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Home My WebLink About2013-03-06 PACKET 04.E.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � DATE 3/6/2013 . � • PREPARED BY Administration Joe Fischbach ORIGINATING DEPARTMENT STAFF AUTHOR ************************************************ COUNCIL ACTION REQUEST Consider adopting a resolution amending the Part-time Pay Plan. STAFF RECOMMENDATION Adopt the resolution. BUDGET IMPLICATION: $ BUDGETED AMOUNT ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: �/ �1 ■ � ■� � DATE $ ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ MEMO/LETTER: Memo from Joe Fischbach dated 3/1/2013 RESOLUTION: 13-xxx ORDINANCE: ENGINEERING RECOMMENDATION: LEGAL RECOMMENDATION: OTHER: ADMINISTRATORS COMMENTS �:' �� t ; ,, �-� �� City Administrator Date ************************************************ COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE � MINNESOTA To: Honorable Mayor and City Council From: Joe Fischbach, Human Resources Manager `� Date: March 1, 2013 Subject: Part-time Pay Plan As the City Council is aware, the City employs hundreds of employees that are not part of the Non-represented Pay Plan or a labor union. These part-time and seasonal employees (which total about 53 full-time equivalents (FTEs)) work mainly at the Arena, Public Works, River Oaks and in Recreation. As part of the 2013 budget process, staff reviewed the wages of the Community Service Officer position. During that review, it was determined that the wages should be adjusted upward. Since at least 2009, the starting wage was $11.00 per hour and went to $12.00 per hour after one year of service. Staff is recommending that the starting wage now be $12.00 per hour to start and $13.00 per hour after one year of service. The new amounts were factored in the approved 2013 budget but need formal City Council approval before they can take effect. Staff is also proposing to increase the top wage for Intern from $13.00 per hour to $14.00 per hour and increase the top wage for Seasonal/Temporary Position from $12.00 per hour to $14.00 per hour. It should be noted that there are not many employees at the top of the scale but this gives staff the flexibility to offer higher wages to candidates with exceptional credentials or offer higher wages for employees that have been with the City for several years. Human Resources and the City Administrator sign off on all hourly wage requests so increases are managed within established budgets. The wage ranges as presented are comparable to comparison cities, which you will recall are metro area cities with populations between 20,000 and 60,000. You may also notice that the entire section related to paid-on-call Firefighter pay is gone. This is because you adopted a resolution on July 18, 2012 related strictly to their pay and they now have their own stand-alone pay plan. Requested Council Action: 1. Approve the resolution as presented. 2. Take no action on the proposed resolution. 3. Approve an amended version of the resolution. Staff Recommendation: 1. Approve the resolution as presented. RESOLUTION NO. 13-XXX RESOLUTION ESTABLISHING WAGES FOR TEMPORARY AND PART-TIME CITY EMPLOYEES, REPEALING RESOLUTION 09-138 BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the following wages for temporary and part-time City employees be established as follows: ARTICLE I Section 1. Temporary, Seasonal and Part-time Waqes Building Inspector Community Service Officer (CSO) Assistant Golf Professional/Cook Recreation Assistant Transcriptionist Intern Election Judge Position Seasonal/Temporary Position Training Wage $10.00 - $14.00 per hour $12.00 - $13.00 per hour $8.00 - $14.50 per hour $10.00 - $14.00 per hour $10.00 - $14.00 per hour $10.00 - $14.00 per hour $7.25 - $12.00 per hour $7.25 - $14.00 per hour $6.55 per hour Section 2. Instructor and Officials Golf/ Gymnastics Instructor Figure Skating Instructor $10.00 - $45.00 per hour $7.25 - $25.00 per hour Employees will be paid 1.5 times their regular rate of pay for all hours worked between 12:00 AM and 11:59 PM on the actual holidays as defined in the City Personnel Policy. City employees will be paid for all City sponsored special events; special events outside of the City or not sponsored by the City shall be on a volunteer basis and therefore not compensated. ARTICLE II Section 1. Conditions of Emalovment All conditions for part-time and temporary personnel, as covered by Article I of this resolution, shall be those outlined in the City's Personnel Policy, Resolution 12-088, as amended. ARTICLE III Section 1. Repealed Resolution 09-138, adopted on the 2" day of September 2009, is hereby repealed. Passed this 6 day of March 2013 and effective the 11 day of March 2013. Attest: Myron Bailey, Mayor Caron Stransky, City Clerk