,300$10,345,100$10,929,100$10,867,000$11,561,863 MVHC unallotment 584,000 584,000 100Park shelter replacement/Landscape initiative 30,000 30,000 525Future Public Safety/City Hall 30,000 30,000 280Economic Development 106,000 106,000 106,000 108,100 108,100 585Grey Cloud Bridge Debt reduction Future Pavement Mgmt 250Ice Arena Total levy subject to limit10,903,30011,035,10011,035,10011,035,10011,729,963 Debt Levies 365EDA public project Ice Arena expansion bonds 240,000 240,000 240,000 240,000 240,000 Debt service mitigation 346,400 Public Safety/City Hall building bonds 648,205 550,000 550,000 488Pavement Mgmt 2008 180,000 175,050 175,700 175,000 175,000 Pavement Mgmt 2010/2011 81,600 81,000 476Pavement Mgmt 1998 481Pavement Mgmt 2000 (2009C) 29,306 41,000 142,245 159,550 124,450 485Pavement Mgmt 2002c 334,894 403,700 484Pavement Mgmt 2003 232,300 484Pavement Mgmt 2002c 235,200 Total debt levy 1,251,700 1,206,150 1,206,150 1,206,150 1,170,450 Total Gross levy12,155,00012,241,25012,241,25012,241,25012,900,413 Change in Gross levy-2.34%0.71%0.00%0.00%5.38% Debt levy as % of Gross levy10.3%9.9%9.9%9.9%9.1% 31 General Fund Revenues by Revenue Type 2010 2011 2012 2013 2014 Actual Actual Adopted Adopted Proposed PROPERTY TAXES 3011 - CURRENT PROP TAX$ 10,065,339$ 10,118,437$ 10,345,100$ 10,867,000$ 11,561,860 3012 - DEL PROP TAXES 130,381 159,410 - - - 3013 - NON LEVY PROPERTY TAX - 52,205 38,000 38,000 38,000 3014 - FORF TAX SALES - 939 - - - 3016 - EXCESS TIF REVENUE 77 2,004 - - - PROPERTY TAXES 10,195,796 10,332,996 10,383,100 10,905,000 11,599,860 SPECIAL ASSESSMENTS 3030 - S.A. - CURRENT 4,542 9,612 19,500 19,500 19,500 3041 - S.A. - NEW ROLL 612 5,349 - - - 3044 - MISC PEN & INT 2 22 - - - SPECIAL ASSESSMENTS 5,156 14,984 19,500 19,500 19,500 LICENSES AND PERMITS 3110 - CONTRACT LICENSE 17,485 12,495 13,000 13,000 13,000 3112 - SOLID WASTE LIC 6,550 6,550 6,500 6,200 6,200 3113 - CIGARETTE LIC 4,313 3,750 4,250 4,250 4,250 3114 - BEER LICENSE 2,050 1,400 2,500 2,500 2,500 3115 - LIQUOR LICENSE 82,342 71,250 73,000 45,000 45,000 3116 - AMUSEMENT DEVICE 315 395 300 300 300 3117 - ALARM LICENSE 12,941 11,150 12,500 12,500 12,500 3119 - GAMBLING ENFORCE 800 1,100 600 900 900 3125 - LAWN CARE LIC 3,075 2,250 1,800 1,800 1,800 3127 - PEDDLER TEMP 400 400 200 200 200 3128 - SAUNA/MASSAGE PARLOR - 200 - - - 3129 - MISCELLANEOUS LICENSE - 1 100 100 100 3130 - MASSAGE THERAPY 900 675 600 600 600 3139 - ELECTRICAL PERMITS - 33,609 - 35,000 35,000 3140 - BUILDING PERMIT 385,762 264,040 330,000 311,500 311,500 3141 - HTG/REFR PERMIT 37,327 17,718 35,000 35,000 35,000 3142 - PLBG PERMIT 21,544 14,741 25,000 25,000 25,000 3143 - REINSPECTION FEE 510 1,298 500 500 500 3144 - ANNL PLANT INSP 12,710 12,710 - - - 3145 - BUILDING PLAN REVIEW 98,736 58,401 100,000 100,000 100,000 3146 - RENTAL LICENSE 28,280 27,995 25,000 29,000 29,000 3147 - BLDG PERMITS DNMRK 5,738 12,393 2,500 5,000 5,000 3148 - RENTAL LICENSES SPP 1,000 5,325 - 1,000 1,000 3150 - ANIMAL LICENSE 27,811 30,326 34,000 31,000 31,000 3159 - MISC NON-BUS LIC 2,880 3,101 2,100 2,100 2,100 LICENSES AND PERMITS 753,468 593,272 669,450 662,450 662,450 General Fund Revenues by Revenue Type 2010 2011 2012 2013 2014 Actual Actual Adopted Adopted Proposed INTERGOVERNMENTAL 3310 - FEDERAL GRANTS 31,719 69,080 20,000 22,000 22,000 3321 - MVHC 5,603 4,698 - - - 3324 - STATE GRANTS 71,914 15,892 15,000 - - 3325 - MN STREET MAINT 42,609 43,905 42,000 42,000 42,000 3328 - MN POLICE AID 254,806 254,444 240,000 250,000 260,000 3329 - MN FIRE AID 126,005 121,470 120,000 120,000 120,000 3338 - PERA AID 21,448 21,448 21,450 21,450 21,450 3339 - OTHER MN AID 15,324 25,100 27,000 16,000 16,000 3349 - COUNTY AID 13,605 20,114 3,500 4,000 4,000 3359 - OTHER GOV AID 17,003 17,057 19,800 19,800 19,800 INTERGOVERNMENTAL 600,034 593,209 508,750 495,250 505,250 CHARGES FOR SERVICES 3454 - CLOTHING-NONTAX 240 238 500 500 500 3510 - MAPS/DOC SALES 161 142 - - - 3511 - ASSESS SEARCH 840 880 300 300 300 3514 - PLANNING FEE 6,090 5,660 8,500 9,500 9,500 3516 - ADM CHARGE - GEN 495,600 495,600 510,500 520,710 520,710 3517 - ADM CHARGE-CONST 7,260 - - - - 3518 - ENGINEERING CHG-CONSTR 14,810 - - - - 3519 - OTHER CHARGE SVS 35,725 45,486 33,800 33,800 33,800 3520 - FIN CHARGE-CONST 10,889 - - - - 3521 - ACCID REPORTS 160 - - - - 3522 - LICENSE INVEST 950 100 1,000 500 500 3523 - D.A.R.E. REIMB 75,000 75,000 75,000 75,000 75,000 3530 - TOWING & REIMB 3,989 6,384 4,000 4,000 4,000 3532 - FALSE ALARM FEES 4,050 4,475 5,000 5,000 5,000 3533 - LOCK OUT FEE 6,600 4,457 6,000 6,000 6,000 3535 - FIRE SERVICE - (2,450) - - - 3536 - ANIMAL POUND CHG 6,450 4,314 8,000 - - 3537 - OUT POLICE EMPL 43,547 48,430 25,000 25,000 25,000 3539 - MISC PUB SAFETY 4,493 7,402 4,000 4,500 4,500 3547 - ST OPEN PERMIT 2,562 2,960 2,500 2,500 2,500 3548 - RIGHT OF WAY PERMITS 9,343 23,129 6,000 12,000 12,000 3549 - MISC PUBLIC WORK 482 18,326 39,550 42,200 42,200 3561 - ADMISSIONS 8,120 6,853 7,500 7,500 7,750 3562 - OPEN PLAYGROUNDS 427 628 300 300 300 3563 - SUPERVISED PLAYGROUNDS 30,139 31,178 39,000 39,000 39,000 3567 - EDUCATIONAL LESSONS 31,373 38,182 34,000 35,000 35,500 3568 - FEE FOR SERVICE 47,701 59,095 71,300 71,100 71,100 3569 - LEAGUE FEES 33,149 33,940 40,000 40,000 40,000 3571 - CONCESSION SALES 2,704 1,873 2,500 2,000 2,000 3575 - SPECIAL EVENTS 12,419 9,539 16,500 15,000 15,000 3580 - FACILITY USE 12,879 12,822 18,000 18,000 18,500 CHARGES FOR SERVICES 908,150 934,644 958,750 969,410 970,660 General Fund Revenues by Revenue Type 2010 2011 2012 2013 2014 Actual Actual Adopted Adopted Proposed FINES AND PENALTIES 3610 - COURT FINES 201,259 192,852 200,000 200,000 200,000 3612 - NOT FOUND 300 825 1,000 1,000 1,000 FINES AND PENALTIES 201,559 193,677 201,000 201,000 201,000 INVESTMENT INTEREST 3810 - INVEST INTEREST 65,279 84,706 60,000 60,000 60,000 INVESTMENT INTEREST 65,279 84,706 60,000 60,000 60,000 MISCELLANEOUS 3812 - DONATE & CONTRI 23,445 15,265 8,000 8,000 8,000 3813 - SALE OF GOODS 12,167 11,054 15,000 15,000 15,000 3814 - RENTAL INCOME 75 - 400 400 400 3816 - REFUND & REIMBRS 34,144 39,464 26,250 28,070 28,070 3829 - MISC - OTHER 2,188 5,647 - - - 3830 - CASH OVER 21 (320) - - - MISCELLANEOUS 72,039 71,110 49,650 51,470 51,470 OTHER FINANCING SOURCE 3962 - DEPOSIT 300,000 20,000 - - - OTHER FINANCING SOURCE 300,000 20,000 - - - TRANSFERS IN 3898 - RESIDUAL EQUITY 1,063 4,699 - - - 3899 - TRANSFER IN 2,758 3,600 4,800 3,000 3,000 TRANSFERS IN 3,820 8,299 4,800 3,000 3,000 $ 13,105,303$ 12,846,896$ 12,855,000$ 13,367,080$ 14,073,190 General Fund Expenditures by Department 201020112012 20132014 ActualActualAdoptedAdoptedProposed ADMINISTRATION/FINANCE 01MAYOR-COUNCIL$ 136,828$ 180,784$ 192,050$ 192,950$ 192,950 02ADMINISTRATION 263,653 236,552 215,620 231,820 248,120 04CITY CLERK/ELECTIONS 169,837 146,062 192,475 197,175 209,675 05FINANCE 421,897 429,863 458,785 500,885 514,885 06PERSONNEL 93,970 91,131 112,030 116,930 121,530 07MANAGEMENT INFO SERVICES 208,256 205,515 - - - ADMINISTRATION/FINANCE 1,294,441 1,289,907 1,170,960 1,239,760 1,287,160 LEGAL/ASSESSING 03PROFESSIONAL SERVICES 310,536 323,346 328,600 341,500 341,500 LEGAL/ASSESSING 310,536 323,346 328,600 341,500 341,500 CITY HALL/SPECIAL PROGRAMS 08COMMUNITY & EMPLOYEE PROG 47,645 60,612 52,200 57,850 57,850 09CITY HALL BUILDINGS 197,387 200,980 230,450 276,370 276,670 CITY HALL/SPECIAL PROGRAMS 245,031 261,592 282,650 334,220 334,520 COMMUNITY DEVELOPMENT 10PLANNING & ZONING 705,667 437,805 414,830 301,630 314,730 11HISTORIC PRESERVATION 3,846 4,944 13,500 11,300 11,700 13PROTECTIVE INSPECTION 426,460 448,800 439,230 498,695 515,025 COMMUNITY DEVELOPMENT 1,135,973 891,548 867,560 811,625 841,455 PUBLIC SAFETY 15EMERGENCY PREPAREDNESS 40,068 67,333 57,320 48,620 47,020 21POLICE PROTECTION 4,690,985 4,938,684 5,099,800 5,338,400 5,496,550 23ANIMAL CONTROL 70,048 62,499 79,950 65,610 66,250 26FIRE PROTECTION 762,662 872,289 857,175 927,955 922,405 PUBLIC SAFETY 5,563,763 5,940,804 6,094,245 6,380,585 6,532,225 PUBLIC WORKS 14ENGINEERING 110,899 138,183 135,400 102,700 113,700 31STREET MAINTENANCE 914,749 1,050,646 952,320 1,023,970 1,139,770 32TRAFFIC SIGNAGE 165,193 169,627 189,220 210,850 213,490 34SNOWPLOWING 523,938 470,229 515,000 493,975 523,750 35PUBLIC WORKS ADMINISTRATION 385,988 385,985 352,895 389,370 394,395 PUBLIC WORKS 2,100,767 2,214,671 2,144,835 2,220,865 2,385,105 PARKS AND RECREATION 36FORESTRY 389,858 308,682 339,470 345,270 348,570 41PARKS MAINTENANCE 959,846 1,009,561 1,023,905 1,161,180 1,233,130 42PARKS DEVELOPMENT 35,614 251,118 - 77,000 - 51RECREATION PROGRAMS 303,621 299,238 332,180 337,655 346,005 52SWIMMING POOL 69,481 62,435 - - - PARKS AND RECREATION 1,758,420 1,931,035 1,695,555 1,921,105 1,927,705 OTHER CONTINGENCY - - 10,000 - 15,720 TRANSFERS 688,815 319,215 456,700 213,070 923,000 OTHER 688,815 319,215 466,700 213,070 938,720 $ 13,097,748$ 13,172,119$ 13,051,105$ 13,462,730$ 14,588,390 2013 Capital Outlay DepartmentDescriptionAmountSubtotal General Fund FinanceMisc. Equipment500 City HallMisc. Equipment500 1,000 PoliceOffice equipment1,000 Police4 Tasers4,400 Police4 PBTs1,900 Police8 Glock Handguns 3,000 PoliceSquad Equipment6,000 PoliceSetup $ 8,500/squad x 5 - New design of vehicle42,500 PoliceSquads with changeover147,000 FireMiscellaneous Capital outlay1,000 206,800 PW AdminScrubber/sweeper (walk-behind)13,000 StreetsAir compressor (1/3 of cost)1,500 SignsAir compressor (1/3 of cost)1,500 SignsWalk behind striper4,000 SnowRolling steel ladders1,050 SnowPick-up snowplows for units 1402 & 150810,600 SnowV-plow & snowblower for utility vehicle11,200 SnowTruck chains(7@$2,600)18,200 ParksNorth Ideal/Nina's boardwalk replacement15,000 ParksHighland park hockey rink boards15,000 Park Equip/ShelterHearthside & Lamar Park bldg interior/exterior remodeling60,000 Park Equip/ShelterHamlet Park building window repair and installation17,000 168,050 Total Fund375,850 Recycling Recycling Bins River Oaks15,000 Recycling Bins Neighborhood Parks10,000 Total Fund25,000 Storm Water Two stormceptor units30,000 Total Fund30,000 Future Economic Development BEC-building rehab200,000 Infrastructure development and redevelopment200,000 Total Fund400,000 Ice Arena North/South boiler replacement20,000 New POS hardware and software10,000 Future equipment replacement10,000 Total Fund40,000 2013 Capital Outlay DepartmentDescriptionAmountSubtotal Equipment Replacement Fund GrossW Trade Investigative Aid vehicle (340, FA 3170) Police 200100 Investigation's vehicle (346, FA 2686) Police1,1001,000 Grass/brush firefighting vehicle (459, FA 3128) Fire 39,0002,000 Dump truck single axle (4004, FA 2119) Streets 200,00020,000 Dump truck single axle (4005, FA 2118) Streets200,00020,000 1-Ton dump body (4203, FA 2345) Streets 55,0005,000 Street Sweeper (8601,FA 2126) Streets220,00010,000 Snowblower loader (8201, FA 2117) Snow 115,0002,000 4WD pickup (1402, FA 2419) Parks34,0002,000 Trash truck (6003, FA 3107) Parks 105,00010,000 Mower 11 foot rotary (8506, FA 2721) Parks81,0006,000 Spray injection patcher (New Equipment) Streets 70,0000 Crash Attenuator (New Equipment) Streets29,0000 1-Ton truck (1801, FA 1556) Storm 70,0002,000 Total Fund1,219,30080,100 Municipal Building Fund Paint public works facility and salt storage shed70,000 Fire station repairs154,650 Total Fund224,650 Water Operating Generators1,100 Dehumidifier2,200 Air compressor1,500 Pull Well70,000 Pavement Management C121,000 Pavement Management C242,000 Meter replacement225,000 4WD pick-up replacement unit 150832,000 Trailer mounted pressure washer18,000 Portable air compressor20,000 Total Fund432,800 Sewer Operating Pavement Management C177,000 Pavement Management C2150,000 Total Fund227,000 Streetlight Maintenance Banners (45 @ $108)4,860 System improvements and upgrade100,000 Traffic signal master control20,000 70th/Idsen improvement250,000 PM C1-conduit installed53,575 PM C1-new poles/luminaire-52 residential68,692 PM C1 hand poles(52@$450)23,400 PM C1 new feed points(3@$3,500)7,500 PM C2-conduit installed176,558 PM C2-new poles/luminaries'-(97@$1,321)128,137 PM C2 hand poles(97)43,650 PM C1 new feed points(6)15,000 Total Fund891,372 Golf Course Fertilizer spreader3,500 Misc. Capital Outlay (Clubhouse)4,000 Overlay parking lot/cart paths 10,000 Irrigation controllers and central 50,000 Total Fund67,500 2013 Capital Outlay DepartmentDescriptionAmountSubtotal Ambulance Operating Misc Equipment3,000 Narcotic Vault1,000 Medical equipment1,000 2 Physio control lucus devices30,950 10% of a Squad3,000 Total Fund38,950 MIS 5 Panasonic toughbooks & mounts-purchases for Fire30,800 4 Panasonic toughbook computers-purchases for Police20,000 Software upgrades in Command vehicle-Emer Mgmt2,000 5 Laptops @ $1,600 each8,000 18 Desktops @ $1,300 each23,400 Printer for Finance 3,800 Bar code module for new scanner3,750 Scanner-high volume8,000 Total Fund99,750 Total All4,072,172 I:\common\BUDGET\2013 Budget\[2013-2014 Capital Outlay.xlsx]2013 2014 Capital Outlay DepartmentDescriptionAmountSubtotal General Fund FinanceMisc. Equipment500 City HallMisc. Equipment500 1,000 PoliceOffice equipment1,000 Police4 Tasers4,400 Police4 PBTs1,900 Police8 Glock Handguns 3,000 PoliceSquad Equipment6,000 PoliceSetup $ 8,500/squad x 5 - New design of vehicle42,500 PoliceSquads with changeover146,400 FireMiscellaneous Capital outlay1,000 206,200 PW AdminScissors lift12,000 ParksSkateboard park improvements/maintenance30,000 ParksArbor Meadows irrigation20,000 62,000 Total Fund269,200 Recycling Recycling Bins Neighborhood Parks25,000 Total Fund25,000 Ice Arena Office AC Unit Replacement3,500 Water Softener Replacement6,000 Man Lift Replacement8,500 Future equipment replacement10,000 Total Fund28,000 Future Economic Development Infrastructure development and redevelopment400,000 Total Fund400,000 Equipment Replacement Fund Grossw/trade Fire Equipment200,0000 Grass/brush truck (881, FA 3138)Fire59,0002,000 4WD pickup (1005, FA 2412) Streets34,0002,000 Single axle utility trailer (7002, FA 2050) Streets3,800100 Road grader with snowplow (8002, FA 1443) Streets190,00030,000 Mower 6 foot rotary (8509, FA 3037) Streets25,0001,500 Trailer (7016, FA 1585) Signs4,000100 4WD pickup 1/2 ton (1202, FA 2333) Fleet 30,0001,000 Tandem axle trailer-large (7006, FA 2562) Parks 8,000500 Single axle utility trailer (7007, FA 2347) Parks 3,800100 Single axel utility trailer (7008, FA 2311) Parks 3,800100 Single axel utility trailer (7011, FA 2330) Parks 3,800100 Single axel utility trailer (7012, FA 2414) Parks 3,900100 Tandem axle trailer-large (7014, FA 712) Parks 5,500500 Tandem axle trailer-large (7018, FA 1392) Parks 5,500500 4WD pickup (5013, FA 2440) Recreation33,0001,000 Total Fund613,10039,600 2014 Capital Outlay DepartmentDescriptionAmountSubtotal Municipal Building Fund 12 Desktops @ $1,300 each (Patrol area)15,600 VoIP phones-PSCH and PW69,750 Total Fund85,350 Water Operating Generators1,200 Dehumidifier2,200 Well 10 (inline booster pump)70,000 Pavement Management F147,700 Meter replacement225,000 Paint Innsdale-3MG tank550,000 4WD pick-up replacement unit 150231,000 Total Fund927,100 Sewer Operating Pavement Management-F1100,000 Total Fund100,000 Streetlight Maintenance Banners (24 @ $108)3,000 System improvement and upgrade100,000 PM F1-conduit installed133,763 PM F1-new poles/luminaries'(76@$321)100,396 PM F1-hand holes(76)34,200 PM F1-new feed points(6)15,000 Total Fund386,359 Ambulance Operating Misc Equipment3,000 4 Physio control lucus devices-50% funded30,950 Replace 2003 ambulance-unit 83198,000 10% of a Squad3,000 Total Fund134,950 Golf Course Misc. Capital Outlay (Maintenance)3,500 Misc. Capital Outlay (Clubhouse)4,000 Overlay parking lot/cart paths 10,000 Tee mower and fairway mower 75,000 Total Fund92,500 Fleet Maintenance Multi-purpose welder4,900 Total Fund4,900 MIS City-wide computer replacement146,000 Computer equipment to be determined15,550 Total Fund161,550 Total All3,228,009 I:\common\BUDGET\2013 Budget\[2013-2014 Capital Outlay.xlsx]2014 DIVISION01 General Government FUNCTION DEPARTMENTMayor & CouncilPROGRAM0010 MISSION As elected representatives of the Citizens, the City Council provides legislative leadership for the City, setting overall policy for community services. DESCRIPTION OF ACTIVITY Composed of five elected officials, the City Council meets the first and third Wednesday each month to consider adoption of legislative and administrative measures providing services to citizens. They also meet periodically in workshops for in-depth discussion of other potential actions to be taken. MAJOR OBJECTIVES FOR 2013/2014 Governance 1. Ensure that citizen satisfaction levels remain at or above those identified in the 2007 Community Survey. 2. Continue/increase employee communications programming including recognition and Third Thursday programming and enhanced internal newsletters. Provide opportunities for Council participation. 3. Continue community events, programs and communications activities, adding expenditure analysis. 4. Continue performance measures and benchmarks to which the organization can measure attainment. Implement Accountability measures for each department tied to Council Vision and Goals including monthly reporting to Council. 5. Provide processes from which the organization can set direction such as the past pavement management task force report. Revisit current systems/processes to ensure validity and relevancy. 6. Propose enhanced staff performance feedback system. Commercial and Industrial Development 1. Continue to increase quality of commercial structures and neighborhoods. 2. Prospect for specific commercial end users by category as identified in the 2009 Commercial Market Study. Concentrate industrial prospecting on high job industries. 3. Enhance Chamber-EDA-Council business outreach coordination. 4. Ensure that we continue a staged, moderate, residential development pace. 5. Provide for continued development of the industrial park, redevelopment of the Gateway District and and planning for the Cottage View and infill sites including the Rodeo and Majestic redevelopment opportunities. Improve feedback and Council reporting processes. Housing Development 1. Actively manage foreclosure and code enforcement programming including rental housing units. 2. Provide for additional Empty Nester housing such as the Auburn Woods development; consider density bonuses to provide for this housing type. 3. Implement programming to re-generate developer interest in residential properties 4. Provide for targeted high end development in the East Ravine and West Draw areas. 5. Provide opportunities for high density townhomes, apartments and condo projects along with a non-senior assisted living project. Fiscal Stability 1. Budget with sustainability focus including renewable, quality of life and environmental factors as an outcome of the Sustainability Task Force. 2. Review existing Fund Balance policy and other current fiscal policies and practices including funding future facilities, pavement management, debt retirement and fund reserves. 3. Plan for the 2014 budget projecting expenditures at or below the mean of peers and moderation of the tax levy rate in comparison to peer communities and moderation of future operating cost increases below our funding ability. Ensure sustainable budgeting as we react to the current down cycle in the economy. Transportation and Transit 1. Provide for third party funding of community infrastructure ensuring we gain our share of County Highway funding dollars. Aggressively pursue inclusion in Federal Hwy funding cycles. 2. Provide for high density housing as part of our transit plan. 3. Provide continued support of the Hastings Bridge coalition and the Red Rock Rail and High Speed Rail initiatives. 4. Provide planning and construction of local roadway infrastructure on a scheduled basis. Public Facilities 1. Plan for future facilities projects as directed through voter approval or through the CIP process 2. Provide for continued (re)construction, maintenance and repair of parks and community spaces. 3. Provide for growth and maintenance of municipal utility systems on a scheduled basis. 4. Aggressively monitor public and private source water quality issues. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Regular Council Meetings2323232323 Special Council Meetings411101010 BUDGET ADDITIONS None CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget MAYOR-COUNCIL PERSONAL SERVICES 4120 - SAL-P.T./TEMP$ 36,336$ 36,336$ 36,400$ 36,400$ 36,400$ 36,400 4141 - PERA 1,4781,1391,6001,6001,6001,600 4142 - FICA 1,3681,3681,9501,9501,9501,950 4148 - WORKERS COMP100100100100100100 39,28138,94240,05040,05040,05040,050 PERSONAL SERVICES COMMODITIES 4200 - OFFICE SUPPLIES 71091,0501,0501,050 - 4210 - OP SUPPLY-OTHER5948882,050700700700 6019972,0501,7501,7501,750 COMMODITIES CONTRACTUAL SERVICES 4300 - PROF SERVICES58,809102,46139,700113,800113,800113,800 4301 - ENGINEERING SVS 1,782 - - - - - 4305 - FEES FOR SERVICE 874900900900 - - 4340 - PRINTING128 - - - - - 4350 - INSURANCE CHARGE 4,6004,7004,7005,4005,4005,400 4380 - RENTAL/LEASE250300300300 - - 4401 - DUES & SUBS 28,81728,93330,00030,00030,00030,000 4403 - TRAVEL/TRAIN/CON4,4671,848650650650650 4434 - SPECIAL EVENTS 119 - - - - - 4445 - SALES TAX3 - - - - - 4449 - OTHER CONTRACT 100100100100 - - 96,946140,84476,050150,250 151,150 151,150 CONTRACTUAL SERVICES $ 136,828$ 180,784$ 118,150$ 192,050$ 192,950$ 192,950 MAYOR-COUNCIL DIVISION02 FUNCTIONGeneral Government DEPARTMENTAdministrationPROGRAM0110 MISSION The mission of the Administration Department is to facilitate the linkage of Cottage Grove citizens, the elected Mayor and City Council, and the City’s operating departments and employees in the process of empowered community decision-making, and in the delivery of superior municipal services. DESCRIPTION OF ACTIVITY The City Administrator and department staff provide general administrative services for management of the City to ensure that all Council policies and directives are implemented. The City Administrator consults with the Mayor and City Council in their responsibilities as the community’s elected decision makers. Department support includes managing Council agendas and directing information flow and action requests to the Council. The department provides general oversight and supervision of all City operating departments and consultants, who provide the direct delivery of services to the community. MAJOR OBJECTIVES FOR 2013 1. Facilitate and support an effective team approach to City government that involves City Council, City advisory commissions, staff and citizens. 2. Provide continued leadership to operating departments of the City encouraging service enhancements and operational efficiencies. 3. Work with the Council to continue ensuring effective and efficient purchasing of services from outside vendors and contractors in cases where outside services are more cost effective than utilization of in-house services. 4. Review and strengthen City efforts to enhance citizen understanding of local government, City policies and programs. 5. Maintain an active partnership with federal, state, regional, county, school district, and other agencies as appropriate. 6. Provide leadership on capital project planning and implementation. 7. Address Council and community goals, overall spending and taxation levels as part of guiding the annual budget process. 8. Implement and communicate Council goals and directives to staff, consultants and commissions. including implementation of the EDA strategic plan and adopted marketing plans. 9. Facilitate the move to the new City Hall and conversion of the existing building 10. Provide five-year operational, staffing, training and financing plans. Identify short-term implementation strategies for those plans. 11. Continue participation with intergovernmental issues including: a)Implementation of South Washington County Watershed District Plan; b)Hastings Bridge Coalition; thTH c)County road projects, including 70 St., Jamaica Ave., 65 St, and County Road 19; d)Master planning processes for future park/recreation opportunities; e)Implement the East Ravine master plan; f)Support of the Red Rock Corridor Commission with the projected outcome of a Commuter Rail Line between Minneapolis and Hastings. 12. Propose strategies to continue to enhance General Obligation Bond ratings. 13. Monitor the Home Rule Charter process. 14. Facilitate the organizational study project. 15. Facilitate the all Advisory Commission meetings. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Regular Council Meetings2323232323 Special Council Meetings411101010 Regular Status Personnel Schedule-FTE's AdoptedAdoptedAdopted Adopted Position Title2010201120122013/2014 City Administrator0.800.800.800.90 Finance Director0.100.000.000.00 Admin. Assistant0.300.300.300.30 Management Analyst1.040.900.650.65 Office Clerk II0.000.000.250.25 Total2.242.002.002.10 BUDGET ADDITIONS None CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget ADMINISTRATION PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 210,141$ 189,494$ 174,300$ 163,500$ 177,380$ 187,300 4120 - SAL-P.T./TEMP378 - - - - - 4140 - PENSIONS 8,1238,1348,0008,20010,50010,500 4141 - PERA 7,4826,6275,2003,2001,8202,600 4142 - FICA14,65913,34013,40012,50013,56014,400 4144 - HEALTH INSURANCE 20,30015,40015,40017,20017,10021,800 4148 - WORKERS COMP1,1001,0001,0005009401,000 261,805234,373217,300 205,100 221,300 237,600 PERSONAL SERVICES COMMODITIES 4200 - OFFICE SUPPLIES 3111,319600600600600 4210 - OP SUPPLY-OTHER1200200200200 - COMMODITIES3111,319800 800800800 CONTRACTUAL SERVICES 4300 - PROF SERVICES30 - - - - - 4310 - COMMUNICATION 206214280280280280 4321 - DATA PROCESSING 8,1308,1308,130 - - - 4340 - PRINTING332550505050 4341 - ADVER/PUBLISH 3085 - - - - 4350 - INSURANCE CHARGE100100100 - - - 4370 - MAINT-REPAIR/EQ 102121100100100 - 4401 - DUES & SUBS205105410160160160 4403 - TRAVEL/TRAIN/CON 8601791,0001,0001,0001,000 CONTRACTUAL SERVICES1,5368601,8409,7209,7209,720 $ 263,653$ 236,552$ 219,940$ 215,620$ 231,820$ 248,120 ADMINISTRATION DIVISION03 General Government FUNCTION DEPARTMENTProfessional ServicesPROGRAM0150 MISSION To provide professional legal and assessing services for City operations. Legal service includes advice and opinions to City Council and City Staff, representation of city interests in judicial and administrative proceedings. Assessing services provide fair and equitable property valuations for all properties within the city. DESCRIPTION OF ACTIVITY The city contracts for legal services to provide legal advice to City Council, staff and advisory commissions and for prosecution of criminal matters and representation in civil matters. Kennedy & Graven, Chartered provide services on the civil side. F. Joseph Taylor, P.A. provides prosecuting attorney services. Both contracts will have expired by the end of 2012. Washington County Assessor’s Office provides property valuation services. MAJOR OBJECTIVES FOR 2013 1. Work with Washington County to reduce future fee increases for assessing services. 2. Review both general legal and prosecution contracts for next period IMPACT MEASURES ActualActualEstimatedProjected Projected Item20102011201220132014 Number of parcels12,69612,69212,76212,83212,902 Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 None BUDGET ADDITIONS None CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget PROFESSIONAL SERVICES CONTRACTUAL SERVICES 4300 - PROF SERVICES $ 137,105$ 141,861$ 152,000$ 150,800$ 158,300$ 158,300 4301 - ENGINEERING SVS2,077 - - - - - 4302 - LEGAL SERVICE 173,346179,409175,200177,700183,100183,100 4341 - ADVER/PUBLISH 85100100100 - - CONTRACTUAL SERVICES310,536323,346327,200 328,600 341,500 341,500 $ 310,536$ 323,346$ 327,200$ 328,600$ 341,500$ 341,500 PROFESSIONAL SERVICES DIVISION04 General Government FUNCTION DEPARTMENTCity Clerk & ElectionsPROGRAM0200 & 0210 MISSION The mission of the City Clerk's office is to provide recordings and retention of all official proceedings and actions taken by the Mayor and City Council. Ensure compliance with all applicable State and Local regulations relating to licensing. Conduct elections in accordance with State, Federal and Local laws. DESCRIPTION OF ACTIVITY The City Clerk records all regular, special, and emergency City Council meetings and is the keeper of official minutes and permanent archival records. The City Clerk supervises work of the management analysts and administrative assistant. The City Clerk’s Office is the Licensing Bureau of the City, manages insurance programs and claims through the League of Minnesota Cities Insurance Trust, and manages the City’s Risk Management Program. The City Clerk works directly with employees who are injured on Family & Medical (FMLA) Leaves, Short-Term Disability, Workers Compensation, and Long-Term Disability benefits. The City Clerk is the Responsible Authority and Data Practices Compliance Official for the City in compliance with the Data Practices Act. MAJOR OBJECTIVES FOR 2013 City Clerk 1. Continue conversion of records from paper to digital images by scanning records and utilizing new Laserfiche Software Program – Council meeting packets, Resolutions, Ordinances, Contracts/Agreements, Business Licenses, etc. 2. Update Title 1-6 of Cottage Grove City Code on City Departments. 3. Evaluate existing City Code licensing regulations and amend as necessary, i.e. Massage Therapy, Solicitor and Peddlers, etc. 4. Re-evaluate licensing requirements and fees. Liquor License Fees completed in 2012. 5. Continue to locate and organize City policies and provide access on Intranet. 6. Transition dog and cat licensing to Public Safety Department. Elections 1. Assist Washinton County in Coordinating the School Board Election. IMPACT MEASURES CLERK ActualActualEstimatedProjectedProjected Item20102011201220132014 411101010 # special meeting minutes # regular meeting minutes2323232323 201166180215215 # resolutions # ordinances17101055 232245260260260 # business licenses/permits 1,1011,0841,0001,0001,000 # dog licenses issued # cat licenses issued7966707070 # Dangerous dog 00111 registrations # Potentially dangerous dog 2719212222 registrations # Multiple animal licenses56666 ELECTIONS ActualActualActualEstimated Item2006200820102012 No. of Elections2222 12121211 No. of Polling Places Primary 7:00 a.m. Election Day Registered19,26319,82520,51622,300 5,0921,6572,9071,500 Number Voting Voter Turnout25.90%8.40%14%10% General 19,58820,35920,60722,500 7:00 a.m. Election Day Number Voting13,42019,05013,33516,875 63.50%80.20%65%75% Voter Turnout OUTCOME MEASURES Actual ActualEstimatedProjected Projected 20102011201220132014 None CITY CLERK Regular Status Personnel Schedule- FTE’s AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 City Clerk1.001.001.001.00 Mgmt Analyst 0.450.450.400.40 Admin. Assistant0.300.300.300.30 Office Clerk II0.000.000.500.50 Total1.751.752.202.20 ELECTIONS Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2006200820102012 Chair Judges456 hrs456 hrs456 hrs456 hrs Regular Judges2,360 hrs2,400 hrs2,400 hrs2,845 hrs Absentee Balloting40 hrs40 hrs40 hrs40 hrs Clerical 125 hrs125 hrs125 hrs125 hrs Total3,719 hrs3,759 hrs3,759 hrs3,759 hrs BUDGET ADDITIONS None CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget CITY CLERK/ELECTIONS PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 97,194$ 99,879$ 113,700$ 121,400$ 124,720$ 131,600 4110 - OVERTIME F. T.1,468761800800800800 4120 - SAL-P.T./TEMP 31,4117,70015,00015,60015,60015,600 4141 - PERA 6,8877,2967,8008,7008,9809,700 4142 - FICA7,5687,7229,0009,6009,84010,400 4144 - HEALTH INSURANCE 12,60010,70010,70017,20016,40020,700 4148 - WORKERS COMP7006006007001,0601,100 157,829134,659157,600 174,000 177,400 189,900 PERSONAL SERVICES COMMODITIES 4200 - OFFICE SUPPLIES 8031,034500650550550 4210 - OP SUPPLY-OTHER6097431,9001,1501,8501,850 COMMODITIES1,4121,7782,4001,8002,4002,400 CONTRACTUAL SERVICES 4300 - PROF SERVICES3,9833,4425,8005,8005,8005,800 4305 - FEES FOR SERVICE 100100100100 - - 4321 - DATA PROCESSING 3,2503,2503,250 - - - 4340 - PRINTING205100200200200 - 4341 - ADVER/PUBLISH 6905082,1006001,3001,300 4370 - MAINT-REPAIR/EQ5,6405,6405,6405,6405,6405,640 4380 - RENTAL/LEASE 400400400400 - - 4401 - DUES & SUBS353535353535 4403 - TRAVEL/TRAIN/CON 43650650650650 - CONTRACTUAL SERVICES10,5979,62514,82516,67517,37517,375 CITY CLERK/ELECTIONS$ 169,837$ 146,062$ 174,825$ 192,475$ 197,175$ 209,675 DIVISION05 FUNCTIONGeneral Government DEPARTMENTFinancePROGRAM0300 MISSION The Cottage Grove Finance Department provides financial information, analysis of financial information and financial services for internal and external customers in a timely, accurate, professional and fiscally responsible manner. DESCRIPTION OF ACTIVITY Finance is responsible for the fiscal management and financial reporting of all City funds in accordance with all Federal, State and local laws and in compliance with Generally Accepted Accounting Standards. Activities within the department include accounts payable, payroll, accounts receivable, investment of city funds, utility billing, ambulance billing, special assessments, budgeting and financial administration, debt management and economic development reporting. MAJOR OBJECTIVES FOR 2013 1. Complete implementation of Electronic Purchase Order system. 2. Computerize the Special Assessment tracking and accounting. 3. Analyze Internal Service Funds and recommend changes to increase revenues and decrease expenses. 4. Implement credit card acceptance for all city services. 5. Monitor TIF Fund status. 6. Evaluate potential implementation of electronic timesheet reporting for all employees. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Accounts payable checks4,8694,8315,0005,0005,000 Payroll checks & ACH’s6,5425,8586,5506,6506,650 Investment return1.48%1.32%1.50%1.50%1.50% W-2’s issued485428500420420 OUTCOME MEASURES ActualActualEstimatedProjectedProjected 20102011201220132014 Personnel costs per $5.93 $6.40 $6.21 $6.53 $6.71 accounts payable check transaction Personnel cost per payroll $7.89 $8.27 $8.66 $8.95 $9.16 check transactions Number of reportable findings by independent 01000 auditor Regular Status Personnel Schedule –FTE’s AdoptedAdoptedAdopted Adopted Position Title2010201120122013/2014 Dir of Finance & Admin Serv0.000.000.00 0.75 Director of Finance0.750.950.950.95 Assistant Fin. Director1.001.001.001.00 Accountant0.630.630.631.00 Accounting Clerk II2.002.002.002.00 Total4.384.584.584.95 Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Student Position (BPA/OJT)1,100*520 hrs*520 hrs*520 hrs *Remaining hrs funded by utility funds BUDGET ADDITIONS None CAPITAL OUTLAY 2013 & 2014 $500Miscellaneous capital items City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget FINANCE PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 279,331$ 279,747$ 291,000$ 296,500$ 374,600$ 381,700 4115 - REG-P/T REG STATUS39,73843,99340,00041,300 - - 4120 - SAL-P.T./TEMP 4,2656,1624,4204,4004,4004,400 4141 - PERA 22,26324,19324,10024,60027,10027,700 4142 - FICA23,67824,99926,20026,20029,00029,400 4144 - HEALTH INSURANCE 31,70025,40025,40025,40024,00029,900 4148 - WORKERS COMP2,3002,4002,4001,9002,7002,700 403,276406,894413,520 420,300 461,800 475,800 PERSONAL SERVICES COMMODITIES 4200 - OFFICE SUPPLIES 1,5941,0451,5001,5001,5001,500 4210 - OP SUPPLY-OTHER362357500500500500 4280 - CAPITAL OUTLAY <$5,000 500500500500 - - 1,9561,4022,5002,5002,5002,500 COMMODITIES CONTRACTUAL SERVICES 4300 - PROF SERVICES 18,18418,61520,01519,61520,21520,215 4305 - FEES FOR SERVICE165184250200200200 4311 - POSTAGE 8850505050 - 4321 - DATA PROCESSING 9,7609,7609,760 - - - 4340 - PRINTING1,6231,4791,9501,9501,9501,950 4341 - ADVER/PUBLISH 2064651,1001,1001,1001,100 4370 - MAINT-REPAIR/EQ3031 - - - - 4401 - DUES & SUBS 3103101,000810810810 4403 - TRAVEL/TRAIN/CON3073944,0002,5002,5002,500 4445 - SALES TAX 100 - - - - CONTRACTUAL SERVICES20,83521,56728,36535,98536,58536,585 OTHER FINANCING USES 4630 - OTHER PAYMENTS(4,169) - - - - - OTHER FINANCING USES(4,169) - - - - - FINANCE$ 421,897$ 429,863$ 444,385$ 458,785$ 500,885$ 514,885 DIVISION06 General Government FUNCTION DEPARTMENTPersonnelPROGRAM0120 MISSION The mission of the Personnel division is to recruit and retain high level employees through the delivery of products and services. DESCRIPTION OF ACTIVITY The division assures that all employment functions and activities comply with Federal and state laws, regulations, and case law. The division is responsible for recruitment, union contract negotiation and administration of the compensation and pay equity programs, employee benefits, wellness, workplace safety, FMLA, workers' compensation and the coordination of citywide training efforts. MAJOR OBJECTIVES FOR 2013 1. Enhance the annual performance evaluation systems to ensure all supervisors and employees gain from constructive feedback and targeted goal-making for the coming year. 2. Continue to coordinate the City-wide organizational study process. 3. Update existing policies and add new ones as needed. Work with the City Clerk to update the Personnel Policy, Safety Manual and City Code. 4. Continue development of in-house education and training efforts for benefits information, policies, procedures, and other areas relevant to employment. This includes on-going review with the employee insurance committee. 5. Coordinate the Employee Assistance Program and monitor results for review of program effectiveness. 6. Continue to explore new health insurance coverage options to lower costs for the City and the employees, and encourage healthier lifestyles for employees and dependents. 7. Coordinate employee events, such as Third Thursday, to address relevant issues facing City employees and keep employees informed about City goals and activities. 8. Continue to update and enhance the annual benefits fair to educate employees regarding the many benefit options available to them. 9. Explore updating the citywide training policy to ensure the needs of the City and the employees are being met. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Training sessions88888 Union contracts negotiated55444 Number of Positions Filled811777 Wellness Training/Programs 84444 OUTCOME MEASURES ActualActualEstimated ProjectedProjected 20102011201220132014 %ofpositionsfilledwithin 63%60%50%50%50% 90 days of vacancy Regular Status Personnel Schedule-FTE's AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Dir. Of Finance & 0.100.000.000.00 Administrative Services Management Analysts0.911.050.950.95 Office Clerk II0.000.000.250.25 Admin. Assistant0.300.300.300.30 Admin. Secretary0.000.000.000.00 Total 1.311.351.501.50 BUDGET ADDITIONS None CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget PERSONNEL PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 66,087$ 61,384$ 82,800$ 79,800$ 84,400$ 86,000 4141 - PERA4,6044,4506,0005,8006,1006,200 4142 - FICA 4,6944,4876,4006,1006,4006,600 4144 - HEALTH INSURANCE 10,0007,9007,90011,20010,70013,400 4148 - WORKERS COMP500500500400600600 85,88578,722103,600 103,300 108,200 112,800 PERSONAL SERVICES COMMODITIES 4200 - OFFICE SUPPLIES 11131200100100100 4210 - OP SUPPLY-OTHER28200100100100 - COMMODITIES11159400 200200200 CONTRACTUAL SERVICES 4300 - PROF SERVICES2,5906,5973,0003,0003,0003,000 4302 - LEGAL SERVICE 4,6704,6792,0002,0002,0002,000 4305 - FEES FOR SERVICE 100100100100 - - 4321 - DATA PROCESSING1,6301,6301,630 - - - 4340 - PRINTING 300100100100 - - 4341 - ADVER/PUBLISH479500500500500 - 4401 - DUES & SUBS 160180200200200200 4403 - TRAVEL/TRAIN/CON1757951,0001,0001,0001,000 8,07312,2517,1008,5308,5308,530 CONTRACTUAL SERVICES $ 93,970$ 91,131$ 111,100$ 112,030$ 116,930$ 121,530 PERSONNEL DIVISION08 General Government FUNCTION DEPARTMENTCommunity programsPROGRAM0395 MISSION To enhance Cottage Grove’s image as a city and as an employer through appropriate communications and programming. DESCRIPTION OF ACTIVITY This division establishes a budget for publishing monthly (12) issues of the Cottage Grove Reports newsletter and for City contributions to community and employee programs including an employee recognition program and a volunteer recognition dinner. MAJOR OBJECTIVES FOR 2013 1. Publish monthly newsletter for inclusion in utility bill mailings. 2. Host spring recognition banquet. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Quarterly “CG Reports” 00000 Newsletters published Annual Report published11111 Monthly “CG Reports” 1212121212 Newsletters published OUTCOME MEASURES ActualActualEstimatedProjectedProjected 20102011201220132014 % of survey respondents rating content of CG 89%92%92%92%92% Reports as good or excellent Personnel Schedule AdoptedAdoptedAdoptedAdopted 2010201120122013/2014 Position Title None BUDGET ADDITIONS 2013 $5,000Fund fireworks with General Fund Dollars 2014 $5,000Fund fireworks with General Fund Dollars CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget COMMUNITY & EMPLOYEE PROG PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 1,550$ 2,525$ 4,300$ 4,000$ 4,350$ 4,350 4120 - SAL-P.T./TEMP6751,150 - - - - PERSONAL SERVICES2,2253,6754,3004,0004,3504,350 COMMODITIES 4210 - OP SUPPLY-OTHER309500500500500 - COMMODITIES309500 500500500 - CONTRACTUAL SERVICES 4300 - PROF SERVICES15,66025,000 - - - - 4305 - FEES FOR SERVICE 48 - - - - - 4340 - PRINTING 23,31123,65822,80023,00024,40024,400 4375 - CHARGE-FLEET MNT8611,2102,8002,2001,1001,100 4380 - RENTAL/LEASE 1781,0001,0001,0001,000 - 4403 - TRAVEL/TRAIN/CON4,4931158,5008,5008,5008,500 4434 - SPECIAL EVENTS 16,39816,11612,20012,50017,50017,500 4438 - PRO/MISC RESALE500500500500 - - 45,11056,93772,80047,70053,00053,000 CONTRACTUAL SERVICES $ 47,645$ 60,612$77,600$52,200$57,850$57,850 COMMUNITY & EMPLOYEE PROG DIVISION09 General Government FUNCTION DEPARTMENTCity HallPROGRAM2500 MISSION To provide a work environment within the main administrative offices that enhances employee productivity, and encourages public service and citizen participation in city government. DESCRIPTION OF ACTIVITY The City contracts for custodial services to effect an appropriate environment for the public and City staff to conduct City business. This division accounts for central supplies, utilities and shared office equipment at the City Hall building. MAJOR OBJECTIVES FOR 2013 1. Monitor new facitlity operational expenses. IMPACT MEASURES ActualActualEstimatedProjected Projected Item20102011201220132014 Number of buildings11211 Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Lead worker0.200.200.100.10 BUDGET ADDITIONS None CAPITAL OUTLAY 2013 & 2014 $500Miscellaneous capital items CITY ADMINISTRATOR COMMENTS City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget CITY HALL BUILDINGS PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 3,493$ 4,806$ 10,900$ 5,200$ 5,400$ 5,500 4141 - PERA245348800400400400 4142 - FICA 225326800400400400 4144 - HEALTH INSURANCE 1,4002,5002,500600600800 4148 - WORKERS COMP800500500100200200 6,1638,48115,5006,7007,0007,300 PERSONAL SERVICES COMMODITIES 4200 - OFFICE SUPPLIES 5,2133,6365,7005,7005,8705,870 4210 - OP SUPPLY-OTHER2,1284,3523,0003,5005,9005,900 4211 - MOTOR FUELS 500500200200 - - 4271 - OP SUP-OTHER IMP 107 - - - - - 4272 - OP SUP-BUILDINGS1,5881,5362,1002,1004,2004,200 4280 - CAPITAL OUTLAY <$5,000500500500500 - - COMMODITIES8,9289,63111,80012,30016,67016,670 CONTRACTUAL SERVICES 4300 - PROF SERVICES62500500500500 - 4305 - FEES FOR SERVICE 3,8472,8703,7504,4504,6004,600 4310 - COMMUNICATION 30,95517,14415,850 - - - 4311 - POSTAGE17,80819,35319,00019,00023,00023,000 4340 - PRINTING 2,3371,8463,1003,1003,1003,100 4350 - INSURANCE CHARGE50,10051,50051,50051,50051,50051,500 4360 - UTILITIES 35,00737,26238,90073,90060,00060,000 4370 - MAINT-REPAIR/EQ4,59017,27616,6004,80014,95014,950 4372 - MAINT-REPAIR/BLD 13,1219,83410,00010,00010,00010,000 4375 - CHARGE-FLEET MNT1,800100 - - - - 4380 - RENTAL/LEASE 8599748,4508,4508,6808,680 4401 - DUES & SUBS234260250250250 - 4405 - CLEAN/WASTE REMV23,22024,54928,59635,40076,12076,120 4445 - SALES TAX 157 - - - - - 182,296182,868198,046 211,450 252,700 252,700 CONTRACTUAL SERVICES $ 197,387$ 200,980$ 225,346$ 230,450$ 276,370$ 276,670 CITY HALL BUILDINGS DIVISION10/13 FUNCTION General Government DEPARTMENTCommunity DevelopmentPROGRAM1100/1000 MISSION The Community Development Department provides direction and vision for future economic and physical growth of Cottage Grove in a professional and courteous manner. DESCRIPTION OF ACTIVITY The Planning Division provides guidance for the growth and long term stability of the community and surrounding areas through the preservation of natural and historic resources and the built environment for an enhanced quality of life. The Building Division provides quality customer service, technical information, permit processing, inspections and code enforcement to ensure safety and compliance with State and local standards for the community and surrounding area. MAJOR OBJECTIVES FOR 2013 Planning Division: 1.Provide information on City plans and the development process to residents, developers, and others. 2.Coordinate development reviews with other City departments. 3.Coordinate projects with adjacent communities, Washington County, the watershed district, and state agencies. 4.Promote business development. 5.Staff Planning Commission. 6.Assist in staffing Parks, Recreation, and Parks Natural Resources Commission. 7.Staff the Community Center Task Force. 8.Assist in code enforcement. 9.Review and revise, as necessary, existing development related zoning ordinances. Building Division: 1.Assist with coordination of the City Hall front counter and telephone calls. 2.Perform inspections of new construction and remodeling projects. 3. Coordinate electrical inspections. 4. Process permits. 5. Perform plan review functions for Cottage Grove, St Paul Park, Newport, and Denmark Township. 6.Assist with maintaining City buildings. 7.Enforce property maintenance codes. 8.Review/revise permit processing documents and information handouts to facilitate user understanding of compliance processes. 9.Continue and expand use of document imaging system for record retention. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Application Processing (CUP, Var, PP, FP, etc.)2725353535 Home Occ. & Acc. Apt.611*688 Planning Commission 1111101111 Meetings Parks Commission Mtgs. 98888 Historic Preservation Mtgs.55555 Code Enforcement Insp.1,4471,2761,6001,6001,600 Council Action Items (Res, 107105115120120 Ord, Approvals) Field Inspections8,6447,8148,0008,1008,100 Plan Reviews795653800880880 Permits3,4392,6402,1202202,200 New Dwelling Units91*4970100100 Other 3,3482,5912,0302,4002,400 Denmark Township Permits 79100100100100 Building Valuation (mil $)51.427.5607575 Rental Housing Inspection397726700710710 Environmental Task Force/ 1013N/AN/AN/A Commission Community Center Task 865-- Force (* Includes 45 sfh and 44 sr housing units in White Pines II and 2 sfh in DT) OUTCOME MEASURES ActualActualEstimated ProjectedProjected 20102011201220132014 None Regular Status Personnel Schedule – FTE’s AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Dir. Community Dev. 1.001.000.000.00 Engineer 0.000.000.000.25 Econ. Development 0.000.000.750.00 Director Econ. Development 0.000.000.250.00 Specialist Senior Planner1.901.901.901.90 Associate Planner0.000.000.000.00 Secretary2.002.002.001.95 Chief Building Official1.001.001.001.00 Inspector2.002.002.002.00 Code Enforcement Officer1.001.001.001.00 GIS Technician0.600.600.000.00 Total 9.509.508.908.10 BUDGET ADDITIONS 2013 $1,350CSO hourly salary increase 2014 $1,350CSO hourly salary increase CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget PLANNING & ZONING PERSONAL SERVICES 4100 - SALARY-FULL TIME$ 281,280$ 280,226$ 297,600$ 279,925$ 208,800$ 213,200 4110 - OVERTIME F. T. 277 - - - - - 4115 - REG-P/T REG STATUS 27,19310,52029,400 - - - 4141 - PERA 21,33217,43823,70020,22515,10015,500 4142 - FICA 21,13418,31625,00021,35016,00016,300 4144 - HEALTH INSURANCE 43,70042,40042,40046,17531,90039,900 4147 - UNEMPLOYMENT 6,719 - - - - - 4148 - WORKERS COMP 2,3002,3002,3001,5751,5001,500 PERSONAL SERVICES396,939378,197420,400369,250273,300286,400 COMMODITIES 4200 - OFFICE SUPPLIES 8841,0081,8001,0001,0001,000 4210 - OP SUPPLY-OTHER 700700700700 - - 4280 - CAPITAL OUTLAY <$5,000686 - - - - - COMMODITIES8841,6942,5001,7001,7001,700 CONTRACTUAL SERVICES 4300 - PROF SERVICES293,62325,13419,2502,0002,000 - 4301 - ENGINEERING SVS21,001 - - - - - 4305 - FEES FOR SERVICE6191,0052,5002,5002,5002,500 4311 - POSTAGE 211100100100 - 4321 - DATA PROCESSING 3,6008,1308,1308,130 - - 4340 - PRINTING 1032,3211,0001,0001,0001,000 4341 - ADVER/PUBLISH 2,5731,2353,8003,8003,8003,800 4350 - INSURANCE CHARGE 4,0001,0001,0001,0001,0001,000 4370 - MAINT-REPAIR/EQ 2,2971,9921,5002,2002,2002,200 4380 - RENTAL/LEASE 3,2873,2763,4003,4003,4003,400 4401 - DUES & SUBS550500800800800 564 4403 - TRAVEL/TRAIN/CON4793991,7001,7001,7001,700 4434 - SPECIAL EVENTS220 - - - - - 4449 - OTHER CONTRACT 58 - - - - - CONTRACTUAL SERVICES307,84457,91419,00043,88026,63026,630 PLANNING & ZONING $ 705,667$ 437,805$ 441,900$ 414,830$ 301,630$ 314,730 City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget PROTECTIVE INSPECTION PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 301,078$ 316,130$ 309,400$ 311,400$ 336,700$ 343,500 4110 - OVERTIME F. T.132624 - - - - 4120 - SAL-P.T./TEMP 5181,2501,250 - - - 4141 - PERA 21,02022,85022,50022,60024,30024,900 4142 - FICA22,24823,39123,80023,90025,90026,400 4144 - HEALTH INSURANCE 31,60027,40027,40028,20027,70034,100 4148 - WORKERS COMP1,6001,7001,7008001,9002,100 377,678392,613384,800 386,900 417,750 432,250 PERSONAL SERVICES COMMODITIES 4200 - OFFICE SUPPLIES 1,2421,6212,4001,4001,4001,400 4210 - OP SUPPLY-OTHER3453117001,280700700 4211 - MOTOR FUELS 4,7685,4485,4005,9006,5007,600 4217 - CLOTHING/UNIFORM 450450 - - - - COMMODITIES6,3557,3808,5008,5809,05010,150 CONTRACTUAL SERVICES 4300 - PROF SERVICES23,01025,1804,90023,90023,90023,900 4305 - FEES FOR SERVICE 6877,8485,0001,00025,00025,000 4310 - COMMUNICATION 1,6441,6481,4001,4001,2601,260 4311 - POSTAGE24 - - - - - 4321 - DATA PROCESSING 3,4863,0263,0008,1308,1308,130 4340 - PRINTING170906500500500500 4341 - ADVER/PUBLISH 613784700700700 - 4350 - INSURANCE CHARGE500600600600700700 4375 - CHARGE-FLEET MNT 10,2466,5274,5004,6009,2009,600 4401 - DUES & SUBS560295150470465795 4403 - TRAVEL/TRAIN/CON 1,4291,9701,4502,4502,0402,040 4449 - OTHER CONTRACT83 - - - - - 42,42748,80721,50043,75071,89572,625 CONTRACTUAL SERVICES $ 426,460$ 448,800$ 414,800$ 439,230$ 498,695$ 515,025 PROTECTIVE INSPECTION DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 IMPACT MEASURES OUTCOME MEASURES BUDGET ADDITIONS CAPITAL OUTLAY City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget HISTORIC PRESERVATION PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 2,234$ 2,734$ 7,600$ 7,600$ 7,900$ 8,000 4141 - PERA157198600600600600 4142 - FICA 154189600600600600 4144 - HEALTH INSURANCE 1,2001,2001,2001,2001,1001,400 4148 - WORKERS COMP100100100100100 - 3,8464,42110,10010,00010,30010,700 PERSONAL SERVICES COMMODITIES 4210 - OP SUPPLY-OTHER 298 - - - - - 298 COMMODITIES - - - - - CONTRACTUAL SERVICES 4300 - PROF SERVICES 1,0001,0001,0001,000 - - 4434 - SPECIAL EVENTS225 - - - - - 4438 - PRO/MISC RESALE 2,500 - - - - - 2251,0003,5001,0001,000 CONTRACTUAL SERVICES - $ 3,846$ 4,944$ 11,100$13,500$11,300$11,700 HISTORIC PRESERVATION DIVISION14 Public Works FUNCTION DEPARTMENTEngineeringPROGRAMEngineering MISSION To facilitate construction of infrastructure projects according to City standards and specifications by utilizing a combination of staff and consultant expertise. DESCRIPTION OF ACTIVITY Plan and implement engineering, design, construction and maintenance activities. Provide project management of City construction projects and oversight of consulting engineers. MAJOR OBJECTIVES FOR 2013 The major objective of the Engineering Department is to continue to implement a GIS system that is linked to a data management program for the following divisions: Sanitary Sewer Water Storm Water Street Lights Streets Street Signs Forestry Parks The system improves data retrieval for all departments in Public Works, Planning, Finance and Administration and provides for asset management tracking. Customer service to developers, residents and other agencies has been enhanced. From a public safety standpoint, Public Works and Emergency Services personnel would be able to have accurate and up-to-date information on the infrastructure to effectively respond. Another objective of the Engineering Division is to provide for high quality design and construction management on projects in a cost effective manner. Engineering is striving to find ways to enhance activities related to the MS4 permit to be well poised for future changes to the permit. Engineering is also seeking to develop partnerships with agencies on research activities that would directly impact and provide for improvements within the Public Works Department. The Engineering Division is also leading the Environmental Commission towards achieving the environmental goals of the Council and the established work plan of the Commission. The Engineering Division actively seeks grant opportunities to support the City’s existing infrastructure and future improvements. IMPACT MEASURES ActualActualEstimatedProjectedProjected 20102011201220132014 3989606570 Right-of-Way Permits Issued 2123303030 Total Number of Contracts Total Value of Contracts (mil.) $2.67$17.20$10$7$7 OUTCOME MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 None Regular Status Personnel Schedule- FTE’s AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 1.001.000.870.55 Engineer 0.800.800.800.75 Engineering Tech Total1.801.801.671.30 Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Engineering Intern0 hrs0 hrs0 hrs0 hrs BUDGET ADDITIONS 2013 PCI review of pavement management area F&D-Funded $20,000by Fund 560 Pavement Mgnt CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget ENGINEERING PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 145,481$ 150,073$ 138,400$ 129,300$ 95,100$ 105,700 4101 - ENGINEERING SALARIES (93,339)(91,355)(60,000)(60,000)(60,000)(60,000) 4110 - OVERTIME F. T. 302 - - - - - 4141 - PERA10,15311,06810,1009,4006,9007,800 4142 - FICA 10,08310,98610,6009,9007,3008,100 4144 - HEALTH INSURANCE 20,90015,70015,70014,10010,70014,000 4148 - WORKERS COMP600700700200500600 93,87997,474115,500 102,90060,50076,200 PERSONAL SERVICES COMMODITIES 4200 - OFFICE SUPPLIES 2801431,200600300400 4210 - OP SUPPLY-OTHER474195400400300400 COMMODITIES7553381,6001,000600 800 CONTRACTUAL SERVICES 4300 - PROF SERVICES2,4382,260 - - - - 4301 - ENGINEERING SVS 10,97035,79225,00025,00030,50030,500 4310 - COMMUNICATION 513465900550550550 4311 - POSTAGE6332200100100100 4321 - DATA PROCESSING 3,2503,2503,250 - - - 4340 - PRINTING2001005,000100 - - 4341 - ADVER/PUBLISH 500 - - - - - 4370 - MAINT-REPAIR/EQ586641600600600 - 4401 - DUES & SUBS 515432400400400400 4403 - TRAVEL/TRAIN/CON1,1527501,5001,5001,2001,200 4449 - OTHER CONTRACT 29 - - - - - CONTRACTUAL SERVICES16,26640,37128,70031,50041,60036,700 ENGINEERING $ 110,899$ 138,183$ 145,800$ 135,400$ 102,700$ 113,700 DIVISION15 Public Safety FUNCTION DEPARTMENTEmergency ManagementACTIVITYCommunity Preparedness MISSION Cottage Grove Public Safety collectively serves our community compassionately providing protection of life and property. We do this with honor, integrity, pride and professionalism. We are Cottage Grove Public Safety. DESCRIPTION OF ACTIVITY The Emergency Management Division, managed by the Director of Public Safety and Fire Chief, work with Washington County Emergency Management and the State of Minnesota - Department of Homeland Security for ongoing health and environmental preparedness and terroristic threat incidents. The Division is currently exploring shared services and training with Woodbury Emergency Management. The City maintains 11 outdoor warning sirens to assist in warning citizens of severe weather, natural disasters or other potential incidents. The Washington County Public Safety Communications Center is the designated warning point for Cottage Grove and assists in activating outdoor warning sirens. To ensure coordinated response, the Emergency Management Division provides training for city personnel utilizing the All Hazard Plan, yearly simulating activation of the plan, providing updated response to incidents; flooding, pandemic flu, terroristic threats. MAJOR OBJECTIVES FOR 2013 1. Code Red notification system will continue to be advertised at City events, newsletters and city web site to encourage people to sign up to implement emergency alerts to as many citizens as possible. 2.Review of the City All Hazard Plan is an ongoing project and will be the focus of a committee consisting of Police, Fire, EMS and Public Works personnel. We will be meeting monthly to update changes and electronic formatting of the plan. 3.The Emergency Management group will be setting up training in the new Emergency Operations Center at the Public Safety City Hall Building along with a tabletop exercise in 2013 for all City Departments. 4. Monitor and maintain outdoor warning sirens through yearly preventative maintenance and research a new siren placement in the area of the PSCH building. 5.Monitor NIMS compliance items of Incident Command Staff and employees to satisfy FEMA and Washington County requirements. 6.Participate in the Washington County Hazard Mitigation Group in preparedness planning for potential natural disasters and terrorism events. The new mitigation plan has been revised and has currently been submitted to State of Minnesota and FEMA authorities for review. 7. Ongoing participation with Koch Refinery and Northern Tier Refinery to plan for fire attack and water flow requirements at the 85th Street tank farms. City Engineer has plotted possible water main increases in the area for future development. 8. Continue to work with Washington County and State Emergency Management for planning and response for flooding occurrences as in 2011, pandemic flu, radiological emergency preparedness and other potential disasters. 9. Police, fire and EMS personnel attended specialized 3ECHO training in Duluth for response to school shootings. We will be working Metro Region EMS and local Emergency Management in 2013 to practice training and responses. 10. Train more personnel in the operations of the Emergency Operations Center and general Emergency Management for the city and all departments. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 # of Sirens1111111111 Population 34,58934,73434,86335,01135,217 Households 11,71911,76811,81811,86811,938 OUTCOME MEASURES 1.Maintenance and upkeep of warning sirens is performed yearly in the spring and summer. Sirens are monitored monthly between April and October for performance. Preventive maintenance is performed every other year, which increases siren life expectancy. 800 MHz updates recently completed. 2. Continue to train in preparedness for response to critical incidents. 3. Continue tabletop exercises, as those recently held on train derailment and tank farm fire. Regular Status Personnel Schedule – FTE’s AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Public Safety Director 0.05 0.05 0.05 0.05 Fire Chief/Deputy Dir. 0.15 0.15 0.15 0.15 Total 0.20 0.20 0.20 0.20 BUDGET ADDITIONS 2013 $2,000Software upgrades for 5 computers in command vehicle (Purch. w/IT Fund) $2,400Tiburon Licenses for Command Vehicle $4,400 2014 $2,400Tiburon Licenses for Command Vehicle $2,400 CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget EMERGENCY PREPAREDNESS PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 16,602$ 25,240$ 20,400$ 20,400$ 21,200$ 21,700 4110 - OVERTIME F. T.1,051402 - - - - 4120 - SAL-P.T./TEMP 2,9411,4572,0002,0002,0002,000 4141 - PERA 2,4692,9992,9002,9003,0003,200 4142 - FICA417906500500500500 4144 - HEALTH INSURANCE 1,0009009001,0001,0001,100 4148 - WORKERS COMP1,2001,2001,2009001,1001,100 25,68033,10427,90027,70028,80029,600 PERSONAL SERVICES COMMODITIES 4200 - OFFICE SUPPLIES 10819150505050 4210 - OP SUPPLY-OTHER1514,34950505050 4280 - CAPITAL OUTLAY <$5,000 4,275321 - - - - 4,39814,861 100100100100 COMMODITIES CONTRACTUAL SERVICES 4300 - PROF SERVICES 3,0003,0003,000 - - - 4301 - ENGINEERING SVS1,357 - - - - - 4305 - FEES FOR SERVICE 1156801,32016,4003,8003,800 4310 - COMMUNICATION 4,1073,4263,6003,7003,7003,700 4321 - DATA PROCESSING2,000 - - - - - 4340 - PRINTING 100100100100 - - 4360 - UTILITIES408449400450450450 4370 - MAINT-REPAIR/EQ 4,62411,2814,2504,5704,5704,570 4375 - CHARGE-FLEET MNT6351,5811,0008001,2001,200 4380 - RENTAL/LEASE 85 - - - - - 4401 - DUES & SUBS100200200200200200 4403 - TRAVEL/TRAIN/CON 310300300700300 - CONTRACTUAL SERVICES9,99019,36811,17029,52019,72017,320 $ 40,068$ 67,333$39,170$57,320$48,620$47,020 EMERGENCY PREPAREDNESS DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 IMPACT MEASURES OUTCOME MEASURES Part I Crimes Part IICrimes Part III Offenses Part IV Incidents Part VIncidents Traffic The Minnesota Bureau only collects Part I & II Crime Data from Law Enforcement Agencies. Total Calls for Service 20,10419,37119,95220,55121,168 TOTAL OF PARTS III - V13,78513,54613,95314,37214,803 BUDGET ADDITIONS 2013 2014 CAPITAL OUTLAY Greater than $5,000 2013 2014 CAPITAL OUTLAY Less than $5,000 2013 2014 City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget POLICE PROTECTION PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 2,974,610$ 3,174,314$ 3,157,000$ 3,202,100$ 3,307,000$ 3,373,300 4110 - OVERTIME F. T.135,426117,594129,300131,300131,300131,300 4115 - REG-P/T REG STATUS 8,02513,72310,90046,40070,40070,400 4120 - SAL-P.T./TEMP 57,30064,47170,50045,50050,20050,600 4121 - O.T. - P.T./TEMP272101800800800800 4141 - PERA 414,103449,253449,900457,900475,600484,800 4142 - FICA65,87170,04876,70077,90079,20081,200 4144 - HEALTH INSURANCE 316,400314,800314,800310,600291,700363,000 4147 - UNEMPLOYMENT3,541 - - - - - 4148 - WORKERS COMP 124,600124,600124,60095,400101,600103,900 PERSONAL SERVICES4,100,1484,328,9044,334,5004,367,9004,507,8004,659,300 COMMODITIES 4200 - OFFICE SUPPLIES8,0527,4497,5007,0007,0007,000 4210 - OP SUPPLY-OTHER 59,09853,87057,00051,00051,00051,000 4211 - MOTOR FUELS 106,182124,731127,000137,900148,900173,100 4217 - CLOTHING/UNIFORM40,88831,88942,90042,00044,80043,500 4272 - OP SUP-BUILDINGS 40 - - - - - 4280 - CAPITAL OUTLAY <$5,000 12,01014,65116,30016,30058,80058,800 4281 - MIS CAP. OUTLAY <$5,00010,54213,83610,50035,000 - - COMMODITIES236,813246,426261,200 289,200 310,500 333,400 CONTRACTUAL SERVICES 4300 - PROF SERVICES11,2153,5403,5003,5003,5003,500 4304 - LABOR SERVICES 1,3001,0001,0001,000 - - 4305 - FEES FOR SERVICE 7,6468,9168,0008,0008,0008,000 4310 - COMMUNICATION54,76355,00958,80055,00055,00055,000 4311 - POSTAGE 6513 - - - - 4321 - DATA PROCESSING31,50332,28036,100115,300135,300115,300 4340 - PRINTING 1,6011,1092,0002,0001,4002,000 4341 - ADVER/PUBLISH648211,500800500500 4350 - INSURANCE CHARGE 19,20027,10027,10027,10027,10027,100 4370 - MAINT-REPAIR/EQ20,36317,85522,50016,10018,00018,850 4375 - CHARGE-FLEET MNT 62,09566,59769,50071,80072,30075,200 4380 - RENTAL/LEASE9,68610,35612,00011,00011,00011,000 4401 - DUES & SUBS5403151,500800400400 4403 - TRAVEL/TRAIN/CON 18,27423,13925,30025,30025,30025,300 4434 - SPECIAL EVENTS7,0008,3137,0007,5007,0007,000 4445 - SALES TAX 276 - - - - - 4449 - OTHER CONTRACT 7,1327,1318,0007,5007,3007,300 CONTRACTUAL SERVICES252,007261,694284,100 352,700 373,100 357,450 CAPITAL OUTLAY 4530 - MACH & EQUIPMENT102,017101,660116,40090,000147,000146,400 CAPITAL OUTLAY102,017101,660116,40090,000147,000 146,400 POLICE PROTECTION$ 4,690,985$ 4,938,684$ 4,996,200$ 5,099,800$ 5,338,400$ 5,496,550 DIVISION23 Public Safety FUNCTION DEPARTMENT Animal ControlPROGRAMAnimal Control MISSION Cottage Grove Public Safety collectively serves our community compassionately providing protection of life and property. We do this with honor, integrity, pride and professionalism. We are Cottage Grove Public Safety. DESCRIPTION OF ACTIVITY The Animal Control Program within the Department of Public Safety functions out of the Police Division. The City maintains a comprehensive program primarily for regulating dogs and cats, which includes licensing, patrolling, apprehending, impounding dangerous and/or unrestrained animals, and issuing administrative ordinance tags, citations and written warnings for violations of City Ordinances pertaining to animals. The City of Cottage Grove receptionists license domestic cats and dogs under the direction of the City Clerk's office. Currently there is an agreement between the City and the Park Grove Pet Hospital for impounding animals. This agreement has been effective for ten years from January 1, 2003 through December 31, 2012. For the first ten years, the City paid $ 13,506 annually to Park Grove Pet Hospital for facility ($ 8,556) and operating ($ 4,950) expenses. In addition, the City has paid veterinary and vaccination fees on a per animal basis. The agreement will automatically renew for an additional five years through December 31, 2017 unless either party gives written notice of the termination at least 60 days prior to December 31, 2012. After 2017, the agreement shall automatically renew for one-year periods unless either party gives written notice at least 60 days prior to the end of the year. With the agreement expiring at the end of 2012, the agreement has been evaluated and we have contacted the Animal Humane Society in Woodbury. The intent is to terminate the agreement with the Park Grove Pet Hospital. The Park Grove Pet Hospital has been given the option to provide a competitive bid for impound services, veterinary, and vaccination fees. The Animal Humane Society does not require the facility and operating expenses. New agreement will include impound facility to collect payment from known owners, animal impound turnaround to make statutory requirement of five days, and process of dealing with feral cats versus domestic cats. MAJOR OBJECTIVES FOR 2013 Negotiate agreement with Animal Humane Society for impound facilities and services to reduce expenditures. 1. 2.Increase turnaround time for animal impoundment. Current agreement required seven days. State Statute now requires five days to hold impounded animals. Explore and coordinate cost sharing efforts with neighboring agencies. 3. Survey and evaluate animal pick up fees with other agencies. 4. Continue aggressive enforcement of statutory requirements for dog bites. Notification of dog owners, follow- 5. up on compliance measures where a potentially dangerous and dangerous dog determination is made. Coordinate efforts and increase communication with City Clerk's office on registration of potentially 6. dangerous and dangerous dogs. 7.Continue to educate the public in the cost of impounding feral cats. If known feral, Animal Humane Society does not require hold for five days. No longer use live traps unless animal is sick or affects the safety of neighborhoods. 8. Proactively inform citizens of their responsibility as a pet owner through various media sources and citizen contacts. Pet owner's conformity to licensing requirements, leash laws, noise (barking),as well as proper care and shelter for pets will be stressed. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Households Served 11,71911,76811,81811,86811,938 Animal Licenses Sold 1,4651,1701,2051,2411,278 Multiple Animal Licenses Sold 56789 Requests for Animal Services 1,2831,1791,2141,2501,288 Cat – At Large 109919497100 Cat – Bite 21222 Cat – Impounded 6157596163 Dog – At Large 392405417430443 Dog – Return to Owner 5063656769 Dog – Barking 143148152157162 Dog – Bite 2223242526 Dog – Impounded 111105108111114 Dog – Cruel Treatment 4135363738 Cat/Dog – Missing 127129133137141 Potentially 68888 All other animal complaints 160194200206212 Cat/Dog – No License 1914141414 Cat/Dog – All Other Complaints 4033343536 OUTCOME MEASURES Ratio of Animal Licenses Sold to Households ActualActualEstimatedProjectedProjected 20102011201220132014 Licenses Sold 1,4651,1701,2051,2411,278 Population 34,58934,73434,86335,01135,217 Households 11,71911,76811,81811,86811,938 Ratio* 8.0010.069.819.569.34 *Beginning in 2007 the City began offering multiple-year animal licenses to residents. 1.Maintain cost per household to within 10% of preceding year. 2.Maintain ratio of animal licenses sold to households to within 10% of preceding year. Regular Status Personnel Schedule –FTE’s AdoptedAdoptedAdoptedAdopted Position Title 2010201120122013/2014 None Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title 2010201120122013/2014 Comm. Service Officers 890 hrs890 hrs890 hrs890 hrs 408 hrs0 hrs0 hrs0 hrs Seasonal help BUDGET ADDITIONS 2013 $960CSO hourly salary increase 2014 $960CSO hourly salary increase CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget ANIMAL CONTROL PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 191$ 2,119$ -$ -$ -$ - 4120 - SAL-P.T./TEMP8,7798,23410,70010,70011,59011,590 4141 - PERA 438502 - - - - 4142 - FICA 684788700800870870 4148 - WORKERS COMP100100100100100100 10,19211,74311,50011,60012,56012,560 PERSONAL SERVICES COMMODITIES 4210 - OP SUPPLY-OTHER 7121,1806006001,2001,200 4211 - MOTOR FUELS1,9127603,5003,0002,1502,490 4217 - CLOTHING/UNIFORM 53608600500700700 2,6762,5484,7004,1004,0504,390 COMMODITIES CONTRACTUAL SERVICES 4300 - PROF SERVICES 13,50613,53114,00013,500650650 4305 - FEES FOR SERVICE34,61428,07237,70038,00038,00038,000 4321 - DATA PROCESSING 2,1632,1632,2002,3002,4002,400 4340 - PRINTING 352350350350350 - 4341 - ADVER/PUBLISH64 - - - - - 4375 - CHARGE-FLEET MNT 6,4554,3049,5009,8007,6007,900 4380 - RENTAL/LEASE9176300300 - - 57,18148,20964,05064,25049,00049,300 CONTRACTUAL SERVICES $ 70,048$ 62,499$80,250$79,950$65,610$66,250 ANIMAL CONTROL DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 IMPACT MEASURES OUTCOME MEASURES FIRE 2,2182,3292,5562,6562,656 TOTAL FIRE DIVISION BUDGET ADDITIONS 2013 2014 CAPITAL OUTLAY 2013 2014 City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget FIRE PROTECTION PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 158,548$ 173,634$ 170,800$ 172,485$ 168,360$ 198,100 4110 - OVERTIME F. T.3,3411,8664,0004,0004,0004,000 4120 - SAL-P.T./TEMP 141,485197,222181,515181,515214,010214,010 4121 - O.T. - P.T./TEMP 113122 - - - - 4141 - PERA22,50024,96225,50025,40024,26027,860 4142 - FICA 11,93416,27516,10016,50018,86019,245 4144 - HEALTH INSURANCE13,00010,30010,30010,40011,90015,725 4148 - WORKERS COMP 29,30031,20031,20024,70028,80030,300 PERSONAL SERVICES380,221455,581439,415 435,000 470,190 509,240 COMMODITIES 4200 - OFFICE SUPPLIES1,8561,8842,5002,2002,2002,200 4209 - OP SUPPLIES-CLEN 429200200200200200 4210 - OP SUPPLY-OTHER 11,21616,44919,00015,00015,00015,000 4211 - MOTOR FUELS13,82517,60215,90017,40019,70022,900 4216 - FERTILIZER/CHEM 697864500600600600 4217 - CLOTHING/UNIFORM18,07221,09517,00020,00020,00020,000 4231 - SMALL TOOLS 149117100100100100 4270 - OP SUP-VEH/EQ13,20911,23311,00011,00011,00011,000 4272 - OP SUP-BUILDINGS 1,302373500500500500 4280 - CAPITAL OUTLAY <$5,000 5,3532141,00016,0001,0001,000 66,10870,03067,70083,00070,30073,500 COMMODITIES CONTRACTUAL SERVICES 4300 - PROF SERVICES 6,8067,2358,5007,5007,5007,500 4301 - ENGINEERING SVS101 - - - - - 4305 - FEES FOR SERVICE 4,2494,3004,9004,50027,1004,500 4310 - COMMUNICATION 29,13626,49732,50030,50031,94036,740 4311 - POSTAGE270288100100100100 4321 - DATA PROCESSING 8563,07195024,07056,37025,570 4340 - PRINTING8050200200200200 4341 - ADVER/PUBLISH 150150150150 - - 4350 - INSURANCE CHARGE14,50012,00012,00012,00012,00012,000 4360 - UTILITIES 30,70233,35436,00035,00035,00035,000 4370 - MAINT-REPAIR/EQ37,40939,80535,00035,00035,55035,550 4371 - MAINT-REPAIR/OTH 43200200200200 - 4372 - MAINT-REPAIR/BLD22,27319,51611,00011,00011,00011,000 4375 - CHARGE-FLEET MNT18,59819,02017,20018,30020,70021,500 4380 - RENTAL/LEASE 2,1402,1292,2002,2002,2002,200 4401 - DUES & SUBS405315350555555555 4403 - TRAVEL/TRAIN/CON11,22612,32614,60014,60014,60014,600 4405 - CLEAN/WASTE REMV 7,0647,3979,7009,3009,3009,300 4445 - SALES TAX110 - - - - - 4449 - OTHER CONTRACT 130,467126,053123,000123,000123,000123,000 CONTRACTUAL SERVICES316,333313,457308,550 328,175 387,465 339,665 CAPITAL OUTLAY 4530 - MACH & EQUIPMENT33,220 - - - - - 4540 - OTHER CAP OUTLAY 11,000 - - - - - 33,22011,000- CAPITAL OUTLAY - - - $ 762,662$ 872,289$ 815,665$ 857,175$ 927,955$ 922,405 FIRE PROTECTION DIVISION31 Public Works FUNCTION DEPARTMENTStreetsPROGRAMStreet Maintenance MISSION To maintain and/or improve the condition of all City streets, storm sewer structures, holding ponds and right-of-ways to a safe and attractive standard. DESCRIPTION OF ACTIVITY Major activities include annual seal coating and crack sealing programs, bituminous patching, sweeping, cutting trees (dead, diseased or dangerous boulevard), mowing of retention ponds, and road right-of-ways. Division also repairs storm water structures, constructs pathways, parking lots and similar facilities for other departments. MAJOR OBJECTIVES FOR 2013 1.Improve gravel road shoulders in a timely manner. 2.Inspect trails and sidewalks for damage – repair as needed. 3.Continue to improve roadside turf quality in all areas. 4.Sweep business districts a minimum of once per month. 5. Patch and crackfill road before sealcoating/analyze the use of patch trailer. 6.Aggressive deterioration of asphalt requires resurfacing with thin layer of asphalt. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 2,5581,4261,8001,8001,800 Tons of asphalt 1,3311,070600600600 Tons of aggregate 7818651,0001,0001,000 Maintenance work orders 155.71156.83157.5161162 Miles of streets 57.0056.0058.0059.0059.00 Miles of sidewalks Miles of curb/gutter 212.21215.42216220222 OUTCOME MEASURES ActualActual Estimated ProjectedProjected 20102011201220132014 Miles of streets at PCI of: 3.36 mi0 mi6.49 mi6.49 mi6.49 mi 0-30: 7.50 mi0 mi10.0 mi10.0 mi10.0 mi 31-50: 28.28 mi0 mi28.2 mi28.2 mi28.2 mi 51-70: 44.79 mi0 mi48.17 mi48.17 mi48.17 mi 71-90: 71.62 mi0 mi89.78 mi89.78 mi89.78 mi 91-100: Type of Work Order Signs 10%9%7%5%5% 10%3%2%3%3% Pick-up dead animals 5%15%4%4%4% Pick-up broken branches Snow plowing11%14%3%3%3% Storm & sewer drain18%19%24%23%23% Pick-up debris1%6%5%4%4% Sweeping glass & sand1%1%1%1%1% Sod damage & repair2%2%3%2%2% Mailbox damage1%1%1%1%1% Pot holes & street repair40%28%40%45%45% Miscellaneous 1%2%10%9%9% Regular Status Personnel Schedule – FTE’s AdoptedAdoptedAdoptedProposed 2011201220132014 Position Title 0.180.180.180.18 Supervisor 0.800.800.800.80 Foreperson 0.800.800.800.80 Lead Worker 4.004.004.005.00 Public service worker 5.785.785.786.78 Total Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Seasonal worker3,360 hrs3,360 hrs3,360 hrs3,360 hrs BUDGET ADDITIONS 2013 $1,500Air Compressor and stationary air tank $400800 MHz radio upgrade $1,900 2014 $400800 MHz radio upgrade $76,300Public service worker $76,700 CAPITAL OUTLAY 2013 $1,500Air compressor City of Cottage Grove 2013/2014 General Fund Expenditure Budget 2011 2012 2013 2014 Adopted Adopted Adopted Proposed 2010 Actual 2011 Actual Budget Budget Budget Budget STREET MAINTENANCE PERSONAL SERVICES SALARY-FULL TIME$ 320,174$ 334,777 $ 332,100$ 332,100 $ 343,200 $ 404,100 OVERTIME F. T. 16,579 12,699 11,000 11,000 11,000 11,000 SAL-P.T./TEMP 27,117 26,221 30,700 30,700 30,700 30,700 PERA 20,832 24,710 30,500 24,300 24,800 29,400 FICA 24,921 26,041 28,300 28,200 29,400 34,100 HEALTH INSURANCE 59,500 48,700 48,700 49,700 47,200 73,800 UNEMPLOYMENT - 796 - - - - WORKERS COMP 31,500 34,900 34,900 24,900 26,700 28,900 PERSONAL SERVICES 500,622 508,845 516,200 500,900 513,000 612,000 COMMODITIES OP SUPPLY-OTHER 7,078 6,669 6,000 6,200 7,400 7,400 MOTOR FUELS 47,258 49,994 56,200 60,700 60,000 69,800 LUB/ADD - 1,354 - - - - FERTILIZER/CHEM 4,895 4,347 6,500 5,000 5,000 5,000 CLOTHING/UNIFORM 4,254 3,684 5,100 5,100 5,100 5,100 SMALL TOOLS 980 1,018 1,200 1,200 1,200 1,200 OP SUP-OTHER IMP 107,880 101,997 107,300 107,300 141,050 141,050 CAPITAL OUTLAY <$5,000 1,798 - - - 1,500 - COMMODITIES 174,143 169,064 182,300 185,500 221,250 229,550 CONTRACTUAL SERVICES PROF SERVICES 13,897 15,134 3,000 6,000 6,000 6,000 FEES FOR SERVICE 15,203 20,029 21,800 22,400 23,000 23,000 COMMUNICATION 1,012 1,234 1,920 1,920 2,320 2,320 PRINTING - 257 300 300 300 300 ADVER/PUBLISH - 383 400 400 400 400 INSURANCE CHARGE 12,900 17,500 17,500 17,500 17,500 17,500 MAINT-REPAIR/OTH 19,949 11,874 14,400 14,800 14,800 14,800 CHARGE-FLEET MNT 155,338 245,055 192,500 188,700 211,300 219,800 RENTAL/LEASE 720 275 2,800 2,800 3,000 3,000 DUES & SUBS 54 74 100 100 100 100 TRAVEL/TRAIN/CON 1,330 2,409 2,900 2,900 2,900 2,900 CLEAN/WASTE REMV 6,749 - 7,300 7,500 7,500 7,500 SALES TAX 3,678 - - - - - OTHER CONTRACT 324 15 600 600 600 600 CONTRACTUAL SERVICES 231,153 314,238 265,520 265,920 289,720 298,220 CAPITAL OUTLAY CAP OUTLAY 7,332 58,500 60,000 - - - CAPITAL OUTLAY 7,332 58,500 60,000 - - - OTHER FINANCING USES PRINCIPAL/INTEREST 1,500 - - - - - OTHER FINANCING USES 1,500 - - - - - STREET MAINTENANCE$ 914,749 $ 952,320 1, $ 1,050,646$ 1,024,020$ 1,023,970$ 139,770 DIVISION32 Public Works FUNCTION DEPARTMENTSignsPROGRAMMaintenance MISSION To properly install, maintain and repair signs and pavement markings in the public right-of-way to provide for the safety of pedestrians and the motoring public. DESCRIPTION OF ACTIVITY Install and maintain traffic signs in an ever-growing city. Repair/replace damaged signs as a result of accidents, vandalism, theft or normal aging. Apply pavement markings to ensure safety of traffic flow and pedestrian travel. Perform state aid traffic counts. Install any new signs as directed by staff or City Council MAJOR OBJECTIVES FOR 2013 1.Prompt attention to work orders for sign repair after accidents or vandalism. 2.Continue updates in removal and replacement of regulatory and warning signs that are not current with MUTCD standards for condition and retroreflectivity. 3.Ensure that all school zones are operational prior to commencement of the school year. 4.Conduct bi-annual traffic counts for MnDOT State Aid. 5.Keep training current on sign-making related software, tools and equipment. IMPACT MEASURES ActualActualEstimatedProjectedProjected 20102011201220132014 Item Gallons of paint400260400300300 2,0004,0002,0004,0002,000 Pounds of beads City-owned signs5,0505,2005,0705,0805,080 6566666666 Miles of painted road Work orders for signs 6968808585 OUTCOME MEASURES Actual Actual Estimated Projected Projected 20102011201220132014 Number of existing signs 1,000850900900900 replaced Avg. number of lane miles of 6565656666 striping replaced Regular Status Personnel FTE's AdoptedAdopted AdoptedAdopted Position Title2010201120122013/2014 1.201.201.201.20 Public Service Worker 0.100.100.100.10 Lead Worker 0.050.050.050.05 Supervisor 1.351.351.351.35 Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 960 hrs960 hrs960 hrs960 hrs Seasonal workers BUDGET ADDITIONS 2013 $1,500Air Compressor and stationary air tank $4,000Walk behind striper $5,500 2014 None CAPITAL OUTLAY 2013 $1,500Air Compressor and stationary air tank $4,000Walk behind striper $5,500 2014 None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget TRAFFIC SIGNAGE PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 51,526$ 52,653$ 71,600$ 71,500$ 74,400$ 75,900 4110 - OVERTIME F. T.50977 - - - - 4120 - SAL-P.T./TEMP 9,3797,5258,2008,2008,2008,200 4141 - PERA 3,6063,8105,3005,3005,4005,500 4142 - FICA4,0614,0236,0006,0006,2006,300 4144 - HEALTH INSURANCE 13,50013,20013,20012,80012,10015,300 4148 - WORKERS COMP6,8007,2007,2005,4005,7005,700 89,38088,487111,500 109,200 112,000 116,900 PERSONAL SERVICES COMMODITIES 4210 - OP SUPPLY-OTHER 28,21025,77030,00020,90036,95038,390 4211 - MOTOR FUELS3,0273,2263,6003,9004,2004,800 4217 - CLOTHING/UNIFORM 172524500500500500 4231 - SMALL TOOLS 398399400400400400 4280 - CAPITAL OUTLAY <$5,000 1,7985,500 - - - - 33,60729,91734,50025,70047,55044,090 COMMODITIES CONTRACTUAL SERVICES 4300 - PROF SERVICES 13050 - - - - 4301 - ENGINEERING SVS7,700480 - - - - 4305 - FEES FOR SERVICE 29,15745,49333,00035,00045,00046,000 4310 - COMMUNICATION 226420420400400 - 4340 - PRINTING100100100100 - - 4350 - INSURANCE CHARGE 300200200200200200 4375 - CHARGE-FLEET MNT4,5044,1806,0006,0004,8005,000 4401 - DUES & SUBS 100100100100 - - 4403 - TRAVEL/TRAIN/CON191594400400600600 4445 - SALES TAX 181 - - - - - 4449 - OTHER CONTRACT44100100100100 - 42,20651,22340,32042,32051,30052,500 CONTRACTUAL SERVICES CAPITAL OUTLAY 4530 - MACH & EQUIPMENT 12,000 - - - - - 12,000- CAPITAL OUTLAY - - - - $ 165,193$ 169,627$ 186,320$ 189,220$ 210,850$ 213,490 TRAFFIC SIGNAGE DIVISION34 FUNCTIONPublic Works DEPARTMENTSnow RemovalPROGRAMMaintenance MISSION To provide safe roadway and walking surfaces for pedestrians and motoring public by the timely removal of snow and ice; assist police and fire services; ensure accessibility to all City buildings. DESCRIPTION OF ACTIVITY Clear ice and snow from all public streets, sidewalks and parking lots. Apply abrasives and de-icing chemicals. Continuously monitor weather and road conditions. Maintain sight lines at intersections. MAJOR OBJECTIVES FOR 2013 1.Provide Public Works drivers with extensive training both in-house and externally in order to improve service, reduce down time and repair costs. 2.Clean and remove snow and ice from roads and pathways in a timely and cost effective manner. 3.Analyze the use of salt only on twelve residential routes and re-do prescription as needed. 4. Look at twelve residential routes for miles of roads per route. IMPACT MEASURES-PLOW SEASON ActualActualEstimatedProjected Projected Item20102011201220132014 Tons of sand5000500500500 Tons of de-icing salt1,9872,5831,3201,8002,800 Tons of treated salt200 tons200 tons200 tons200 tons200 tons Miles of plowed roads155.71156.83157.5161162 Cul-de-sacs316316319322323 Miles of sidewalks/trails 5756585959 OUTCOME MEASURES-PLOW SEASON Actual Actual EstimatedProjected Projected 20102011201220132014 Avg. # of hours to make streets passable -8 hrs.8 hrs.8 hrs.8 hrs.8 hrs. Avg. tons of salt & sand applied per call out -1 ton01 ton1 ton 1 ton Average tons of salt 73.8 tons57.5 tons70 tons70 tons 70 tons Regular Status Personnel Schedule FTE's AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Supervisor0.050.050.050.05 Foreperson0.200.200.200.20 Lead Worker0.200.200.200.20 Public Service Worker1.301.301.301.30 Forester0.100.100.100.10 Total 1.851.851.851.85 BUDGET ADDITIONS 2013 $1,050Two rolling steel ladders $5,000Sandblast and paint two dump trucks $10,600Snow plow blades for 1402 and 1505 $11,200V-plow and snow blower for utility vehicle $18,200Truck chain sets for 7 dump trucks $46,050 2014 None CAPITAL OUTLAY 2013 $1,050Two rolling steel ladders $10,600Snow plow blades for 1402 and 1505 $11,200V-plow and snow blower for utility vehicle $18,200Truck chain sets for 7 dump trucks $41,050 2014 None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget SNOWPLOWING PERSONAL SERVICES 4100 - SALARY-FULL TIME$ 102,824$ 75,769$ 98,800$ 97,800$ 102,300$ 104,200 4110 - OVERTIME F. T. 62,75041,13833,50033,50033,50033,500 4141 - PERA 12,0608,5749,7009,6009,90010,000 4142 - FICA 11,5768,27610,20010,10010,30010,300 4144 - HEALTH INSURANCE 12,70010,50010,50010,90010,50013,400 4148 - WORKERS COMP 9,8009,9009,9007,3008,0008,000 PERSONAL SERVICES211,709154,157172,600169,200174,500179,400 COMMODITIES 4210 - OP SUPPLY-OTHER 169,560172,480163,900182,000133,025194,650 4211 - MOTOR FUELS 21,68229,86125,40027,70031,50036,600 4280 - CAPITAL OUTLAY <$5,0008,0393,3001,050 - - - COMMODITIES199,281202,341189,300213,000165,575231,250 CONTRACTUAL SERVICES 4305 - FEES FOR SERVICE110600600600600 - 4340 - PRINTING300300300300 - - 4350 - INSURANCE CHARGE1,3001,3001,3001,3001,3001,300 4370 - MAINT-REPAIR/EQ 4,3905,0005,000 - - - 4371 - MAINT-REPAIR/OTH 1,345 - - - - - 4375 - CHARGE-FLEET MNT 101,114101,158108,700111,600104,700108,900 4380 - RENTAL/LEASE 3,139 - - - - - 4403 - TRAVEL/TRAIN/CON 1,7502,4002,0002,0002,0002,000 4445 - SALES TAX 1,343 - - - - - CONTRACTUAL SERVICES105,617113,732117,900115,800113,900113,100 CAPITAL OUTLAY 4530 - MACH & EQUIPMENT7,33217,00040,000 - - - CAPITAL OUTLAY7,33217,00040,000 - - - SNOWPLOWING $ 523,938$ 470,229$ 479,800$ 515,000$ 493,975$ 523,750 DIVISION35 FUNCTIONPublic Works DEPARTMENTAdministrationPROGRAMAdministration MISSION Public Works Administration is committed to serve the needs and interests of present and future citizens by providing quality public services by effectively managing the operations of the Public Works Department through team effort. DESCRIPTION OF ACTIVITY The Public Works Administration budget funds support services for the following divisions: Engineering, Streets, Storm Water, Utilities and Fleet Maintenance. The Public Works Administration Department also provides management and planning, sets goals, procedures, departmental policies and is generally responsible for supporting overall Public Works operations. Administrative staff functions as key information resources for City staff, the City Administrator, the general public and other public agencies. MAJOR OBJECTIVES FOR 2013 1. Strive to continue serving the general public by providing receptionist services, answering and directing phone calls. 2. Continue to support all the operating divisions by coordinating and monitoring all cleaning and service contracts. 3. Continue to support all the operating divisions by processing and tracking work orders, citizen requests for service, ordinance violations, appointments, etc. 4. Staff the Public Works Commission, Environmental Commission, Strawberry Fest Committee and the Holiday Train Committee. Continue to review residential needs to improve the infrastructure of the City. 5. Continue to support the Streets Division by issuing and tracking spring over-weight road permits and receiving information for driveway and utility permits. 6. Continue to support the Utility Division by processing Gopher State One Call locate requests, sell, track and distribute water meters, and process the hydrant meter requests. 7. Ensure continuation of consistent employee safety and employee development programs OUTCOME MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Number of injury claims7NA555 Number of workdays lost 4NA555 due to injury Regular Status Personnel Schedule- FTE’s AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Director0.900.900.901.00 Secretary1.001.001.001.00 PW Technician0.000.000.000.00 Management Analyst0.800.800.000.00 Total2.702.701.902.00 Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 BPA/OJT student1,160 hrs0 hrs0 hrs0 hrs BUDGET ADDITIONS 2013 $800800 MHz radio upgrade $13,000Walk-behind scrubber $13,800 2013 $70,000Paint PW building & salt storage shed -pd. by Municipal Building Fund 2014 $12,000Electric scissors man lift CAPITAL OUTLAY 2013 $13,000Walk-behind scrubber $70,000Paint PW building & salt storage shed -pd. by Municipal Building Fund $83,000 2014 $12,000Scissors lift City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget PUBLIC WORKS ADMINISTRATION PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 192,737$ 194,616$ 196,100$ 145,300$ 162,300$ 165,600 4110 - OVERTIME F. T.3,5793,4744,5004,5004,5004,500 4120 - SAL-P.T./TEMP 1,517 - - - - - 4141 - PERA 13,66413,36114,60010,90012,10012,300 4142 - FICA14,58714,70415,30011,40012,70013,000 4144 - HEALTH INSURANCE 18,60017,30017,3008,3008,70010,300 4148 - WORKERS COMP1,4001,4001,4006001,1001,100 246,085244,856249,200 181,000 201,400 206,800 PERSONAL SERVICES COMMODITIES 4200 - OFFICE SUPPLIES 3,7304,4474,2004,3254,8254,825 4210 - OP SUPPLY-OTHER4,5606,0424,2004,3254,5004,325 4211 - MOTOR FUELS 6,3745,5058,1008,6008,4009,800 4272 - OP SUP-BUILDINGS 1,8753,6803,0003,1003,1003,100 COMMODITIES16,54019,67519,50020,35020,82522,050 CONTRACTUAL SERVICES 4300 - PROF SERVICES502107 - - - - 4305 - FEES FOR SERVICE 10,65110,81510,00011,00011,50011,500 4310 - COMMUNICATION 2,9053,1243,2003,3004,1003,300 4311 - POSTAGE1,2389871,0001,0251,0251,025 4321 - DATA PROCESSING 32,52032,52032,520 - - - 4340 - PRINTING372359400425425425 4341 - ADVER/PUBLISH 227200200200200 - 4350 - INSURANCE CHARGE3,9004,8004,8004,8004,8004,800 4360 - UTILITIES 47,66148,36960,00056,00056,00056,000 4370 - MAINT-REPAIR/EQ5588561,5001,5501,5501,550 4372 - MAINT-REPAIR/BLD 20,96125,92112,00012,35012,35012,350 4375 - CHARGE-FLEET MNT9,7123,7413,9005,1005,9006,100 4380 - RENTAL/LEASE3,2003,9523,7003,8003,8003,800 4401 - DUES & SUBS 504176400425425425 4403 - TRAVEL/TRAIN/CON1361121,5001,5501,5501,550 4405 - CLEAN/WASTE REMV 18,61117,17516,50017,50018,00018,000 4445 - SALES TAX 2,0510 - - - - 4449 - OTHER CONTRACT403732 - - - - 123,364121,454119,100 151,545 154,145 153,545 CONTRACTUAL SERVICES CAPITAL OUTLAY 4530 - MACH & EQUIPMENT 13,00012,000 - - - - 13,00012,000 CAPITAL OUTLAY - - - - $ 385,988$ 385,985$ 387,800$ 352,895$ 389,370$ 394,395 PUBLIC WORKS ADMINISTRATION ForestryDIVISION36 FUNCTION DEPARTMENTPROGRAM Public WorksMaintenance MISSION To monitor, care for and maintain all trees within city's urban forest. Provide public outreach regarding proper tree, shrub care and disease management. DESCRIPTION OF ACTIVITY Promote growth of urban forest. Maintain trees by pruning, fertilizing and watering, as necessary. Maintain a list of unsafe, dead or undesirable trees for removal. Replace lost trees wherever possible. Inspect city for diseased trees within tree disease control area. Enforce ordinances relating to tree diseases, species and location. Coordinate with developers for proper street and yard tree plantings. Work to improve sight clearance at intersections and inspect for Emerald Ash Borer and other devastating insect pests. MAJOR OBJECTIVES FOR 2013 1. Continue tree mitigation process. 2. Keep tree planting in developments moving in a timely manner. 3. Work with Minnesota Department of Agriculture to monitor Emerald Ash Borer (EAB). 4. Provide information to residents about Emerald Ash Borer and other tree-related diseases. 5. Continual management of five-year tree trimming plan. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Tree-related work orders550507600600600 Street tree replacement7560100100100 Street tree removal9065100100100 Park Stump removal2015505050 In-house tree trimming600365600600600 Contract tree trimming1,3001,2041,3001,3001,300 Development related trees3040202020 Park Trees Planted40080125125125 Park Trees Removed5020505050 Ash Trees Treated1,319 915None1,319 1,319 Ash Trees 80419350100100 Removed/Replaced Regular Status Personnel Schedule –FTE’s AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 0.650.650.650.65 Forester Public Service Worker0.250.250.250.25 Total 0.900.900.900.90 Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Seasonal worker480 hrs.480 hrs.480 hrs.480 hrs. 2013 and 2014 Ash borer treatment plan budget Ash treatment$ 100,000each year Ash tree removal and replacement 62,000each year $ 162,000in Other Contractual 4434 BUDGET ADDITIONS None CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget FORESTRY PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 52,181.1$ 63,211.3$ 44,000.0$ 44,000.0$ 47,700.0$ 48,500.0 4110 - OVERTIME F. T.5,1271,588700700700700 4120 - SAL-P.T./TEMP 8,13010,7874,1004,1004,1004,100 4121 - O.T. - P.T./TEMP 14 - - - - - 4141 - PERA4,0094,6983,2003,2003,5003,500 4142 - FICA 4,5755,2923,8003,8004,1004,100 4144 - HEALTH INSURANCE4,7007,0007,0005,7005,4006,900 4148 - WORKERS COMP 2,0001,9001,9001,3001,7001,700 PERSONAL SERVICES80,73594,47764,70062,80067,20069,500 COMMODITIES 4210 - OP SUPPLY-OTHER121,2639,6996,8007,0007,2007,200 4211 - MOTOR FUELS 3,4013,8194,2004,6004,6005,300 4217 - CLOTHING/UNIFORM 651398500500500500 4231 - SMALL TOOLS8678411,2501,2751,2751,275 4280 - CAPITAL OUTLAY <$5,0001,798970 - - - - COMMODITIES127,98015,72812,75013,37513,57514,275 CONTRACTUAL SERVICES 4300 - PROF SERVICES162234 - - - - 4301 - ENGINEERING SVS 51,1511,000 - - - - 4305 - FEES FOR SERVICE 62,78465,73469,00065,00065,00065,000 4310 - COMMUNICATION248639420420570570 4311 - POSTAGE 325669 - - - - 4340 - PRINTING1,092435 - - - - 4341 - ADVER/PUBLISH 146 - - - - - 4350 - INSURANCE CHARGE500500500500500500 4371 - MAINT-REPAIR/OTH 9,9099,25812,7508,0008,5008,500 4375 - CHARGE-FLEET MNT8,8645,6117,1008,0008,0008,300 4380 - RENTAL/LEASE 144 - - - - - 4401 - DUES & SUBS17740300300300300 4403 - TRAVEL/TRAIN/CON2121,297500525525525 4438 - PRO/MISC RESALE 2,0504,16018,00018,55019,10019,100 4445 - SALES TAX21 - - - - - 4449 - OTHER CONTRACT 43,357108,900162,000162,000162,000162,000 181,142198,478270,570 263,295 264,495 264,795 CONTRACTUAL SERVICES $ 389,858$ 308,682$ 348,020$ 339,470$ 345,270$ 348,570 FORESTRY DIVISION41 FUNCTIONCulture & Recreation DEPARTMENTParksPROGRAMMaintenance MISSION To supply and maintain a high quality park system for the City of Cottage Grove’s residents and visitors to recreate and enjoy. The parks department will find innovative ways to meet increasing demand with limited resources through cooperative ventures with both public and private organizations. DESCRIPTION OF ACTIVITY General park management of over 1,931 acres of park property which includes: playgrounds, trails, ice rinks, athletic areas, buildings, irrigation equipment, open space, and water features. Maintain positive working relationships with all community groups who provide service and support to the system. MAJOR OBJECTIVES FOR 2013 1. Develop volunteer park ranger program. 2. Develop building operations/maintenance program. 3. Formalize park maintenance hiring/training and development programs. 4. Seek grant funding for park restoration projects. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 1,0591,0731,0801,0801,090 City Park System Acreage Park Turf Acreage170175190190195 2829303031 Active Parks Football fields33333 (3onschool Soccerfields 3131313131 property ) (16 on school Softball fields 2121212121 property ) (7onschool Baseballfields 2626262626 property) 1111111111 Tennis courts Hockey rinks88888 86666 General skating rinks (12archery Archeryrange 11111 targets) Recreation buildings1010101010 1213141414 Picnic shelters 4 lighted) Basketball courts (1819202020 44444 Batting cages Disc golf11111 66888 Bocce Ball Courts Sand Volley Ball Courts44433 Fire Halls (Water Department 33333 maintains remaining Fire Hall) 11222 City Hall Trash cans (emptied 2-3/wk)190195200200200 1718202020 Irrigation systems Lacrosse field11223 Playgrounds2525262626 OUTCOME MEASURES ActualActualEstimated ProjectedProjected 20102011201220132014 Number of irrigation heads and 400250450475475 valves replaced Number of vandalisms to park buildings, structures, or City 209252525 park property Cost of vandalisms to park buildings, structures, and City $7,000 $63,000 $9,000 $10,000 $10,000 park property Regular Status Personnel Schedule –FTE’s AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 0.000.000.600.60 Parks & Recreation Director Ice Arena/ Recreation Manager0.200.200.000.00 0.180.180.030.18 Supervisor 0.900.900.900.90 Foreperson 0.900.900.900.90 Lead Worker 4.254.254.255.25 Public Service Worker* 0.250.250.250.25 Public Service Worker-Forester Office Clerk II0.000.000.000.10 Total 6.686.686.938.18 *New Public Service Worker proposed to begin 4/1/2013 Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Seasonal workers5,760 hrs6,660 hrs6,660 hrs6,660 hrs BUDGET ADDITIONS 2013 $400800 MHz radio upgrade $15,000Replace boardwalk at North/Ideal/Nina's Park $15,000Demolish/Reconstruct hockey rink boards at Highlands $43,200Additional Public Service worker for Parks-starts 4/1/13 $9,000Turf fertilizer and chemicals $2,800Additional office clerk II position for Parks/Rec/Arena $3,950Park building security $89,350 2014 $400800 MHz radio upgrade $30,000Repair/replace skate park components $20,000Arbor Meadows Park irrigation $68,425Additional Public Service worker for Parks-starts 4/1/13 $9,000Turf fertilizer and chemicals $2,800Additional office clerk II position for Parks/Rec $130,625 CAPITAL OUTLAY 2013 $15,000North Ideal/Nina's boardwalk replacement $15,000Highland park hockey rink boards $30,000 2014 $30,000Skateboard park improvements/maintenance $20,000Arbor Meadows Park irrigation $50,000 DIVISION41 FUNCTIONPublic Works DEPARTMENTLandscape InternsPROGRAMMaintenance MISSION The mission of the Cottage Grove Landscape Internship Program is to provide community beautification through well planned and maintained landscaping features in highly visible areas. DESCRIPTION OF ACTIVITY The landscape interns plan, coordinate, monitor and maintain landscaped areas throughout the entire community. Flower beds of significant importance include 80th Street, Jamaica Avenue roundabout, park entrance points, municipal facilities and other highly visible corridors. This program also assists in the development and implementation of sophisticated landscaping plans for items such as the Public Landscapes Initiative, future construction projects and park redevelopment. MAJOR OBJECTIVES FOR 2013 1. Landscape the following areas: Kingston Park entrance and Sunnyhill Park area. 2. Provide detailed review of internship program and how to improve program to best suit the needs of students and the community. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Flower Beds Maintained100118132140148 22222 Flower Beds Installed Trees Planted2596505050 Plans Developed22222 Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Horticulture Interns1,120 hrs1,120 hrs1,120 hrs560 hrs BUDGET ADDITIONS None CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget PARKS MAINTENANCE PERSONAL SERVICES 4100 - SALARY-FULL TIME $338,998$363,630$358,700$372,900$445,000$470,600 4110 - OVERTIME F. T. 12,028 10,624 12,000 12,000 11,000 11,000 4115 - REG-P/T REG STATUS - - - - 2,410 2,410 4120 - SAL-P.T./TEMP 60,875 70,615 76,600 76,600 70,150 70,150 4141 - PERA 24,309 26,895 27,000 28,000 33,100 35,400 4142 - FICA 29,351 31,995 33,300 35,300 40,900 42,630 4144 - HEALTH INSURANCE 38,100 29,000 29,000 34,900 46,000 57,650 4147 - UNEMPLOYMENT 6,953 5,910 - - - - 4148 - WORKERS COMP 16,850 16,800 16,800 12,300 15,140 17,585 PERSONAL SERVICES 527,465 555,470 553,400 572,000 663,700 707,425 COMMODITIES 4200 - OFFICE SUPPLIES - - 1,000 1,025 1,200 1,025 4209 - OP SUPPLIES-CLEN - 94 - - 500 500 4210 - OP SUPPLY-OTHER 63,158 57,158 56,425 58,125 60,000 59,150 4211 - MOTOR FUELS 35,438 42,718 42,500 46,775 50,750 58,650 4216 - FERTILIZER/CHEM 11,082 13,994 13,600 14,000 23,000 23,000 4217 - CLOTHING/UNIFORM 3,497 3,480 3,500 4,400 4,400 4,400 4231 - SMALL TOOLS 1,505 309 900 925 925 925 4270 - OP SUP-VEH/EQ 305 14 200 200 200 200 4271 - OP SUP-OTHER IMP 23,594 19,995 18,000 18,550 19,10019,100 4272 - OP SUP-BUILDINGS 3,883 7,444 7,000 7,200 7,500 7,500 4280 - CAPITAL OUTLAY <$5,000 5,111 13,416 - - - - COMMODITIES 147,575 158,623 143,125 151,200 167,575 174,450 CONTRACTUAL SERVICES 4300 - PROF SERVICES 2,002 1,957 1,200 2,025 2,125 2,125 4301 - ENGINEERING SVS 18,700 14,480 - - - - 4305 - FEES FOR SERVICE 12,605 7,678 9,600 10,075 14,050 10,100 4310 - COMMUNICATION 5,352 5,760 4,820 5,270 5,370 5,370 4321 - DATA PROCESSING - - - 16,260 16,260 16,260 4341 - ADVER/PUBLISH - 385 - - - - 4350 - INSURANCE CHARGE 18,800 24,600 24,600 24,600 24,600 24,600 4360 - UTILITIES 32,786 35,441 29,100 34,975 35,500 35,500 4370 - MAINT-REPAIR/EQ 388 329 1,000 1,025 1,025 1,025 4371 - MAINT-REPAIR/OTH 27,229 13,696 11,250 11,600 12,100 12,100 4372 - MAINT-REPAIR/BLD 13,577 10,581 5,800 8,300 9,200 9,200 4375 - CHARGE-FLEET MNT 105,420 122,562 125,000 133,100 136,200 141,500 4380 - RENTAL/LEASE 15,736 20,432 30,825 26,750 26,750 26,750 4401 - DUES & SUBS 214 105 300 300 300 300 4403 - TRAVEL/TRAIN/CON 3,260 5,823 3,900 4,525 4,525 4,525 4405 - CLEAN/WASTE REMV 9,740 11,379 8,500 9,500 11,500 11,500 4445 - SALES TAX 595 - - - - - 4449 - OTHER CONTRACT 989 920 400 400 400 400 CONTRACTUAL SERVICES 267,394 276,128 256,295 288,705 299,905 301,255 CAPITAL OUTLAY 4530 - MACH & EQUIPMENT 15,913 - - - - - 4540 - OTHER CAP OUTLAY - 19,340 38,500 12,000 30,000 50,000 CAPITAL OUTLAY 15,913 19,340 38,500 12,000 30,000 50,000 OTHER FINANCING USES 4600 - PRINCIPAL 1,396 - - - - - 4610 - INTEREST 104 - - - - - OTHER FINANCING USES 1,500 - - - - - PARKS MAINTENANCE $959,846$1,009,561$991,320$1,023,905$1,161,180$1,233,130 DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 OUTCOME MEASURES BUDGET ADDITIONS 2013 CAPITAL OUTLAY City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget PARKS DEVELOPMENT COMMODITIES 4280 - CAPITAL OUTLAY <$5,000 $ -$ 5,954$ -$ -$ -$ - 5,954 COMMODITIES - - - - - CONTRACTUAL SERVICES 4341 - ADVER/PUBLISH 263 - - - - - 263 CONTRACTUAL SERVICES - - - - - CAPITAL OUTLAY 4510 - BUILD & STRUC 154,214 - - - - - 4540 - OTHER CAP OUTLAY35,61490,68850,00077,000 - - CAPITAL OUTLAY35,614244,90250,000-77,000- PARKS DEVELOPMENT$ 35,614$ 251,118$50,000$ -$ 77,000$ - DIVISION51 Culture & Recreation FUNCTION DEPARTMENTRecreationPROGRAMRecreation MISSION It is our mission to create and promote policies, programs, and places that enable active living to improve the health, well-being, education and vitality of our community. DESCRIPTION OF ACTIVITY The Parks & Recreation Director oversees the Recreation Department which consists of a Coordinator, Assistant, Office Clerk, and 30 seasonal employees to assist with department functions. We are responsible for the development and administration of recreational policies, programs, and places within our community. Our office processes registrations, facility use permits, and provides customer service for the Parks and Recreation Department. MAJOR OBJECTIVES FOR 2013 1. Evaluate Adult Softball Leagues; addressing new trends in Adult Sports. 2. Reassess the contract with Active Net (registration/reservation software) i.e.: cc deposits & auto pay. 3. Continue campaigning "Cottage Grove Parks" with new park maps. 4. Add an additional Community Event in the Spring. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 3628323636 Adopt a Park/Trail Groups 6365707272 Daily Avg. Playground Part. Facility Use Permits278329315320320 Warming House Attendance5,8213,3876,0006,0006,000 1,4671,5351,7001,7501,750 Woodlands Rec. Center Regular Status Personnel Schedule- FTE’s AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 0.000.000.200.20 Parks & Rec. Director Ice Arena Manager0.200.200.000.00 0.900.900.900.95 Recreation Coordinator Recreation Assistant0.900.900.900.95 0.500.500.500.45 Office Clerk II Total 2.502.502.502.55 Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 22812000 Kingston Concessions Lamar Supervisor306306334334 86125165165 Misc. Rec. Staff Office Assistant7027027020 2,6403,0803,0803,080 Playground Leaders Pre-School Leader360408408408 1,2601,3121,3841,384 Rink Attendants Summer Program Assistant600600600600 120112112112 Tennis Instructor Woodlands Rec. Center1,7601,7601,7601,760 Total 8,0628,5258,5457,843 BUDGET ADDITIONS 2013 ($8,200)PT Office Clerk II to be shared with the Arena and Parks (Savings because of reallocation of existing Office Clerk between Recreation, Arena, and Parks. $2,000Park Map Printing ($6,200) 2014 ($8,200)PT Office Clerk II to be shared with the Arena and Parks (Savings because of reallocation of existing Office Clerk between Recreation, Arena, and Parks. CAPITAL OUTLAY None City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget RECREATION PROGRAMS PERSONAL SERVICES 4100 - SALARY-FULL TIME $ 98,622$ 101,513$ 105,100$ 106,820$ 117,020$ 119,320 4115 - REG-P/T REG STATUS12,3679,86413,50013,50011,90011,900 4120 - SAL-P.T./TEMP 68,26665,70378,50078,58072,38072,380 4121 - O.T. - P.T./TEMP 2,1371,293 - - - - 4141 - PERA7,6498,2718,7008,8009,3009,600 4142 - FICA 12,70512,88014,80015,20015,00015,500 4144 - HEALTH INSURANCE20,70019,60019,60018,90018,90023,800 4148 - WORKERS COMP 6,5006,7006,7005,2006,3006,300 PERSONAL SERVICES228,945225,823246,900 247,000 250,800 258,800 COMMODITIES 4200 - OFFICE SUPPLIES472732850850850850 4210 - OP SUPPLY-OTHER 7,8275,0776,4007,0007,0007,400 4211 - MOTOR FUELS 2,1632,9503,3002,3251,9002,400 4217 - CLOTHING/UNIFORM834562700700700700 11,2969,32011,25010,87510,45011,350 COMMODITIES CONTRACTUAL SERVICES 4300 - PROF SERVICES 1,9701,1003,0003,0003,0003,000 4303 - INSTRUCTORS90 - - - - - 4305 - FEES FOR SERVICE 175192200200200200 4309 - CREDIT CARD FEES 4,2024,7405,0005,0005,2505,500 4310 - COMMUNICATION3,3753,3693,8003,8003,8003,800 4311 - POSTAGE 1811100100100100 4321 - DATA PROCESSING6,5006,5006,500 - - - 4340 - PRINTING 1,7911,9062,6003,4005,4003,400 4341 - ADVER/PUBLISH113500500500500 - 4350 - INSURANCE CHARGE 1,5001,5001,5001,5001,5001,500 4360 - UTILITIES5,2384,9615,000 - - - 4370 - MAINT-REPAIR/EQ 350350350350 - - 4375 - CHARGE-FLEET MNT2,1273,0587,6005,4004,5004,700 4380 - RENTAL/LEASE1,4651,2481,0001,5001,5001,500 4401 - DUES & SUBS 348826300330580580 4403 - TRAVEL/TRAIN/CON1,5041,3641,3501,3501,3501,350 4434 - SPECIAL EVENTS16,02118,62117,00017,00018,00018,500 4435 - LEAGUE PROGRAMS 21,04418,31922,00022,00021,50022,000 4436 - CONCESSION RESAL1,3842,7202,2001,5001,5001,500 4438 - PRO/MISC RESALE 74 - - - - - 4445 - SALES TAX204 - - - - - 4449 - OTHER CONTRACT 829705,800875875875 CONTRACTUAL SERVICES63,38164,09579,30074,30576,40575,855 RECREATION PROGRAMS$ 303,621$ 299,238$ 337,450$ 332,180$ 337,655$ 346,005 DIVISION00 General Government FUNCTION DEPARTMENTTransfersPROGRAM9100 MISSION To provide transfers to other funds as approved by the City Council. To provide contingency funds for expenditures, which are unknown during the budget process. DESCRIPTION OF ACTIVITY The City collects revenue in the General Fund and transfers it to Special Revenue and Enterprise Funds for separate accounting and specific purpose. MAJOR OBJECTIVES FOR 2013 1. Maintain a consistent level of equipment replacement at an affordable level. 2. Distribute an amount equal to previous swimming pool expenditures towards Park Trust activities supporting other aquatic facilities. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 None Regular Status Personnel Schedule- FTE’s AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 None Budgeted Transfers Out 2011201220132014 Equipment Fund* 319,215 362,000 148,370 858,300 Transfer for splash pad** - 64,700 64,700 64,700 Gateway pond landscaping - 30,000 - - Total 319,215 456,700 213,070 923,000 *2013 equipment transfer is funding approximately 12% of 2013 equipment purchases 2014 equipment transfer includes 2014 equipment purchases and 25% of 2013 equipment purchases (573,500+284,800=858,300) **Proposal per 5/19/11 memo from Dockter was to transfer for splash pad through 2014. City of Cottage Grove 2013/2014 General Fund Expnditure Budget 2011 2012 2013 2014 2010 2011 Adopted Adopted Adopted Adopted Actual Actual Budget Budget Budget Budget TRANSFERS/CONTINGENCY 4731 - CONTINGENCY$ -$ -$ 55,000$ 10,000$ -$ 15,720 4700 - TRANSFERS OUT 688,815319,215319,215456,700213,070923,000 TRANSFERS/CONTINGENCY $ 688,815$ 319,215$ 374,215$ 466,700$ 213,070$ 938,720 DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 OUTCOME MEASURES CITY OF COTTAGE GROVEANNUAL BUDGET RECYCLING FUND FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3349County aid 53,150 53,150 52,400 53,150 53,150 3810Investment interest 818 1,180 - - - 3813Sale of goods - - - - - 3816Refunds and reimbursements 5 1,000 - - - Total Revenue 53,973 55,330 52,400 53,150 53,150 EXPENDITURES Personal services 41,719 43,600 42,400 25,700 26,500 Commodities 280 2,694 17,000 5,500 5,500 Contractual services 14,145 12,971 11,900 15,420 15,700 Capital outlay - - - 25,000 25,000 Other financing charges - - - - - Total Expenditures 56,144 59,265 71,300 71,620 72,700 Transfers in (out): - - - - - Total transfers - - - - - Fund balance, beginning of year 85,406 83,235 79,300 60,400 41,930 Net increase(decrease) before transfers (2,171) (3,935) (18,900) (18,470) (19,550) Transfers in(out) - - - - - Fund balance, end of year 83,235 79,300 60,400 41,930 22,380 Budget Additions in Proposed Budget None Capital Outlay in Proposed Budget 2013Recycling Bins River Oaks 15,000 2013Recycling Bins Neighborhood Parks 10,000 25,000 2014Recycling Bins Neighborhood Parks 25,000 25,000 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Special RevenueRecycling-215190054 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time31,89434,94133,40020,00020,300 4141PERA2,1631,6322,4001,5001,500 4142FICA2,2621,7272,5001,6001,600 4144Health Insurance4,9004,7003,7002,4002,900 4148Worker's Compensation500600400200200 Total Personal Services41,71943,60042,40025,70026,500 COMMODITIES 4210Operating supplies 2801,4005,0005,5005,500 4280Capital outlay<$5,000-1,29412,000-- Total Commodities2802,69417,0005,5005,500 ` CONTRACTUAL SERVICES 4300Professional services-546-6,7207,000 4305Fees for service350---- 4311Postage2,2471,1242,5001,5001,500 ---- 4340Printing167 4341Advertising/publishing--500500500 4380Rental/lease-2,000--- 4401Dues and subscriptions10105100100100 4403Travel/training/conferences1520100100100 4434Special Events11,3569,1768,7006,5006,500 4445Sales tax----- Total Contractual Services14,14512,97111,90015,42015,700 CAPITAL OUTLAY 4540Other capital outlay---25,00025,000 Total Capital Outlay---25,00025,000 OTHER FINANCING USES 4700Transfer out----- Total Other Financing Uses----- Total Expenditures56,14459,26571,30071,62072,700 DIVISION60 FUNCTIONEnterprise DEPARTMENTPublic WorksPROGRAMStorm Water MISSION The Storm Water Utility was created to manage the maintenance of existing and future storm water infrastructure. The revenues are derived by a parcel-based method sufficient to provide for the: • Ongoing operational and personnel expenses in support of the storm water system. • Periodic planned infrastructure repair and reconstruction of existing systems. • Occasional response to catastrophic storm handling situations with provision for unplanned storm water corrections of a capital nature in amounts that can be funded through existing enterprise cash reserves. • Cash to cover cash flow needs in addition to unplanned expenses and to provide interest earnings for rate stabilization. DESCRIPTION OF ACTIVITY The Storm Water Utility is dedicated toward the planning, maintenance, and infrastructure needs of the storm water system. Maintenance activities are items necessary to preserve existing in-place infrastructure including but not limited to ponds, drainage ditches, pipes, and outlets. Expenditures are also made for infrastructure requirements of the existing in-place system such as the replacement of existing pipe and expansion of existing ponds. Capital projects for new development or existing development with inadequate storm water systems would be purchased through the storm water area fund or by a direct charge to the development, not through this utility fund. MAJOR OBJECTIVES FOR 2013 1. Continue to enhance water quality and rate control in stormwater basins. 2. Miscellaneous pond and pipe cleaning. 3. Inspection/monitoring of storm water system in compliance with MS4 Permit. 4. Developing a private pond inspection and education program. 5. Conduct and implement internal audit of MS4 Program. 6. Construct pedestrian underpass on 80th Street along East Draw Trail with SWWD. 7. Review Industrial NPDES Permits with the community for compliance. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Number of Outfalls6788909294 Number of Storm water 4,3344,4844,5344,5344,534 Structures/Manholes Number Repaired – 89384242 Outsourced Miles/Percent Storm Piping 1.00%1.00%1.50%1.50%1.50% Cleaned In-house Mortar Projects 349 148 60 60 80 Completed Miles of storm sewer78.07%79.50%81.00%81.00%81.00% PERSONNEL COSTS Personnel budgeted as personnel costs within this enterprise will be limited to staff of the Public Works Department and the utility billing function of the City of Cottage Grove. Additionally, support received by the utility from other cost centers within the City will result in an expense allocation charged to the utility from the general operations of the City as determined from time to time by the City Council of the City of Cottage Grove. Regular Status Personnel Schedule –FTE’s AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 PW Foreperson0.100.100.100.10 PW Supervisor0.100.100.100.10 City Engineer0.000.000.080.08 PW Technician0.100.100.160.16 Public Service Worker3.003.003.003.00 Accounting Clerk II0.100.100.100.10 Total3.403.403.543.54 Temporary Status AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Seasonal worker480 hrs480 hrs480 hrs480 hrs CITY OF COTTAGE GROVEANNUAL BUDGET STORM WATER FUND FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3735Storm water 636,430 638,831 632,900 641,400 641,400 3727Penalties 5,255 6,027 - - - 3349County aid - - - - - 3359Other governmental aid 80,625 149,260 - - - 3810Investment interest 1,863 3,468 2,000 2,000 2,000 3816Refunds & reimbursements - 250 - - - 3829Misc. other - - - - - Total Revenue 724,173 797,836 634,900 643,400 643,400 EXPENDITURES Personal services 207,141 222,244 224,500 230,000 234,900 Commodities 27,984 22,628 54,450 54,850 55,150 Contractual services 190,237 521,894 370,480 400,550 401,360 Capital outlay 30,737 - - 30,000 - Other financing charges 145,427 29,400 30,300 30,900 30,900 Total Expenditures 601,526 796,166 679,730 746,300 722,310 Transfers in (out): Pavement Management fund (114,527) - - - - Total transfers (114,527) - - - - Fund balance, beginning of year 187,279 309,926 311,596 266,766 163,866 Net increase(decrease) before transfers 237,174 1,670 (44,830) (102,900) (78,910) Transfers in(out) (114,527) - - - - Fund balance, end of year 309,926 311,596 266,766 163,866 84,956 Budget Additions in Proposed Budget 2013 and 2014800 mhz radio upgrade communication 400 2013Two stormceptor units 30,000 30,400 Capital Outlay in Proposed Budget 2013Two stormceptor units 30,000 30,000 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Special RevenueStorm Water-230320060 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time120,522137,479145,900154,000155,400 4101Engineering salaries & benefits21,80022,30022,20018,40018,700 4110Overtime-full time11,8488,825--- 4120Salaries-seasonal5,6213,9344,1004,1004,100 4141PERA9,26410,57912,10012,60012,700 4142FICA9,59410,57213,30013,60013,700 4144Health Insurance9,4008,30010,2009,80012,400 4148Worker's Compensation12,70013,80010,10010,70010,800 Total Personal Services200,749215,789217,900223,200227,800 COMMODITIES 4200Office supplies----- 4210Operating supplies 3995235,1505,1505,150 4211Motor fuel1,1641,0921,3001,7002,000 4217Clothing/uniforms736101500500500 4271Operating supplies-other22,20020,91247,40047,40047,400 4280Capital outlay<$5,0003,485---- Total Commodities27,98422,62854,35054,75055,050 CONTRACTUAL SERVICES 4300Professional services6,16611,3105,1506,0006,000 4301Engineering services43,80480,44650,00050,00050,000 4305Fees for service-2,364--- 4307Watershed district fees2,0702,1423,1003,1003,100 4310Communication-712420820820 4321Data processing--9,7609,7609,760 4340Printing-435250250250 4341Advertising/publishing61274100100100 4371Maintenance/repair-other114,340392,513274,000300,000300,000 4375Fleet service1,6495,1993,5004,2004,400 4380Rental/lease8143,7941,0001,0001,000 4403Travel/training/conferences-574400400400 4445Sales tax----- 4449Other contractual415-1,0001,0001,000 Total Contractual Services169,319499,763348,680376,630376,830 CAPITAL OUTLAY 4530Machinery24,666--30,000- 4550Project-contractor3,556---- 4551Project-engineer2,515---- Total Capital Outlay30,737--30,000- OTHER FINANCING USES 4600Principal1,397---- 4610Interest103---- 4700Transfers out114,527---- Total Other Financing Uses116,027---- Total Expenditures544,816738,180620,930684,580659,680 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Special RevenueStorm Water-230326061 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time4,9785,1065,2005,4005,500 4120Salaries-seasonal----- 4141PERA347370400400400 4142FICA367379400400400 4144Health Insurance700600600600800 4148Worker's Compensation----- Total Personal Services6,3926,4556,6006,8007,100 COMMODITIES 4200Office supplies--100100100 4210Operating supplies ----- Total Commodities--100100100 CONTRACTUAL SERVICES 4300Professional services774844800900930 4305Fees for service1,8311,7701,9003,5203,600 4311Postage4,9025,7515,0005,4005,500 4321Data processing9,7439,76810,10010,00010,400 4340Printing3,6683,9984,0004,1004,100 Total Contractual Services20,91822,13121,80023,92024,530 CAPITAL OUTLAY 4540Other capital outlay----- Total Capital Outlay----- OTHER FINANCING USES 4740Administrative charge29,40029,40030,30030,90030,900 Total Other Financing Uses29,40029,40030,30030,90030,900 Total Expenditures56,71057,98658,80061,72062,630 DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 FORFEITURE FUND BALANCES CITY OF COTTAGE GROVEANNUAL BUDGET FORFEITURE FUND FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3349County aid - 1,245 8,000 8,000 8,000 3538Criminal forfeiture 6,286 7,796 10,000 10,000 10,000 3540DUI forfeiture 21,195 30,752 25,000 25,000 25,000 3541Stipulation 2,944 14,529 8,000 12,000 12,000 3810Investment interest 567 590 1,000 1,000 1,000 Total Revenue 30,992 54,912 52,000 56,000 56,000 EXPENDITURES Personal services - - - - - Commodities 2,160 1,499 3,300 8,500 3,500 Contractual services 13,109 11,799 15,800 16,400 16,400 Capital outlay - - - - - Other financing charges 25,000 35,000 19,440 - - Total Expenditures 40,269 48,298 38,540 24,900 19,900 Transfers in (out): Equipment Replacement Fund (25,000) (25,000) (19,440) - - Total transfers (25,000) (25,000) (19,440) - - Fund balance, beginning of year 53,631 44,354 50,968 64,428 95,528 Net increase(decrease) before transfers 15,723 31,614 32,900 31,100 36,100 Transfers in(out) (25,000) (25,000) (19,440) - - Fund balance, end of year 44,354 50,968 64,428 95,528 131,628 Budget Additions in Proposed Budget None Capital Outlay in Proposed Budget None CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Special RevenueForfeiture-240924021 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4110Overtime-full time----- 4141PERA----- 4142FICA----- Total Personal Services----- COMMODITIES 4210Operating supplies -1,4995001,5001,500 4280Capital outlay<$5,0002,160-2,8007,0002,000 Total Commodities2,1601,4993,3008,5003,500 CONTRACTUAL SERVICES 4302Legal Services10,2648,31312,00012,00012,000 4305Fees for service1,23080700700700 4310Communication-7611,0001,0001,000 4341Advertising/publishing747189500500500 4370Maintenance/repair-equipment-225100200200 500500500 4390Crime/victim/witness401557 4391Washington County Defendant4671,3751,0001,5001,500 4445Sales tax----- 4449Other Contractual-299--- Total Contractual Services13,10911,79915,80016,40016,400 CAPITAL OUTLAY 4540Other capital outlay----- Total Capital Outlay----- OTHER FINANCING USES 4521MIS Capital Outlay----- 4540Other Capital Outlay-10,000--- 4700Transfer for squad cameras25,00025,00019,440-- Total Other Financing Uses25,00035,00019,440-- Total Expenditures40,26948,29838,54024,90019,900 DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 IMPACT MEASURES North/West Rinks South Rink OUTCOME MEASURES Total CITY OF COTTAGE GROVEANNUAL BUDGET ICE ARENA FUND FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3011Property taxes239,362238,253240,000240,000240,000 3359Other governments179,20057,00057,00057,00057,000 3561Admissions65,03778,10661,00075,00075,000 3563Memberships7,90710,4256,0009,0009,000 3567Lessons44,88150,41250,00051,00051,000 3569League fee9,1768,7228,0008,0008,000 3570Skate sharpening2,1762,0931,5002,0002,000 3571Concession sales89,34394,54590,00090,00090,000 3572Vending sales19,60722,89220,00020,00020,000 3573Pro shop sales3,7922,8543,5003,5003,500 3574Advertising sales13,90216,17415,00015,00015,000 3810Investment interest6,6787,4319,0006,0006,000 3812Donations----- 3814Rental income597,178537,028561,000571,000571,000 3829Misc. other2,942---- Total Revenue1,281,1811,125,9351,122,0001,147,5001,147,500 EXPENDITURES Personal services291,618313,101336,600354,700364,400 Commodities50,34829,90936,00032,05032,050 Contractual services266,341302,048258,560284,760284,760 Capital outlay273,60460,322110,00040,00028,000 Other financing charges509,592509,993505,100510,100509,700 Total Expenditures1,391,5031,215,3731,246,2601,221,6101,218,910 Transfers in (out): Ice arena construction fund----- Total transfers ----- Fund balance, beginning of year643,302532,980443,542319,282245,172 Net increase(decrease) before transfers(110,322)(89,438)(124,260)(74,110)(71,410) Transfers in(out)----- Fund balance, end of year532,980443,542319,282245,172173,762 Budget Additions in Proposed Budget 2013Addl office clerk II position for Parks and Rec9,700 2013Replacement of North/South rink water heaters20,000 2013Add Burtman to cell phone reimb. Plan420 2013New POS hardware and software10,000 40,120 2014Addl office clerk II position for Parks and Rec9,700 2014Add Burtman to cell phone reimb. Plan 420 2014Replacement of man lift 8,500 2014Replacement of office air conditioner 3,500 2014Replacement of North/South rink water softener 28,120 6,000 Capital Outlay in Proposed Budget 2013North/South boiler replacement20,000 2013New POS hardware and software10,000 2013Funding for future ice arena equipment replacement10,00040,000 Replacement of office air conditioner 20143,500 Replacement of North/South rink water softener 20146,000 Replacement of man lift 20148,500 2014Funding for future ice arena equipment replacement10,00028,000 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Special RevenueIce Arena-250925077 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time132,211141,370168,700175,900178,500 4110Overtime-full time1,0324961,5001,5001,500 4115Salaries-regular part time---10,85010,850 4120Salaries-seasonal101,194112,101102,00099,50099,500 4121Temp/part time overtime3,9514,360--- 4141PERA11,44813,25313,10014,69014,890 4142FICA17,43418,99520,50021,88022,080 4144Health Insurance21,40019,60027,20025,90032,600 4147Unemployment Compensation348(374)--- 4148Worker's Compensation2,6003,3003,6004,4804,480 Total Personal Services291,618313,101336,600354,700364,400 COMMODITIES 4200Office Supplies497759500550550 4209Operating/cleaning2,3362,6633,5003,0003,000 4210Operating supplies 4,9473,3684,5003,5003,500 4211Motor fuel6,5236,6475,1005,1005,100 4212Lubricant/additives1,3022021,0001,0001,000 4217Uniforms1,4261,0491,5001,5001,500 4231Small tools280117300300300 4270Operating supplies-equipment13,09612,43610,50012,00012,000 4271Operating supplies-other--7,100-- 4272Operating supplies-buildings9,1732,668-5,1005,100 4280Capital outlay<$5,00010,768-2,000-- Total Commodities50,34829,90936,00032,05032,050 CONTRACTUAL SERVICES 4300Professional services8,2397,1694,2006,5006,500 4301Engineering services-1,970--- 4305Fees for service22,16521,83518,00020,00020,000 4309Credit Card Fees2,8343,9832,5003,0003,000 4310Communication4,3083,9534,0004,5004,500 4311Postage804254300300300 4321Data Processing--9,7609,7609,760 4340Printing410337500500500 4341Advertising/publishing3,3973,2603,0003,0003,000 4350Property insurance6,0007,5007,5007,5007,500 4360Utilities150,187160,648145,000160,000160,000 4370Maintenance/repair-equipment12,06419,1539,00012,00012,000 4372Maintenance/repair-building10,69715,1909,00012,00012,000 4375Fleet service181,154100-- 4380Rental/lease agreement2,2901,2481,6001,6001,600 4401Dues and subscriptions2,1292,4812,0002,0002,000 4403Travel/training/conferences8747051,6001,6001,600 4405Cleaning/waste removal4836461,0001,0001,000 4436Concession Resale--36,00036,00036,000 4438Merchandise for resale39,27450,4523,5003,5003,500 4445Sales tax133---- 4449Other contractual35110--- Total Contractual Services266,341302,048258,560284,760284,760 CAPITAL OUTLAY 4520Furniture and office equipment---10,000- 4530Machinery and Vehicles20,1629,015110,00030,00028,000 4540Other capital outlay2,16315,197--- 4550Project-Contract166,18036,110--- 4551Project-Engineer18,946---- 4559Project-Other66,153---- Total Capital Outlay273,60460,322110,00040,00028,000 OTHER FINANCING USES 4600Principal235,000245,000250,000260,000270,000 4610Interest274,592264,993255,100250,100239,700 Total Other Financing Uses509,592509,993505,100510,100509,700 Total Expenditures1,391,5031,215,3731,246,2601,221,6101,218,910 DIVISION02 General Government FUNCTION DEPARTMENTAdministrationPROGRAMGambling MISSION Collect from each organization licensed to conduct lawful gambling, 10% of its net profits derived from lawful gambling. DESCRIPTION OF ACTIVITY Ensure allocations of gambling contributions are disbursed on “lawful purposes” pursuant to Minn. Stat 349.12 Subd 25. MAJOR OBJECTIVES FOR 2013 None IMPACT MEASURES ActualActualEstimatedProjectedProjected Position Title20102011201220132014 # of gambling 22222 organizations Transfers and Expenditure Budget History 200920102011201220132014 ActualActualActualEstimatedBudgetBudget Youth Service Bureau$0$0$0$0$0$0 Fireworks Display Match 4,000 6,000 5,000 *0 *0 *0 Strawberry Fest (CGGT) 6,000 - - - - - $10,000 $6,000 $5,000 $0$0$0 *2012 funded from General Fund-$5,000 *2013 and 2014 proposed to be funded by General Fund-$5,000 each year. Youth Service Bureau is funded through the Police Budget in the General Fund since 2008. The funding amount is $7,000. ADMINISTRATOR COMMENTS CITY OF COTTAGE GROVEANNUAL BUDGET GAMBLING FUND FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3810Investment interest3828--- 3812Gambling contribution3,6793,840-1,5001,500 Total Revenue3,7173,868-1,5001,500 EXPENDITURES Personal services----- Commodities----- Contractual services6,0005,000--- Capital outlay----- Other financing charges----- Total Expenditures6,0005,000--- Transfers in (out): Celebration fund(Strawberry Fest)----- Total transfers ----- Fund balance, beginning of year5,3353,0521,9201,9203,420 Net increase(decrease) before transfers(2,283)(1,132)-1,5001,500 Transfers in(out)----- Fund balance, end of year3,0521,9201,9203,4204,920 Budget Additions in Proposed Budget None Capital Outlay in Proposed Budget None CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Special RevenueGambling-2759275 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time----- Total Personal Services----- COMMODITIES 4210Operating supplies ----- Total Commodities----- CONTRACTUAL SERVICES 4434Special Events6,0005,000--- 4450Donations----- Total Contractual Services6,0005,000--- CAPITAL OUTLAY 4540Other capital outlay----- Total Capital Outlay----- OTHER FINANCING USES 4720Depreciation-Purchased----- 4721Depreciation-Contributed----- 4700Transfer out----- Total Other Financing Uses----- Total Expenditures6,0005,000--- DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 IMPACT MEASURES OUTCOME MEASURES Total CITY OF COTTAGE GROVEANNUAL BUDGET EDA FUND FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3011Property taxes105,936105,384106,000108,100108,100 3809Interfund interest(101,500)18,00018,00018,00018,000 3810Investment interest5,6382,5544,0004,0004,000 3814Rental Income-8,800--- 3829Misc. other7,06020,7407,5007,5007,500 3899Transfer in 30,00030,00030,00030,00030,000 Total Revenue47,134185,478165,500167,600167,600 EXPENDITURES Personal services61,97681,451125,250215,900224,500 Commodities21,5241,7841,2001,2001,200 Contractual services33,86176,98547,45048,34548,345 Capital outlay----- Other financing charges----- Total Expenditures117,361160,220173,900265,445274,045 Transfers in (out): ED Trust30,00030,00030,00030,00030,000 Total transfers 30,00030,00030,00030,00030,000 Fund balance, beginning of year1,743,3281,673,1011,698,3591,689,9591,592,114 Net income before transfers(100,227)(4,742)(38,400)(127,845)(136,445) Transfers in(out)30,00030,00030,00030,00030,000 Fund balance, end of year1,673,1011,698,3591,689,9591,592,1141,485,669 Budget Additions in Proposed Budget 2013 and 2014Additional EDAM membership395 Training through EDAM600 995 Capital Outlay in Proposed Budget None Note-The BEC budget is attached for reference but has not been included in the numbers above. This budget will be included in the EDA budget at a later date. CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Special RevenueEDA-285113512 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time48,88670,37395,075169,700173,100 4120Salaries-seasonal--- 4141PERA1,4483,0026,97512,30012,300 4142FICA3,4424,7767,25013,10013,200 4144Health Insurance7,8002,90015,62519,80024,900 4148Worker's Compensation4004003251,0001,000 Total Personal Services61,97681,451125,250215,900224,500 COMMODITIES 4200Office Supplies158605700700700 4210Operating supplies 21,3661,179500500500 Total Commodities21,5241,7841,2001,2001,200 CONTRACTUAL SERVICES 4300Professional services5,56524,1297,9007,9007,900 4301Engineering services-1,3042,0002,0002,000 4302Legal Service6,7599,1085,0005,0005,000 4305Fees for service5091,0451,0001,0001,000 4311Postage1,1059532,7002,7002,700 4321Data Processing--3,2503,2503,250 4340Printing1,2208831,5001,5001,500 4341Advertising/publishing1,0851,5872,0002,0002,000 4350Property insurance100100100-- 4360Utilities-57--- 4370Maintenance/repair-equipment370554--- 4401Dues and subscriptions1,6001,8002,0002,3952,395 4403Travel/training/conferences9,0745,0022,0002,6002,600 4407Property Taxes3524,912--- 4434Special Events6,3735,55118,00018,00018,000 4445Sales tax66---- Total Contractual Services33,86176,98547,45048,34548,345 CAPITAL OUTLAY 4540Other capital outlay----- Total Capital Outlay----- OTHER FINANCING USES 4700Transfer out----- Total Other Financing Uses----- Total Expenditures117,361160,220173,900265,445274,045 9210 DIVISION FUNCTION General Government DEPARTMENT Equipment ReplacementEquipment Replacement PROGRAM MISSION To provide a systematic method of replacing equipment and vehicles by setting aside reserve funds in anticipation of future expenses. DESCRIPTION OF ACTIVITY Equipment replacement funds the purchases of various pieces of equipment and vehicles. Equipment or vehicles which cost greater than $5,000 with an estimated life of greater than 3 years are included in a 5 year equipment replacement program. Financing is provided through general fund revenue and property tax levies transferred to this fund. The replacement schedule funded through the equipment fund covers an investment of $7.9 million based on the historical purchase costs, and over $15.5 million based on replacement cost. Over the next five year period the replacement schedule shows $3.5 million spent on replacing equipment or approximately 23% of total projected replacement. MAJOR OBJECTIVES FOR 2013 None IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 None OUTCOME MEASURES Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 None ADMINISTRATOR COMMENTS 2013 CAPITAL OUTLAY GrossSale/trade old equipment Investigative Aid vehicle (340, FA 3170) Police$200$100 Investigation's vehicle (346, FA 2686) Police1,1001,000 Grass/brush firefighting vehicle (459, FA 3128) Fire39,0002,000 Dump truck single axle (4004, FA 2119) Streets200,00020,000 Dump truck single axle (4005, FA 2118) Streets200,00020,000 1-Ton dump body (4203, FA 2345) Streets55,0005,000 Street Sweeper (8601, FA 2126) Streets220,00010,000 Snowblower loader (8201, FA 2117) Snow115,0002,000 4WD pickup (1402, FA 2419) Parks34,0002,000 Trash truck (6003, FA 3107) Parks105,00010,000 Mower 11 foot rotary (8506, FA 2721) Parks81,0006,000 Spray injection patcher (New Equipment) Streets70,000- Crash Attenuator(New Equipment) Streets29,000- 1-Ton truck (1801, FA 1556) Storm70,0002,000 $1,219,300$80,100 Net Purchase$1,139,200 2014 CAPITAL OUTLAY GrossSale/trade old equipment Fire Equipment$200,000$0 Grass/brush truck (881, FA 3138) Fire$59,000$2,000 4WD pickup (1005, FA 2412) Streets$34,000$2,000 Single axle utility trailer (7002, FA 2050) Streets$3,800$100 Road grader with snowplow (8002, FA 1443) Streets $190,000$30,000 Mower 6 foot rotary (8509, FA 3037) Streets$25,000$1,500 Trailer (7016, FA 1585) Signs$4,000$100 4WD pickup 1/2 ton (1202, FA 2333) Fleet$30,000$1,000 Tandem axle trailer-large (7006, FA 2562) Parks$8,000$500 Single axle utility trailer (7007, FA 2347) Parks$3,800$100 Single axle utility trailer (7008, FA 2311) Parks$3,800$100 Single axle utility trailer (7011, FA 2330) Parks$3,800$100 Single axle utility trailer (7012, FA 2414) Parks$3,900$100 Tandem axle trailer-small (7014, FA 712) Parks$5,500$500 Tandem axle trailer-small (7018, FA 1392) Parks$5,500$500 4WD pickup (5013, FA 2440) Recreation$33,000$1,000 $613,100$39,600 Net Purchase$573,500 Equipment Replacement Schedule by Funding Type FleetFixed FleetReplacementVehicleAsset 201220132014201520162017 DivisionDescriptionDescriptionNumberNumber 21PATROL CARPATROL CAR345320030,00030,000- 21PATROL CARPATROL CAR349291930,000--30,000 21PATROL CARPATROL CAR302305330,000--30,000 21PATROL CARPATROL CAR351319930,000--30,000 21PATROL CARPATROL CAR3533275-30,000--30,000 21PATROL CARPATROL CAR354335830,000--30,000-- 21PATROL CARPATROL CAR355335530,000--30,000-- 21PATROL CARPATROL CAR3563357-30,000--30,000- 21PATROL CARPATROL CAR358327630,000-30,000- 21PATROL CARPATROL CAR360319830,00030,000- 21PATROL CARPATROL CAR361335630,000--30,000-- 21Pickup-CSOCSO vehicle3573181--30,000--- 21PATROL CARSergeant SUV362318630,00030,000- --- GENERAL FUND TOTAL90,000150,000150,00090,000150,000120,000 8FloatFloat7020------ 13Sedan-InspectionsHybrid sedan-Inspections50012314------ 13Pickup-Inspectionsswap result in hybrid 201050022913----26,500- 13Pickup-InspectionsPickup-Inspections50043208------ 13Pickup-InspectionsPickup-Inspections50063033------ 21SUVDUI Traffic enforcement vehicle3272834------ 21SUVForfeiture vehicle for Investigations3403170-100---- 21ADMIN CARADMIN CAR3412942------ 21ADMIN CAR3423359------ 21ADMIN CARReplaced in 2011-Insurance Claim3432460------ 21SUVSUV3442793-- 21ADMIN CARSquad for Investigations3462686-100---- 21ADMIN CARSedan - Investigations347231326,000 213/4 TON PICKUP3/4 TON PICKUP3483323-100 21ADMIN CARUnmarked sedan3502911---30,000-- 21Canine SquadCanine Squad3523157---31,000-- 15Command VehicleCommand Vehicle43003187------ 26TANK TRUCKFire Equipment3149427--200,000200,000 26SUVSUV31272920------ 26SUVSUV31173186---42,000-- 26PUMPERPUMPER31151591------ 26PUMPERPUMPER31252702------ 26PUMPER\TankerPUMPER31352027------ 26PUMPERPUMPER3145430233,000----- 26AERIAL TRUCKAERIAL TRUCK31262828------ 26ADMIN CARSUV31023173------ 264X4 GRASS RIG4X4 GRASS RIG31482921------ 264X4 GRASS RIG4X4 GRASS RIG31182128-----57,000 264X4 GRASS RIG4X4 GRASS RIG3128459-37,000---- 264X4 GRASS RIG4X4 GRASS RIG3138881--57,000--- 263/4 TON PICKUP3/4 TON PICKUP31472922------ 261/2 TON PICKUP1/2 TON PICKUP31372114------ 26SCBA EQUIPSCBA EQUIPMENT---284,000-- 31Brush ChipperBrush Chipper91485 313/4 TON3/4 TON10012823------ 313/4 TON Pickup10063209------ 314X4 Pickup with snowplow10043161------ 311/2 TON 4X410052412--32,000--- 31SINGLE AXLE DUSINGLE AXLE DU40011533----- 31SINGLE AXLE DUSINGLE AXLE DU40021543----- 31SINGLE AXLE DUSINGLE AXLE DU40032821------ 31SINGLE AXLE DUSINGLE AXLE DU40042119-180,000---- 31SINGLE AXLE DUSINGLE AXLE DU40052118-180,000---- 31SINGLE AXLE DUSINGLE AXLE DU40063034------ 31SINGLE AXLE DUSINGLE AXLE DU40073035------ 31SINGLE AXLE DUTANDEM DUMP40083360------ 31SINGLE AXLE DUSINGLE AXLE DU41043182 31SINGLE AXLE DUSINGLE AXLE DU41053183 31TANDEM DUMPTANDEM DUMP41012711------ 31TANDEM DUMPTANDEM DUMP41032632/2448------ 311-TON1-TON42013036------ 311-TON 1-TON 42032345-50,000---- 31PatcherPatcher6008699/303939,000----- 31TRAILERTrailer -Single axle70022050--3,700--- 31TRAILERTRAILER70043133------ 31TRAILERTRAILER70173045------ 31TRAILERTRAILER70192041------ 31Cat GraderGrader with snowplow8001593------ 31JD GraderGrader with snowplow80021443--160,000--- 31PAINT STRIPERPAINT STRIPER81021057------ 31LARGE LOADERLARGE LOADER82012907-----150,000 Equipment Replacement Schedule by Funding Type FleetFixed FleetReplacementVehicleAsset 201220132014201520162017 DivisionDescriptionDescriptionNumberNumber 31LoaderLoader 82022867----48,000- 31Bull HogBrush Cutter82023172----20,000- 31LARGE LOADERLARGE LOADER82052870-----150,000 31ROLLERROLLER83013108----26,000- 31PaverPaver83053247 31ROLLERROLLER83022447----34,000- 31PAVERPAVER83032034----26,000- 31PAVERPAVER83043038------ 31Utility tractor84023362 31TRACTORTractor 84083105------ 31Utility tractorUtility vehicle with attachments84092869---160,000-- 31Mower 6 FootMower 6 Foot85093037--23,500--- 31Mower 6 FootMower 6 Foot8510283222,000----- 31SweeperSweeper86012126-210,000---- 31Shouldering EquipRoad Shouldering equip.222800------ 321-TON 1-ton w/ service body11011536------ 32Pickup11013184 32TRAILERTRAILER70161585--3,900--- 331/2 TON 1/2 TON 12022333--29,000--- 33VanVan22012833------ 33UTILITY VEHICLUTILITY VEHICL8706------ 34SnowblowerLoader Mounted Snowblower82012117-113,000---- 34Bombardier sidewal Bombardier sidewalk s/p87082715------ 351/2 TON Hybrid vehicle17012910----24,000- 351/2 TON 1/2 TON 17023103------ 351/2 TON 1/2 TON 17033104------ 364X4 Pick up with snowplow13023162------ 36BUCKET TRUCKBUCKET TRUCK60043363------ 41Field Top DresserField Top Dresser3 41Field Top DresserField Top Dresser373274 413/4 TON 3/4 TON 14012825------ 414X4 4X4 14022419-32,000---- 414X4 Pickup with snowplow14053163------ 413/4 TON Pickup w/ service body -Do not rep 14061741------ 411/2 TON 1/2 TON 14072824------ 414X4 Pickup with snowplow14083164------ 41Pickup 4X4 14092047------ 41VANVAN24012827------ 41VANVAN24022826------ 411-TON 1-TON 42022972-----50,000 411-TON 1-TON 42043273------ 41Trash TruckTrash Truck60033107-95,000---- 41TRAILERTandem axle trailer (large)70062562--7,500--- 41TRAILERTrailer -Single axle70072311--3,700--- 41TRAILERTrailer -Single axle70082347--3,700--- 41TRAILEREnclosed trailer70103106------ 41TRAILERTrailer -Single axle70112330--3,700--- 41TRAILERTrailer -Single axle70122414--3,800--- 41TRAILERTRAILER70133044------ 41TRAILERTandem axle trailer (small)7014712--5,000--- 41TRAILERTandem axle trailer (small)70181392--5,000--- 41Mini-grader80031440---105,000-- 41SMALL LOADERSMALL LOADER82032868----31,000- 41TRACTORTRACTOR84033280------ 41TRACTORTRACTOR84042720---135,000-- 41TRACTORTRACTOR84053042------ 41TRACTORTRACTOR84062866----25,000- 41Mower 48 InchMower 48 Inch850173816,000----- 41Mower 11 FootMower 11 Foot85022561----65,000 41Mower 11 FootMower 11 Foot85042909---60,000-- 41Mower 6 FootMower 5 Foot8505282217,000----- 41Mower 16 FootMower 11 Foot8506272175,000 41Mower 11 FootMower 85112315------ 41Cushman TrucksterCushman Truckster87012908------ 41UTILITY VEHICLUTILITY VEHICL87023041------ 41UTILITY VEHICLUTILITY VEHICL87033043------ 41Util Veh w sprayerUTILITY VEHICL87053040------ 41Pick UpPick up 1/2 ton50132440--32,000--- 51VANVAN5003256528,000----- 411/2 TON 1/2 TON 50082913----26,500- 31NEWSpray Injection Patcher-70,000---- 31NEWCrash Attenuator-29,000---- 60New-replace 15561 Ton18011556-68,000--- EQUIPMENT REVOLVING FUND TOTAL381,0001,139,200573,5001,047,100287,000472,000 Equipment Replacement Schedule by Funding Type FleetFixed FleetReplacementVehicleAsset 201220132014201520162017 DivisionDescriptionDescriptionNumberNumber 24AMBULANCEAMBULANCE332548------ 24AMBULANCEAMBULANCE312973--98,000--- 24AMBULANCEAMBULANCE323057------ 24AMBULANCEAMBULANCE343461------ CG EMS FUND TOTAL--98,000--- 701-TON 1-TON 15022633--31,000--- 70Pickup4X4 15032046------ 701/2 TON 1/2 TON 15052831------ 70ADMIN CARADMIN CAR15061722B------ 703/4 TON 4-wheel drive pickup w/service bod15072250----- 70Pickup4X4 15082420-32,000---- 70VanVan25012830----25,000- 70Pickup15013210 70VANPickup25021740------ 70Pressure WasherPressure Washer60062251------ 70AIR COMPRESSORAIR COMPRESSOR60072063------ 70GeneratorGenerator61052498------ 70GeneratorGenerator61062499------ 70TRAILERTRAILER70092500------ 70TRAILERTRAILER7015648------ 70TRAILERTRAILER70212732-----10,000 70LARGE LOADERLARGE LOADER82043056-----75,000 70Mower 6 FootMower 6 Foot8507282922,000----- WATER FUND TOTAL22,00032,00031,000-25,00085,000 75BUCKET TRUCKSmall bucket truck2601233270,000 75FORKLIFTFORKLIFT87072407------ STREET LIGHT UTILITY TOTAL70,000----- 77OlympiaIce ResurfacerMI022270------ 77Ice Resurfacer870100,000----- 77OlympiaIce Resurfacer3309------ ICE ARENA TOTAL100,000----- 80SEWER JET VACSEWER JET VAC60052375------ 80TANDEM DUMPTransfer from Streets in 200960021328 803/4 TON Pickup with service body16013165------ SEWER UTILITY TOTAL 663,000 1,321,200852,5001,137,100462,000677,000 CITY OF COTTAGE GROVEANNUAL BUDGET EQUIPMENT REPLACEMENT FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES Total Operating Revenue - - - - - OTHER REVENUE 3012Delinquent property tax 17 12 - - - 3359Other government aid - - - - - 3810Investment interest 26,392 37,502 27,500 27,500 27,500 3813Sale of goods 71,506 12,344 19,000 80,100 39,600 Total Other Revenue 97,915 49,858 46,500 107,600 67,100 Total Revenue 97,915 49,858 46,500 107,600 67,100 EXPENDITURES Contractual services 90 874 - - - Capital outlay 517,558 102,436 381,000 1,219,300 613,100 Other financing charges - - - - - Total Expenditures 517,648 103,310 381,000 1,219,300 613,100 Transfers in (out): Gen. Fund-curr. year purchases 419,145 319,215 362,000 148,370 573,500 Gen. Fund-'13 purchase payback - - - - 284,800 Gen. Fund-fund bal. designation 74,050 - - - - Forfeiture fund 25,000 25,000 19,440 - - Total transfers 518,195 344,215 381,440 148,370 858,300 Net assets, beginning of year 2,887,266 2,985,728 3,276,491 3,323,431 2,360,101 Net income before transfers (419,733) (53,452) (334,500) (1,111,700) (546,000) Transfers in(out) 518,195 344,215 381,440 148,370 858,300 Capital contributions - - - - - Net assets, end of year 2,985,728 3,276,491 3,323,431 2,360,101 2,672,401 Budget Additions in Proposed Budget None DIVISION31 Public Works FUNCTION DEPARTMENTStreet SealcoatingPROGRAMMaintenance MISSION This program provides for a cost center to track activities related to the sealcoating and trail maintenance program maintaining and/or improving the condition of all City streets and trails to a safe and attractive standard. The funding for this program will come from franchise fees levied on residents electric and gas utility bills. DESCRIPTION OF ACTIVITY Major activities include annual sealcoating and crack-sealing programs, curb and sidewalk replacement along with trail micro surfacing. The expenditures from this program are for commodities and contractual services related to the street maintenance program only and are not intended to pay for wages, consulting engineering or inspection fees. MAJOR OBJECTIVES FOR 2013 1. Crack fill and sealcoat "Grove" side (west of Hwy. 61), north of 90th Street, west of Hinton Avenue and north of 70th Street. 2. Repair cracked, dangerous curbs, sidewalks and trails. 3. Continue to review and monitor information and data regarding premature failures of asphalt surfaces in a study conducted by the Local Road Research Board (LRRB), MnDOT and various engineering firms to assist in determining future road maintenance projects, including sealcoating. The study group has set a goal to have information available to interested organizations sometime prior to the 2012 construction season. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Tons of aggregate3,494 tons3,948 tons5,120 tons2,930 tons2,930 tons Square yards sealcoated 349,349382,374398,364400,000425,000 streets Square yards sealcoated 33,792 12,49634,50035,00035,000 trails Square yards trails replaced040100100120 Crack filler used (pounds)40,00040,00040,00040,00040,000 Miles of streets155.71156.83157.5161162 Miles of sidewalks5756585959 Sidewalks replaced (linear 685710700800800 feet) Curbs replaced 8009481,0001,200 1,300 (linear feet) CITY OF COTTAGE GROVEANNUAL BUDGET SEALCOATING FUND FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3017Aggregate tax30,55426,13128,00028,00028,000 3020Franchise fees517,391535,188525,100525,100525,100 3810Investment Interest1,4662,914--- 3549Charges for services6,531136,848--- 3962Deposit5,41310,332--- Total Revenue561,355711,413553,100553,100553,100 EXPENDITURES Personal services- ---- Commodities21,974-23,25023,25023,250 Contractual services515,576577,246593,550691,000721,000 Capital outlay----- Total Expenditures537,550577,246616,800714,250744,250 Transfers in (out): ----- Total transfers ----- Fund Balance beginning of year228,029251,834386,001322,301161,151 Net increase(decrease) before transfers23,805134,167(63,700)(161,150)(191,150) Transfers in(out)----- Fund Balance end of year251,834386,001322,301161,151(29,999) Budget Additions in Proposed Budget None Capital Outlay in Proposed Budget None New Developments to be done in 2014 Southpoint4,159 Timber Ridge 4th17,175 21,334 New Developments to be done after 12/31/2014 Pinecliff 1st-5th49,570 Pine Arbor 1st-3rd19,131 Silverwood9,868 Summerhill Crossing4,089 CP Rail11,403 Preserve at CG2,493 Waters at Michael's Point5,573 Everwood 1st-3rd3,344 105,471 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:Dept & Div:Fund Number Capital Project Sealcoating FundPublic Works235 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES Total Personal Services----- COMMODITIES 4271Operating supplies-other impr.21,974-23,25023,25023,250 Total Commodities21,974-23,25023,25023,250 CONTRACTUAL SERVICES 4371Maintenance/Repair other147,457150,971155,350211,000211,000 4374Sealcoating368,119426,275438,200480,000510,000 Total Contractual Services515,576577,246593,550691,000721,000 CAPITAL OUTLAY ----- Total Capital outlay----- Total Expenditures537,550577,246616,800714,250744,250 DIVISION FUNCTION General Government DEPARTMENTPROGRAMEconomic Development Trust Economic Development MISSION Funds donated or accumulated into this fund are to be used for the furtherance of economic development within the City. The purpose is to enhance economic development opportunities for commercial entities desiring to locate, expand or improve commercial property within the City. DESCRIPTION OF ACTIVITY To further economic development opportunities within the City. MAJOR OBJECTIVES FOR 2013 None CITY OF COTTAGE GROVEANNUAL BUDGET ED TRUST FUND FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3030Special assessments 20,278 19,170 - - - 3516Administrative charge-financing - - - - - 3809Interfund interest 44,500 48,500 - - - 3810Investment interest 18,057 28,384 25,000 25,000 25,000 3812Donations/contributions 375,013 364,721 - - - 3814Rental income 175 175 - - - 3816Refunds/reimbursements 4,730 - - - - Total Revenue 462,753 460,950 25,000 25,000 25,000 EXPENDITURES Personal services - - - - - Commodities 13,199 - - - - Contractual services 16,774 7,686 - - - Capital outlay - - 400,000 400,000 400,000 Other financing charges 45,000 30,000 30,000 30,000 30,000 Total Expenditures 74,973 37,686 430,000 430,000 430,000 Transfers in (out): EDA fund (30,000) (30,000) (30,000) (30,000) (30,000) Golf course fund (15,000) - - - - Total transfers (45,000) (30,000) (30,000) (30,000) (30,000) Fund balance, beginning of year 3,037,200 3,424,980 3,848,244 3,443,244 3,038,244 Net income before transfers 432,780 453,264 (375,000) (375,000) (375,000) Transfers in(out) (45,000) (30,000) (30,000) (30,000) (30,000) Fund balance, end of year 3,424,980 3,848,244 3,443,244 3,038,244 2,633,244 Budget Additions in Proposed Budget None Capital Outlay in Proposed Budget 2013BEC-building rehab 200,000 2013Infrastructure development/redevelopment 200,000 400,000 2014Infrastructure development/redevelopment 400,000 400,000 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Capital ProjectED Trust-286928612 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time----- Total Personal Services----- COMMODITIES 4210Operating supplies 13,199---- Total Commodities13,199---- CONTRACTUAL SERVICES 4301Engineering services16,7747,686--- 4371Maintenance/repair-other----- Total Contractual Services16,7747,686--- CAPITAL OUTLAY 4540Other capital outlay--400,000400,000400,000 Total Capital Outlay--400,000400,000400,000 OTHER FINANCING USES 4700Transfer to EDA30,00030,00030,00030,00030,000 4700Transfer to golf course fund15,000---- Total Other Financing Uses45,00030,00030,00030,00030,000 Total Expenditures74,97337,686430,000430,000430,000 DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 IMPACT MEASURES OUTCOME MEASURES Total CITY OF COTTAGE GROVEANNUAL BUDGET WATER FUND FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3720Water service1,667,5211,751,1461,908,0001,871,7001,871,700 3031Special assessments5,06915,83720,00020,00020,000 3519Other charges for services17,88717,87516,00016,00016,000 3723Water meter sales19,54717,24940,50041,75041,750 3727Penalties43,23842,30830,00030,00030,000 Total Operating Revenue1,753,2621,844,4152,014,5001,979,4501,979,450 OTHER REVENUE 3014Forf Tax Sales-278--- 3324State Grants-2,212--- 3739Misc. utility11,22312,02712,00012,00012,000 3810Investment interest45,05062,63670,00070,00070,000 3814Rental income358,308360,747400,000360,000360,000 3829Misc. other38,28330,247--- Total Other Revenue452,864468,147482,000442,000442,000 Total Revenue2,206,1262,312,5622,496,5002,421,4502,421,450 EXPENDITURES Personal services439,319445,558426,500432,600446,600 Commodities97,323130,556323,265348,150352,865 Contractual services543,677528,224648,130683,910692,645 Capital outlay--145,900428,000923,700 Other financing charges1,162,7111,180,8131,218,3101,217,2101,087,410 Total Expenditures2,243,0302,285,1512,762,1053,109,8703,503,220 Transfers in (out): General fund(20,827)---- Sewer fund29,20029,20029,20029,20029,200 Street light fund9,0009,0009,0009,0009,000 Fleet fund31,00031,00031,00031,00031,000 Total transfers 48,37369,20069,20069,20069,200 Net assets, beginning of year33,181,33333,489,27633,936,04934,110,54434,149,324 Net income before transfers158,923252,411105,295(30,420)(53,070) Transfers in(out)48,37369,20069,20069,20069,200 Capital contributions100,647125,162--- Net assets, end of year33,489,27633,936,04934,110,54434,149,32434,165,454 Net Assets Contributed in Capital Assets27,964,76628,007,986 Unrestricted5,524,5105,928,063 Total Net Assets33,489,27633,936,049 Budget Additions in Proposed Budget 2013800 MHz radio upgrade800 2013Air compressor & stationary air tank1,5002,300 2014800 MHz radio upgrade800800 Capital Outlay in Proposed Budget 2013Pull well70,000 2013Pavement Management C121,000 2013Pavement Management C242,000 2013Meter replacement225,000 20134WD pick-up replacement unit 150832,000 2013Trailer mounted pressure washer18,000 2013Portable air compressor20,000428,000 2014Well 10-inline booster pump70,000 2014Pavement Management F147,700 2014Meter replacement225,000 2014Paint Innsdale-3MG tank550,000 20144WD pick-up replacement unit 150231,000923,700 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # EnterpriseWater-6103000-Water Operating70 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time284,665300,626291,600297,100303,200 4101Engineering salaries & benefits3,6076,1785,0004,2004,300 4110Overtime-full time21,44814,24511,70011,70011,700 4120Salaries-seasonal6,0523,7974,1004,1004,100 4141PERA21,60822,43221,60021,80022,400 4142FICA22,68522,63524,00024,40024,500 4144Health Insurance30,06325,77127,10026,00031,800 4148Worker's Compensation10,90012,7009,20010,00010,100 Total Personal Services401,028408,384394,300399,300412,100 COMMODITIES 4200Office supplies-182707070 4210Operating supplies 29,86145,560245,200265,300265,300 4211Motor fuel20,32622,10029,20029,10033,800 4216Chemicals24,58322,74621,54021,60522,200 4217Clothing/uniforms2,2302,4742,6252,6252,625 4231Small tools-817780800820 4271Operating supplies-other9,69529,90710,30013,30013,800 4272Operating supplies-buildings2,0872,99910,00010,30010,600 4280Capital outlay<$5,0008,4633,6703,3004,8003,400 Total Commodities97,245130,455323,015347,900352,615 CONTRACTUAL SERVICES 4300Professional services20,98610,45019,59019,59019,590 4301Engineering services53,86135,56520,00020,00020,000 4302Legal service4,5382,4201,5001,5001,500 4305Fees for service19,73027,76534,85035,89036,960 4310Communication3,2763,7063,7804,5804,580 4311Postage3622100100100 4340Printing401,405200260310 4341Advertising/publishing-726100110115 4350Property insurance18,80013,90013,90013,90013,900 4360Utilities185,560196,865196,000196,000196,000 4371Maintenance/repair-other100,36886,113131,100145,850149,450 4372Maintenance/repair-building3,0443,2845,0504,0504,050 4375Fleet service33,61247,83835,50044,60046,400 4380Rental/lease-51--- 4401Dues and subscriptions1,7591,7602,0002,0002,000 4403Travel/training/conferences2,1462,2213,2003,2003,200 4438Merchandise for resale4,775-40,50044,35044,350 4445Sales tax761--- 4449Other contractual630500--- Total Contractual Services453,237434,592507,370535,980542,505 CAPITAL OUTLAY 4530Machinery and equipment--22,00070,00031,000 4540Other capital outlay--123,900358,000892,700 Total Capital Outlay--145,900428,000923,700 OTHER FINANCING USES 4700Transfer out20,827---- 4720Depreciation-Purchased309,925304,460327,900327,900327,900 4721Depreciation-Contributed446,851449,363463,700463,700463,700 4600Principal175,000225,000225,000230,000105,000 4610Interest56,53248,41442,90033,70028,900 4620Paying agent fee--650650650 4621Bond issuance costs1,5761,5761,6001,6001,600 Total Other Financing Uses1,010,7111,028,8131,061,7501,057,550927,750 Total Expenditures1,962,2212,002,2442,432,3352,768,7303,158,670 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # EnterpriseWater Operating-6203060-Admin.71 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time28,59828,56823,20024,20024,600 4120Salaries-seasonal1,8531,2912,2002,2002,200 4141PERA1,8781,9401,7001,8001,800 4142FICA2,2162,1592,0002,1002,100 4144Health Insurance3,2462,9162,9002,7003,500 4148Worker's Compensation500300200300300 Total Personal Services38,29137,17432,20033,30034,500 COMMODITIES 4200Office supplies7863100100100 4210Operating supplies -38150150150 4280Capital outlay<$5,000----- Total Commodities78101250250250 CONTRACTUAL SERVICES 4300Professional services8,3098,5248,9009,0009,230 4305Fees for service8,8308,7549,06015,43015,890 4309Credit card fees--13,00013,00013,000 4311Postage18,32619,97920,08020,88020,300 4321Data processing38,97339,07272,72072,42074,020 4340Printing15,96017,30316,40016,60017,100 4370Maintenance/repair-equipment--500500500 4403Travel/training/conferences42-100100100 Total Contractual Services90,44093,632140,760147,930150,140 CAPITAL OUTLAY 4540Other capital outlay---- Total Capital Outlay----- OTHER FINANCING USES 4740Administrative charge152,000152,000156,560159,660159,660 Total Other Financing Uses152,000152,000156,560159,660159,660 Total Expenditures280,809282,907329,770341,140344,550 DIVISION Enterprise80 FUNCTION DEPARTMENTPROGRAM Public WorksSewer Maintenance MISSION To ensure a trouble-free, well-maintained waste water collection system for our customers. DESCRIPTION OF ACTIVITY Cut tree roots to control invasive growth Jet and vac for grease and debris buildup Televise sewer lines to identify problems Monitor sewer line flows to identify possible inflow & infiltration (I & I) Maintain and repair all related sanitary sewer mains, structures and services Maintain lift station facility Manhole rehabilitation MAJOR OBJECTIVES FOR 2013 1.Continue to develop 5-year maintenance program for cleaning and root removal of all sewer lines to reduce backups and liability claims. 2.Continue aggressive I & I program using TV and flow analysis to identify problems. This will help eliminate unnecessary Metro Treatment Plant charges. 3.Rehabilitate manholes in areas not slated for pavement rehabilitation in the near future. 4.Contract to clean and televise larger sanitary sewer lines in easement areas. 5.Clean storm sewer as required under NPDES. 6.Pave trails for better access to sanitary sewer easements. 7. Continue to evaluate root foaming project. IMPACT MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 Connections(Residential 10,41810,43310,55810,62810,628 Equivalent Connections) Lineal feet of sewer line 48,00017,20070,00070,00070,000 televised Miles of sanitary sewer127.02127.58128.18128.78128.78 Lineal feet of sewer lined 96,900169,568200,000200,000200,000 cleaned OUTCOME MEASURES ActualActualEstimatedProjectedProjected Item20102011201220132014 % MCES flow billed to City 89%88%88%88%88% Cost of sewer budget per $226$255$253$261$261 connection (Expenditures / Connections) Regular Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Supervisor0.180.180.180.18 City Engineer0.000.000.010.01 Public Works Tech.0.000.000.010.01 Foreperson0.250.250.250.25 Lead Worker0.250.250.250.25 Public Service Worker1.001.000.900.90 Accounting Clerk II0.450.450.450.45 Secretary0.250.250.250.25 2.382.382.302.30 Total Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Temporary Clerical (utility 408 hrs260 hrs260 hrs260 hrs billing) Seasonal workers 480 hrs480 hrs480 hrs480 hrs CITY OF COTTAGE GROVEANNUAL BUDGET SEWER FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3724Sewer service 2,153,856 2,148,612 2,205,100 2,194,200 2,194,200 3727Penalties 40,757 42,128 30,000 35,000 35,000 3031Special assessments 5,071 15,365 14,500 14,500 14,500 Total Operating Revenue 2,199,684 2,206,105 2,249,600 2,243,700 2,243,700 OTHER REVENUE 3359Other government aid - - - - - 3739Misc. utility 2,329 1,909 - - - 3810Investment interest 44,644 59,316 75,000 75,000 75,000 Total Other Revenue 46,973 61,225 75,000 75,000 75,000 Total Revenue 2,246,657 2,267,330 2,324,600 2,318,700 2,318,700 EXPENDITURES Personal services 104,787 118,474 172,800 177,200 182,900 Commodities 10,353 17,494 11,325 13,505 15,880 Contractual services 1,613,025 1,669,355 1,882,155 1,831,735 2,115,185 Capital outlay - - 294,700 227,000 100,000 Other financing charges 623,214 619,562 642,600 646,100 646,100 Total Expenditures 2,351,379 2,424,885 3,003,580 2,895,540 3,060,065 Transfers in (out): Water fund (29,200) (29,200) (29,200) (29,200) (29,200) Total transfers (29,200) (29,200) (29,200) (29,200) (29,200) Net assets, beginning of year 25,411,250 25,371,147 25,332,208 24,947,928 24,598,088 Net income before transfers (75,522) (128,355) (355,080) (320,640) (612,165) Transfers in(out) (29,200) (29,200) (29,200) (29,200) (29,200) Capital contributions 64,619 118,616 - - - Net assets, end of year 25,371,147 25,332,208 24,947,928 24,598,088 23,956,723 Net Assets Contributed in Capital Assets 19,770,117 19,468,370 Unrestricted 5,601,030 5,863,838 Total Net Assets 25,371,147 25,332,208 Budget Additions in Proposed Budget None Capital Outlay in Proposed Budget 2013Pavement Management C1 77,000 2013Pavement Management C2 150,000 227,000 2014Pavement Management F1 100,000 100,000 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # EnterpriseSewer-6203100-Operating80 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time48,29960,299102,000104,800107,100 4101Engineering salaries & benefits1,9003,1781,9001,7001,700 4110Overtime-full time1,3878713,9003,9003,900 4120Salaries-seasonal1,8944,1404,1004,1004,100 4141PERA3,5914,3987,5007,9008,000 4142FICA3,8894,7388,5008,7008,800 4144Health Insurance9,8808,3369,6009,50011,500 4148Worker's Compensation3,8004,4003,1003,3003,300 Total Personal Services74,64090,360140,600143,900148,400 COMMODITIES 4200Office supplies----- 4210Operating supplies 1,8816,4322,7002,7802,780 4211Motor fuel5,2586,4266,2006,8008,000 4216Chemicals8523,4951,0002,5002,575 4217Clothing/uniforms539747900900900 4231Small tools-331275275275 4271Operating supplies-other----1,100 4280Capital outlay<$5,0001,743---- Total Commodities10,27317,43111,07513,25515,630 CONTRACTUAL SERVICES 4300Professional services6919291,1501,1501,150 4301Engineering services5,3232,6982,7802,7802,780 4305Fees for service4,679-100100100 4310Communication-330350350350 4350Property insurance6,3005,0005,0005,0005,000 4360Utilities1,8011,8711,8201,8201,820 4363MCES sewer charge1,463,7651,498,6531,588,6001,505,3001,784,900 4370Maintenance/repair-equip-550--- 4371Maintenance/repair-other27,68561,157120,000153,400153,400 4375Fleet service10,7218,92220,00012,60013,100 4401Dues and subscriptions19878--- 4403Travel/training/conferences1,5008653,9753,9753,975 4445Sales tax62---- 4449Other contractual28---- Total Contractual Services1,522,7531,581,0531,743,7751,686,4751,966,575 CAPITAL OUTLAY 4540Other capital outlay--294,700227,000100,000 Total Capital Outlay--294,700227,000100,000 OTHER FINANCING USES 4720Depreciation-Purchased39,74939,00140,50040,50040,500 4721Depreciation-Contributed384,265381,361397,800397,800397,800 4700Transfers out29,20029,20029,20029,20029,200 Total Other Financing Uses453,214449,562467,500467,500467,500 Total Expenditures2,060,8802,138,4062,657,6502,538,1302,698,105 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # EnterpriseSewer-6203160-Admin.81 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time21,52020,50323,20024,20024,600 4120Salaries-seasonal1,7191,2712,2002,2002,200 4141PERA1,5371,4981,7001,8001,800 4142FICA1,7371,6302,0002,1002,100 4144Health Insurance3,2342,9122,9002,7003,500 4148Worker's Compensation400300200300300 Total Personal Services30,14728,11432,20033,30034,500 COMMODITIES 4200Office supplies8063100100100 4210Operating supplies --150150150 Total Commodities8063250250250 CONTRACTUAL SERVICES 4300Professional services8,3098,5248,9009,0009,230 4305Fees for service7,5107,3027,56013,94014,360 4309Credit card fees--13,00013,00013,000 4311Postage19,47718,69519,20019,70020,300 4321Data processing38,97339,07272,72072,42074,020 4340Printing15,96014,70916,40016,60017,100 4370Maintenance/repair-equipment--500500500 4403Travel/training/conferences43-100100100 Total Contractual Services90,27288,302138,380145,260148,610 CAPITAL OUTLAY 4540Other capital outlay---- Total Capital Outlay----- OTHER FINANCING USES 4740Administrative charge170,000170,000175,100178,600178,600 Total Other Financing Uses170,000170,000175,100178,600178,600 Total Expenditures290,499286,479345,930357,410361,960 DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 IMPACT MEASURES OUTCOME MEASURES OTHER REVENUE Transfers in (out): * TotalC1 153,167 C2 363,345 F1 283,359 799,871 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # EnterpriseStreet Lights-630140075 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time 48,578 48,050 54,500 57,100 58,200 4101Engineering salaries & benefits 1,900 2,000 1,900 1,700 1,700 4110Overtime-full time 2,309 1,478 500 500 500 4120Salaries-seasonal - - - - - 4141PERA 2,314 3,560 4,000 4,400 4,500 4142FICA 3,532 3,482 4,300 4,600 4,700 4144Health Insurance 2,980 2,327 7,000 6,700 8,400 4148Worker's Compensation 4,600 4,900 3,600 3,800 3,900 Total Personal Services 66,213 65,797 75,800 78,800 81,900 COMMODITIES 4210Operating supplies 459 99 2,000 2,060 2,060 4211Motor fuel 3,334 3,705 5,000 4,900 5,700 4217Clothing/uniforms - 50 500 500 500 4231Small tools 633 809 700 700 700 4270Operating supplies-equipment - - 200 200 200 4271Operating supplies-other 38,520 19,814 23,350 24,250 24,250 4272Operating supplies-buildings - - - - - 4280Capital outlay<$5,000 1,798 6,571 4,680 4,860 3,000 Total Commodities 44,744 31,048 36,430 37,470 36,410 CONTRACTUAL SERVICES 4300Professional services - - 525 525 525 4301Engineering services 5,615 6,984 - - - 4305Fees for service 10,322 12,036 12,500 12,500 12,500 4310Communication - 330 795 795 795 4311Postage 4,490 4,616 4,600 4,600 4,600 4321Data Processing 9,743 9,770 10,000 10,200 10,200 4340Printing 3,341 4,002 4,000 4,080 4,080 4350Property insurance 6,100 7,400 7,400 7,400 7,400 4360Utilities 133,440 144,843 135,600 138,300 138,300 4361Xcel street lights 70,416 77,270 76,800 78,300 78,300 4370Maintenance/repair-equipment - 957 300 300 300 4371Maintenance/repair-other 53,029 105,490 30,750 36,050 36,050 4375Fleet service 8,784 13,754 8,300 12,900 13,400 4401Dues and subscriptions - 35 - - - 4403Travel/training/conferences 139 - 800 800 800 4438Merchandise for resale - 19,792 102,300 102,300 102,300 4445Sales tax 39 - - - - 4449Other contractual 14 - - - - Total Contractual Services 305,472 407,279 394,670 409,050 409,550 CAPITAL OUTLAY 4540Other capital outlay - - 170,000 886,500 383,359 Total Capital Outlay - - 170,000 886,500 383,359 OTHER FINANCING USES 4720Depreciation-Purchased 16,498 17,316 17,100 17,100 17,100 4721Depreciation-Contributed 102,021 105,460 103,000 103,000 103,000 4700Transfer out 9,000 9,000 9,000 9,000 9,000 4740Administrative charge 42,500 42,500 43,800 44,700 44,700 Total Other Financing Uses 170,019 174,276 172,900 173,800 173,800 Total Expenditures 586,448 678,400 849,800 1,585,620 1,085,019 Recreation640 FUNCTIONDIVISION DEPARTMENT ParksGolf Course PROGRAM MISSION River Oaks Golf Course is a 4 ½ rated facility. River Oaks Golf Course will provide a golf course that appeals to golfers of all skill levels. Staff will provide all customers with outstanding turf conditions, service, food and beverage and always keeping in mind the highest environmental standards, while keeping rates and fees affordable. DESCRIPTION OF ACTIVITY 18 hole golf course with great views of Mississippi River, doubled ended driving range that can accommodate 60 golfers, a golf shop with PGA Professional teaching staff, grill/golfers lounge seating 75 and banquet facility seating 275, with an award winning patio/deck area offering panoramic views of Mississippi River and golf course. MAJOR OBJECTIVES FOR 2013 1. All revenues exceed operating expenditures, debt and depreciation 2. Continue to elevate the rating position of the River Oaks Golf Course 3. Look for off season revenue producing opportunities 4. Build a BUZZ about our brand by using all media opportunities and entertain our customers 5. Use e-mail database and social media to keep customers current with activities 6. Continue successful marketing programs; PGA Card, Cancer Card, Ladies Only Golf, Twi-Light golf, on-line lessons, wedding shows, on-line coupons, ladies night, Friday Fish Fry, Kids play free, Friday/Sunday wedding pricing, special holiday promotions 7. Employee Incentive Program 8. Last year of 3 year sand bunker renovation program 9. Work with District 833 for banquets 10. Hire local employees when available 11. Purchase capital equipment 12. Continue use of outside sign to attract customers 13. Maintain or exceed turf grass conditions 14. Market Premium Memberships 15. Overhaul irrigation deep well 16.Maintenance of F/B Clubhouse 17. Outside seating upgrades 18. Enhance outdoor wedding area OUTCOME MEASURES 1. Increased rounds 2. Better brand awareness 3. Increased revenues 4. Profit center 5. Jewel for the City of Cottage Grove 6. Increase facility usage ActualActualActualActualProjectedProjected 2014 20092010201120122013 Green fee per round 18.20 18.64 18.01 18.10 18.15 18.20 100898090100100 Members Rounds Played: 18 hole rounds 15,031 14,277 12,726 15,000 15,00015,000 4,3004,300 9 hole rounds4,921 4,186 3,904 4,300 5,398 5,358 4,415 5,400 5,4005,400 Member rounds Reduced rounds 8,657 7,570 6,934 7,600 7,6007,600 2,7002,700 Fall golf1,649 2,906 3,489 2,700 35,656 34,297 31,768 35,000 35,000 35,000 Total rounds Banquet Facility Activities: 83869497100100 Banquets 38 Weddings3134323538 161821252929 Meetings Golf with food 273235363838 Regular Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Manager/Pro1111 1111 Superintendent Assistant Superintendent 1111 Assistant Pro/ F & B Manager 1111 Assistant F & B Manager 1(Chef)1(Chef)1(Chef)1(Chef) Total 5555 Temporary Status Personnel Schedule AdoptedAdoptedAdoptedAdopted Position Title2010201120122013/2014 Pro Shop11,300 hrs11,300 hrs11,300 hrs11,300 hrs Clubhouse11,000 hrs11,000 hrs11,000 hrs11,000 hrs Maintenance10,400 hrs10,400 hrs10,400 hrs10,400 hrs DEBT SCHEDULE Golf Golf Course Total Golf Course Revenue Revenue Refunding Course of 1994of 1999FBonds Bonds payable$0$0$0 Future interest $0$0$0 payable $0$0$0 Totals: Schedule does not include interfund loans. $1,850,000 is loan amount to EDA and EDA Trust as of 12/31/11. CITY OF COTTAGE GROVEANNUAL BUDGET GOLF COURSE FUND FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES Golf 889,953 819,616 932,300 944,300 944,300 Additional revenue - - - - - Pro Shop Merchandise 107,900 73,799 96,000 98,000 98,000 Clubhouse 511,961 501,193 527,500 527,500 527,500 Total Operating Revenue 1,509,814 1,394,608 1,555,800 1,569,800 1,569,800 OTHER REVENUE Pro Shop 5,778 3,749 - - - Clubhouse 756 847 - - - 3810Investment interest - - - - - Total Other Revenue 6,534 4,596 - - - Total Revenue 1,516,348 1,399,204 1,555,800 1,569,800 1,569,800 EXPENDITURES Personal services 681,539 693,974 720,200 743,200 756,200 Commodities 126,443 140,330 160,010 161,800 165,100 Contractual services 477,343 462,384 567,010 561,360 569,360 Capital outlay - - 110,000 60,000 85,000 Other financing charges 524,751 456,425 447,360 245,900 245,900 Total Expenditures 1,810,076 1,753,113 2,004,580 1,772,260 1,821,560 Transfers in (out): Future Economic Development 15,000 - - - - Total transfers 15,000 - - - - Net assets, beginning of year 415,660 529,053 370,144 226,364 83,904 Net income before transfers 80,372 (158,909) (143,780) (142,460) (166,760) Transfers in(out) 15,000 - - - - Capital contributions 18,021 - - - - Net assets, end of year 529,053 370,144 226,364 83,904 (82,856) Net Assets Contributed in Capital Assets 2,250,370 2,390,606 Restricted 325,685 325,460 Unrestricted(2,047,002) (2,345,922) Total Net Assets 529,053 370,144 Budget Additions in Proposed Budget None Capital Outlay in Proposed Budget 2013Overlay parking lot and cart paths 10,000 2013Irrigation controllers and central 50,000 60,000 2014Overlay parking lot and cart paths 10,000 2014Tee mower and fairway mower 75,000 85,000 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # EnterpriseGolf Course-6402100-Administration53 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time 74,518 76,497 80,600 83,600 85,200 4120Salaries-seasonal 64,102 60,922 70,000 75,000 75,000 4121Salaries-seasonal OT 1,765 1,981 2,000 2,000 2,000 4141PERA 5,109 7,487 7,100 7,300 7,400 4142FICA 10,094 10,187 11,700 12,400 12,500 4144Health Insurance 11,806 11,774 12,700 12,200 15,200 4147Unemployment - 203 - - - 4148Worker's Compensation 2,800 2,700 2,100 2,900 2,900 Total Personal Services 170,194 171,751 186,200 195,400 200,200 COMMODITIES 4200Office supplies 803 2,238 850 900 900 4210Operating supplies 5,195 1,941 5,200 5,200 5,200 Total Commodities 5,998 4,179 6,050 6,100 6,100 CONTRACTUAL SERVICES 4300Professional services 1,560 1,150 1,500 1,500 1,500 4301Engineering services - - - - - 4305Fees for service 15,720 14,874 16,000 16,000 16,000 4309Credit card fees 16,707 15,227 17,000 18,000 18,000 4310Communication 9,757 8,572 10,000 11,000 11,000 4311Postage 462 381 500 600 600 4321Data processing - - 9,760 9,760 9,760 4340Printing 2,857 2,623 3,000 3,000 3,000 4341Advertising/publishing 15,805 18,322 16,000 16,000 16,000 4350Property insurance 22,000 26,000 26,000 26,000 26,000 4360Utilities 6,683 7,813 8,000 8,000 8,000 4370Maintenance/repair-equipment 679 2,218 1,000 1,000 1,000 4371Maintenance/repair-other 4,996 - 500 500 500 2,500 2,500 2,500 4372Maintenance/repair-building 2,500 1,112 4380Rental/lease 5,007 4,983 55,000 43,200 43,200 4401Dues and subscriptions 1,763 1,803 2,000 2,000 2,000 4403Travel/training/conferences 110 - 150 - - 4405Cleaning/waste removal 294 301 - - - 4438Merchandise for resale 76,081 54,694 50,000 50,000 50,000 4445Sales tax 286 (66) - - - 4449Other contractual 29 - - - - Total Contractual Services 183,296 160,007 218,910 209,060 209,060 CAPITAL OUTLAY 4540Other capital outlay - - 30,000 10,000 10,000 Total Capital Outlay - - 30,000 10,000 10,000 OTHER FINANCING USES 4600Principal 244,100 - - - - 4609Interfund interest (91,500) 32,000 32,000 32,000 32,000 4610Interest 1,300 - - - - 4620Paying agent fee 267 - - - - 4621Bond issuance costs 1,386 - - - - 4720Depreciation-Purchased 107,831 106,017 108,200 108,200 108,200 4721Depreciation-Contributed 2,120 2,120 - - - 4740Administrative charge 49,200 49,200 50,700 51,700 51,700 Total Other Financing Uses 314,704 189,337 190,900 191,900 191,900 Total Expenditures 674,192 525,274 632,060 612,460 617,260 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # EnterpriseGolf Course-6402105-Maintenance55 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time121,640125,701124,000129,000131,500 4120Salaries-seasonal98,447100,804104,000104,000104,000 4121Salaries-seasonal OT1,1231,9532,0002,0002,000 4141PERA12,43112,28713,60013,90014,100 4142FICA16,73417,27617,60018,00018,100 4144Health Insurance10,3258,6209,0008,70010,300 4147Unemployment7463,242--- 4148Worker's Compensation3,7003,9003,0004,2004,200 Total Personal Services265,146273,783273,200279,800284,200 COMMODITIES 4200Office supplies197-500500500 4210Operating supplies 16,00619,51323,50023,50023,500 4211Motor fuel23,87128,46530,16031,90035,200 4212Lubricants/additives2,0383,1613,5003,5003,500 4216Chemicals27,48725,30532,00032,00032,000 4231Small tools7482,7931,8001,8001,800 4270Operating supplies-Equipment23,01725,16122,00022,00022,000 4271Operating supplies-Other4,3377,8208,0008,0008,000 4272Operating supplies-Building8051,3411,5001,5001,500 4280Capital outlay <$5,0004,3643,7403,5003,5003,500 Total Commodities102,870117,299126,460128,200131,500 CONTRACTUAL SERVICES 4300Professional services1,3211,021--- 4305Fees for service2,6822,9803,6003,6003,600 4310Communication---2,2002,200 4350Property insurance500700700700700 4360Utilities15,89116,59220,00020,00020,000 4370Maintenance/repair-equipment5,0863,6965,0005,0005,000 4371Maintenance/repair-other3,89668114,00014,00022,000 4372Maintenance/repair-building4,4711,4293,5003,5003,500 4380Rental/lease2,8203,9835,0005,0005,000 4401Dues and subscriptions700740800800800 4403Travel/training/conferences3264191,0001,0001,000 4405Cleaning/waste removal2,2642,5433,0005,0005,000 4445Sales tax164-6,0006,0006,000 4449Other contractual9941,2081,2001,2001,200 Total Contractual Services41,11535,99263,80068,00076,000 CAPITAL OUTLAY 4530Machinery and equipment--80,00050,00075,000 Total Capital Outlay--80,00050,00075,000 OTHER FINANCING USES 4720Depreciation-Contributed----- 4721Depreciation-Purchased----- Total Other Financing Uses----- Total Expenditures409,131427,074543,460526,000566,700 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # EnterpriseGolf Course-6402140-Clubhouse56 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time 92,457 97,647 97,700 103,400 105,400 4120Salaries-seasonal 113,407 111,423 122,000 122,000 122,000 4121Salaries-seasonal OT 889 1,620 2,000 2,000 2,000 4141PERA 10,085 9,765 10,100 10,500 10,600 4142FICA 15,936 16,174 17,000 17,400 17,500 4144Health Insurance 10,305 8,611 9,000 8,700 10,300 4147Unemployment 20 - - - - 4148Worker's Compensation 3,100 3,200 3,000 4,000 4,000 Total Personal Services 246,199 248,440 260,800 268,000 271,800 COMMODITIES 4200Office supplies 971 295 2,000 2,000 2,000 4210Operating supplies 16,604 15,500 21,500 21,500 21,500 4280Capital outlay <$5,000 - 3,057 4,000 4,000 4,000 Total Commodities 17,575 18,852 27,500 27,500 27,500 CONTRACTUAL SERVICES 4300Professional services 495 450 - - - 4305Fees for service 33,153 35,909 42,000 42,000 42,000 4309Credit card fees 5,194 5,336 5,400 5,400 5,400 4311Postage 235 241 - - - 4340Printing 67 - - - - 4350Property insurance 14,600 14,000 14,000 14,000 14,000 4352General liability 3,526 3,271 3,600 3,600 3,600 4360Utilities 22,341 26,962 27,700 27,700 27,700 4370Maintenance/repair-equipment 5,482 6,826 4,500 4,500 4,500 4371Maintenance/repair-other - - 5,500 5,500 5,500 4372Maintenance/repair-building 5,558 2,198 5,500 5,500 5,500 4380Rental/lease 921 612 3,200 3,200 3,200 4401Dues and subscriptions 328 334 500 500 500 4403Travel/training/conferences 116 - 500 500 500 4434Special events - - 1,000 1,000 1,000 4436Concession resale 106,405 113,658 110,000 110,000 110,000 4439Liquor resale 44,586 45,270 49,500 49,500 49,500 4445Sales tax - - - - - 4449Other contractual 9,925 11,318 11,400 11,400 11,400 Total Contractual Services 252,932 266,385 284,300 284,300 284,300 CAPITAL OUTLAY 4530Machinery and equipment - - - - - Total Capital Outlay - - - - - OTHER FINANCING USES 4600Principal 130,000 195,000 195,000 - - 4610Interest 23,451 13,163 5,460 - - 4620Paying agent fee 338 - - - - 4621Bond issuance costs 1,925 1,760 2,000 - - 4720Depreciation-Purchased 54,333 57,165 54,000 54,000 54,000 4721Depreciation-Contributed - - - - - Total Other Financing Uses 210,047 267,088 256,460 54,000 54,000 Total Expenditures 726,753 800,765 829,060 633,800 637,600 DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 IMPACT MEASURES Population Served Requests for Emergency 1,968 2,060 2,368 2,568 2,568 Medical Services EMS Service Fees OUTCOME MEASURES Total CITY OF COTTAGE GROVEANNUAL BUDGET COTTAGE GROVE EMS FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3310Federal grants 32,107 - - - - 3528Reimbursement Grey Cloud 11,856 3,952 4,000 4,000 4,000 3534Ambulance service 2,216,790 2,451,450 2,492,600 2,744,700 2,882,000 3550Non-discretionary write-offs (1,011,930) (1,160,024) (1,242,100) (1,375,400) (1,444,200) 3568Fee for Service 1,117 - - - - 3810Investment interest 4,221 5,905 2,300 2,300 2,300 3812Donations/contributions - 525 - - - 3813Sale of goods 1,000 280 - - - 3816Refunds/reimbursements 10,176 3,789 - - - Total Revenue 1,265,337 1,305,877 1,256,800 1,375,600 1,444,100 EXPENDITURES Personal services 724,406 759,068 757,700 901,660 946,210 Commodities 81,288 78,299 76,300 72,900 69,700 Contractual services 121,742 123,373 149,060 145,460 151,460 Capital outlay - - - 30,950 128,950 Other financing charges 304,661 325,013 297,500 317,800 317,800 Total Expenditures 1,232,097 1,285,753 1,280,560 1,468,770 1,614,120 Transfers in (out): General Fund (squads) (7,609) (3,600) (4,800) (3,000) (3,000) Total transfers (7,609) (3,600) (4,800) (3,000) (3,000) Net assets, beginning of year 946,152 981,737 1,001,861 978,101 915,881 Net income before transfers 40,849 23,724 (18,960) (59,220) (38,070) Transfers in(out) (7,609) (3,600) (4,800) (3,000) (3,000) Capital contributions 2,345 - - - - Net assets, end of year 981,737 1,001,861 978,101 915,881 874,811 Net Assets Contributed in Capital Assets 357,717 369,217 Unrestricted 624,020 632,644 Total Net Assets 981,737 1,001,861 Budget Additions in Proposed Budget 2013 360 CSO hourly salary increase 2013 7,900 Upgrade current .6 night paramedic to .6 ff/para 2013Additional firefighter/paramedic position 28,400 20134 Physio Control Lucus Devices-50% funded 30,950 67,610 2014 360 CSO hourly salary increase 2014 7,900 Upgrade current .6 night paramedic to .6 ff/para 2014Additional firefighter/paramedic position 58,950 20144 Physio Control Lucus Devices-50% funded 30,950 2014Replace 2003 Ambulance-Unit 831 98,000 196,160 Capital Outlay in Proposed Budget 20134 Physio Control Lucus Devices-50% funded 30,950 2013Transfer for 10% on one squad replacement 3,000 33,950 20144 Physio Control Lucus Devices-50% funded 30,950 2014Replace 2003 ambulance-unit 831 98,000 2014Transfer for 10% on one squad replacement 3,000 131,950 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # EnterpriseAmbulance-6600600-Ambulance24 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time316,165321,522396,755397,520424,590 4110Salaries-full time OT22,61725,84527,70027,70027,700 4120Salaries-part time247,057272,056199,445324,680324,680 4121Salaries-part time OT2,5305,497--- 4141PERA46,75749,41460,40060,68064,580 4142FICA23,91326,30421,60031,46031,820 4144Health Insurance34,96726,43026,80028,62040,340 4148Worker's Compensation30,40032,00025,00031,00032,500 Total Personal Services724,406759,068757,700901,660946,210 COMMODITIES 4200Office supplies261171200200200 4210Operating supplies 44,44144,94043,20042,00042,000 4211Motor fuel9,98815,27014,10016,60018,700 4217Clothing/uniform11,3637,26410,3009,1005,800 4280Capital outlay <$5,00015,23510,6548,5005,0003,000 Total Commodities81,28878,29976,30072,90069,700 CONTRACTUAL SERVICES 4300Professional services15,55914,99217,00014,00017,000 4305Fees for service54,48750,18451,10051,10051,100 4310Communication5,7519,0547,10010,0009,000 4311Postage14---- 4321Data processing3,0903,2503,2003,2003,200 4321Data processing-MIS--16,26016,26016,260 4340Printing89---- 4341Advertising/printing158140350350350 4350Insurance2,5002,5002,5002,5002,500 4370Maintenance/repair-equipment7,79910,54223,90017,40022,600 4375Fleet service19,69515,16818,20019,20020,000 4380Rental/lease----- 4401Dues and subscriptions2,5402,0011,4501,4501,450 4403Travel/training/conferences9,94015,3288,00010,0008,000 4445Sales tax120---- 4449Other contractual-214--- Total Contractual Services121,742123,373149,060145,460151,460 CAPITAL OUTLAY 4530Machinery and equipment---30,950128,950 Total Capital Outlay---30,950128,950 OTHER FINANCING USES 4700Transfers out7,6093,6004,8003,0003,000 4720Depreciation-Contributed670670--- 4721Depreciation-Purchased51,71956,64252,60052,60052,600 4732Loss-Fixed Asset-25,855--- 4738Bad debt192,163185,746186,000207,000207,000 4740Administrative charge52,50052,50054,10055,20055,200 Total Other Financing Uses304,661325,013297,500317,800317,800 Total Expenditures1,232,0971,285,7531,280,5601,468,7701,614,120 DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 OUTCOME MEASURES BUDGET ADDITIONS ADMINISTRATOR COMMENTS CITY OF COTTAGE GROVEANNUAL BUDGET SELF INSURANCE FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3519Internal charges-health insurance 869,300 783,400 805,800 769,600 958,300 3519Internal charges-worker's comp 332,750 338,400 255,400 289,200 293,500 3519Internal charges-property insurance 213,700 230,900 229,800 227,900 227,900 Total Operating Revenue 1,415,750 1,352,700 1,291,000 1,286,700 1,479,700 OTHER REVENUE 3810Investment interest 19,287 27,916 33,750 40,000 40,000 3815Insurance recovery 70,232 68,706 20,000 20,000 20,000 3816Refunds/reimbursements - - 1,000 1,000 1,000 Total Other Revenue 89,519 96,622 54,750 61,000 61,000 Total Revenue 1,505,269 1,449,322 1,345,750 1,347,700 1,540,700 EXPENDITURES Personal services 1,142,682 942,411 1,105,500 1,081,900 1,349,510 Commodities - - 300 300 300 Contractual services 196,021 210,587 229,335 243,635 264,135 Capital outlay - - - - - Other financing charges 48,278 187,428 130,000 130,000 130,000 Total Expenditures 1,386,981 1,340,426 1,465,135 1,455,835 1,743,945 Transfers in (out): None - - - - - Total transfers - - - - - Net assets, beginning of year 2,171,730 2,290,018 2,398,914 2,279,529 2,171,394 Net income before transfers 118,288 108,896 (119,385) (108,135) (203,245) Transfers in(out) - - - - - Capital contributions - - - - - Net assets, end of year 2,290,018 2,398,914 2,279,529 2,171,394 1,968,149 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Internal ServiceSelf Insurance-7009700 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4144Health Insurance 893,422 692,323 833,700 809,800 1,050,200 4146Disability contributions - - - - - 4148Worker's Compensation 249,260 250,088 271,800 272,100 299,310 Total Personal Services 1,142,682 942,411 1,105,500 1,081,900 1,349,510 COMMODITIES 4210Operating supplies - - 300 300 300 Total Commodities - - 300 300 300 CONTRACTUAL SERVICES 4300Professional services 28,697 37,207 36,500 36,500 36,500 4305Fees for service - - - - - 4352General Liability 166,543 173,340 190,700 205,000 225,500 4401Dues and subscriptions 716 - 385 385 385 4403Travel/training/conferences 65 40 1,750 1,750 1,750 Total Contractual Services 196,021 210,587 229,335 243,635 264,135 CAPITAL OUTLAY 4540Other capital outlay - - - - - Total Capital Outlay - - - - - OTHER FINANCING USES 4733Claims non-city property 2,651 5,745 20,000 20,000 20,000 4734Claims city property 19,393 41,532 60,000 60,000 60,000 4736Property loss claims 13,833 106,011 20,000 20,000 20,000 4737Medical deductible 12,401 34,140 30,000 30,000 30,000 4739Unpaid claims reserve - - - - - Total Other Financing Uses 48,278 187,428 130,000 130,000 130,000 Total Expenditures 1,386,981 1,340,426 1,465,135 1,455,835 1,743,945 DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 IMPACT MEASURES OUTCOME MEASURES CITY OF COTTAGE GROVEANNUAL BUDGET FLEET FUND SUMMARY 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ REVENUES 3519Internal charges-fuel 284,905 331,883 378,000 399,000 463,700 3519Internal charges-fleet 560,446 676,638 651,100 681,000 708,100 Total Operating Revenue 845,351 1,008,521 1,029,100 1,080,000 1,171,800 OTHER REVENUE 3810Investment interest 2,761 3,587 - - - 3816Refunds/reimbursements 7,474 6,053 - - - Total Other Revenue 10,235 9,640 - - - Total Revenue 855,586 1,018,161 1,029,100 1,080,000 1,171,800 EXPENDITURES Personal services 312,145 295,990 288,200 306,000 317,700 Commodities 450,554 566,676 557,500 614,600 684,200 Contractual services 67,149 74,096 60,360 79,560 79,010 Capital outlay - - 5,500 - - Other financing charges 63,549 63,018 63,000 63,300 63,300 Total Expenditures 893,397 999,780 974,560 1,063,460 1,144,210 Transfers in (out): Water fund (31,000) (31,000) (31,000) (31,000) (31,000) Total transfers (31,000) (31,000) (31,000) (31,000) (31,000) Net assets, beginning of year 1,331,508 1,293,697 1,312,078 1,372,118 1,388,658 Net income before transfers (6,811) 49,381 91,040 47,540 58,590 Transfers in(out) (31,000) (31,000) (31,000) (31,000) (31,000) Capital contributions - - - - - Net assets, end of year 1,293,697 1,312,078 1,372,118 1,388,658 1,416,248 Net Assets Contributed in Capital Assets 1,926,135 2,250,370 Restricted 269,195 325,685 Unrestricted(1,779,670) (2,047,002) Total Net Assets 415,660 529,053 Budget Additions in 2013 and 2014 Budget 2013 and 2014800 mhz radio upgrade 400 2014Multi-purpose welder 4,900 5,300 Capital Outlay in 2013 and 2014 Budget 2014Multi-purpose welder 4,900 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Internal ServiceFleet-710170033 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time224,446221,203214,800230,400234,900 4110Salaries-seasonal4,2345,344--- 4120Salaries-seasonal62-7,8007,8007,800 4141PERA14,58115,76516,60017,90018,100 4142FICA16,58515,66116,50017,80018,100 4144Health Insurance36,63728,51725,60024,50030,900 4148Worker's Compensation15,6009,5006,9007,6007,900 Total Personal Services312,145295,990288,200306,000317,700 COMMODITIES 4200Office supplies----- 4210Operating supplies 3,9203,8727,8007,1007,100 4211Motor fuels273,726321,589377,100399,000463,700 4212Lubricants/additives5,71016,6098,00014,00014,000 4217Clothing/uniform313---- 4231Small tools4641,6283,6003,6003,600 4270Oper. supplies/vehicles160,406216,368160,600190,600190,600 4271Oper. supplies/other imp--300300300 4272Oper. supplies/buildings--100-- 4280Capital Outlay < $5,0006,0156,610--4,900 Total Commodities450,554566,676557,500614,600684,200 CONTRACTUAL SERVICES 4300Professional services1,1491,4039001,6001,450 4305Fees for service4,5603,6224,3004,3004,300 4310Communication277277400800300 4321Data processing--9,7609,7609,760 4341Advertising/publishing440307400400400 4350Property insurance3001,4001,4001,4001,400 4370Maintenance/repair-equipment60,17959,55040,70053,70053,700 4401Dues and subscriptions--300200200 4403Travel/training/conferences1962,1891,8001,8001,800 4445Sales tax195,296-5,3005,400 4449Other contractual2952400300300 Total Contractual Services67,14974,09660,36079,56079,010 CAPITAL OUTLAY 4530Machinery and vehicles--5,500-- Total Capital Outlay--5,500-- OTHER FINANCING USES 4700Transfers out31,00031,00031,00031,00031,000 4720Depreciation-Purchased24,10521,86024,10021,90021,900 4721Depreciation-Contributed8,44410,1587,90010,40010,400 4740Administrative charge---- Total Other Financing Uses63,54963,01863,00063,30063,300 Total Expenditures893,397999,780974,5601,063,4601,144,210 DIVISION FUNCTION DEPARTMENTPROGRAM MISSION DESCRIPTION OF ACTIVITY MAJOR OBJECTIVES FOR 2013 IMPACT MEASURES OUTCOME MEASURES BUDGET ADDITIONS 2013 2014 2013 CAPITAL OUTLAY Less than $5,000 2013 CAPITAL OUTLAY More than $5,000 2014 CAPITAL OUTLAY Less than $5,000 2014 CAPITAL OUTLAY More than $5,000 CITY OF COTTAGE GROVEANNUAL BUDGET INFORMATION SERVICES FUND SUMMARY 20102011201220132014 ACTUAL*ACTUAL*BUDGETBUDGETPROPOSED $$$$$ REVENUES 3519Internal charges-Info. Services--325,205378,010325,210 Total Operating Revenue--325,205378,010325,210 EXPENDITURES Personal services87,62291,02795,000136,800138,700 Commodities41,39343,43141,25094,550124,950 Contractual services38,54857,135130,055104,510104,710 Capital outlay40,69313,92260,5008,0008,000 Other financing charges--25,00025,00025,000 Total Expenditures208,256205,515351,805368,860401,360 Transfers in (out): ----- Total transfers ----- Net assets, beginning of year-33,90051,050 Net income before transfers33,90017,150(68,150) Transfers in(out)-- Capital contributions-- Net assets, end of year--33,90051,050(17,100) Net Assets Contributed in Capital Assets Unrestricted Total Net Assets *Fund was created beginning with the 2012 budget year. Expenses prior to 2012 were included in the General Fund under MIS. Budget Additions in 2013 and 2014 Budget 2013Additional IT Technician (.75 FTE)37,900 Software upgrades in command vehicle-em. Mgmt2,000 4 Toughbooks and mounts -police20,000 5 Toughbooks and air cards -fire30,80090,700 2014Additional IT Technician (.75 FTE)37,900 City-wide computer replacement146,000183,900 Capital Outlay in 2013 and 2014 Budget 20135 Laptops @ $1,600 each8,000* 201318 Desktops @ $1,300 each23,400* 2013Software upgrades in command vehicle-em. Mgmt2,000 20134 Toughbooks and mounts -police20,000 20135 Toughbooks and air cards -fire30,800 2013Printer for Finance 3,800 2013Bar code module for new scanner3,750 2013Scanner-high volume8,00099,750 2014City-wide computer replacement146,000 (31,400 from 2013 purchases) 2014Computer equipment to be determined15,550 161,550 *If city-wide computer replacement is approved for 2014, 2013 computer/laptop purchases will be delayed until 2014 CITY OF COTTAGE GROVEANNUAL BUDGET FUNCTION:FUND:PROGRAMDEPT # Internal ServiceInformation Services-7203807 Summary of Expenditures 20102011201220132014 ACTUALACTUALBUDGETBUDGETPROPOSED $$$$$ PERSONAL SERVICES 4100Salaries-full time - - - - - 4115Regular/part-time 73,779 77,080 77,800 114,000 115,700 4141PERA 5,150 5,589 5,700 8,300 8,400 4142FICA 5,293 5,558 5,900 8,700 8,800 4144Health Insurance 2,800 2,200 5,200 5,200 5,200 4148Worker's Compensation 600 600 400 600 600 Total Personal Services 87,622 91,027 95,000 136,800 138,700 COMMODITIES 4200Office supplies - 13 150 100 100 4210Operating supplies 1,059 1,815 2,700 2,700 2,700 4280Capital outlay<$5,000 40,334 41,603 38,400 91,750 122,150 Total Commodities 41,393 43,431 41,250 94,550 124,950 CONTRACTUAL SERVICES - 4300Professional services 323 14,689 32,400 1,200 1,200 4305Fees for service 1,633 773 3,300 3,300 3,300 4310Communication 11,371 9,566 27,555 24,855 24,855 4311Postage 19 15 50 50 50 4321Data processing 23,391 29,178 46,810 50,035 50,035 4340Printing - - 100 100 100 4350Property insurance 900 1,000 1,200 1,400 1,400 4370Maintenance/repair-equipment 105 795 14,300 14,680 14,680 4371Maintenance/repair-other 432 532 1,750 6,300 6,500 4380Rental/lease 181 106 240 240 240 4401Dues and subscriptions - - 100 100 100 4403Travel/training/conferences 111 481 2,250 2,250 2,250 4445Sales tax 82 - - - - Total Contractual Services 38,548 57,135 130,055 104,510 104,710 CAPITAL OUTLAY 4520Furniture/office equipment 40,693 13,922 60,500 8,000 8,000 4540Other capital outlay - - - - Total Capital Outlay 40,693 13,922 60,500 8,000 8,000 OTHER FINANCING USES 4720Depreciation-Purchased - - 25,000 25,000 25,000 4721Depreciation-Contributed - - - - - 4700Transfers out - - - - - Total Other Financing Uses - - 25,000 25,000 25,000 Total Expenditures 208,256 205,515 351,805 368,860 401,360 GLOSSARY Advisory Commission: ǡǡǡǡ ȀǤ anizationpol All Hazard Plan: occurrences. Ǥ Allocated: Annexes: Appropriation: Ǥ Ǥ ARES: Bond Issue: Ǥ Ǥ Bond Referendum: Ǥ Booster Station: ǡ Budget: Ȁǡǡǡ governmenǤ Capital Asset: Ǥ Capital Outlay: CGAA: CIP: Ǥ ̈́ͳͷǡͲͲͲǤ Commodities: . Community OrientedPolicing: ǡǡ ǡǡ ecay. ǡǡǡ Cultural ResourceManagement: ǡ Ǥ Ǥ Contract: Comprehensive Plan: ǡǡǡ ̵ǡǡǡǡ ǡǤ Cultural Resources: pǡǡǡǡǡ ǡǤ Ǥ Debt Levy : EDA EMT Enterprise Fund ȋǡȌ charges. ǡǡǡ Expenditure : ǡǤ Fiscal Disparities : Ǥ General Fund Ǥ government. Geographic Information System (GIS): Ǥ Goal A statement of broad direction, purpose, or intent based on the needs of the community. Gopher One-Call ǡǡǡ Ǥ Grant ǡǡǤ Market Value Homestead Credit (MVHC) level. Ǥ Impact Measures: account Internal Service: Ǥ Ǥ ISO Rating : Joint PowersAgreement: Ǥ (1)ȋȌǡ Levy ǤȋʹȌȋȌǡ Ǥ Levy Limits: year ǡ LMCIT Local Government Aid(LGA) : Ǥ ǡǡ Ǥ Ȁ Longevity : Municipal State Aid (MSA) Ǥ Ǥ Metropolitan Urban Service Area(MUSA) ǤǤ AǤ Mutual Aid: NFPA Objective Ǥ Ordinance Ǥ PerformanceMeasures Pavement Management Ǥ Pay Equity sociation PERA Personal Services ǡǯ insurance. philosophy P.R.I.D.E. ǡǡ ǡ RACES -Ǥ Records Management Special Assessment property which Special Revenue Tax Levy Ǥ Tax Capacity Value Taxing Jurisdiction Ǥ Telemetry Ǥ Transfers ǲǳͳͻͺͻ Truth-In-Taxation Ǥ Wakota CAER Program Ǥ ZoningR