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Home My WebLink About2013-03-06 PACKET 04.N.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 3/6/2013 � PREPARED BY: Public Safety Craig Woolery ORIGINATING DEPARTMENT DEPARTMENT HEAD *************************�*��******************* COUNCIL ACTION REQUEST Consider authorizing the purchase of one MPH digital display speed trailer from MPH Industries in the amount of $19,576.00. STAFF RECOMMENDATION Authorize the purchase. At a future date the Crime Board intends to donate $6,000.00 to the City toward the cost of the trailer. SUPPORTING DOCUMENTS � MEMO/LETTER: Memo from Craig Woolery. ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Attachments. ADMINISTRATORS COMMENTS � ��.� �� 3 r � �� ( � � � �� i 1 � __ � City Administrator Date ********�******�*********�**��****************** COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER H:\nbelscamper\Templates\City Council�Action Form.doc Cottage / Grove � Pride and PrOSPerity Meet To: From: Date: Subject: Honorable Mayor and City Council Ryan Schroeder, City Administrator Craig Woolery, Director of Public Safety March 1, 2013 Unbudgeted Purchase Request- MPH Speed Trailer Introduction The Cottage Grove Crime Prevention Board has for the past year been fundraising towards the purchase of a digital display speed trailer and to date has raised approximately $6000.00. It has been determined that the police departments staffing shortages for the past 9 months have in turn put less mileage on our patrol fleet than is typically done. The police department is requesting Council authorization to purchase a speed trailer for $19,576.29 from MPH Industries and accept a$6000.00 donation towards the trailer from the Cottage Grove Crime Board. Discussion Traffic and pedestrian safety is and continues to be an important concern of residents and this department. Typically driving related complaints for excessive speed top our list of complaints from residents. Staffing resources typically allow for limited patrolling and enforcement around the city. The use of a speed trailer with a digital display board could be placed in high priority enforcement areas to educate drivers to slow down. Todays speed trailers have digital display boards that can display specific message to alert drivers. They have traffic analysis computers on board that will summarize traffic and speed patterns to provide accurate data to officers and residents as to what extent the traffic concerns may be. A couple of years back the department used a damaged squad car with a portable mounted display for speed only, no messaging. It was an effective tool at the time but the damaged car was used for spare parts and could no longer be driven. In accordance with the purchasing policy, two bids were obtained for an MPH speed trailer. MPH Industries Owensboro, KY EMS One Ames, IA $19,576.29 $20, 835.00 A speed trailer with a digital display board would have multiple uses, such as detours, city events and of course education and enforcement. This expenditure as you will see in Captain Rinzel's memo is budget neutral for 2013. Recommendation Should the council concur with the expenditure, purchase one MPH digital display speed trailer from MPH industries for the amount of $19,576.00. At a future date accept the Crime Boards donation of $6000.00 to the city towards the cost of the speed trailer. Encl. Memo from Capt. Rinzel Bid estimates from MPH and EMS One To: From: Date: Subject: City of Cottage Grove PUBLIC SAFETY Director of Public Safety Craig Woolery Deputy Director Greg Rinzel February 19, 2013 SPEED TRAILER ACQUISITION I have received your request to search funding possibilities for the purchase of a mobile speed trailer used for traffic monitoring. The Cottage Grove Crime Board has been fundraising in an attempt to purchase the trailer for our agency. At a City Council meeting, Council Member Olsen requested that our department attempt to find funding within our current budget to make this purchase in collaboration with the Crime Board. I have identified a funding source within the 2013 Public Safety Budget. Due to resignations and extended employee leaves (military and state office), there has been limited mileage placed on one of the squad cars originally designated to be changed over in 2013. The department's budget includes the purchase of five (5) squads in the Capital Outlay account (4530). The department no longer has the need to purchase all five. In that account there is $ 40,000 designated for each squad purchase. I am requesting that we only purchase four (4) squad cars and use the remaining amount for the purchase of a fifth squad to offset the purchase of a speed trailer. The president of the Crime Board, Jim Neuenfeldt, has researched and worked with us in identifying the most suited trailer for our needs. In the summer of 2012, MPH Industries demonstrated the trailer we had specified through our research. The cost of this speed trailer is $19,576.29 (including tax). This purchase would be made through MPH Industries out of Owensboro, KY as they were the lowest of three competitive bids received (see the attached bids). Minus the Crime Board donation of $6,000, the remaining amount of $13,576.29 would be funded from our capital outlay account that had funds allocated for the fifth squad. This would still leave the capital outlay account 4530 with $ 26,423.71 unused. Should we chose to use these capital outlay funds for the trailer purchase, I am requesting we hold one of our lower mileage squad cars for a tier two use. Tier two squads are used for Reserve Officers and events where a tier one squad car is in for repair. The only cost associated with this would the addition of one squad camera system to be added to one of our four new squad builds. This would increase our patrol fleet by one car with little budget impact. This squad will be added to a tier one use when we add one additional officer to our patrol strength. The current cost of a camera system from our vendor L3 is $6000.00. This purchase could also be funded from the original savings from not purchasing a fifth squad. If you have any questions please feel free to contact me. MPH lndustries 316 East 9fh. St. -- Owensboro, KY 42303 270-929-5814 �ax 270-685-6288 drwood@mphindustries.com QUOTE - __";:;bate�_==-- Quote Number ; , ; .02[2511.3�=� AAAQ8183-02 4Q�; pesorlp�tion��,�� r _- - v �-� ��itPrlee ; . ._��h�Ext�P.ta�� ;'; 0 3-Line Full Matrix Speed 7railer $17,550.00 $0,00 Includes: Trailerw(th Matrix Display, Ka-Band Radar, Four Heavy-Duty Batteries with 40 amp Charger, 100W Class Solar Charging System, Wheel Bar Lock, Tuning Fork and Operations Manual. Full graphics message display Speed display capability with integrated directional radar �asy-to-use control panel designed specifically for law enforcement use Solar package for long-term deployment Counterweighted display panel folds for easy towing Full-size axle and wheels Vandal-resistant features Built by MPH, the most experienced speed trailer manufacturer Additional Accesories 0 SpeedView Traffic Analysis Computer 0 Anti-Theft Motion Alarm 0 Protective Cover 0 Extra Heavy-Duty Batteries 0 Freight Charge $767 �0 $145.00 $583.00 $218.00 $400.00 $0.00 $0.00 $0.00 $0.00 $0.00 MPH will waive freight charge and DSM, Dalia Wood, will deliver at no charge to customer �� 02/25/13 14:2324 Page 1 �� iE �1�� I�i_��_{�%�� C4 ane�tP�ns you c�n caunt Qn. Doug Videgar, EMS Product Line Coordinator 2220 East l.incoln Way * Ames, lowa 50010 515-232-5385 800-343-7718 515-232-5540 Fax QUOTE SPEED MONITOR 3-LINE MATRIX TRAIL.ER: • 75in X 41 in Display • Ka Band Radar Antenna • 2 Heavy Duty Batteries • 100 Watt Solar Panel • Bar L,ock • Tuning Fork • Graffiti Resistant Powder Coating • 2 year Radar Warranty � 1 Year Trailer Component Warranty $18,995,00 TRAILER OPTIONS: Extra Batteries $218.00 Traffic Analysis Software $925.00 SHIPPING CHARGES $ 500.00 �� 7' ,6;g'1s%� � � G l� � � � ��g��, � �