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Home My WebLink About2013-03-06 PACKET 04.I.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 3/6/13 t /� PREPARED BY Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR **�********************************��**�*��*��* COUNCIL ACTION REQUEST: Consider approving the purchase of one new Tymco Model 600 Regenerative Air Sweeper from Environmental Equipment and Service, Inc. for the total purchase price of $204,154.33. STAFF RECOMMENDATION: Approve the purchase of one new Tymco Model 600 Regenerative Air Sweeper from Environmental Equipment and Service, Inc. for the total purchase price of $204,154.33. BUDGET IMPLICATION: $210,000.00 BUDGETED AMOUNT SORY COMMISSION ACTION: ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS DATE $204,154.33 ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ � MEMO/LETTER: Mark Olson, February 27, 2013 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Quotation from Environmental Equipment and Service Inc., Elko, MN ADMINISTRATORS COMMENTS � , � � ,,; �, �� ' � � f �� , f �.� k, � � 6 "� � q �r p � � H ' ��, ' �� , �-�.._-.. F� °� d�°" �� E � �r ity Administrator Date *********�*****�******************************** COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER �o�:tage G�ove � Pride and p Mee� To: Les W. Burshten, Director o€ Public Works , Harold J. Taylor Jr., Public Works Supervisor From: Mark Olson, Shop �oreman Date; �ebruary 27, �0'i 3 RE; 2013 EquipmenfiNehicle Rep[acemen# Request Within fihe authorized 2093, EquipmentNehicle Replacement Schedule is the replacement , of Unit 31-$601�97, a 1997 Elgin Pelican Street Sweeper for the Sfireet Mainfienance Division in the amount of $2� 0,000.00. During the fall of 2012, ABM Equipment, Hopkins, MN, {with the Johnston brand of sweep�rs}, MacQueen Equipment, Sf. Paui, MN, (with the Elgin brand of sweepers) and Environmental Equipment and Services, �Ika, MN, (with fihe Tymco brand of sweepers) were invited to demo their curren# mode( equipment with Streef Department persannef. Addifiionally, Street Department personn�l visited with Street Maintenanc� staff at the Cities of Eagan and Burnsville to discuss and review their use of both mechanical and regenerative type sweepers us�d in fheir street sweeping operations. Street sweeping requirements have changed over the past few years. Beginning wifih the 2011-2012 Win#er Season, strai�h# salt has been used for ice cantrol resu(ting in 75% Isss produc# to be swept. With the much reduced sand application to city roadways, a different type of�sweeper is better suited for aur current needs. � � Mechanical sweepers are used for heavy duty sweeping and production. The City currently has a mechanical Elgin Brand sweeper. � Reqenerative_{vacuum} sweepers are best suited for the less heavy-duty type of sweeping done currentfy. Because of their vacuum feafure, the regenerative sweepers do a better job of cfeaning th� roadways resulting ip less residue gaing into holding ponds. Because of this feature, the South Washin�ton County Wat�rshed District is willing to participate in cosfi sharing which is out[ined furfher in this memo. Demos or used sweepers were not available that would meet our needs or requirements. After evaluation of several types of street sweepers with Street Qepar#ment personnel, agreement was reached thafi fihe Tymco Modef 600 Truck-Mounted Regenerative Air Sweep�r would best meet our present and future sweeping needs. Also �roposed is to keep our present Elgin Sweeper. to �ssist with the heavy seasonal spring and fall sweeping schedules. Memo to Council March 6, 2013 Council Meeting Street Sweeper Purchase — Page 2 The City is eligible to purchase this machine through the 20'[3 Minnespta Material Management Division and Environmental Equipment and Serviae, Inc. Elko, Minnesota The following quotation is attached; ,E71lV/RON,ME111TAL EQUlPMENT AND SERVICE,1�1tC Elkq, MN (9) New�Tymco Model 60n Regenerative Air Sweeper: $ 191,605.00 Tax: 12,454.33 Title Fees 95.00 Total: $204,15�4.33 Discussions have been taking place with the Soufh Washington County Watershed District to par�icipate in a cost sharing of this type of sweeper. Dacumentatian has been submitted to them that would allow up �ta 35% ($71,454.04} participation. lt's nat a guaran#ee that we will receiv� this amount, however, you have been informed we wifl be given strong consideration for snme amount. It is my underst�nding the final decision wili be made in Aprii, 2013, As you and [ have discussed and agreed upon, the recommendation is to ask Council for approval fio purchase on� naw Tymco Mod�l 600 Regenerative Air Sweeper fram � Environmental Equipment and Service, Inc, for the purchase price of $�04,154.33 which includes safes tax. We wi(I keep aur present sweeper for a backup and additional sweep�r for spring and fall street sw�aping,. or as needed throughout.the year. At the end of the year, we will evaluate the performance of fihis sweeper and will make a recommendafion to keep it or seli if an eB�y. (f afl is acceptable, please place fihis ifiem on the March 6, 2013 Council Agenda for approval. . �t �c�e � �er thXa€� _ � �� C� ' ��_ U�! � � � � � r � � � � � � � �. � �, � rowne , rac e an rregu ar aved Streets and Roads BMP (Best Managemenf Practice) for Stormwater Quality Porous and Permeable Pavements Airport Runways and Taxiways BMP for Fugitive Dust Control Industrial Facility Cleaning Asphalt and Concrete. Sweeper photographs �nay contain opiional equip�szent. Corrsnit your dealef� fo�� i�:ore info�mation. � r No Grease Fittings = Less Maintenance � , � � � ' �' � � � � � � � � ti � � � � � � � �.. � . ,. ,� 1, �,� b.,... �. The Auxiliary Hand Hose is a powerful suction nozzle for hard reach, cleaning applications such as catch basins, sumps, fen� lines, and around garbage containers. The hydraulic boom assi makes operation of the heavy duty hand hose easier. �— N, �The in-cab operated Pick-Up Head Front Curtain Lifter allows the � ' �� operator to raise the front curtain allowing large amounts of lighter �"°��:� , �materials, such �as leaves to easily pass beneath the pick-up head. � � � � 43 inch Gutter Brooms can be equipped with Hydraulic Tilt justers, Variable Speed Control and Drop Down Mode allowing brooms to work in an outboard or inboard position. The TYMCO Broom Assist Pick-Up Head (BAH provides an on-demand broom for applications where a center broom may be desired. In-cab controls allow for broom assisted sweeping only when needed, reducing broom wear. - � � � _ _ � , : .;��r � An Abrasion Protection Package is available to protect your sweeper and extend component life when sweeping highly abrasive materials. � Stainless Steel components are available for maximum corrosion resistance. The hopper, dump door, inspection doors, hopper screen, blower housing, dust separator and hopper drain can be fabricated with low carbon, high r.hrnmP ctainlPCC ctaal .. .�. . . .i �� . . .. -- ` ... - � . .�, r �1 �99 d �� l��i ��I � �- . ,. J... _ . . ... - � 1�1��1@in� T l a� s�. I�. . ; 27365 Zachary Avenue • Elko, MN 55020 ' ' -= : . � . - _ � Fax 952 �6� 3689 ' .. Tgll Free�� 877 46� 3650>� Office 952 46�� 3650 , November 13, 2011 !' ' ` ; ; Mark 01son, Equipzne�t Superintenilent , . - ,�; ': City of Coftage Grpve ; , - � ., ;;: 75;�6 80 . Street Sou�h ,:, ` . . ',. �ottage Grove �VIinnesota ;55016 ; : ; , ! !' ' _ , _ _.. , _... .. __. _> -, _ , , ;; ' ;' _ I Dear Mark; , ', � � ;., , . - ' �'han,k you for th� p�pporhuiity to,qiiote a new fiymco 600 mounted on �. Freightlmer Ivi2 Chassis The lvfuinesot� State contract :;' ; nuinber is S 843(5); #50456'. : , , Ba_'se Pnce ' Elecfnc, Heated West Coast Ivlirrors : $X 68,75Q00 , - , ; Standard ` '! �ai'ab�c Ivfurors l2�' Eac� : fandard ;; ' ; Came Color�vlonitor $ ;850 00' ' ' Cloth High'B�ck A�r R�de Seats Staridard :,', ;.. ,�ilv1 � �'M /' ' $tanc�arc� Abtasio�i �rotechon�'ackage Sfandara : - . ,. , �, ' Aiz. Purge ': ` $250 0 0.. .' ' ,. ' � ; Automatio'Sweep Irite�'up� (ASI) _ ': , ` < Standard .. A,u�ciliary �-Tand Ho"se Exfens�on ($495 x 2) '; $990 00 ,::; . A1ixiIiary �IandHose `u�ith Hydraulic Boom Assist $4;250 00 .. Auxtliary�3yclrauhc Syste�. ; ,_ $I�00 00 ' '� ,' Gutter]3room TTilt A�juster (Left & �ght) _ , ; $2;800.00_ , �Ze�ierse Pick Up T-lead System 550.00 `_ Ho�eReel� 50' Hose ' ' " _ �.: ` Gutter Brooiz� Over,ride Le� & Ri _t 950 04 $ � � � ) $2;800 �0 : . . _ , ,. ; ' ; T�eft & �igtit Inspection Door (No Sfeps Needed) ; _ Standard. .. , ' ; Hydraultc Gurtarn Lifter System < $1�400.00 ! .. _ , uxiii � _ �1� ; ary.Euguie 99 HP or 115 HP John Deere Standard ' ' ,. . . , ; Air_Dryer Brakes I .: , $900.00 . I.ED �.ight $a�• $93,q,00. ;: Azrow Board ` ' .:� $950.00 . , . ;. _ Ho�per DeIuge System : ' $750.00 ` Hopper Drain System $55.0.00 ' Hill;ow Pressure Wash Down S stem Y . $850 OQ High Out�ut Water S�stem ; �$65.00 ' Base Pnce 7ncludes Factory Trainiatg foz 4 Pepple in Wacq TX Standarcl '' 'Price.:- — $197,605,00 . 6.5%motor veluc�e sales t�: ` $12,454.33 '�'ztlnig feos: t-.� $95.00 j Total: '_ $204;154:33 , - � Mark, if t�e'Czty of Gottage Grave t`rades in its:Elgin Pe7ican, I ivil] alio�v $20,000.00 on trade. . '�'hanlc you for your interest. I look forward to talking with you furthez. Sincerely, ' � .Alan alford Vice President, Environmenta( Equipment & Services, Inc. ; � ��:� S'�i�'(I11'D� ��C�o.o��.:in��.. C:a�z�al Y�ra:��`��:e�i� P�:�ag��...��.� ; .��i�liGax�� ;I�i�o��a��b� `l:�U;� City of Goftage Grove � Pubifc Works 1.:�11 Re��e��e[�tativet Les Burshfen, Public Works Director Qc�tlKess; 8635'1Nest �'aint pougias Road South , � ��ty�� Gotfage Grove 5t�te; M:N .: zl�i Code: 85U�6 ��ll'Q.1�e: 65�-458-2808 � �t1"�a�� Iburshten@cotfage-grove.org Fl`.f1�,4'C�.�'QCc'��U� • ' 'Pt'.bj�'ct'�.a��ioiis . . 8635 iNest Polnt Douglas Road - Pur�hase a High-Efficiency Regenerative Vacuum Sfreet Sweeper. Vl��te��s�i�d.l.�a.nag�t;t�tl'� llnl�s South W�sMingto� Vl�atershed Distrlct �rlmar�r Waterbody Affected:• � Mississippt River ��•o�ec� besc��iption Ptttpos�/��ed . � � �'n meEf Cottage Grove wafer quai(ry goals and fulfill the Cities MS-9� permit Requirements under MGM6.2- t'ollution Prevenflon/Good Housekeepfng, Munic(pal Stree# Sweeping Program: . GoalS . Ta increase fhe poilutant removal of 1,264 cubic yards oP street materlai annually with a Hfgh-Efflc(ency Regenerative Vacuum Sfreet Sweeper, ' B�r��tEsll�ea�i.�i�g�ile Resylt5 (e �s�f�r�i�tec! pQlltitptai: r.'e�l�lettons, reclucefl�oQdf�� 1=isk, �tc.) . See Affachment A, summarizes the �stlmafed water quality benefits associated with upgrading fo a High-�fftciency regenera#ive vacuum sfreet sweeper over a mechanical broom sweeper. �?�xOj�� 3.�tC��e:C . 'TQt�I.�:'rtiae�t,'Co'stj . • $204,1 ��.33 � • � •�cip��un41.[t�g Reqttes��d:([Yiaximum o.f �S� g.fYot�l pfi�j�Gt c�st):• $�'1.,454.00 � • 1 cer't�yto the hest of my knawledge"that fhe infq{�trJatJon lnelud�c� ln��hls appi�c�rtion ls trtle,�coitlp'.l.'ete gl?t�,,a,'c,Ct,l.rq�e � �-��'' Slr�'i�btare• Date ��`�� ' � .3 . . ATTAC�MENT - A Mechanical Sweepi�ng vs. Vacuum Sweeping Compariso�n �' Benefits/Measurable Results (e,g. estimated pollutant xeductions, red�eed flooding rislc, etc,) The followir�g summarizes the estimated water quality �ene�its as�ocfa�ed with up�eacling ta a vacuum sweeper in the C�ty of Cottage Grov�, Tn 2012, the City xemoved 1,264 . Cubia �''ards (C.Y.) of rnaterial $orn c�ty stxeats using a mechanical broom s�veepex. Research conducted b� the City of San Diego, Califox7nia in 2009 �howed that the debi7s collecfec� per curb mile incleased when upgrad�tig from a mecl�ani'tcal broom. sweeper to a - �acuum sweeper. The inc:tease in r�moval effieieney xaxiged from 2b°�b to 121%. The � wide range in efficienaies vvas the result of clif�erences �n st�eet grade, pavejnent condition, and st�eets with or without eurb lines. �Based on�this xasea�ch a vaeuum sweeper wo�ird. allow the Ci�ty to colleet an additiona1252 C.Y, to 1,5�� C,Y. of stzeet sweepings. This in.crease �n removal ef�ciency �xaxzslates to benafits in. water qua�ity. Street sweep�n�s hav� Total Phos�ahorus (TP) eoncen�iations t�at on average range from SSO to I�,Q00 mg/Icg (eenter for Wa�ershe�. Protect�on, 2b06). Assurning that an average th� City wil� eol��at an �dditional $85� C.3�, o�sheet sweepings bq u�graciing to vacuur�' technology and using ar� avera�e TP concen�ration o� 7d9 ing/kg that Gi#y wil� i�e able ta colleet an additional 1,833 pounds o�TP annually.' Stormwater mox�itoring comp7:eted in th� San Di�go stud� �howed that the treatec� wa#ersheds had a TSS load reduetion.of 74% for mechanical. sweeping and 85% for a. vacuuri� swee�ping as compa.ted to an untieated vaater��ied. These estiamates den�pns�rate �liat street sweapjng is an effe:ctiv� BMP tQ meet th� requiremen�s o�the MS4 permit and �ature TMDL requiuements. �unding the ptuchas� o� a vacuum. sweeper �vill have a positive benefit on water quality.