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Home My WebLink About2013-03-06 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL COUNCIL CHAMBER 12800 RAVINE PARKWAY MARCH 6, 2013 Agenda Updated: March 4, 2013 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to three (3) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LI VE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor PLEDGE OF ALLEGIANCE ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. 2012 Photo Contest Winners. B. Recognize Commission Volunteers. 3. APPROVAL OF MINUTES A. December 19, 2012 Regular Meeting. B. January 2, 2013 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Parks, Recreation and Natural Resources Commission Meeting Minutes from November 12, 2012 and December 10, 2012. ii. Planning Commission Meeting Minutes from December 17, 2012 and January 28, 2013. B. Consider scheduling a Special City Council Meeting for March 23, 2013 at 8:00 a.m. for the purpose of conducting a Capital Improvement Plan Workshop. Staff Recommendation: Schedule the Special City Council Meeting. MARCH 6, 2013 AGENDA Cottage Grove City Council C. Consider rescinding Francisco Gonzalez's reappointment to the Human Services/Human Rights Commission at Mr. Gonzalez's request. Staff Recommendation: Rescind the reappointment due to scheduling conflicts. D. Receive report from City Council Special Meeting on January 26, 2013. Staff Recommendation: Receive report. E. Consider adopting a resolution amending the Part-time Pay Plan. Staff Recommendation: Adopt the resolution. F. Consider appointing Michael Zurbey and Chad Rediske to the Parks, Recreation and Natural Resources Commission for terms expiring February 28, 2015. Staff Recommendation: Approve the appointments. G. Consider appointing Sabrina Webb and Hannah Webb to youth seats on the Parks, Recreation and Natural Resources Commission for terms ending February 28, 2014 Staff Recommendation: Approve the appointments. H. Consider approving the purchase of one new Toro Model 4110-D 10.5-foot Rotary Mower from MTI Distributing, Inc. for a total purchase price of $70, 335.44. Staff Recommendation: Approve the purchase. I. Consider approving the purchase of one new Tymco Model 600 Regenerative Air Sweeper from Environmental Equipment and Service, Inc. for the total purchase price of $204,154.33. Staff Recommendation: Approve the purchase. J. Consider accepting the letter from Jerry Perron of Leonard, Street and Deinard documenting US Homes Corporation's compliance with City Resolution No. 2012-048 and allow staff to resume issuing building permits for Pinecliff 5tn Addition. Staff Recommendation: Accept the letter and allow staff to resume issuing building permits for Pinecliff 5 th Addition. K. Consider supporting the development of the Mississippi River Trail (U.S. Bicycle Route 45). Staff Recommendation: Adopt the resolution supporting development of the Mississippi River Trail. L. Consider awarding a two-year Service Agreement Extension FY 2012 & 2013 for the Joint City-wide Street Sweeping Program to Mike McPhillips, Inc. at the quoted price of $72.75/hour. Staff Recommendation: Award the service agreement extension. M. Consider approving the final plat for Mississippi Dunes Estates Fourth Addition and authorizing the preparation of a development agreement. Staff Recommendation: Adopt the resolution approving the final plat and authorize preparation of a development agreement. N. Consider authorizing the purchase of one MPH digital display speed trailer from MPH Industries in the amount of $19,576.00. Staff Recommendation: Authorize the purchase. At a future date the Crime Board intends to donate $6, 000. 00 to the City toward the cost of the trailer. O. Consider reappointing Judy Spooner to the Advisory Committee on Historic Preservation. Staff Recommendation: Approve the appointment per Joe Fischbach's memo dated March 1, 2013. MARCH 6, 2013 AGENDA Cottage Grove City Council *P. Consider appointing Wayne Johnson to the Planning Commission to a term expiring 2/29/2016. Staff Recommendation: Approve the appointment. Mr. Johnson was interviewed by Planning Commission Chair Rostad, Council Liaison Olsen, and Community Development Director Levitt. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Receive response regarding contracted services. Staff Recommendation: Receive response. 6. PUBLIC HEARINGS 7. BID AWARDS A. Consider awarding the contract for the Water Meter Replacement Project to DSG for the base bid of $243,991.53. Contract award also based on unit prices in base bid quote dated 2/21/2013. Staff Recommendation: Adopt the resolution awarding the contract. DSG submitted the lowest of two bids received. 8. UNFINISHED AND NEW BUSINESS 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Receive response to Council regarding combining Public Safety, Health and Welfare Commission and Public Works Commission. Staff Recommendation: Receive response. 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 180407 to 180565 in the amount of $516,943.23 and EFT payment of $6,319.00. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT * Agenda item submitted 3/4/2013.